***NEW THIS YEAR ONLINE ENROLLMENT!***

Transcription

1 RISD Benefits Enrollment Guide ***NEW THIS YEAR ONLINE ENROLLMENT!*** ENROLLMENT IS MANDATORY AND MUST BE COMPLETED ONLINE BY: 11:59 PM ON THURSDAY AUGUST 17, 2017 CURRENT ELECTIONS WILL TERMINATE AUGUST 31, 2017 You should have received a summary of the benefits enrollment by mail. Have this handy as you make choices for the plan year. 1

2 Contents Accessing OEBS 3 Usernames and Passwords 4 Main Menu 6 Add/Edit Dependents 8 Benefit Enrollments 11 Update Benefits: Cover Dependents 14 Confirmation 16 Completion Dates and Support Numbers 18 2

3 Accessing OEBS OEBS is the portal you will log into for enrolling in RISD s benefits. If you have never used OEBS before, Paste this URL on a web browsers address bar and press enter: If you use OEBS and have an active account, access OEBS the way you normally do or you can use the link above. 3

4 Usernames and Passwords If you have an active OEBS account, enter your username and password in the screen above to logon to the system. If you have never used OEBS before or do not currently have an active account: Your username will be the first letter of your first name, your middle initial (if any) and your full last name. Examples Full Name Username Sally M Teacher SMTEACHER Sally M Teacher Smith SMTEACHER SMITH Sally Teacher STEACHER Sally M Teacher Smith SMTEACHER SMITH Your password will be RISD followed by the last four digits of your social security number If Sally M Teacher s social security number is o Her Username is SMTEACHER o Her Password is RISD6789 Enter your username and password and click on the login button to get logged in. 4

5 The first time you log in, you will be asked to change your password. Enter a password that is hard to guess and at least 8 characters long. Click on submit when done. If you believe you have entered your username and password combination correctly but cannot get logged in, please contact the support numbers at the end of this document. 5

6 Main Menu Once you have successfully logged in, you should see a screen similar to the one below. If you have used OEBS before, you may have additional menus. Click on the + alongside RISD Self Service Benefits to expand it. 6

7 Click on Benefits link in the expanded menu as below Accept the legal disclaimer by clicking Accept and click on next. 7

8 Add/Edit Dependents You now enter a screen that shows your current dependents. Please note: Only dependents need to be entered/modified. Beneficiaries are not needed for the current open enrollment. 8

9 1) Add a new Dependent Enter details and click apply. Cancel will revert back to the previous screen without saving 9

10 2) Update an existing Dependent Enter details and click apply. Cancel will revert back to the previous screen without saving 3) If everything looks ok, go the next screen by clicking next 10

11 Benefit Enrollments You will now reach a page where you can select your benefits. Please Note: o Because this is the first year RISD is doing online enrollments, the benefits you had selected last year do NOT get carried over. You will need to choose the benefits for o Click on Update Current Benefits to begin this process. 4) You are now ready to select benefits for the coming year. In this page you can choose to enroll in a. Medical b. Dental c. Health Care FSA d. Dependent Care FSA The last section Add Dependents and Beneficiaries takes you out of this screen back to the page where you can add or edit your dependents. If you select an option but come back at a later date to choose something else, clicking the Recalculate button will change the cost that is shown in your Benefits Confirmation and Summary statement later on in the process. Click on the check boxes to make selections and enter any contribution amounts for the FSAs. Click Next to continue. 11

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14 Update Benefits: Cover Dependents If you have chosen to cover dependents, you will be asked to select the dependents to attach them to your medical or dental plan. Click on the check box to cover the dependent/s. Clicking Next saves your benefit selections and takes you to the confirmation page. 14

15 If you have not chosen any dependents, this is the screen you get instead. Clicking Next saves your benefit selections and takes you to the confirmation page. 15

16 Confirmation In the confirmation page you can o o o o Review the benefits you have enrolled in Click the Printable Page button to get a page with the same information as on the screen which you can print Click on the Confirmation Statement button to get a printed document documenting your selections. Click Exit to leave this screen. Remember, you can come back and make changes until the end of open enrollment. Print the latest copy of Benefits Confirmation & Summary statement for your records. 16

17 Clicking Exit takes you back to the Benefits Enrollment page from where you can log out. 17

18 Completion Dates and Support Numbers Be sure to make your choices and print your confirmation statement by 11:59 PM ON THURSDAY AUGUST 17, 2017 Elections saved in the portal as of this date and time will be final! If you encounter difficulties accessing the website or logging in contact the Helpdesk Call E Mail HelpDesk@risd.org If you have questions about Employee Benefits, contact the Benefits Department Call E Mail EmployeeBenefits@risd.org Do not wait until the last day to choose your benefits for This will help you avoid system issues should they occur and your calls or s will be returned more promptly!! 18

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