Learning Studio Tool & Microsoft Outlook

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1 1 Learning Studio Tool & Microsoft Outlook The LearningStudio Tool and IWU s Microsoft Outlook, have a unique partnership on how the two systems work together. Please see below on what you can expect to happen and how to use the Tool in LearningStudio. In addition, you will see how your Microsoft Outlook account fits into place. Note: This is one option for sending s. An instructor may choose to have students directly them outside of LearningStudio eliminating the Tool located on the top toolbar in each course. To disable the Tool Click Course Admin- Course Information & Preferences Highlight the Disable radio button next to Scroll down- Save Changes. LearningStudio can be used to send original s only. The Tool is designed to allow instructors and students the opportunity to send one-way s inside of LearningStudio without revealing the senders address. s sent from LearningStudio include a copy for the instructor that is located in their outlook account. Only the name and generic is shown once it arrives in a Microsoft Outlook account. This holds true for personal s as well (Yahoo, Gmail, etc.). Generic s are attached to students only not instructors. Replies from the original sent from LearningStudio does not come back to LearningStudio. They will go to the address IWU has on file. This should be an indwes.edu (Instructors) (Students); however, in the rare case the address on file for a student is a personal (ex. Yahoo, Gmail, etc.) then that will be the used. Inbox View Student View- Note the generic and the name of the student appears. Instructor View- Note that only the names show.

2 2 To send an via LearningStudio, please follow these steps: 1. At the top of your screen, click the tab. 2. Next to Select Recipients, select the recipients of your message. To do this, click on the name of the person or group OR hold down Ctrl at the same time while clicking on the person(s) and/or group to make multiple selections. 3. After highlighting, click the appropriate arrows to add or remove recipients to or from the recipients box. In the screen shot below, the name of the recipient is highlighted, Add is then clicked, and the recipient s name is moved over to the second box.

3 3 Note: If you do not want the recipients on the list to see the s of other recipients, select the Do Not Disclose Recipients check box. 4. In the Cc: (Instructor Only) box, you can add an additional or leave blank. If you choose to leave the box blank, the will and only be received in the on file (ex. Indwes.edu). Note: Junk Mail settings may need to be changed to keep s from LearningStudio going into that folder. Click HERE for information on changing Junk Mail settings.

4 4 5. In the Subject field, type a Subject for your message, and then type your message in the box. 6. Click Add/Remove to attach a file to your message. You can attach multiple documents to an Click Browse for the file in the dialog box that opens, and click Attach File for a single document or Save & Attach Another File for multiple documents.

5 5 8. Click Done and files will be attached to the Click Send Message and a confirmation message appears. 10. Click OK, and a copy of the is sent to the account on file indwes.edu etc.

6 6 Junk Mail How to Change Settings In Microsoft Outlook The Junk Filter is designed to keep junk messages, also known as spam, from cluttering your Inbox. By default, the Junk Filter is turned on, and the protection level is set to Low, the setting designed to catch the most obvious spam. You can adjust the sensitivity of the Junk Filter. Messages detected by the Junk Filter are moved to the Junk folder. Note: It is recommended to keep an eye on your Junk Folder now and then just to assure proper filter options are accurate and avoid missing an s sent from LearningStudio. While the Junk Filter protects against much of the spam sent to you, no filter can catch every junk message. 1. Once inside of Outlook, click on Junk Click on the Junk drop down arrow on the top toolbar. 3. Some Options will appear.

7 7 4. Click on option Junk Options 5. A pop up will appear that gives you many more options to choose from. Using the options Safe Senders or Safe Recipients, you have the ability to allow addresses or domain names on these lists to not be treated as junk . Click on the tab (ex. Safe Recipients), Click Add and type in the address then click OK.

8 8 6. Click Apply, then OK 7. The settings have been changed. You may go back at any time and adjust settings accordingly.