Office Outlook 2003 and Outlook Web Access

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1 User Documentation ::MPIfGEDV:: Feature Comparison Between Office Outlook 2003 and Interface Features Outlook 2003 Research Library Task Pane Reading Layout mode Get address properties from Reading Pane Notification area icon Outlook Today Group items by any field Local folders Reminder window Customizable toolbars Help Navigation Pane Shortcuts Messaging Features Outlook 2003 Read Messages Auto Preview Folder hierarchy in Navigation Pane Favorites folders in Navigation Pane Navigate hyperlinks in messages Attachments can be opened from Reading and Preview Panes Can accept or decline appointments in Preview and Reading Panes Unlimited number of messages displayed in Mail view Send Messages AutoAddress and AutoName Insert hyperlinks in message text Information Bar available in Preview and Reading Panes Send and receive attachments Embed documents in messages Request read or delivery receipt Word as editor Spelling checker 1 Comparison OL2K3 and OWA

2 USER DOCUMENTATION Messaging Features Outlook 2003 Background and AutoCorrect spelling Add words to dictionaries Recall message Auto-select message encoding Send mail message with voting buttons Track delivery and read receipts with original message Create messages from Address Book Receive HTML mail HTML editing Plain-text editing Rich Text Format (RTF) editing Automatic formatting of messages with color based on criteria AutoText Automatic text corrections AutoSignature Insert signature on demand Multiple signatures Include vcard in signature Set message importance Message sensitivity Message expiration Deferred delivery (with or without rules) Message templates Default font for new messages Default font for replies and forwards Redirected replies File routing Internet faxing Receive and reply to messages New mail notification Respond to mail message (voting buttons) Reply in same format received No indentation of Reply and Forward bodies Search for Messages Find Search capabilities (Advanced Find) Search folders ¹ Organize Messages Quick Flags and message flags Categories and Master Category List Drag and drop messages Multiple views Arrange by Grouping items 2 Comparison OL2K3 and OWA

3 Messaging Features Outlook 2003 View by category View mail by flagging for follow up Public folders Sort message list by standard fields Set order and size of columns in message list² Enhanced conversation management Manage messages by group For Follow-Up folder ¹ Display custom views ² ² Create custom views Mark message as read or unread Recover deleted messages User saves messages to Drafts folder Mailbox Cleanup Ability to disable individual rules AutoArchive account Setup Wizard Test Account tool Drafts folder User-configurable Delegate permissions User configures public folder permissions OUTLOOK WEB ACCESS ¹ Search folders and For Follow Up folders must be activated in Outlook online mode rather than cached Exchange mode. ² This feature requires that the Outlook client be used to create and store views on the server running Exchange. cannot display the full range of views that can be created in Outlook. Collaboration Features Outlook 2003 Document workspaces Meeting workspaces Microsoft Windows SharePoint Services and SharePoint Team Services integration Instant messaging Calendar Features Outlook 2003 Calendar views of different time periods Calendar preferences Side-by-side viewing of multiple calendars Meeting reminders (minutes, hours, or days in advance) Color individual or recurring appointments Notification of adjacent or conflicting appointments 3 Comparison OL2K3 and OWA

4 USER DOCUMENTATION Calendar Features Outlook 2003 Lunar calendar support Offline use of calendar Address Book and GAL Features Outlook 2003 Address Book Browsable GAL to general GAL properties (name, address, phone) to advanced GAL properties (organization chart, distribution list memberships) Synchronized offline GAL Meeting Management Features Outlook 2003 Plan a face-to-face meeting View other user s free and busy information Propose New Time Appointments summarized in Outlook Today Invoke calendar from meeting request to see full schedule Include attachments in appointments and meeting requests Insert messages as attachments in appointments and meeting requests Create a Meeting Workspace in a meeting request Track acceptance of attendees to a meeting Attendee list visible to all attendees Send or receive requests over the Internet as calendar attachments Publish and retrieve free and busy information to the Internet with icalendar subset Advanced, automatic meeting request processing options Plan online meeting (Microsoft NetMeeting ) Exchange conferencing Use Address Book to pick attendees Free and busy view Forward or reply to a meeting request All-day events 4 Comparison OL2K3 and OWA

5 Contact Management Features Outlook 2003 Business Contact Manager Contact picture Use properties to add Contacts data Use contact information in mail merge Contact activity tracking View by company Print address cards Important dates (birthdays and anniversaries) in Contacts listings Exchange virtual business cards (vcards) Shared contacts View contacts by follow-up flag Internet addresses listed in Contacts Multiple addresses in Contacts items Add and edit contacts Send new message to contact More than one physical and address listed in Contacts OUTLOOK WEB ACCESS Task Management Features Outlook 2003 Create and manage tasks Create task from message Simple and Detailed task views View tasks by category View by active/completed/overdue status Edit tasks in view Task reminders Task requests and tracking Tasks timeline view TaskPad view in Calendar Client Services Outlook 2003 Alerts Outlook Custom Installation Wizard Out of Office Assistant Recover Application Read-only Delegate to messages and other information Editable Delegate of messages to other accounts AutoCreate Import and export files Client-side Setup Wizard 5 Comparison OL2K3 and OWA

6 USER DOCUMENTATION Client Services Outlook 2003 Lunar calendar support Outlook Hotmail support Custom forms Consolidated offline settings Support for IMAP4, POP3, and SMTP Security and Content Management Features Information rights management Junk Filter lists Outlook 2003 Junk folder Trusted Senders and Trusted Recipients lists Block external content Block attachments Antivirus enhancements Digital signature ¹ Digital encryption ¹ Single sign-on ² Certificate management Kerberos authentication Automatic logging off after inactive period ³ ³ Journal Notes ¹ You must install the S/MIME control to use this features. ² Single sign-on requires direct connection to on the mailbox server with NT LAN Manager enabled and running Exchange. ³ Forms-based authentication must be enabled before you can automatically log off. Performance Optimizing Features Integration with Microsoft SharePoint Portal Server Microsoft Office Live Communications Server 2003 integration Cached Exchange mode Intelligent connectivity Remote procedure call connectivity to Exchange (RPC over HTTP) Synchronization groups Background synchronization of local and server folders Differential, offline Address Book synchronization with server Incremental change synchronization Smart change synchronization Presynchronization reporting Outlook Comparison OL2K3 and OWA

7 OUTLOOK WEB ACCESS Performance Optimizing Features Outlook 2003 Offline synchronization Buffer packing MAPI compression Skip bad items Outlook performance monitoring Unicode.pst support Cancel request to server Send and Receive groups LDAP support and default list From: Feature Comparison Between Outlook 2003 and Office ( Microsoft Corporation, Microsoft Corporation Comparison OL2K3 and OWA