JobX helps schools automate the job posting, hiring, and reporting process for students, employers, and administrators.
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- Alvin Walsh
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1 Employee Training
2 + = A Total Solution JobX helps schools automate the job posting, hiring, and reporting process for students, employers, and administrators. TimesheetX helps schools automate the time sheet submission and approval process for students, employers, and administrators. JobX and TimesheetX are seamlessly integrated. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 2
3 JobX Benefits for Employees Apply for multiple jobs with one online application JobMail enables employees to be notified immediately about jobs that match their job preferences Job search skills development Accelerated online hiring process Eliminated paper forms Automated notices throughout the JobX lifecycle Web accessibility 24-hour service NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 3
4 TimesheetX Benefits for Employees Automated reminder notices to ensure timely submission of your time sheet. Helpful edits ensure quality time sheet entries. Award Balance Display Never a lost time sheet Web accessibility Paper Time Sheets Eliminated Full Work History at your Fingertips NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 4
5 School Specific Customization Your site has YOUR school s look and feel Your site has YOUR school departments Your site has YOUR school customer fields Your site has been configured to support YOUR specific Barnard College processes. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 5
6 Today s Training Topics How to login to JobX How to complete a JobMail subscription How to find a job How to apply for a job What is the JobX My Dashboard feature? Employer hires student (implied) How to enters time How to turns in time sheet NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 6
7 What is JobMail? JobMail is a system that notifies you automatically by when jobs of interest to YOU are posted. To enable JobMail, you must complete a JobMail subscription defining what types of jobs interest you. Once you ve updated your subscription, if any attributes of a new job being listed match your subscription attributes, you will receive an from the system. This will provide all the necessary details about the job so you can proactively apply for the job, if interested. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 7
8 Setting up JobMail First, please navigate to the following URL and click the Applicants & Employees link to access the JobX Applicants & Employees home page. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 8
9 Setting up JobMail On the Applicants & Employees page, please click the Manage JobMail link. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 9
10 Setting up JobMail Click View/Modify to add preferences for each Job Type criterion. You may set criteria for Employers, Job Categories, and Timeframe. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 10
11 Setting up JobMail Click add next to each item you wish to add to your JobMail subscription. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 11
12 Setting up JobMail Your selection(s) will appear in the top under Selected Items. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 12
13 Setting up JobMail When you re finished adding search criteria, click Done. Repeat this step for each Job Type and Criterion (Employer, Category, and Time Frame). NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 13
14 Setting up JobMail Click one of the Save Subscription(s) buttons to save your subscription. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 14
15 Find a Job NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 15
16 Quick Search: A search containing pre-defined criteria Click the Find a Job function from the Employees menu. Select a specific pre-defined Quick Search you would like to utilize to find a job. Otherwise, click Advanced Search to define your own criteria. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 16
17 Advanced Search: Define your own job criteria Click the Advanced Search button to define your own job criteria you wish to search. Advanced Search enables you to search for jobs by the following: Keyword(s) Job Type Population (On-Campus. Off-Campus FWS, etc.) Job Category, Employers/Department, Time Frame, Wage, and Hours per Week NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 17
18 How to Apply for a Job NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 18
19 In order to view available job listings, you may be required to review and agree to one or more Barnard College Disclaimer statements. A Barnard College Disclaimer statement will be presented for each Job Type (On Campus, Off-Campus FWS, etc.) you selected. After you ve successfully reviewed the applicable Barnard College Disclaimer Statement(s), you will be required to click the I agree button(s) before any available jobs of that Job Type population will be presented. Disclaimer Statements NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 19
20 Apply for one or more jobs with one single application! If you find any job(s) you d like to apply for, please click the box next to each job. To apply for your selected jobs, simply click the Apply for selected jobs button. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 20
21 Apply for one or more jobs with one single application! Please fill out the questions on the application. Any fields with a red asterisk are required to be completed before your application can be successfully completed. Some of the fields may have information pre-filled. Please be sure to review and update if the information is no longer accurate. You may upload a resume for the hiring employer to review, if desired. In order to do so, browse to that file on your computer and click Open, Lastly, to submit your application, please click the Submit button. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 21
22 What is the JobX My Dashboard Feature? The JobX My Dashboard feature provides a centralized location to access all your JobX data. My Dashboard data includes: Current / Upcoming / Old / Hires and Awards Applications (Status, View, Print, Withdraw) JobMail Subscriptions NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 22
23 What is the My Dashboard Feature? To access your My Dashboard feature, click the My Dashboard feature from the Employees menu. To access the current/upcoming/old hire & awards, applications, and your JobMail subscription, simply click the respective tab you wish to view. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 23
24 What is the My Dashboard Feature? Current/Upcoming/Old hire information can be accessed to ensure accuracy of employment history when creating resumes. No more waiting in lines to find out your Award Amount or Award Balance My Dashboard ensures this information is at your fingertips. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 24
25 What is the My Dashboard Feature? No more waiting in lines to find out the status (submitted, pending hire, hired) of the applications you submitted for your best fit jobs. My dashboard provides real-time self-service access to this information. Applicants can customize their application view and print applications. Applicants can simply withdraw a previously submitted application by clicking the red X next to the applicable application if they no longer have any interest in the job. Applicant s have two options when withdrawing their application. Withdraw an application and the supervisor to explain why you re withdrawing your application; OR Withdraw an application without ing the supervisor. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 25
26 Once you re hired, what do you do? NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 26
27 My Timesheets To enter time worked on your time sheet, you can either click the Enter your Time Sheet link in the middle of the Applicants & Employees Home Page OR Click the My Timesheets link found on the Employees horizontal menu at the top left section of your screen. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 27
28 My Timesheets If you aren t already logged in, you will be prompted to login. Please enter your Barnard College address and password. Next, click Login. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 28
29 Enter a Time Sheet! Click the Job Title link for the job you wish to access time sheets. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 29
30 Enter a Time Sheet! If this is the first time you are entering a time sheet for the current pay period, click the Start time sheet link to the right of the pay period you wish to enter time. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 30
31 Enter a Time Sheet! If you clicked Start Time Sheet, then click OK on the confirmation dialog box. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 31
32 Enter a Time Sheet! Click Add New Entry to enter your time. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 32
33 Enter a Time Sheet! Select the date and start time for the day you are entering time. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 33
34 Enter a Time Sheet! Select the end time for the day you are entering time. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 34
35 Enter a Time Sheet! You may optionally add break minutes taken, if applicable. Click Add to save your time sheet entry. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 35
36 Enter a Time Sheet! If you re finished entering time, click Return to hire to return to your list of job(s). If you wish to log out, click the Log out button and you will be returned to the Barnard College home page. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 36
37 Done Entering Time? It s time to submit your time sheet! NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 37
38 Submit a Time Sheet! Click the Submit time sheet link. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 38
39 Submit a Time Sheet! Click the Submit Time Sheet link. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 39
40 Submit a Time Sheet! Click OK to confirm. This step replaces the wet signature on a paper time sheet with an electronic signature on this paperless time sheet. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 40
41 Submit a Time Sheet! Your time sheet has been submitted and placed in your supervisor s TimesheetX pending approval queue awaiting his/her review and approval. You will not be able to access your time sheet again unless your supervisor rejects it back to you during his/her review process. NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 41
42 Congratulations! You re Finished! NGWeb Solutions, LLC - Confidential and Proprietary - Do not share without permission 42
TimesheetX helps schools automate the time sheet submission and approval process for employees, employers, and administrators.
Employee Training = Total Solution TimesheetX helps schools automate the time sheet submission and approval process for employees, employers, and administrators. TimesheetX is seamlessly integrated with
TimesheetX helps schools automate the time sheet submission and approval process for students, employers, and administrators.
Supervisor Training + = A Total Solution JobX helps schools automate the job posting, application submission, application review, hiring and reporting process for students, employers, and site administrators.
JobX is seamlessly integrated with your University of Vermont School information System (SIS).
Supervisor Training = A Total Solution JobX helps schools automate the job posting, application submission, application review, hiring and reporting process for students, employers, and site administrators.
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