Driveline Purchasing System. DPS Supplier Training

Transcription

1 Driveline Purchasing System DPS Supplier Training

2 Agenda DPS Overview Getting Started Client Relationship erfq Management Support in using DPS Q&A 2

3 DPS Overview

4 DPS Overview Driveline Purchasing System Based on Ivalua Platform V8 Full suite centered on SRM Current phase of the project is Sourcing Further modules to come (E-auction, Procure to Pay ) 4

5 Getting Started How do I get access to DPS?

6 What if I do not have a password? Getting started Accessing GKN Driveline Supplier Portal Please use this web link How do I get my user name & password Sales contacts in your company should have already received a user name & password via The user name for the new sales contacts will be your address & the password issued to you, example: Kust1dkf Very Important: If copying & pasting the password it is important to ensure that no additional spaces are added at the end of the password by your program If additional spaces are added then you will not be able to log-in (please check this carefully) 6

7 How do I get access DPS? (cont ) 1. Web Link to be accessed from Internet 2. Select Supplier Access link 7

8 How do I get access DPS? (cont ) 3. Log-in using the user name and password you received from supplier.portal@gkndriveline.com 8

9 What if I have not received a password? Supplier Sales Contacts Please contact your GKN Supplier Account Manager Any new Sales Contacts will be updated by GKN & you will receive your user name & password via Supplier Quality Contact In most cases your Quality Contacts should already have a password which would have been issued up to 1 year ago Passwords for existing Quality Contacts will be in a different format, example: User Name: Password: HULBERT_01 Kust1dkf Old style passwords for Quality Contacts can still access the Supplier Portal to manage complaints and access GKN Standards 9

10 Terms & Conditions accept by tick & validate 10

11 How do I get access DPS? (cont ) Click on DPS tab Select the link in Driveline Purchasing System 11

12 What does it look & feel like? 12

13 Getting started Back to this homepage Back to previous page Recently viewed Mark as Bookmark 13

14 My account Push Save button after any change in your profile 14

15 Client Relationship

16 Client relationship 16

17 Your company information - Identity 17

18 Your company information - Administrative 18

19 Creating additional contacts & user accounts for your company 1. Select Add a contact > enter data > save > all fields with a red line = mandatory 2. User account is now created 19

20 Creating additional contacts cont. 1. Select Add a contact > enter data > save 2. User account is now created 20

21 Supplier contact roles currently sales contacts 21

22 Creating additional contacts for your company (cont..) Current Status Sales contacts at Suppliers have the access to update Contact Data If Quality contacts need to be updated then the sales contacts at the Suppliers should do this Being worked on Contact maintenance dashboard for all Contact Types to maintain contact data which will automatically issue all types of contacts with user names & passwords 22

23 Edit & Deleting contacts Click on the pen to edit the contact Click on the cross to delete the contact 23

24 Credentials 24

25 Managing documents / certificates Click on the pen to edit the document Click here to add a new document This tick box here mean that the certificate has been validated by the buyer This green dot means that the certificate is still valid 25

26 Creating a new document / certificate 1. Click on Add certification 2. Choose the document type 3. Give it a name (optional) 4. Attach the document 5. Put the validity term 6. Save 26

27 Certificate now pending on buyer s approval 27

28 erfq Management

29 erfq: Notification 29

30 Accessing e-rfqs from your DPS access 1. Option 1 Through the RFx Menu 2. Option 2 From the homepage 30

31 erfq Process Overview 1. NDA Signature 2. View RFQ information 3. Acknowledgement 4. Answering the RFQ 1. Front page Info & Docs 2. Quote Items 2.1- Part Grid 2.2- NRE (Tool ) 3. Answer RFI questions 4. Adding Exhibits 5. Submit your proposal 6. Award notification by GKN 31

32 1. Non Disclosure Agreement (NDA) In case a Global NDA has not been signed, the first step is to sign an NDA. Click here to get to the page 32

33 1. NDA (cont.) 1. Download the NDA 2. Complete it 3. Must be signed by a duly authorized signatory at your end 4. Upload the file by dragging or clicking on the button 5. Once done, click on Submit to buyer button 33

34 NDA - Template 34

35 NDA Validation by the buyer The NDA is now pending with the buyer to approve. 35

36 Buyer validated the NDA You will receive an notification when the NDA has been validated 36

37 2. View the information for RFQ You can download the Drawing from here You can download the RFQ form from here 37

38 3. RFQ Acknowledgment 38

39 4. Answering the RFQ Step 1 Front Page This is the front page for your proposal. You can: Name your proposal Put a validity term Make a summary 39

40 4. Answering the RFQ Step 2 Quote Items These are the currencies on which you can quote This is the item you need to quote NRE: Non Recurring Expenses tooling costs 40

41 4. Answering the RFQ Step Part Grid Download the RFQ form from here 41 Once completed, upload the file here

42 4. Answering the RFQ Step Part Grid Once done with the Part Grid. Fill-in the NRE tab 42

43 4. Answering the RFQ Step NRE Grid Note: NRE = Non Recurring Expense Fill-in amount Don t forget to save 43

44 4. Answering the RFQ Step 3 Answer questionnaire Answer the questions Don t forget to save 44

45 4. Answering the RFQ Step 4 Add Exhibits Add any document you would like to attach here. Proposal for design change, comments Now you re ready to submit your answer to the RFQ Don t forget to save 45

46 5. Submit RFQ 46

47 5. Submit RFQ Possibility to correct submitted offer Possibility to copy a previously submitted offer Alternative / Replace While the bid is open you can resubmit a new offer from here 47

48 Quotation history Total amount: is the total business value for the lifetime of the project considering your quote price (VMI Price) and the lifetime volumes 48

49 6. Award notification by GKN The award notification from GKN will be a Letter of Nomination 49

50 Support in using DPS

51 SAM Support Your supplier account manager is the primary contact for any support you might need in the use of DPS 51

52 Q&A

53 Back-up GKN Suppliers Webpages

54 GKN Driveline s Portal Strategy & Goal will be the unique gateway for all Suppliers to access GKN s web based tools Suppliers currently using will be familiar with recent message from GKN Driveline s Global Purchasing Office Dear Supplier As part of GKN s global portal strategy, we are pleased to announce the launch of our new Supplier Portal. This online application will be the unique gateway for all Suppliers to access GKN s web based tools. This online application will provide an effective interface with our suppliers, helping to foster closer partnerships, clearer communication and increased efficiency. Continuous improvement is at the heart of GKN Driveline s culture and as our business continues to grow and evolve, it s important we are relentless in striving for excellence and our new Supplier Portal is an important element of this. At launch you will be able to: Manage all quality complaint actions on-line Access GKN Driveline Standards View your quality scorecard View important messages and news Future developments: Audit action management erfq eppap / APQP Web EDI Enhanced Supplier scorecard 54

55 GKN Driveline s Supplier Portals GKN Driveline have more than one Supplier Portal - Why? Historically Americas & Brazil had local Supplier Portals that are used by some of GKN Driveline s Global Suppliers for direct and indirect Suppliers The GKN Driveline Global Supplier Portal is at and is used by all GKN Driveline s direct material Suppliers to: Access GKN Driveline Supplier Standards Direct Material Supplier Scorecard for Quality Complaints Direct Material on-line Complaint Management The GKN Driveline Global Supplier Portal will eventually replace local Portals Which GKN Supplier Portal shall I use until all Portals are combined? 55

56 Global Supplier Portal Global Supplier Portal e-erq Manage all quality complaint actions on-line Access GKN Driveline Standards View your quality scorecard View important messages and news Portal user account creation We can put picture of Portal Home Page here?? 56

57 America s DNA Supplier Web for Direct & Indirect Material 57

58 Brazil Supplier Web for Direct & Indirect Material 58