Supplier Response User Guide Request for Tender Release 2.0 November 2014

Transcription

1 Supplier Response User Guide Request for Tender Release 2.0 November 2014 Request For Tender 1.0

2 Contents 1. Invitation to Tender Tender Response Login Page Tender Header Chemical Items Aggregated Bids Chemical Details Chemical Attachments Submitting a Tender Frequently Asked Questions... 11

3 1. Invitation to Tender You will receive an similar to the one below: The will contain 2 passwords. o The user password allows for responses to be entered and saved o The approver password must be used when the tender response is submitted, however, the approver can also enter and save responses. To access the tender response document, click on the link provided. This will take you to the Tender login page. 1.1 Tender Response Login Page Enter your password (as received in the ) and click NOTE: If you have forgotten your password, click on password will be ed to your company s registered address. The new

4 1.2 Tender Header The top part of the header page contains the Tender details including contact details and the tender closing date. You will receive reminder s prior to the tender close date if you have not submitted a response. Any attachments provided by Pharmac will be listed under Tender Attachments. To view attachments, click on the File Name. If you wish to add an attachment to the Tender, e.g. Terms and Conditions, click on. Select the file to add. Enter a description and click. As many attachments as required, can be added. icon under Actions. To delete an attachment, click on the NOTE: There is a section within the Chemical Items to attach a copy of the therapeutic database report. For additional help, click on Pharmac s website.. This will take you to a help document within

5 The second part of the header page contains the chemical names to be tendered. The label at the top will tell you how many chemical names are included in this tender. Each page will display 25 chemical names. Use the between pages. buttons to move NOTE: Should you wish to search for a particular Chemical Name, please ensure you are on the first page the one that has Displaying 1 25/ xxx. If you are in subsequent pages, click to return to the first page. To see the details and enter data for a Chemical Name, click on Chemical Name concerned. To print Chemical Name details or bids entered to date, click on Chemical Name concerned. next to the next to the

6 1.3 Chemical Items The items that belong to the Chemical Name are displayed. To see additional information on an item, click on the item description to view the detail popup window. Enter the pack size Choose a packaging type by clicking on the dropdown arrow Enter the product name If you have Market Approval, tick the checkbox Enter your bid for the appropriate markets and combination bid if applicable. NOTE: Columns marked with an * are mandatory. A popup message will display if mandatory fields are not completed. Greyed columns are non enterable as a bid for this market is not required.

7 Click to save the data you have entered. Should you wish to add another pack size for an item, click your data. under Actions and enter 1.4 Aggregated Bids Once two or more bids have been entered and saved, the Aggregated Bid View button will become available. To enter Aggregated Bids, click on For additional help, click on Pharmac s website.. This will take you to a help document within Click to enter aggregated bid data. Only items and the markets that have had bids entered and saved will display in the aggregated bid window.

8 Tick the checkbox of the items and market(s) that you wish to enter an aggregated bid for. At least two items must be checked in order to create an aggregated bid. A popup message will occur if invalid combinations are used. Click to save the data you have entered. NOTE: Saved aggregated bids can be viewed at any time by clicking on the icon next the Aggregated Bids. Additional aggregated bids can be entered by clicking on

9 1.5 Chemical Details Fill in each section with the information required and click For the Date of Market Approval, click on the calendar icon and choose the appropriate date. Use the dropdown arrow next to the year to choose the appropriate year and the arrow keys to move between the months.

10 1.6 Chemical Attachments To add an attachment to the Chemical, e.g. a copy of the therapeutic database report, click on. Select the file to add. Enter a description and click. As many attachments as required, can be added. icon under Actions. To delete an attachment, click on the When you have completed adding or viewing data, click screen. to return to the login To return to the Tender Header page, click 1.7 Submitting a Tender When you are ready to submit your tender response, click. You will be requested to enter a password this must be the approver s password and the approver s name. Please read the statement displayed and click either Agree or Cancel. You will receive an confirming the receipt of your response.

11 NOTE: You may submit a tender response as many times as you wish up until the close date, however, previously submitted bids are greyed and non-updateable. 1.8 Frequently Asked Questions