UCLA Box Service Getting Started with Box. BruinTech Talk February 4, 2015

Transcription

1 UCLA Box Service Getting Started with Box BruinTech Talk February 4, 2015

2 Today s Talk Box Overview Box for Individuals Box for Projects Box for Units & Departments How to Get Started 5 Frequently Asked Questions Q&A

3 Box is not Dropbox

4 Box Overview Cloud File Storage and Sharing Platform Available to all UCLA departments, employees, and students. Individual Accounts 15gb of storage Department Accounts 30gb/FTE Access content from any device No firewalls concerns and no need to VPN Access using your UCLA Logon ID

5 2 Different Types of Box Accounts Free Box Account: 10 GB of Storage 250 MB Upload limit UCLA Enterprise: 15 GB of Storage 5 GB Upload Limit Enterprise features

6 Box for Individuals Quick and Easy File Sharing No need to send attachments that can be easily forwarded and hard to find later Instead, send customized Box shared links with passwords, expiration dates, and restricted download access

7 Box for Projects Easy Collaboration Documents are centralized in one location Can be accessible by anyone on the team, even those working remotely and 3 rd party vendors Easy to control who has access to project folders Stakeholders receive instant notifications on revisions, comments and updates Documents remain in project folder even when team members change No limit to version history retention

8 Box for Units & Departments Centralized Document Repository for: Departments Policies & Procedures Departments Forms (i.e. telecommuting forms) Digital Assets (i.e. graphics, images, etc )

9 Security Content is protected encrypted at rest and in transit What doesn t belong on Box?

10 UCLA Allowable Data Use- Cloud Storage Services

11 Getting Started with Box Individuals Sign in using your UCLA Logon ID and password at For department accounts Contact

12 5 Frequently Asked Questions

13 Invalid Login Credentials

14 Invalid Login Credentials Go to Try to login with account. If you don t remember your password you can always hit Reset Password and see if you receive an .

15 Invalid Login Credentials If you are able to login, go to Account Settings Otherwise, contact Box Support.

16 Invalid Login Credentials Under Account: Add a non-ucla address such as Gmail or Yahoo. Then remove from the free Box.com account.

17 Invalid Login Credentials Now Login to

18 Invalid Login Credentials YAY! Success!!!

19 Adding Folders and Documents Drag and Drop Note: Folder drag and drop is only supported in Chrome. For other browsers, use the Upload Folders option instead of drag and drop.

20 Upload Files &Folders using the File Broswer

21 How to Share/Collaborate Shared Links Permissions: Anyone with the link People in your company (UCLA) People in this folder

22 How to Collaborate

23 How to Collaborate

24 How to Collaborate Access Levels

25 Create a Group

26 Create a Group Add/remove multiple users to folders and assign permissions quickly and easily. Contact boxadmin@it.ucla.edu to set up a Group. Naming Convention: (Department Unit Name of the group) ITS - N&C - Network Engineering

27 Can we use 3 rd party apps with the UCLA Account? For Security purposes, we are not allowing third party apps right now Box Assured Apps

28 Box Support

29 Questions & Answers