Direct Payments e-payslip Guide

Transcription

1 c Direct Payments e-payslip Guide Version 1 1

2 Direct Payments Payroll Team, 2nd Floor South Stopford House, Stockport MBC, Piccadilly, Stockport, SK1 3XE Telephone:

3 Table of Contents Table of Contents... 3 About This Guide... 4 Security Matters... 4 How to Login to the e-payslip System... 4 What to do if you forget your username... 5 What to do if you forget your password... 5 The Main Menu... 6 What s in the e-payslip System - Personal... 7 Personal Section - View Personal Information... 8 Personal Section Add Contact Information... 8 Personal Section Amend Contact Information... 9 Personal Section Add Address Information... 9 Personal Section Amend Address Information... 9 What s in the e-payslip System - Pay & Benefits Pay & Benefits Section Viewing Your Payslip Pay & Benefits Section Viewing Your P

4 About This Guide This guide gives you comprehensive information about how to use the e-payslip system and acts as a reference point in case you need to know about any particular feature. Security Matters When you log into the e-payslip system, the data you see is real-time data for you. This information can only be viewed by you. You can help ensure your data is secure by following these simple rules: Never give your username and password to anyone else Never leave personal data on screen for others to see Always log out when not in use How to Login to the e-payslip System Enter ess.stockport.gov.uk in the address bar of your web browser In the pop-up window enter your username in the username box, this is your employee reference number. Your username can be found on your payslip, or you can speak to your Direct Payments employer as this information is listed on their monthly payroll summary sheet Enter your password in the password box, this is your National Insurance number followed by the word password for example JP121212Dpassword Press Login. The picture below shows the login screen 4

5 You will be prompted to change your password. Enter your password in the new password box and re-enter the same password in the confirm password box. Press Save Your new password will need to be 12 characters long using a combination of upper and lowercase letters and numbers, for example DPayments1234 What to do if you forget your username You cannot change your username (your employee reference number) as the system will not allow this. If you forget your username you can find it on your payslip, or you can speak to your Direct Payments employer as this information is listed on their monthly payroll summary sheet What to do if you forget your password Click on the Forgotten Password text (under the password box) as shown below A pop up box will appear, enter your User Name (your employee reference number) and enter your Address, this is the address that you have supplied. To add or amend this please direct.payments@stockport.gov.uk Click on An containing a link to reset your password has been sent to the address provided, and should be received within the next 15 minutes. As per below Click on the green Reset Your Password box, this will then open up a new page so you can reset your password 5

6 The Main Menu Here is how the main menu will look. If you are using a mobile device your view is different, instead of the 2 sections appearing horizontally they will appear vertically. 1 Home Button The Home button can be used to return to the home page from any page. 2 Main Menu The main menu allows you to easily move between the 2 sections of the e-payslip system, which are: Personal Pay & Benefits 3 Profile Button Use this button to log out of the e-payslip system 4 Quick Links Short cuts to frequently used pages 6

7 What s in the e-payslip System - Personal The Personal section looks at how to view, add and change certain information held about you. This section comprises of; View personal information View, change and add your contact information. Contacts include your home address, home phone number, mobile phone number and details 7

8 Personal Section - View Personal Information From the Main Menu, click on Personal section Under My Personal Details click on Personal Details tile Observe the screen layout to the right This page is read only so you cannot amend any information. To amend any information please direct.payments@stockport.gov.uk Personal Section Add Contact Information From the Main Menu, click on Personal section Under Contact Information click on add button on the right Select Add contact details. Complete fields as appropriate Click on Save button 8

9 Personal Section Amend Contact Information From the Main Menu, click on Personal section Under Contact Information click on the card of the contact details you wish to amend Complete fields as appropriate Click on Save button Personal Section Add Address Information From the Main Menu, click on Personal section Under Contact Information click on add button on the right Select Add address details. Complete fields as appropriate Click on Save button Personal Section Amend Address Information From the Main Menu, click on Personal section Under Contact Information click on the tile of the contact details you wish to amend Complete fields as appropriate Click on Save button 9

10 What s in the e-payslip System - Pay & Benefits This section looks at how to view and download your payslips and P60 s. This section comprises of; View your Payslips (current and historic) View your P60 s (current and historic) Pay & Benefits Section Viewing Your Payslip From the Main Menu, click on Pay & Benefits section Observe the screen layout. This will show a list of available payslips for you to view To view your payslip Click to view details to open your payslip as a PDF You will receive the following message Click on Open to download your payslip 10

11 Your payslip will open as a PDF document in a new window. You can save and print your payslip as required Pay & Benefits Section Viewing Your P60 From the Main Menu, select the Pay & Benefits tab Observe the screen layout under P60. This will show you a list of available P60 s for you to view. Previous years will be stored here where available The previous tax year will be available once the tax year has ended and all the necessary returns are complete To view your P60 click on the tile you wish to view You will receive the following message Click on Open to download your payslip Your payslip will open as a PDF document in a new window. You can save and print your P60 as required 11

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