E-invoicing Standard Solution

Transcription

1 E-invoicing Standard Solution Service overview page 1/6 Corporation

2 Table of Contents 1 Introduction E-invoicing Service overview Common features customers Interchange network Tax and legal compliance Conversions Scanning and digitizing service...6 Corporation page 2/6

3 1 Introduction E-invoicing is one of the main components of Business Information exchange services ( Business Information Exchange (BIX) Cloud Service for Stakeholder Integration s Customer s Customers Orders Order confirmations s Customer Orders Order confirmations s Customer s Suppliers Delivery notes Delivery notes Invoices Invoices Payments Payments Other business documents Other business documents Business Information exchange Business Information exchange Financial Institutions Public Authorities Other stakeholders 2 Corporation VN Offering Management This document describes Standard E-invoicing solution offering for sales e- invoice delivery and purchase invoice reception. Standard E-invoicing solution consists of predefined and existing data communication interfaces (Access options) and message formats (Message format options). If one is not able to meet those standard interfaces then it is possible to get connected using tailored solution. specialists have good knowledge of applied standard formats and they can support Customer to implement chosen format. If Customer needs support while implementing standard e-invoice message it is possible to agree specialists help in contents interpretation tasks on time and material basis. 2 E-invoicing Service overview In standardized e-invoicing solution one is able to send and/or receive e-invoice through predefined file-transfer interfaces or through portal channel. Currently portal channel supports only s own e-invoice format for file upload and download as structured e-invoices. Corporation page 3/6

4 Service overview Buyer side Suppliers e-invoice Platform Buyer Small Efficient onboarding of business partners Midsize to large Paper to E-documents Standard Individual Scanning E-invoce Service Validation and control according to buyers Requirements One Interface One standard One Support Business parties connected to Other operators Roaming Operators Automatic notifications to Suppliers if documents are not valid Tax & Legal Compliance Figure: Purchase e-invoice reception overview Buyers e-invoice Platform Supplier Small Efficient onboarding of business partners Midsize to large Paper documents Business Parties connected to other Operators Roaming Operators Standard Individual Paper via printhouse E-invoce Service Tax and legal compliance Validation and control according to Suppliers Requirements Automatic notifications to Supplies if documents are not valid One Interface One standard One Support Figure: Sales e-invoice delivery overview Sales invoice delivery through print house channel is not supported currently in Standard E-invoicing Service. Corporation page 4/6

5 3 Common features 3.1 customers Customer is able to send and receive e-invoices with business partners that are using E-invoicing Services (portal users, Standard e-invoicing service and Tailored e-invoicing service). 3.2 Interchange network Currently available interchange network (roaming operators) is available in: continuously seeks to extend its interchange network. Basic principle for interchange network is that there is no specific interchange fees applied. However, in some interchange connections such fees will be applied. Some carrier networks shall as well apply charges. These kinds of networks are for e.g. SWIFTNet, X.400 and GXS networks. When customer needs interchange connections one can request information on the recent status of possible interchange fees and carrier costs. 3.3 Tax and legal compliance Legislation of some countries and some business partners as well require that e- invoices shall be digitally signed. uses external partner to provide digital signing in several countries. In some specific cases interchange partners will take care of digital signing to meet country specific requirements. Basic model for digital signing is that e-invoices shall include signed pdf as an attachment. The attached pdf will be signed in the sales e-invoice service and verified in the purchase e-invoice service. EU VAT Directive 2010/45/EU defines the required data set which shall be transferred without content changes. Suppliers and buyers can independently take care of necessary measures for ensuring e-invoice integrity and authenticity. In certain countries outside the EU, there exists more specific regulation towards the e-invoices. Corporation page 5/6

6 3.4 Conversions It is a common practice that e-invoicing service providers have to make structured e-invoice content conversion between different formats. This is because of the fact that several different data presentation formats are applied in different countries, industries and even among trading partners. makes its best effort to carry e-invoice content as rich as reasonably possible during conversions between different formats. However, there are situations where it is not possible to convert all the content from one format to another. is not responsible in these situations for any data loss. It is a good practice, especially in cross-country connections, to ensure with trading partner that necessary data is transferred end-to-end. 3.5 Scanning and digitizing service Standardized e-invoicing scanning and digitizing service shall take place in centralized third party service. Standard scanning service indexes up to 17 defined elements from invoice header. Scanned original invoice picture will be delivered to customer as an attachment to structured e-invoice. Detailed definition will be configured in service setup. Original paper invoices and other material can be destroyed or mailed in bulk to customer. Customer shall define proper action when subscribing into the service. Customer is responsible to order P.O Box from scanning centre defined post office. To agree in detail on mail collection, procedures and pricing Customer need to contact s sales representative. It is also supported to receive invoices with pdf attachment. One can include one invoice attachment. invoice shall have in header address information scanning centre defined post box address. Detailed configuration shall be described during service setup. Corporation page 6/6