Administrator s Guide to Allworx Mobile Link for Android

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1 Administrator s Guide to Allworx Mobile Link for Android Version 1.0 February 6, 2012 Allworx Corp. 300 Main Street East Rochester, NY Support@allworx.com Allworx Fax: Allworx Corp, a wholly owned subsidiary of Windstream Corp. All rights reserved. All other names may be trademarks or registered trademarks of their respective owners. No part of this document may be used or reproduced in any manner whatsoever without written permission, including quotations embodied in critical articles and reviews.

2 Allworx Mobile Link for Android is an application available at the Android Market. With it you can manage the following Allworx system features: View and change presence settings Manage, send, forward, and reply to voic s View your scheduled conference calls Navigation in Mobile Link for Android This is an example of home activity for Mobile Link for Android, configured and connected to an Allworx server. Title Bar Connection Status Speakerphone Status The three sections of the Mobile Link for Android activities are: Title bar: shows which activity is on display, and summarizes connection status. o The connection status icon is displayed on the right side of the Title bar. The connectivity states are: Disconnected Evaluation Connected Syncing Tap the icon to go to the more detailed Connection Status activity. o Speakerphone status is also displayed on the right side of the toolbar. Its default setting can be permanently changed from Settings, or temporarily changed using the Menu key in any voic -playing activity. Body: the primary screen area. o The Details Indicator icon is displayed for any item where there are more options or if more information is available. It will navigate to a different activity. 2/6/12 Page 2

3 o Inbound Messages, Outbound Messages and Conferences features are disabled if your Allworx server does not have the Mobile Link feature key installed (this is called Evaluation Mode). Contact your Allworx System Administrator to enable all features. To see a fully-functional demonstration of all features, use your device s Menu key, select Settings, and turn on Demo Mode (see below). Options Menus: o Tapping the Menu key on your device will pull up a list of menu options, such as: Settings Connection Status In the Select Recipients list, a Select All option In the Outbound Messages, a Delete Group option In message players, Turn Speakerphone Off/On options. Note: This is a temporary setting; to change the speakerphone setting permanently, go to Settings instead. In general, to return from any activity to the prior activity, use the device s Back key. Settings Tap your device s Menu key, and then select Settings. You can also reach Settings by tapping on the Connection Status icon, then selecting Settings. Enter the following configuration information. As you enter each field, you will be able to see the NET, MOBILE, IMAP, and SMTP indicators lighting up as progress is made in connecting to the Allworx server. Once the connection is completely successful, then the Connection icon on the toolbar will display the connected status. Settings include the following configuration options: Demo Mode enabling this allows you to experience all of the Mobile Link for Android features without being connected to an Allworx server. When enabled, Mobile Link for 2/6/12 Page 3

4 Android is placed into a simulated environment with preexisting data. The Demo Mode inbound messages contain helpful hints on how to use Mobile Link for Android. Account enter your Allworx voic account login credentials, the same ones used for logging into the Allworx Message Center or My Allworx Manager page. o Username o Password Server Allworx server network connection information. Your Allworx System Administrator should provide the necessary settings: o Server Address (IP or domain name) o Mobile Link, IMAP and SMTP port settings Sort by offers options for sort order of voic and user lists. Audio Management offers option for whether speakerphone is on by default in voic player activities. Other offers opportunity to turn off statistics logging (we collect aggregate statistics on use so we can log application failures and improve the user experience), or reset all settings to their defaults. Tap your device s Back key to return from the Preferences activity to your prior activity. Connection Status Tapping the Connection Status Icon on the Title bar takes you to a detailed Connection Status activity. Tap the Settings button to change any configuration parameters. Presence The home activity displays your current Allworx presence setting 2/6/12 Page 4

5 Tap this selection to change your presence. Inbound Messages The Inbound Messages option allows you to listen to voic messages. The home activity will display the number of new voic messages, if any. Tap this selection to view the list of voic messages. New messages are displayed with bold typeface. 2/6/12 Page 5

6 A long press on a message lets you perform these operations on individual messages: Mark a new (unseen) message as seen. Mark an old (seen) message as unseen. Delete the message (without playing it). A short tap on a message takes you to a voic player. The message will begin playing automatically. Tap the pause/play button to pause or restart the message. The scroll bar can be used to fast-forward or rewind the message. Options: Forward: will display the outbound message activity in order to send the message to another Allworx system user. Reply: is available for messages received from Allworx system users. Delete: removes the message from Mobile Link for Android as well as from the Allworx server. Outbound Messages The Outbound Messages option allows you to send new messages and forward existing messages to Allworx system users. Tap the Outbound Messages selection to view the list of outbound voic messages. 2/6/12 Page 6

7 Tap a message to play it, or to edit an unsent draft message. Long press a message to forward or delete a message without playing it. Tap the Compose button to create and edit an empty new message. Editing an outbound message draft allows you to: Record a new introduction message (or play it) Attach an inbound message (and play it) Select recipients Delete the draft message s recipients, message, or attachment. 2/6/12 Page 7

8 Conferences The Conference option displays your conferences. Tap the Conferences selection to view the list of conferences for the current user: 2/6/12 Page 8

9 Tap a conference to display its details: You can modify the conference name and password by tapping on the Modify Conference Settings button. 2/6/12 Page 9

10 Allworx System Administrator Information To experience all Mobile Link for Android features, the Mobile Link feature key must be installed on the Allworx server. Without this key, users can only view and change their presence. Configuring Mobile Link for Android with the Allworx server The Allworx server must be accessible from the iphone s network connection. If the Allworx server is in any NAT/Firewall mode and if the connection from iallworx to the Internet is through the Allworx WAN port, the following network settings on the Mobile Link for Android Preference activity must match those for the Allworx server: Allworx Server public (WAN) address or domain name Mobile Link (AMDS) Port Number (default: 8081) IMAP Port Number (default: 143) SMTP (Voic ) Port Number (default: 25) The default port settings on the Preference activity are the same as the default port setting on Allworx servers. If the Allworx server is in NAT/Firewall mode and if IMAP and SMTP are set to non-standard ports, these ports will be blocked by the Allworx server firewall. To open these ports, the System Administrator must: 1. From the Admin page, navigate to Network / Configuration 2. Select the modify link 3. Under the Firewall section, enter the port number to open in the WAN Port # and LAN Port # fields 4. Leave the Protocol as TCP 5. Enter the server s WAN IP Address in the IP Address field 6. Save these changes and reboot the Allworx Server To open these ports on an Allworx server in LAN Host mode, the System Administrator must configure whatever external firewalls are in place between the server s LAN and the Internet to forward connections on all of the ports listed above to the Allworx server. Alternative port numbers may be used as long as the same port numbers are used on both iallworx and the Allworx server. Note: Current Allworx server releases support a maximum of 16 simultaneous IMAP connections, so that is the maximum number of Mobile Link clients as well. Future server releases will raise this limit. Changing the Corporate Logo From the Connection Status activity you can also perform the following less-frequent operations by pressing the Menu key: Upload Corporate Logo (only available if you are administrator for your Allworx system). Refresh Corporate Logo (if you are in a hurry to see the new logo your administrator just uploaded) The corporate logo uploaded to your Allworx server will appear on the connection status activity of that server s Mobile Link client apps. 2/6/12 Page 10

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