GROUP REGISTRATION BROCHURE

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GROUP REGISTRATION BROCHURE The fllwing is imprtant infrmatin regarding Grup registratin fr the upcming 2017 Annual Meeting f the American Academy f Dermatlgy.

1 GROUP REGISTRATION BROCHURE The fllwing is imprtant infrmatin regarding Grup registratin fr the upcming 2017 Annual Meeting f the American Academy f Dermatlgy. Grup plicies fr bth husing and registratin differ frm individual participant plicies listed in the prgram materials. In rder t qualify as a grup, all grup plicies, as well as all meeting plicies, must be adhered t. Requirements In rder t be cnsidered fr Grup Registratin fr the upcming AAD 2017 Annual Meeting yu must meet the fllwing criteria listed belw. Yu must be registering 10 r mre delegates Registratin is nly available via the nline registratin system with a credit card payment. Wire transfers & checks will nt be accepted. Registratin will need t be cmpleted by the Designated Grup Representative. Individual, delegate s must be supplied when registering each f yur delegates via the nline system. If yu wish t receive a cpy f the registratin cnfirmatin, the grup representative s can be entered in the CC area f the registratin site. Yu must designate ne (1) primary Grup Representative (DGR) t receive all crrespndences and handle payment f all registratin and husing fees. Deadline Date: Wednesday, January 4, 2017 at 12pm (nn) CT Only grups that have submitted all f the required frms by the deadline date will be eligible fr the mailing f the materials. Only delegates with a cmpleted, paid in full registratin can be included in the grup prcess. New individuals cannt be added t the grup after this date and time.

2 Registratin Categries AAD Member Registratin Categries Physician Member Life Member Hnrary Member Applicant fr Membership Adjunct Member Fr member registratin categries, a member ID # and last name as listed n their membership file will be needed t access the nline registratin and husing site. Yu will need t btain this infrmatin directly frm the member. Nn-Member Registratin Categries Nn-Member Physician (treating patients in an ffice like setting) Mandatry questins during the nline Registratin & Husing prcess: Please indicate if funding f yur delegate s base registratin (nt including husing) is prvided by ne f the ptins listed belw: 1. Gvernment Institutin 2. Learning/Educatinal Institutin 3. Research Institutin 4. Medical Educatin Cmpany 5. Other 6. Self (the delegate) Des yur delegate have a valid physician license/certificate? Yes r N Is yur delegate a Dermatlgist? Yes r N If they are nt a Dermatlgist, yu will need t knw the delegate s physician type (i.e. plastic surgen, pediatrician, etc.) Nn-Member Nn-Physician (crprate individuals, pharmacists, distributrs, industry representatives, aestheticians, csmetlgists, and scientists/researchers wrking in the field f dermatlgy) Mandatry questins during the nline Registratin & Husing prcess: Please indicate if funding f yur delegate s base registratin (nt including husing) is prvided by ne f the ptins listed belw: 1. Gvernment Institutin 2. Learning/Educatinal Institutin 3. Research Institutin 4. Medical Educatin Cmpany 5. Other 6. Self (the delegate) Are yu currently wrking in the field f Dermatlgy? Yes r N Affiliatin? (Example: researcher, scientist, etc.) Reasn fr attending 1. Scientific sessins 2. Technical Exhibits 3. E-Psters 4. All Additinal Nn-Member Registratin Categries (click here fr registratin details and requirements) Resident / Medical Fellw Dermatlgy Practice Staff Fees fr all categries can be fund here. AAD 2017 Annual Meeting Grup Brchure page 2 f 6

3 Registratin Categries (cntinued) IMPORTANT! Verify that registratin categries are crrect befre cmpletin f each registratin. If a categry adjustment is required, a $100 categry adjustment fee will be applied. Yu will want t list the delegates preferred persnal mailing address when registering them. This infrmatin is encded n their badge and will be scanned and cllected by exhibitrs in the exhibit hall. Individual delegate s must be supplied when registering each f yur delegates via the nline system. If yu wish t receive a cpy f the registratin cnfirmatin, the grup representative s can be entered in the CC area f the registratin system. Registratin Plicies & Deadline Dates Wednesday, January 4, 2017 at 12:00pm (nn) (CT) Deadline date t cmplete delegates registratins at the discunted registratin rate and be cnsidered a grup. All delegates must be paid in full t be included n the Delegates Listing. New individuals cannt be added t the grup after this date and time. If yur delegates require an access ID # prir t registratin, please allw 5-7 business days t prcess yur request and receive the delegates access ID number. We suggest that access ID# requests are made by December 26, 2016 t ensure yu receive yur ID# prir t the grup deadline date. Deadline date fr delegates t finalize sessin ticket selectins. Individuals may still exchange/return sessin tickets at the meeting. After January 4, 2017 at 12:00pm (nn) (CT) Registratin cmpleted after the grup deadline date and time f 12:00pm (nn) (CT) n January 4, 2017 thru February 22, 201 at 12:00pm (nn) (CT) will be treated as individual registrants and cannt be included n yur delegate listing r invice summary and will nt be cnsidered a grup. Individuals with a registratin cmpleted after the grup deadline f 12:00pm nn (CT) n January 4, 2017, but befre January 25, 2017 at 12:00pm (nn) (CT) will nt be included in the grup, and will have their meeting materials mailed t the address prvided during the nline registratin prcess. Individuals registered after January 25, 2017 at 12:00pm (nn) (CT) will be registered at the standard registratin rate and will need t pick up their wn materials nsite at the meeting with their pht ID. Wednesday, February 22, 2017 at 12:00pm (nn) (CT) Advance registratin will clse. Onsite registratin at the standard registratin rate will nw be required. After this date and time delegates will nw need t register themselves nsite at the meeting with a pht ID and individual payments. Due t the vlume f attendees at the meeting, grup registratins will nt be accepted nsite. Wednesday, March 1, 2017 at 12:00pm (CT) Deadline date t cancel a registratin and receive a refund. A $100 prcessing fee per persn will be applied t each cancellatin. Refunds will nt be issued fr cancellatins received after the deadline date. AAD 2017 Annual Meeting Grup Brchure page 3 f 6

4 Cancellatins Wednesday, March 1, 2017 at 12:00pm (nn) (CT) Deadline date t cancel a registratin and receive a refund. A $100 prcessing fee per persn will be applied t each cancellatin. Refunds will nt be issued fr cancellatins received after the deadline date. Cancellatin request must be sent via t aadgrup@experient-inc.cm. Please review the cancellatin deadline date listed abve. Name changes will nt be accepted. Registratins are nn-transferable. NOTE: Please be aware that name changes are nt allwed in the event f a cancellatin. Yu will have t cancel the entire registratin fr the delegate wh is nt attending and a new registratin fr the new delegate alng with payment will need t be cmpleted. New delegates cannt be added t grups after the deadline date f 12:00pm (nn) (CT) n January 4, Please refer t the cancellatin fees and deadlines listed abve. Any sessins that were held in the name f a cancelled delegate cannt be transferred t a new delegate. Once the delegate is cancelled, any sessins that were affiliated with that registratin will als be cancelled and placed back int general sale. Receipts/Invices Upn cmpletin and payment f each individual registratin the delegate will receive a registratin cnfirmatin letter via . If the DGR was supplied in the CC bx during registratin, the DGR will als receive a cpy f the delegates cnfirmatin letters. This will serve as yur receipt/invice fr the delegate that yu have registered. An all-inclusive invice will be sent t the DGR nce all required grup frms have been received. The deadline date t cmplete registratin and submit all required grup frms is January 4, 2017 at 12:00pm (nn) (CT). Only grups that have submitted all f the required frms by the deadline date will be eligible t receive an all-inclusive invice. Only delegates with a cmpleted, paid registratin can be included n this invice. Invices will be sent in February and again after the meeting has cncluded. Grup Material Delivery A Grup Material Delivery frm will be sent t all rganizers wh have registered & submitted the required grup frms fr their delegates by the Wednesday, January 4, 2017 at 12:00pm (nn) (CT) deadline date. Fr yur reference the delivery ptins are listed belw. Optin 1 Fed Ex all delegate materials t the Designated Grup Representative (DGR). Optin 2 Mail delegate materials directly t the delegates utilizing the address listed n their registratin recrd. T cmplete the grup registratin prcess please fllw the steps belw: 1. Cmplete the DGR frm lcated n page 5 f this brchure. 2. Cmplete the Grup Delegate Listing n page 6 f this brchure 3. Return these frms t: Paige Plzin AAD Grup Registratin Crdinatr Direct Dial: aadgrup@experient-inc.cm AAD 2017 Annual Meeting Grup Brchure page 4 f 6

5 DESIGNATED GROUP REPRESENTATIVE (DGR) Deadline Date: January 4, 2017 at 12:00pm (nn) (CT) The individual listed belw will serve as the fficial Designated Grup Representative (DGR), and will be respnsible fr the cmpletin and submissin f all required dcumentatin fr Grup Registratin. NOTE: Cmpletin f this frm is required t be designated as an fficial grup fr the AAD 2017 Annual Meeting, and t have yur delegates registratin infrmatin prcessed as a grup. Please Print clearly *First Name/Given Name *Last Name/Family Name *Organizing Cmpany Grup Cmpany Name Organizing Cmpany Address City Pstal Cde Phne State Cuntry Fax * (Required) *Signature *Date *Required Field I have read and agree t all deadline dates and plicies listed within the AAD Grup Registratin & Husing brchure and the fficial meeting plicies fund here fr the AAD 2017 Annual Meeting, March 3-7, 2017 t be held in Orland, Flrida (FL), USA. DGR Signature Date AAD 2017 Annual Meeting Grup Brchure page 5 f 6

6 GROUP DELEGATE LISTING Deadline Date: January 4, 2017 at 12:00pm (nn) (CT) Individual registratins must be cmpleted prir t cmpleting this frm. List nly the names f the delegates that have a cmpleted and paid registratin recrd. First Name/Given Name Last Name/Family Name Registratin Cnfirmatin Number (Reg Cde) Is this registrant a Physician? (treating patients in an ffice-like setting)? (Yes r N) AAD 2017 Annual Meeting Grup Brchure page 6 f 6

GROUP REGISTRATION BROCHURE

GROUP REGISTRATION BROCHURE Requirements Registration Categories Important Information/Deadline Dates Cancellation Policies Receipts/Invoices Material Delivery Group Forms The following is important information