A P P L Y I N G F O R S T U D E N T E X C H A N G E I N H E L S I N K I M E T R O P O L I A :
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- Darlene Cole
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1 Dear students, Thank you for your interest in Helsinki Metropolia University of Applied Sciences! The application process of our incoming exchange students takes place in the electronic Mobility- Online system, which guides the applicant step by step through all the required parts of the application. Since this is a new system for Metropolia, we kindly ask you to read through the following application guidelines in detail and take time to complete all necessary steps for a successful application before the application deadline. From March 15 to May 1, 2013 we accept applications only for the Autumn semester 2013 and the full academic year From September 15 to November 1 we accept applications for the Spring semester We are looking forward to receiving your application! A P P L Y I N G F O R S T U D E N T E X C H A N G E I N H E L S I N K I M E T R O P O L I A : Step 1. Fill in the online application form - The application process starts on the Metropolia webpage -> - Click on the link to the online application form - the link will be visible on our website on the day the application period starts. Please fill in all parts of the online application form in detail: Additional information is available by clicking on the blue question mark next to the field. 1. Personal data 2. Contact person (in case of emergencies) 3. Data concerning your studies and the contact people at your home institution 4. Desired studies at Metropolia - Please view our website and ask your international coordinator at home if you are unsure of which Field of Study, Degree Programme and type of studies to choose at Metropolia. 5. Motivation letter in English - Please prepare this in advance and use less than 1000 characters (including spaces). More information about requirements is included in the online help icon. 6. Write the captcha verification letters to the last text box, and send the application. The form can be sent only after you have correctly interpreted the letters that have been painted into the "captcha" picture,
2 and written them to the field next to the image. Please use CAPITAL letters. In case the letters were not spelled correctly, and error message captcha.error_wrong_input not found will appear to the top of the page. If you can't read the letters, try another set of letters by clicking on "Create new image. General tips: You have 2h time to complete the application form. Take time to prepare e.g. the motivation letter in advance, because you will not be able to edit your application after it has been sent. When you choose something from the drop down menus, the page will reload itself. Don t be alarmed by this. Click anywhere outside the menu after the reload in order to avoid selecting a wrong answer by scrolling while the page reloads. If you have forgotten to fill in any of the compulsory parts, the system will remind you of them one by one. Please note that your data is not saved before you have sent the form. There is no need to send a paper copy of the application form. Step 2. Register to the Mobility-online system After saving your information on the online application form, you will receive an automatic message that includes a link to the registration page. To continue the application process, click on the link and register a user name to our electronic online application system Mobility-online. By creating a user name next you will be able to log in to the Mobility-online system, and follow a to-do-list through the entire exchange application process. After being selected for an exchange you can also manage the uploaded documents and give feedback about your experiences in Metropolia through this one system. 1. Click on the link at the bottom of the The is sent from the address no-reply@metropolia.fi and the title is Confirmation of Application. In case you do not receive the message concerning registration, please check your spam filter. 2. Start registering to Mobility-online by filling in your birthday 3. Create a user name and password in order to log in to the system - The password requirements: at least 6 digits, at least one number, at least one upper case letter (+ no special characters allowed) - Please choose a password you can remember: Mobility-online will be an important tool in managing your exchange paperwork and you will be using it on several occasions. Save also the with the link to the system.
3 4. Continue to the next part of the application process - Log in to Mobility-online by clicking the button Direct entry to Online portal or the link that was sent to your address after a successful registration. Please note that the application will not be complete if the registration has not been done and the additional attachments have not been uploaded to the Mobility-online system. Not all attachments need to be uploaded during one login, but in order to make the student selections on time we need all applicants data to be stored in the system before the end of the application period. Therefore, please take time for applying and preferably complete the application steps 3, 4 and 5 during April. Step 3. Log in to Mobility-online and complete the personal data This is your front page view in the Mobility-online system after logging in. The application workflow lists all the steps you need to complete during your exchange period, the first seven points on the list already before the application deadline. As the application process advances, links will appear on the right-hand side of the workflow. Please click on the link Complete personal data, and save your home address to the system. On the following page the fields with blue frames are required. Leave Academic title empty. Type in an address which you want Metropolia to use for posting material regarding your exchange. Please add a date when you think you would be moving out of this flat and are not able to receive any more mail in this address. In the next link you have the possibility to upload a photo. The maximum size is 500*500 pixels. You can use e.g. the Microsoft Office Picture Manager to edit the dimensions. Choose the photo file by clicking on the Browse button. Save the photo by clicking Create.
4 Step 4. Upload a Transcript of Records in English (and if necessary, also a CV) Transcript of records is an official list of all the study units/courses you have completed so far. In most of the European higher education institutions it describes your study achievements in ECTS credits. Please make sure the document is written in English, scan it and upload it to the Mobility-online system in the Step Transcript of Records uploaded + additional attachments, if necessary. Please check that the quality of the scan is high and the text is clearly readable. Please note that additional attachments are required from those students who are applying for Health Care and Social Sciences, Field of Culture, and project studies or work placement in the Field of Technology The details on the requirements are available on our website. If you are requested to provide additional attachments to your application, please upload them also to this step "Transcript of Records uploaded + additional attachments, if necessary of the Mobility-online system. After creating the first upload (Transcript of Records) you can add the second document by clicking on the same step link again on the general overview, and clicking on the Create new record icon (white sheet of paper) on the top left corner of the next page. Then select the right attachment and click Create. Step 5. Upload your Learning Agreement Finally, please prepare the Learning Agreement, which is a list the courses you plan to take during your exchange in Metropolia. You receive the form from your home institution, but can also use the Metropolia form (available on the website You can prepare this document when you have read through the detailed information on the chosen degree programme or study module, or received a preliminary course list from Metropolia. Special note to the applicants for the Field of Technology: Metropolia International Coordinators will send you an about preparing the Learning Agreement once the technology course lists have been updated on our website. Please wait for this additional information, do not upload a Learning Agreement made based on the course lists of the current academic year
5 Ask your Departmental coordinator and Institutional coordinator at home to approve your Learning Agreement and sign it before you upload the scanned version of the document to the correspondent step in the Mobility-online system. Please make sure the quality of the scan is high enough and the text is clearly readable. Please note though that you might have to modify the Learning Agreement for a variety of reasons after arriving to Metropolia UAS, e.g. in cases of timetable clashes and unsuitability of chosen courses (in level or content). Changes to the Learning Agreement can then be made. Further instructions In order to make the student selections on time we need all applicants data to be stored in the system before the end of the application period. Not all attachments need to be uploaded during one login, but please take time for applying and preferably complete all required parts of the application during April. In case you have trouble with the Mobility-online system, please check this user guide for help. If you can t find an answer here, please send to our contact person at the international office at jenni.leinonen(a)metropolia.fi. Please note that the international office cannot address any possible problems that might occur with the system during evenings, weekends and national holidays. During the month of May we will inform all applicants of the results. When you receive the acceptance information, please log in to the Mobility-online system again to confirm that you accept the offered exchange place in Metropolia. As the last reminder, we would ask you to send a separate application for student housing during April. For an overview of the available options, price level and further instructions on applying for different housing providers, please visit our Study Guide at Please note that thousands of students start their studies in Helsinki region at the beginning of the semester, so we kindly ask you to start looking for a place to stay right after applying for the exchange in Metropolia. We are looking forward to receiving your application documents in the Mobility-online system!
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