Using Microsoft Outlook Calendaring

Size: px
Start display at page:

Download "Using Microsoft Outlook Calendaring"

Transcription

1 This packet is designed to provide an overview of the basic functions of Microsoft Outlook Calendaring. Accessing Your Calendars To access your Calendars, you will click the Calendar button at the bottom left-hand corner of Microsoft Outlook. Updated on 7/30/2012 Pg. 1

2 Basics of Calendar View Here is a view of what the Calendar screen looks like. From this screen, you can: 1. Schedule a New Appointment or a New Meeting 2. Toggle between different views of the Calendar/s you are currently viewing 3. Open any Calendar to which you have access, or create a new Calendar Group 4. Select and view your Calendars, Calendar groups, or Shared Calendars under My Calendars Scheduling a New Appointment Updated on 7/30/2012 Pg. 2

3 To schedule a New Appointment, click the New Appointment button in the upper left-hand corner of the Calendar screen. If you have multiple Calendars displaying on the Calendar screen (they will be selected with a check in the box next to them), make sure to select the Calendar on which you wish to schedule a New Appointment. You can do this by clicking on any space on that Calendar before clicking the New Appointment button. Don t worry, you can always adjust the times and dates once you are creating the Appointment via the New Appointment window. Lastly, if the New Appointment button is grayed out, this means that you have either selected a Calendar to which you do not have write permissions or have not selected a Calendar at all. Here is what the New Appointment window will look like: Updated on 7/30/2012 Pg. 3

4 In this window, you can: 1. Set the date/time/subject/location for your appointment 2. Invite others to attend your appointment via request (inviting others will change your appointment into a New Meeting) 3. Set the appointment to recur repeatedly weekly/monthly/etc Once you are finished setting the details of your appointment, click Save and Close in the upper right-hand corner. Your appointment will now be written to your Calendar, as seen below. Scheduling a New Meeting Updated on 7/30/2012 Pg. 4

5 To schedule a New Meeting, click the New Meeting button in the upper left-hand corner of the Calendar screen. Here is what the New Meeting window will look like: Updated on 7/30/2012 Pg. 5

6 The To field is where you will enter the addresses of the people you would like to attend the meeting. Multiple entries should be separated by a semicolon (;). They will then receive an notification about the scheduled meeting, which they can either accept or reject. Like the New Appointment window, the New Meeting window also allows you to: 1. Set the date/time/subject/location for your meeting 2. Set the meeting to recur repeatedly weekly/monthly/etc Lastly, notice that there is no Save and Close button here like there was in the New Appointment window. Clicking Send will create the New Meeting like the Save and Close button created the New Appointment. Updated on 7/30/2012 Pg. 6

7 Accepting Another Person s Meeting Request Using Microsoft Outlook Calendaring When another person sends you a meeting request, it will be sent to your Outlook Inbox. Clicking on the e- mail request will allow you to: 1. Accept the request, which will add the meeting to your Calendar. 2. Mark the request as tentative, to be accepted or rejected at a later time. 3. Decline the request, which will not add the meeting to your Calendar. 4. Propose a new time for the meeting, while marking it rejected or tentative. For any of the responses (accept, decline, tentative, etc), you can choose to: 1. Edit the response you send to the person who sent you the Meeting request. 2. Immediately send the response to the person who sent you the Meeting request. 3. Send no response to the person who sent you the Meeting request. You can always accept, decline, or mark as tentative any Meeting you have already accepted by finding and clicking it in your Calendar, and clicking the accept, reject, or tentative buttons. NOTE: rejecting a Meeting will place the Meeting request in your deleted items folder. If it is removed from that folder, the person who requested the Meeting will have to send another request. Updated on 7/30/2012 Pg. 7

8 Sharing a Calendar with View Only Access Using Microsoft Outlook Calendaring Calendars shared by arrive in the recipient s Inbox as messages. The person who receives the will have to accept the Calendar so that it will be added to their My Calendars list. To share a Calendar: Under the My Calendars section, right-click the Calendar you wish to share and select Share and then Share Calendar. You can also share your Calendar by selecting its check box and clicking the Share Calendar button, listed under the Home Tab at the top of Outlook. Once you do this, a new window will open that looks like this: Updated on 7/30/2012 Pg. 8

9 1. In the To field you will want to enter the addresses of anyone with whom you will want to share your Calendar. Clicking the To button will open a listing of all recipients with whom you can potentially share your Calendar. 2. The Details section allows you to control what others can see on your Calendar. Selecting full details from the drop-down will allow others to see your Calendar as you see it. Once you have finalized the details, simply click Send and wait for the recipients of the message to accept or reject your Calendar request. Opening a Calendar Updated on 7/30/2012 Pg. 9

10 You can open the Calendar of anyone in your organization by clicking on the Open a Calendar button, listed under the Home Tab at the top of Outlook. You will want to select From Address Book from the drop down menu. Here is what the Address Book looks like: 1. Enter the name of the person/calendar you wish to open. 2. You will see the name of the Calendar appear here once you select it by double-clicking it. 3. Click OK to add the Calendar to your My Calendars list. Giving Advanced Permissions to your Calendar Updated on 7/30/2012 Pg. 10

11 If you would like to grant someone in your organization the augmented ability to read or write to your Calendar, you can do so by doing the following: Under the My Calendars section, right-click the Calendar you wish to share and select Share and then Share Calendar. You can also change your Calendar s sharing permissions by selecting its check box and clicking the Calendar Permissions button, listed under the Home Tab at the top of Outlook. Updated on 7/30/2012 Pg. 11

12 This will open the Permissions window, as seen below: From this screen, you can: 1. Add users from the Global Address List, or remove users who already share your Calendar. 2. Allow the selected user to view partial or full details for any event scheduled on your Calendar. 3. Allow the selected user to delete items they have scheduled on your Calendar, or any item that has been scheduled on your Calendar 4. Allow the selected user to schedule events, create subfolders, edit their own scheduled events on your Calendar, or edit all scheduled events on your Calendar. Creating a New Calendar Group (so you can view multiple people s calendars Updated on 7/30/2012 Pg. 12

13 Another useful feature of Microsoft Office Calendaring is the ability to group many different schedules atop of each other in order to see conflicting appointments. You can create a new Calendar Group by clicking on the Calendar Group button under the Home Tab at the top of Outlook and selecting Create New Calendar Group from the drop-down menu. After choosing a name for your new group, you can select multiple members for your group via your address book. For example: Once you are done, click the OK button to create the group, which will now appear under My Calendars. Notice that you can select the group as a whole, which will show each Calendar in the group stacked on top of one another, or you can deselect any of the Calendars by unchecking the checkbox next to the corresponding calendar. Doing so will remove it from the stack. Here is an example of what a stacked group of Calendars will look like: Updated on 7/30/2012 Pg. 13

14 Notice the small Calendar icons that are circled in red. Clicking these will allow you to send a Share Calendar request to the owner of the specific Calendar you select. Those Calendars in the group that do not have the small Calendar icon in the bottom right-hand corner are Calendars that are already shared with you. Finally, unchecking the check box next to the group (in this example, CTS Help Desk ) will clear the group from the screen. Updated on 7/30/2012 Pg. 14

15 Creating a New Personal Distribution List Using Microsoft Outlook Calendaring If you expect to be sending Calendars to a group of people on a frequent basis, creating a New Contact List can help save you a ton of time and energy by combining multiple addresses to one easily-typed address. Here s how you do it: First, click the Address Book button under the Home Tab at the top of Outlook. Next, in the Address Book window, click File and then New Entry Now, select New Contact Group and click OK. Once the Contact Group window is open, click Add Members and select From Address Book. Updated on 7/30/2012 Pg. 15

16 The Global Address List (GAL) should now open, which will allow you to add members to your contact group. 1. Enter the name of the person/calendar you wish to open. 2. You will see the name of the group member appear here once you select it by double-clicking it. 3. Click OK to add the selected members to your new Contact Group. Updated on 7/30/2012 Pg. 16

17 Now, choose a name for your group, for example Sample group. Finally, click the Save and Close button. Now, whenever you schedule a New Meeting, you can type in the name of your group, and Outlook will automatically send the Meeting Request to all group members, as seen below. Updated on 7/30/2012 Pg. 17

18 Creating a Banner (all-day Meeting/Holiday) Using Microsoft Outlook Calendaring First, select the Calendar you on which you wish to schedule an all-day Meeting by checking its check box under the My Calendars group. Next, double-click on any area of the Calendar you ve selected (the specific time doesn t really matter, since it will be an all-day event anyways). Now, on your New Appointment/New Meeting screen, check the All-day event button, make sure your fields are filled, and then click the Send button. Now, when you view the scheduled date on your calendar, you will see a banner listed above all the times, which signifies that the listed event is an All-day event. Updated on 7/30/2012 Pg. 18

Outlook Desktop Application for Windows

Outlook Desktop Application for Windows Access Your Email There are two common ways to access your mail: via the Outlook Desktop Application and the Outlook Web Application. This document focuses on how to use the Outlook Desktop Application

More information

OUTLOOK HOW DO I? 2013

OUTLOOK HOW DO I? 2013 OUTLOOK HOW DO I? Click on a Link to take you to that Section OUTLOOK - GENERAL... 2 GENERAL How Do I Navigate the 2010 Outlook Screen?... 2 GENERAL: How Do I Change the Reading Pane View?... 7 GENERAL:

More information

Sharing the Calendar

Sharing the Calendar Sharing the Calendar The new feature allows you to Share your calendar. To enable this feature, select the Calendar icon on the lower left side of your screen also known as the Navigation Pane. Then Click

More information

Delegating Access & Managing Another Person s Mail/Calendar with Outlook. Information Technology

Delegating Access & Managing Another Person s Mail/Calendar with Outlook. Information Technology Delegating Access & Managing Another Person s Mail/Calendar with Outlook Information Technology 1. Click the File tab 2. Click Account Settings, and then click Delegate Access 3. Click Add 4. Type the

More information

Calendar. Quick Start Guide. Schedule a Lync Meeting Meet face-to-face or save yourself a trip by meeting online with Lync 2013.

Calendar. Quick Start Guide. Schedule a Lync Meeting Meet face-to-face or save yourself a trip by meeting online with Lync 2013. Calendar Quick Start Guide Schedule a Lync Meeting Meet face-to-face or save yourself a trip by meeting online with Lync 2013. Switch views Use the calendar view that best fits your workflow. Switch as

More information

Outlook 2007 Calendar

Outlook 2007 Calendar Outlook 2007 Calendar In this section you will learn: Calendar Interface Creating Appointments Editing Appointments Creating Recurring Appointments Creating Events Creating Task Viewing Others Calendar

More information

Managing Shared Resource Calendars

Managing Shared Resource Calendars Managing Shared Resource Calendars Many UD departments have resources (e.g., conference rooms, equipment) that are shared by the members of the department. A shared resource calendar is a great way to

More information

Office 365 Employee San Jac Outlook 2010

Office 365 Employee  San Jac Outlook 2010 Office 365 Employee Email San Jac Outlook 2010 Interface Overview 1. Quick Access Toolbar contains shortcuts for the most commonly used tools. 2. File tab (Backstage View) contains tools to manage account

More information

Creating Calendar Shares in Microsoft Outlook 2016 for PC Sharing a Calendar

Creating Calendar Shares in Microsoft Outlook 2016 for PC Sharing a Calendar University Information Technology Services Learning Technologies, Training & Audiovisual Outreach Creating Calendar Shares in Microsoft Outlook 2016 for PC Sharing a Calendar You can share your calendars

More information

OUTLOOK 2010 QUICK GUIDE. Version 1.7

OUTLOOK 2010 QUICK GUIDE. Version 1.7 OUTLOOK 2010 QUICK GUIDE Version 1.7 Table of Contents THE NAVIGATION PANE... 5 Mail... 5 Calendar... 5 Contacts... 5 Tasks... 5 Notes... 5 Folder List... 5 Shortcuts... 5 E-MAIL... 5 Create a new e-mail

More information

Outlook Webb App quick guide

Outlook Webb App quick guide What is Outlook Web App 2010? Outlook Webb App quick guide Updated 7/17/2012 The Outlook Web App allows you to access your County e-mail and calendar from any computer that has Internet access via a Web

More information

OUTLOOK Desktop App INTERFACE OVERVIEW MAIL MESSAGES QUICK START GUIDE. 1 Quick Access Toolbar - contains shortcuts for the most commonly used tools.

OUTLOOK Desktop App INTERFACE OVERVIEW MAIL MESSAGES QUICK START GUIDE. 1 Quick Access Toolbar - contains shortcuts for the most commonly used tools. OUTLOOK Desktop App QUICK START GUIDE INTERFACE OVERVIEW 1 Quick Access Toolbar - contains shortcuts for the most commonly used tools. 2 File tab (Backstage View) - contains tools to manage account and

More information

Outlook - Delegate Access to Exchange Accounts (Sharing)

Outlook - Delegate Access to Exchange Accounts (Sharing) Outlook - Delegate Access to Exchange Accounts (Sharing) In Outlook, someone else can be permitted to manage another's mail and calendar; this feature is termed Delegate Access. Outlook allows another

More information

Office 365 Outlook Web App Room Scheduling Options & Settings. Introduction. Open the Resource Calendar Settings

Office 365 Outlook Web App Room Scheduling Options & Settings. Introduction. Open the Resource Calendar Settings Office 365 Outlook Web App Room Scheduling Options & Settings Introduction As part of Towson University s move to Office 365, room resource calendars will be controlled through Office Web App (OWA). By

More information

Outlook 2016 Workshop

Outlook 2016 Workshop Outlook 2016 Workshop Course objectives: Manage correspondence and contacts efficiently Use the calendar effectively for appointments, meetings and events Customise Outlook settings Student Training and

More information

Learning Sessions: Microsoft Outlook

Learning Sessions: Microsoft Outlook Learning Sessions: Microsoft Outlook You Will Learn To: Different searching techniques: Address book, Email Personal Distribution/Contact Lists When to use TO, CC, BCC Meetings Setup, Acceptance, Scheduling

More information

SFU Connect Calendar. Guide. Sharing Calendars

SFU Connect Calendar. Guide. Sharing Calendars SFU Connect Calendar How-To Guide Sharing Calendars Last updated: January 2009 Table of Contents Creating a Share... 3 Share Properties Menu... 3 Sharing with Internal Users or Groups... 4 Sharing with

More information

GroupWise Client. Appointments. Posted Appointments. Appointments. Marking an Item Private

GroupWise Client. Appointments. Posted Appointments. Appointments. Marking an Item Private GroupWise Client Appointments There are two types of appointments in GroupWise. Posted appointments are appointments that only you need notification of (ie a reminder note). And, Appointments, invitations

More information

How to Use: Outlook Web Access (OWA)

How to Use: Outlook Web Access (OWA) How to Use: Outlook Web Access (OWA) All About Me Day April 19. 2012 What is Outlook Web App 2010? The Outlook Web App allows you to access your College e-mail and calendar from any computer that has Internet

More information

Getting Started with Office 365

Getting Started with Office 365 Page 1 of 8 Page 1 of 8 Page 1 of 8 ACCESSING OFFICE 365 You can access your Office 365 account via MyVSU Portal or Microsoft Outlook Software. MyVSU Portal: Available online using a web browser such as

More information

Introduction. Calendar Permissions Permission Levels Delegate Access Categorizing Sharing Calendars

Introduction. Calendar Permissions Permission Levels Delegate Access Categorizing Sharing Calendars AHS Computing Introduction Calendar Permissions Permission Levels Delegate Access Categorizing Sharing Calendars Setting up permissions Calendar Permissions Setting your calendar permissions allows you

More information

Calendar Quick Start using Outlook Web Application (OWA)

Calendar Quick Start using Outlook Web Application (OWA) Signing In Point your browser to: email.fhda.edu Select either private or public computer. If you are the only person who has access to the computer it is private. With the private version, the system

More information

Quick Start Guide for Outlook 2013

Quick Start Guide for Outlook 2013 2013 Quick Start Guide for Outlook 2013 Outlook is the email client for Microsoft Exchange. It is a comprehensive collaboration tool for organizing all your email, calendars, contacts and appointments.

More information

Hamilton Holmes Outlook Training

Hamilton Holmes Outlook Training Hamilton Holmes Outlook Training Navigation Pane Mail: Contains mail related folders like inbox and sent items folder. Use the Favorites section at the top of the pane for easy access to frequently used

More information

Outlook and Outlook Web App. Sharing and Accessing Subfolders

Outlook and Outlook Web App. Sharing and Accessing Subfolders Outlook and Outlook Web App Sharing and Accessing Subfolders Table of Contents Sharing a Subfolder... 3 Outlook 2013/2016... 3 Assign Sharing Permission to The Desired Folder(s)... 3 Assign Folder Visible

More information

USC Marshall School of Business Marshall Information Services. Outlook 2013 Sharing Calendars. 1.1 Delegate Access

USC Marshall School of Business Marshall Information Services. Outlook 2013 Sharing Calendars. 1.1 Delegate Access USC Marshall School of Business Marshall Information Services Outlook 2013 Sharing Calendars Most people who wish to share calendars fall into three groups: Delegates (1.1) - You will be managing someone

More information

Microsoft Office Outlook 2010

Microsoft Office Outlook 2010 Starting Microsoft Outlook 2010 with XP Click on Start, E-mail Microsoft Outlook or Start, All Programs, Microsoft Office, Microsoft Outlook. Starting Microsoft Outlook 2010 with Windows 7 Click on the

More information

Using the Calendar. Microsoft Outlook Web App. University Information Technology Services. Learning Technologies, Training & Audiovisual Outreach

Using the Calendar. Microsoft Outlook Web App. University Information Technology Services. Learning Technologies, Training & Audiovisual Outreach Using the Calendar Microsoft Outlook Web App University Information Technology Services Learning Technologies, Training & Audiovisual Outreach Copyright 2017 KSU Division of University Information Technology

More information

Outlook 2010 Calendar

Outlook 2010 Calendar Outlook 2010 Calendar Table of Contents The Calendar... 4 The Week View... 5 Day View... 6 Month View... 7 Schedule View... 8 Scheduling Appointments... 9 Appointments... 10 Meetings... 10 Creating Appointments/Meetings...

More information

Outlook Web App. Getting Started. QUICK Source. Microsoft. in Exchange Server 2010

Outlook Web App. Getting Started. QUICK Source. Microsoft. in Exchange Server 2010 QUICK Source Microsoft Outlook Web App in Exchange Server 2010 Getting Started The Outlook Web App Window u v w x y u v w x y Browser Toolbars allow the user to navigate in the browser. Outlook Web Access

More information

Sharing your own BGSU Exchange calendar in Outlook 2007

Sharing your own BGSU Exchange calendar in Outlook 2007 Sharing a calendar Outlook gives you a variety of ways to share calendars with colleagues and friends. It also enables you to download public calendars from the internet, such as the schedule of your favorite

More information

Share your calendar with a colleague, and request to share their calendar

Share your calendar with a colleague, and request to share their calendar MS Outlook Multiple calendars We encourage users to share their calendar with others. This document provides guidance on: Sharing your calendar with others, how to open a calendar someone has shared with

More information

FAQs Outlook and Calendaring

FAQs Outlook and Calendaring FAQs Outlook and Calendaring Q. Can you give me permission to share your calendar so that I can include you in meetings? A. Use the Scheduling Assistant tool inside a Meeting Request to see my Free/Busy

More information

Microsoft Outlook Web App 2013

Microsoft Outlook Web App 2013 BrainStorm Quick Start Card for Microsoft Outlook Web App 2013 With Microsoft Outlook Web App for Exchange Server 2013, you can manage your email, calendar, and contacts wherever you go, on almost any

More information

Calendar Basics Outlook 2016 for Windows

Calendar Basics Outlook 2016 for Windows Calendar Basics Outlook 2016 for Windows Texas Christian University Information Technology Table of Contents Navigate the Calendar... 1 Create and Edit New Calendar Items... 2 New Appointment... 2 Add

More information

Using Outlook Calendars Effectively

Using Outlook Calendars Effectively Using Outlook Calendars Effectively This workshop helps your calendar effectively in Outlook 2010 and 2013. Last updated Faye Brockwell August 2017 This document and other Information Services documents

More information

ADVANCED GroupWise 7.0

ADVANCED GroupWise 7.0 ADVANCED GroupWise 7.0 Distributed by the Administrative Technology User Support Department under the Direction of Dr. Russell Clukey, Executive Director, Support Services. Feel free to contact the AT

More information

Bengal Success Portal

Bengal Success Portal Bengal Success Portal Adviser Guide Welcome to the Bengal Success Portal! The Bengal Success Portal gives you a convenient way to keep track of your students and ensure timely intervention with instructors,

More information

HGC SUPERHUB HOSTED EXCHANGE

HGC SUPERHUB HOSTED EXCHANGE HGC SUPERHUB HOSTED EXCHANGE EMAIL OUTLOOK WEB APP (OWA) 2010 USER GUIDE V2013.6 HGC Superhub Hosted Email OWA User Guide @ 2014 HGC. All right reserved. Table of Contents 1. Get Started... 4 1.1 Log into

More information

Information Technology Services

Information Technology Services Information Technology Services Quick Start Guide for Office 365 Outlook Web App Quick Start Guide Sections: Outlook Overview (Email)... 2 Mail Messages... 4 Create New Message... 4 Open or Save an E mail

More information

Exchange Address Book Order

Exchange Address Book Order Exchange Address Book Order From your Outlook Ribbon, locate the Address Book Click on Tools, Options 3 options are available, as shown below, select Custom to arrange the order of your address books.

More information

GROUPWISE INSTRUCTIONS

GROUPWISE INSTRUCTIONS Viewing the GroupWise Home Desktop From the Folder List on the left-hand side of the screen, [Click] on the yourname HOME FOLDER The Home view provides panels of shortcut views which can be customized.

More information

Office 365 Features. Click the links below for an online overview:

Office 365 Features. Click the links below for an online overview: Office 365 Features http://www.jeffersonstate.edu/resources-for-instructors-de/ The Microsoft Office 365 Outlook Web App (OWA) allows users to access their mailbox using a web browser from any computer

More information

Microsoft Outlook Tips and Tricks

Microsoft Outlook Tips and Tricks Microsoft Outlook Tips and Tricks Signatures 1. Click on File at the top left and click Options on the left side menu. 2. Click on Mail on the left and then click on the Signatures button. 3. Create your

More information

Office 365. Contents. Features, screen shots, and instructions are subject to change at any time Page 1

Office 365. Contents. Features, screen shots, and instructions are subject to change at any time Page 1 Office 365 Contents Office 365..1 Accessing Your Email...3 First Time Set-Up...4 Changing Your Password. 6 The Email Environment...8 Reading Pane View...9 Reading Your Emails.10 Reading Attachments...11

More information

Conference and MeetMe Line Scheduling Guide

Conference and MeetMe Line Scheduling Guide Conference and MeetMe Line Scheduling Guide Conference calls are now Self-Scheduled. Please follow the instructions below. (Note: Conference lines are set up as rooms in Exchange/Outlook.) It is recommended

More information

AN INTRODUCTION TO OUTLOOK WEB ACCESS (OWA)

AN INTRODUCTION TO OUTLOOK WEB ACCESS (OWA) INFORMATION TECHNOLOGY SERVICES AN INTRODUCTION TO OUTLOOK WEB ACCESS (OWA) The Prince William County School Division does not discriminate in employment or in its educational programs and activities against

More information

Microsoft Outlook Basics

Microsoft Outlook Basics Microsoft Outlook 2010 Basics 2 Microsoft Outlook 2010 Microsoft Outlook 2010 3 Table of Contents Getting Started with Microsoft Outlook 2010... 7 Starting Microsoft Outlook... 7 Outlook 2010 Interface...

More information

1. Open Outlook by clicking on the Outlook icon. 2. Select Next in the following two boxes. 3. Type your name, , and password in the appropriate

1. Open Outlook by clicking on the Outlook icon. 2. Select Next in the following two boxes. 3. Type your name,  , and password in the appropriate 1 4 9 11 12 1 1. Open Outlook by clicking on the Outlook icon. 2. Select Next in the following two boxes. 3. Type your name, email, and password in the appropriate blanks and click next. 4. Choose Allow

More information

Using Outlook Web Access (OWA) 2013

Using Outlook Web Access (OWA) 2013 Using Outlook Web Access (OWA) 2013 Logging on to OWA 2013 Open Internet Explorer. In the Address bar, type https://myowa.seattlearch.org Note: Make sure to include the s after http in the site address!

More information

Outlook Calendar

Outlook Calendar Outlook Calendar - 2003 The Calendar feature in Outlook can be used to add appointments to your own or another person s agenda or to schedule meeting for which you invite other people to attend. Open the

More information

Outlook Web App (Exchange 2010) User Guide Computer Training Solutions Version Revision Date

Outlook Web App (Exchange 2010) User Guide Computer Training Solutions Version Revision Date Outlook Web App (Exchange 2010) Computer Training Solutions Version 1.7 Revision Date 2014-December-1 Table of Contents QUICK REFERENCE... 2 OUTLOOK WEB APP URL... 2 MANITOBA EHEALTH SERVICE DESK... 2

More information

Getting Started The Outlook Web Access Window

Getting Started The Outlook Web Access Window QUICK Source Microsoft Outlook Web Access in Exchange Server 2003 Getting Started The Outlook Web Access Window ❶ ❷ ❸ ❹ ❺ ❻ ❼ ❽ Using the Reading Pane The Reading Pane allows you to view your e-mail messages

More information

Explore the OWA user interface

Explore the OWA user interface Explore the OWA user interface 1. Instant Search box: Helps you quickly find items in Microsoft Outlook. The Instant Search pane is always available in all of your Outlook folders, such as Mail, Calendar,

More information

Outlook 2011 EXPLORE THE OUTLOOK USER INTERFACE. Microsoft. Basic Tasks

Outlook 2011 EXPLORE THE OUTLOOK USER INTERFACE. Microsoft. Basic Tasks Microsoft Outlook 2011 Basic Tasks EXPLORE THE OUTLOOK USER INTERFACE 1. Search box: A way to find items in the current folder. As you type keywords into the search box, the Search tab appears on the ribbon

More information

How to Create a Task and Assign it to a User

How to Create a Task and Assign it to a User How to Create a Task and Assign it to a User The best practice for Tasks is to create them if you want a another user in your team to take ownership of it. Tasks are assigned to other users. Appointments

More information

Outlook Skills Tutor. Open Outlook

Outlook Skills Tutor. Open Outlook Outlook Skills Tutor Lakewood School District Open Outlook Working with the Inbox Receiving new email Sorting your Inbox Reading email Using the Reading Pane Sending, replying to, and forwarding messages

More information

Calendar. with Exchange

Calendar. with Exchange Outlook 2007 Calendar with Exchange This document was created using materials from Global Knowledge Network Inc. 2007. All rights reserved. Organizational Development & Learning Centre, University of Toronto

More information

Table of Contents COURSE OVERVIEW... 3 LESSON 1: OUTLOOK 2010 CALENDAR INTERFACE... 5

Table of Contents COURSE OVERVIEW... 3 LESSON 1: OUTLOOK 2010 CALENDAR INTERFACE... 5 Table of Contents COURSE OVERVIEW... 3 LESSON 1: OUTLOOK 2010 CALENDAR INTERFACE... 5 OPEN OUTLOOK CALENDAR... 5 Ribbon... 6 Navigation Pane... 6 Appointment Area... 6 Task Pane... 6 To-Do Bar... 6 THE

More information

InterCall Unified Communications User Manual. Draft Outlook Integration edition. This document was updated on January 28, 2009.

InterCall Unified Communications User Manual. Draft Outlook Integration edition. This document was updated on January 28, 2009. User Manual Outlook Integration edition This document was updated on January 28, 2009. InterCall UC Account Phone Number The first time you call your phone number, a chime sounds followed by: Welcome.

More information

Outlook 2013 Calendar Training

Outlook 2013 Calendar Training Outlook 013 Calendar Training Make a New Appointment or Meeting 1 1. Click the Calendar link in the bottom left corner. Note that the tabs in the Ribbon (top toolbar) change to Calendar options. Example:

More information

Sharing Schedules and Planning Meetings

Sharing Schedules and Planning Meetings CHAPTER Sharing Schedules and Planning Meetings In this chapter Sharing Group Schedules 378 Planning a Meeting with Outlook 383 Rescheduling or Canceling a Meeting 388 Responding to Meeting Requests 388

More information

MeetingPlace Meetings from Microsoft Outlook

MeetingPlace Meetings from Microsoft Outlook Scheduling Cisco Unified MeetingPlace Meetings from Microsoft Outlook Restrictions for Scheduling or Modifying Cisco Unified MeetingPlace Meetings from Microsoft Outlook, page 1 Scheduling a Cisco Unified

More information

Outlook - an Introduction to Version 2003 Table of Contents

Outlook - an Introduction to  Version 2003 Table of Contents Outlook - an Introduction to E-mail Version 2003 Table of Contents What is Outlook Starting Outlook The Navigation Pane Getting Help Creating and Sending a Message Using the College Exchange Directory

More information

Using the Outlook Web Access Calendar in Windows

Using the Outlook Web Access Calendar in Windows Harvard Medical School Information Technology Vanderbilt Hall, Room 105 617-432-2000 Using the Outlook Web Access Calendar in Windows Overview Outlook Web Access (OWA) has a calendar feature that enables

More information

Microsoft Outlook Sync

Microsoft Outlook Sync Microsoft Outlook Sync To navigate directly to the section in the manual, click on the bold section in the manual Table of Contents and it will take you to the section Overview...pg 2 Set-Up / Installation...pg

More information

Using Microsoft Outlook 2010 with Zimbra

Using Microsoft Outlook 2010 with Zimbra Using Microsoft Outlook 2010 with Zimbra 1 Copyright 2010 KSU Dept. of University Information Technology Services This document may be downloaded, printed or copied for educational use without further

More information

Office 365 Training For the

Office 365 Training For the Office 365 Training For the 1 P age Contents How to Log in:... 3 Change Your Account Password... 3 Create a Message... 4 Add a Signature... 4 Learn About Inbox Rules... 5 Options > Automatic Replies...

More information

Outlook 2003 Efficiency Tips

Outlook 2003 Efficiency Tips Outlook 2003 Efficiency Tips Manage Interruptions: Disconnect Ding 1. From Outlook select Tools/Options 2. Click on Email Options tab 3. Click on Advanced Email Options button 4. Choose to disconnect notifiers

More information

SwatCal. Swarthmore College s integrated mail and calendar system

SwatCal. Swarthmore College s integrated mail and calendar system SwatCal Swarthmore College s integrated mail and calendar system [SWATCAL] Learn how to use Swarthmore College s integrated email and calendar system. Import/export your meeting maker calendar, create

More information

1.1 ing an Individual Contact or Selected Contacts (Non Synchronous)

1.1  ing an Individual Contact or Selected Contacts (Non Synchronous) USC Marshall School of Business Marshall Information Services Outlook 2013 Sharing Contacts and Distribution Lists There are several method available for sharing contacts. 1.1 Emailing a Single or Selected

More information

Using Outlook Web Access (OWA) for Employees

Using Outlook Web Access (OWA) for Employees Using Outlook Web Access (OWA) for Employees Outlook Web Access (OWA) is started when you click the E-mail icon in mytri-cspace, or when you login directly at https://webmail.tri-c.edu. Below are some

More information

Utilizing the Advanced Features of Outlook 2013 Client

Utilizing the Advanced Features of Outlook 2013 Client Utilizing the Advanced Features of Outlook 2013 Client What you will learn: Managing and Organizing your Contacts Managing, Organizing, and Sharing Calendars Scheduling and Organizing Meetings Advanced

More information

Allowing access to Outlook 2000 folders Version 1.00

Allowing access to Outlook 2000 folders Version 1.00 Allowing access to Outlook 2000 folders Version 1.00 Need to Know TM To allow another network user access to some or all of your Outlook folders you need to complete two processes. One in your Outlook

More information

Creating Calendar Appointments in Microsoft Outlook 2016 for the PC

Creating Calendar Appointments in Microsoft Outlook 2016 for the PC University Information Technology Services Learning Technologies, Training & Audiovisual Outreach Creating Calendar Appointments in Microsoft Outlook 2016 for the PC An appointment is a scheduled block

More information

2013 edition (version 1.1)

2013 edition (version 1.1) 2013 edition (version 1.1) Contents 1 Introduction... 3 2 Signing in to your Office 365 account... 3 2.1 Acceptable Use Policy and Terms of Use... 4 3 Setting your profile and options... 4 3.1 Settings:

More information

9 Scheduling Appointments, Meetings, and Events

9 Scheduling Appointments, Meetings, and Events 9 Scheduling Appointments, Meetings, and Events This chapter explains how to: Create an appointment, meeting or event Use QuickAdd to quickly create an appointment Create recurring appointments or meetings

More information

Organising your inbox

Organising your inbox Outlook 2010 Tips Table of Contents Organising your inbox... 1 Categories... 1 Applying a Category to an E-mail... 1 Customising Categories... 1 Quick Steps... 2 Default Quick Steps... 2 To configure or

More information

Calendar sharing utilizing Outlook 2010 and Office 365

Calendar sharing utilizing Outlook 2010 and Office 365 Calendar sharing utilizing Outlook 2010 and Office 365 Microsoft Outlook 2010 Required Items: Microsoft Outlook 2010 This guide will assist you with sharing an Office 365 calendar with another individual

More information

MS Office Outlook 2010 Calendar MS OFFICE Outlook 2010 Calendar

MS Office Outlook 2010 Calendar MS OFFICE Outlook 2010 Calendar MS OFFICE 2010 Outlook 2010 Calendar MS Office 2010 Outlook 2010 Calendar Information Resources and Technology Training Services Rowan University Memorial Hall 201 Mullica Hill Road Glassboro, NJ 08028-1701

More information

Setting up the EDGE System in Outlook for Mac 2011

Setting up the EDGE System in Outlook for Mac 2011 Setting up the EDGE System in Outlook for Mac 2011 TOPICS COVERED INCLUDE: - Turning Off E-mail Notifications - Creating at Task - Setting Up Categories - Setting Up the Task View - Setting Up the Reading

More information

Forgot my Password Exchange Account

Forgot my Password Exchange Account Exchange Accounts Forgot my Password - Exchange Account Change my password - Exchange Account Change Sync Settings - Windows Mail - Exchange Account Calendar Sharing for Outlook 2010/2013 - Exchange Accounts

More information

Microsoft Outlook. How To Share A Departmental Mailbox s Calendar

Microsoft Outlook. How To Share A Departmental Mailbox s Calendar Microsoft Outlook How To Share A Departmental Mailbox s Calendar Table of Contents How to Share a Departmental Calendar... 3 Outlook 2013/2016... 3 Outlook 2011... 7 Outlook 2016 for Mac... 10 Outlook

More information

Outlook 2007/ Calendar

Outlook 2007/ Calendar User Guide Outlook 2007/2010 - Calendar Best Practices, Do s, Don ts, and Tips IT Training (818) 677-1700 training@csun.edu www.csun.edu/it/training Table of Contents Introduction... 1 Outlook meeting

More information

Warrick County School Corp.

Warrick County School Corp. Warrick County School Corp. Ou Microsoft Outlook Web Access Guide Getting StartedStyarted Go to the Warrick County School Corp. Home Page (www.warrick.k12.in.us) and click the Web Mail link. Logging In

More information

Outlook 2013 Basic Tasks

Outlook 2013 Basic Tasks Outlook 2013 Basic Tasks Create a new email message In Mail, click New Email. Keyboard shortcut - To create an email message, press Ctrl+Shift+M. When you re done, click Send. Forward or reply to an email

More information

Outlook Web App 2010 (OWA2010) Quick User Guide

Outlook Web App 2010 (OWA2010) Quick User Guide Outlook Web App 2010 (OWA2010) Quick User Guide The following screen opens after logging into the system. This page shows the navigation pane to the left, the view pane in the middle and the reading pane

More information

Outlook Navigation

Outlook Navigation Outlook 2010 Email Navigation Reading Pane Navigation Pane Inbox Navigation Pane Access your mail folders, view your calendar(s), and more. Inbox Browse through emails and meeting invites that have not

More information

Outlook Web Access Exchange Server

Outlook Web Access Exchange Server Outlook Web Access Exchange Server Version 2.0 Information Technology Services 2008 Table of Contents I. INTRODUCTION... 1 II. GETTING STARTED... 1 A. Logging In and Existing Outlook Web Access... 1 B.

More information

The smarter, faster guide to Microsoft Outlook

The smarter, faster guide to Microsoft Outlook The smarter, faster guide to Microsoft Outlook Settings... 1 The Inbox... 1 Using E-Mail... 4 Sending Attachments... 6 Some things to watch out for with File Attachments:... 7 Creating an Email Signature...

More information

Contents Office 365 Groups in Outlook 2016 on the web... 3 What are groups?... 3 Tips for getting the most out of Office 365 Groups...

Contents Office 365 Groups in Outlook 2016 on the web... 3 What are groups?... 3 Tips for getting the most out of Office 365 Groups... Contents Office 365 Groups in Outlook 2016 on the web... 3 What are groups?... 3 Tips for getting the most out of Office 365 Groups... 3 Create a Group in Web Outlook... 4 Group limits... 6 Group privacy...

More information

Outlook Best Practices:

Outlook Best Practices: Key Items: Make sure all users with mobile devices have the latest updates (OS, IOS, etc.) o IOS 4.2 is known to cause corruption in calendars. Must be on 4.3.3 Look for Event ID 54. This will tell you

More information

Microsoft Office Outlook 101

Microsoft Office Outlook 101 Microsoft Office Outlook 101 Open Outlook Find the Outlook icon on your desktop and double-click (If there is no icon, go to the start menu, All Programs, folder named Microsoft Office, double-click Outlook)

More information

MICROSOFT OFFICE OUTLOOK 101

MICROSOFT OFFICE OUTLOOK 101 MICROSOFT OFFICE OUTLOOK 101 Open Outlook Find the Outlook icon on your desktop and double-click (If there is no icon, go to the start menu, All Programs, folder named Microsoft Office, double-click Outlook)

More information

4. In the Address Book drop-down list, click the address book that contains the addresses you want in your distribution list.

4. In the Address Book drop-down list, click the address book that contains the  addresses you want in your distribution list. Page 1 of 5 Outlook > Contacts Create and work with a distribution list Show All A distribution list is a collection of contacts. It provides an easy way to send messages to a group of people. For example,

More information

Scheduling Best Buy WebEx Conferencing Meetings for Another Person

Scheduling Best Buy WebEx Conferencing Meetings for Another Person Scheduling Best Buy WebEx Conferencing Meetings for Another Person This job aid provides detailed instructions for scheduling Best Buy WebEx Conferencing Meetings on behalf of other people using Outlook

More information

OUTLOOK VIA THE INTERNET

OUTLOOK VIA THE INTERNET OUTLOOK VIA THE INTERNET Table of Contents Page LESSON 1: GETTING STARTED...1 Logging On...1 Parts of the Outlook Window...3 Terms...4 LESSON 2: E-MAIL...6 Mail Folders...6 Composing a New Message...7

More information

Outlook 2013 & 2010 for Windows

Outlook 2013 & 2010 for Windows Quick Start steps you through the process of configuring Outlook (2013, 2010 & 2007 for Windows, 2011 for MAC and OWA) to synchronize with Timewatch s WhiteSpace and Time&Space resource scheduling solution.

More information

OUTLOOK WEB ACCESS (OWA) USER S GUIDE. Exchange 2003 Version - OWA Guide

OUTLOOK WEB ACCESS (OWA) USER S GUIDE. Exchange 2003 Version - OWA Guide OUTLOOK WEB ACCESS (OWA) USER S GUIDE Exchange 2003 Version - OWA Guide TABLE OF CONTENTS WHAT S NEW IN OWA 2003?...2 General...2 Inbox and Message Composition...2 Tasks...2 INTRODUCTION TO OWA...3 Web-Based

More information

Nokia 9300 and Nokia 9500 Communicator with BlackBerry Connect

Nokia 9300 and Nokia 9500 Communicator with BlackBerry Connect Nokia 9300 and Nokia 9500 Communicator with BlackBerry Connect Legal Notice Copyright Nokia 2005. All rights reserved. Reproduction, transfer, distribution or storage of part or all of the contents in

More information