Funding Commitment Decision Letters

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1 Funding Commitment Decision Letters Slide 1

2 Table of Contents Topic Page The E-Rate Process 3 The Basics 5 Generating Notifications 8 Viewing s 14 Next Steps 22 Slide 2

3 Where does the fall in the E-Rate process? Slide 3

4 PLAN BIDDING PROCESS APPLY APPROVAL BILL PAYMENT REFUND Slide 4

5 The Basics Slide 5

6 What is an? USAC issues a Funding Commitment Decision Letter () to both the applicant and the service provider after the review of an FCC Form 471 has been completed. The notifies the applicant of the funding decisions that have been made with regard to each individual Funding Request Number (FRN). The summarizes the E-Rate funds that have been committed for discounts that had been requested on a Form 471 for eligible services. The will indicate any rejections of requested discounts on services deemed ineligible or in situations where the applicant was not in compliance with program rules. Slide 6

7 What is the process for an? Applicants will collect their inside the EPC portal: The main contact listed on any given Form 471 application will receive an notifying him or her that an has been issued for a specific application. If the organization filed multiple FCC Forms 471 and more than one is included in the same wave, the contact person will receive an for each form. The contact person will follow a link in the , log into EPC, and generate and view the. Slide 7

8 Generating Notifications NOTE: Any full rights or partial rights user can generate an Notification if they happen to see the notification prompt in EPC before the contact person has generated it. Slide 8

9 Generating Notifications 1 In the Notifications section of the organization s landing page, use the Notification Type drop down menu to select 2 Then use the Funding Year drop down menu to select the funding year Slide 9

10 Generating Notifications A list of Notifications for that year will display (both Generated and Not Generated) NOTE: You do not need to know or enter the Wave Number, but you can select a value if you wish to narrow the resulting list of s Slide 10

11 Generating Notifications You may want to filter the Status to Not Generated if you have a lengthy list of s Slide 11

12 Generating Notifications 3 Click on the Generate Notification link in the right-most column of an listing to generate its notification Slide 12

13 Generating Notifications 4 That will now display a View Notification link in its right-most column NOTE: If you filtered the Status to Not Generated you will need to change the filter to All or Generated in order to see the newly generated notification Slide 13

14 Viewing s Slide 14

15 Viewing s 1 Any user can click on a View Notification link to be taken to the in the organization s News tab Slide 15

16 Viewing s In the News tab, applicants will see the short text announcement of the, three attachments, and a summary of pertinent details: A. The short text of the The text explains the and provides information about the included attachments. Paragraph 2 identifies the following specifics: Form 471 Application Number Billed Entity Number date Slide 16

17 Viewing s B. An supplement (the text link next to the picture of a document) The document contains related program information for example, how to appeal a funding decision and the obligation to pay the non-discount portion of the cost of the services. Note that the identical document will be attached to all s. Slide 17

18 Viewing s C. A link to a *.CSV file (the text link next to the paperclip icon) THIS IS YOUR The file contains a simple table of the data about the commitment the approved discount rate, whether or not the FRN was approved, the comment, and so on that in the past would have been in the funding commitment report in the paper version of the. This table will have one FRN per row and will include all FRNs that were listed on the FCC Form 471. The file can be opened with any spreadsheet program. Slide 18

19 Viewing s D. details This information is a summary of the Form 471 funded amount. Details include: Slide 19

20 Viewing s 2 Click on the text link next to the paperclip icon to download the Slide 20

21 Viewing s The *.CSV file will open in the default spreadsheet program on your computer 3 Expand all of the columns to view the entire contents of the file including Status: whether the FRN was funded, reduced, denied or cancelled Committed Amount: the amount committed Application Comments: an explanation if the FRN was reduced or denied 4 Pay close attention to the total committed amount to make sure you were awarded the committed amount you were expecting compare the amount to the amount requested on the Form Review any reasons indicated for funding reductions Slide 21

22 Next Steps Slide 22

23 What do I do with the? Carefully review the for details on whether a request was approved or denied, and any adjustments that might have been made to the original request. If you disagree with a funding commitment decision, an appeal letter MUST be received by USAC within 60 days of the date of the decision letter. Slide 23

24 What do I do next? Make a note of the date of so you are aware of the deadline for filing a Form 486. You will have 120 days after the date of your FDCL or the start of services (whichever is later) to complete the Form 486 without penalty. NOTE: you cannot file a Form 486 for any given FRN before receiving an for that FRN Slide 24

25 What do I save for my files? Save all records for at least 10 years from the last date of service A copy of the *.CSV file Slide 25

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