User Guide Parmiter s School

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1 User Guide 2015 Parmiter s School

2 New system Office 365 Web App Why the change?: 50GB of mailbox space (currently 0.035GB/35MB) Mail attachments maximum size 25MB If power is lost or school servers go down on site your s will still work Far easier to set up on mobile devices and home PCs If you use Outlook program on your computer in school you will not notice any changes to the but you will need to go through the configuration process again If you use the website to access (Web App) use this guide to help you Phone and tablet settings have changed and will appear in this guide. Detailed support from Microsoft in included in the back of this guide.

3 Logging on The same URL and links from the VLE will now take you to the new system instead of the old one You may notice the new logon screen looks slightly different You will log on using

4 Logging on When logging in you NOW need to type in your username, your address (for staff s WITHOUT the DOT!) E.g. Your password should be the same as before

5 Main Screen This is the main screen you will see once you have logged on It is similar to most systems: s in the middle Previews of s on the right Folders on the left Like on most systems, to open each element double click to open. middle right left

6 The main button Pressing the main blue button opens up all the options available to you like (Outlook) , calendar etc.

7 Sending an Go to the Outlook page (Screen 1) Click on the + NEW symbol on the top left of the screen (Screen 1) This opens up a blank new (Screen 2) To find someone in the school address book, start typing their name in the TO box, then click on the magnifying glass to search the school Directory (Screen 3) click on the name you want (Screen 4) (Screen 2) (Screen 4) (Screen 3)

8 Writing the message Like in the old system simply write your message (include a subject heading) use the format tools as you wish. To set importance (only set HIGH importance it if really is URGENT!) and sensitivity for features like encryption etc. click the three dots (Screen 1) This lets you set importance as well as message options for sensitivity (Screen 2) (Screen 1) (Screen 2)

9 Sending an Once written and you re happy press the send button on the top left hand side of the screen (Screen 1) (Screen 1)

10 Replying and forwarding s To reply or forward an in the preview screen of the press Reply, Reply to all or forward forward (Screen 1) (Screen 1)

11 layout and display options (See following page for print screens) Display, setting options, to add signatures and layouts of your screens can be seen on the next slide. To access this menu click on the cog on the top right of the screen (Screen 1) To change the display and layout of your screen choose display settings and this gives you a range of menus (Screen 2), (Screen 3) To add a signature to all s choose, options signature (screen 4)

12 (Screen 2) (Screen 1) (Screen 3) (Screen 4)

13 Viewing address book and contacts When you click on the Main button Choose People For your OWN contacts choose My Contacts In the Directory you will see all contacts in the school address book

14 Installing on iphone/ipad **Before adding school to your device you MUST delete the old school that was set up on your phone!** (Screen 1) To set up your on a mobile device such as an iphone go to settings Chooses Mail, Contacts, Calendars (Screen 1) Then choose to Add Account (Screen 2) (Screen 2)

15 Installing on iphone/ipad Choose the Exchange option for the type of (Screen 1) For your credentials add your FULL address your password and description of the s It will ask for your Username this is your address without the first dot for staff! (Screen 2) (Screen 1) (Screen 2)

16 Further details from Microsoft The next slides are from Microsoft and give further details and support if needed.

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