Webmail: Basics. Folders:

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1 Webmail: Basics To use webmail: Webmail can be accessed from any computer that has an internet connection. Type webmail.osceola.k12.wi.us in the address bar. (Note that there is no www preceding this URL: will not work.) OR: go to the Osceola School District home page and click on the webmail button first button on the left along the top of the page. This brings up the dialog box you see below. Type in your username and password. Leave the Save this password in your password list unchecked. Click OK. You can now use your webmail account to send and receive mail. Folders: All folders appear on the left. To look in a folder, click it. The items in the folder will appear on the right. The buttons down the bottom are also areas to view. The options button allows you to customize your webmail. July 2006 BL Rev. 1 1

2 Sending Mail: While in your inbox, click the new button. Or click the arrow beside the new button and select message. If you do not want to send the message immediately, click the save icon and it will save to your drafts folder for later. Enter the address, of the recipient, in the to, CC or BCC area, type your message in the blank box and click the send button once you are finished. Adding an Attachment: When in the new message, click the attachments button. Click the browse button to find where you have the attachment saved. July 2006 BL Rev. 1 2

3 Click the down arrow to find where the attachment is saved, highlight the attachment you want to send and click the open button. Click the attach button and it will appear below. To find more attachments use the browse button. If you need to remove an attachment check it and then click the remove button. When you have added all attachments, click the close button. The attachment will appear in the new message. July 2006 BL Rev. 1 3

4 Emptying the trash: It is important to remember to empty your trash on a regular basis. When you delete an item or items, they get put into the trash and wait there until you delete them. Those discarded files/messages take up unnecessary drive space, and will eventually fill up your webmail account, which will not allow you to receive or send mail until you empty your trash. To avoid this, right click on the deleted items area and select empty deleted items. Click OK to the message that asks if you really want to empty the folder. This empties your trash, cleaning up all of your deleted files and hard drive space. Emptying your Sent Items: On the left side of the screen, click on the Sent Items Folder. Highlight the messages you want deleted from the sent items folder and click the delete button on the top tool bar. To highlight many messages at once, use the mouse and hold down the shift key on the keyboard. Click on the first and last message to be removed. Or, while holding down the control key, click every message you would like to delete. After highlighting, click the delete button. **Also, make sure to clean out your Inbox folder. Before you close out, click on the Empty Deleted Items folder button again. July 2006 BL Rev. 1 4

5 How do I find an address in Webmail? Click on the new button or click on the arrow next to the new button and press message. A new message box appears. Click on the To button to find an address. This brings up a Find dialog box. Another method is to type the name in the To area and then click the check names button. This will pull up all your name options. To add a name, highlight it and click OK. If there is only one option, the name will automatically be added to the To area. In the display name text box, type the name of the person you are searching for (You can enter their first name, last name, or both). Click the find button and all names that can match appear. To add one to the message, highlight the name and click the to button. How do I add to my address book? Click on the arrow next to New and select Contact. The contact dialog box will appear. Next fill in all necessary information, especially the area. Press the Save and Close button located in the top left hand corner. The addition is complete. How do I using Contacts (address book)? Follow the directions above for finding an address. Be sure to select the address from your contacts. What is a distribution list? How do I create one? A distribution list contains a selected group of individuals to allow for one mass . It is often referred to as a group. Click on the arrow next to New and select Distribution List. A distribution list dialog box appears. Make sure to name your list in the List Name box located at the top of the box. Click the Find Names button located in the upper right side of the box. A Find Names web page dialog box appears. Type the name in the Display Name text box. Click the Find button. Select the name of the individual you want to add. July 2006 BL Rev. 1 5

6 Press the Distribution List button located at the button of the box. Continue typing the name, pressing Find, clicking the individual s name, and pressing the Distribution List button until you are through adding names. Press the Close button. Press the Save and Close button located in the top left hand corner. Close the Distribution List box. To view the distribution list, go to Contacts and double click on the group you want to see. To this group, follow the same directions for finding addresses. July 2006 BL Rev. 1 6