INTRODUCTION TO WEB RESOURCES Part 2: Access to local campaign web pages

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1 INTRODUCTION TO WEB RESOURCES Part 2: Access to local campaign web pages In this second installment of our how-to manual for the new 40 Days for Life web system, our focus will be on the local page you are offered for promoting your 40 Days for Life campaign and vigil. This is page you land on after you log in at and click my 40 Days for Life. Let s take a closer look at the box with the heading My vigil locations. Your vigil city should appear here. If it does not, you should see the darker box with add vigil location. This link will take you to a map where you may choose a city or add another city. However, your leadership permissions apply only to the city you see when you log in. If you see nothing, please contact me for further instructions The box with the city s name under my vigil locations is a link that goes directly to the local page on the 40 Days for Life web site. We have put some very basic information there. Everything else will be material you may add. You may also correct any posted information as needed. Click on the name of your 40 Days for Life city and you will be on the way to creating that page!

2 Your local campaign web page When you get to the local page for promoting your campaign, you will see a heading with the name of your city at the top. If it is not the correct location, please let me know. It can be adjusted, but this is a change that only the headquarters team can make. When you get to this page, click the blue manage this campaign link. After scrolling past the Google map you will see the physical address of your vigil. If the printed location is incorrect, this is something you may change in the section marked manage vigil location. You may also add information here about where to park, where to stand, where to store materials, etc.

3 Your local campaign participants Below vigil location, you ll see your team. Your name should be there along with the names of anyone who has chosen your campaign location. The individual s role may be user, team member, vigil coordinator or leader. A user is a regular volunteer. Team members are the people on your leadership team. They have access to leadership training and campaign resources, but cannot manage the web page and calendar. Vigil coordinators can manage the vigil calendar, but not other page information. You may use the print team list button to print out your roster of volunteers. On the list above, Alan Allen is a member of the local leadership team but he only has user permissions. To change that and allow him access to the leaders section click on the arrow to the right of his name. Since you want Alan to have greater permissions, click the promote arrow. Alan now appears on your roster as a team member. To upgrade his status to vigil coordinator, click the arrow and promote him again. The same arrow offers the choices of demote or remove user. The remove user step does NOT totally ban a user from the website; he can sign up again.

4 There s a way to bring someone new into your team on this section of the page. You can click on the add users to campaign button and it will open a box that will permit you to search. If you enter a person s name or address and click search, the system will look for that person. The person you search for here MUST be registered (i.e., create an account) on the new website FIRST. If your search is successful, you may then click the green add selected user(s) button. The new people will now show up on your my team roster. There IS a way to add someone who does not have a current account, but this will be addressed separately in the vigil calendar tutorial. You may add people as often as necessary and you may change the status of anyone who is a user, team member or vigil coordinator. If you find someone listed as leader who should not have that permission level, please contact David Brandao at david.brandao@40daysforlife.com. ing your local campaign volunteers There is a website feature that will allow you to send directly from your management page. You are able to write and send to your entire my team list or to any individual on your list. Let s start with the full list . Click the green members button next to add a member, and an form will open. Type your subject line and message in the boxes provided, then click the send mail button at the bottom of the form to send the message.

5 You can also send to an individual on the list. Click on the envelope icon next to the volunteer s name on the my team list. A form will open. Underneath the member heading, you will see the name of the person you re writing. Just as with group mail, enter a subject line and then type your message in the box. After you ve completed the subject and message boxes, click the green button to send your . That s it! Setting up your local campaign events Click the add an event link to open another box. You will be asked to give the event a title, set the starting and ending times (you must have both) and give the event s location. Please be as precise as you can. The address that you enter will be used to pinpoint the event s location. The people who visit the campaign page will see a find directions link. The info in the brief description box will appear on the main web page. Please do include information here about the location along with any other important details. And as always, don t forget to click the save event button! A note about vigil calendars The calendar has its own separate instruction manual as Part 3 of this series of tutorials. This is a totally separate set-up process and it may be accessed by vigil coordinators who do not have full access to the web page management section.

6 Adding your local campaign contact information The manage contact information block includes details which will appear in a box on the right side of the local page. It covers a bit of everything. And it includes only what you wish to share. There are boxes for the leader s name and address it can be whichever member of your campaign team is going to be the main contact with volunteers perhaps your vigil coordinator. There s a separate box for a contact form address. It can be the same address as the first, or it could be different if someone else is going to be handling general inquires about the campaign. If you choose not to display an item, leave these areas blank. Facebook and Twitter boxes must contain the web link (with not the page or account name. And of course be sure to click the green update info box when you ve completed this section. Adding your local campaign materials and links The final section of the management panel is the location where you can upload various documents associated with your campaign. You may also post links to local resources and to the organizations or churches that may be sponsoring or supporting your campaign s efforts. If you click the add new button, a new box will open up. When the new box opens, you will then be offered options about what you would like to add to your local campaign page a document you will upload, or a page on another website to link to.

7 If you choose the checkbox for uploaded, you will see the statement no file selected next to the word file. You will also see the words ADD FILE Those blue words, directly underneath no file selected, are a link, so go click there. You will be able to select a file that is on your computer to add to the local page. The file must be saved to your computer in order for you to upload it. If someone has ed you a file, for instance, please save it to your computer before you continue with this process. When you click the add file link, the select file box will then open on your screen. The tabs at the top read upload files and media library. The media library includes any files you have already uploaded. You only need to upload a file once! Be sure the upload files tab is selected. Then click the select files button in the middle of the box. You will then see the typical box that appears whenever you wish to select and open a file. Go to the place on your computer where you have stored the file you wish to upload to your web page, and click on that file. When the file appears in the file name box, click open to being the upload process. One quick note here: When you give your file a name, please avoid generic names like flyer.doc or brochure.pdf. Please include the name of your campaign in the file name itself it makes it much easier if someone on the headquarters team has to go searching for it!

8 Once your file upload is complete, you will see a file icon in the upload box along with file info. For the description box, this is the line that will actually appear on your web page. Enter terms that the page visitor will quickly recognize; simple and precise is best. Once this is done, you may either click the blue choose a file/link to add additional material, or the green publish box to complete the process. If you wish to link to something online that is not going to be uploaded from your computer, you can check the link to a file or page on another website option. Next to file link, enter the internet location (as noted, include as part of the internet address). Then you can enter the page s name or a brief description. After you have entered the internet address and the name of the page, you may click the green publish box to complete this section. And that s it! The information will now appear on your local page. To see the results of all your work, go back to the top of the page and click the view this campaign link. You will be taken to the public version of the page. If there s anything you need to correct, the view this campaign link changes to manage this campaign. Click and make the changes. Next step: The vigil calendar The next phase of the web system is the one that actually gets people connected to your peaceful vigil. Part 3 of this series will take you through the steps of setting up and managing the local vigil calendar.