Service User Manual. Outlook By SYSCOM (USA) May 7, Version 2.0. Outlook 2003 Ver. 2.0

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1 Outlook 2003 By SYSCOM (USA) May 7, 2013 Version 2.0 1

2 Contents 1. How to set up POP3/SMTP for Outlook How to Setup IMAP for Outlook How to Manage Spam Filter

3 1. How to set up POP3/SMTP for Outlook 2003 a. Tools Accounts Add a new account Next Select POP3 Next 3

4 b. Setup as follow [User Information] Your Name: (Your full name, ex. John Smith) Address: (Your address, ex. [Server Information] Incoming mail server (POP3): ocean.syscomusa.com Outgoing mail server (SMTP): shore.syscomusa.com [Login Information] User Name: (Your address, ex. Password: (Your password) 4

5 c. Click More settings Enter the name of the account (ex. 5

6 d. Go to Outgoing server tab. Check My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server. 6

7 e. Go to Advanced tab. Check Leave a copy of messages on the server. Check Remove from server after xx days (By default, it is set to 10 days.) 7

8 (Using SSL connection for POP3 only) Incoming server (POP3): 995 Check This server requires an encrypted connection(ssl) Outgoing server (SMTP): 587 (alternate port) Finally click on OK. 8

9 f. Then Click OK, Click Next, Click Finish g. Close, Exit Outlook, and then start Outlook for enables new setting. 9

10 2. How to Setup IMAP for Outlook 2003 a. Tools Accounts Add a new account Next Select IMAP Next 10

11 b. Setup as follow [User Information] Your Name: (Your full name, ex. John Smith) Address: (Your address, ex. [Server Information] Incoming mail server (IMAP): ocean.syscomusa.com Outgoing mail server (SMTP): shore.syscomusa.com [Logon Information] User Name: (Your address, ex. Password: (Your password) 11

12 c. Go to More Settings Outgoing Server Tab Check My outgoing server (SMTP) requires authentication, then click OK 12

13 d. Choose Advanced tab (For Default Setting Use For General) Incoming server (IMAP): 143 Outgoing server (SMTP): 25 13

14 (For SSL Setting for Incoming message) Incoming server (IMAP): 993 (Choose SSL ) Outgoing server (SMTP): 587 (Alternative port) e. Then click OK, click Next, click Finish f. Close, Exit Outlook, and then re-start Outlook for enables new setting. 14

15 3. How to Manage Spam Filter a. Login to Barracuda Spam & Virus Firewall URL: Username: (Your address, ex. Password: (Your password) Then click Login b. Using the Quarantine Interface Select to deliver, whitelist or delete quarantined messages. 15

16 c. Changing User Preferences 1. Adding Addresses and Domains to Your Whitelist and Blacklist The PREFERENCES > Whitelist/Blacklist page lets you specify addresses and domains from which you do or do not want to receive s. To whitelist or blacklist senders, follow these steps: i. Go to the PREFERENCES > Whitelist/Blacklist page. ii. A list of your existing whitelisted and blacklisted addresses appears on this page. iii. To delete a whitelist or a blacklist entry, click the trash can icon next to the address. iv. To add an entry, type an address into the appropriate field and click the Add button. 16

17 2. Changing Your Quarantine Settings The following describes the quarantine settings you can change from the PREFERENCES --> Quarantine Settings page, depending on how the administrator has configured your account: Enable Quarantine: Whether the Barracuda Spam & Virus Firewall quarantines your messages. If you select Yes, the Barracuda Spam & Virus Firewall does not deliver quarantined messages to your general inbox, but you can view these messages from the quarantine interface and quarantine summary reports. If you select No, all messages that would have been quarantined for you are delivered to your general inbox with the subject line prefixed with [QUAR]:. The Barracuda Spam & Virus Firewall administrator can modify this prefix. Notification Interval: The frequency the Barracuda Spam & Virus Firewall sends you quarantine summary reports. The default is daily. The Barracuda Spam & Virus Firewall only sends quarantine summary reports when one or more of your s have been quarantined. If you select Never, you can still view your quarantined messages from the quarantine interface, but you will not receive quarantine summary reports. Notification Address: The address the Barracuda Spam & Virus Firewall should use to deliver your quarantine summary report. Leave this field blank to use the address associated with your user account. 17

18 Default Language: The language in which you want to receive your quarantine notifications. This setting also sets the default encoding for handling unknown character sets during filtering. All notifications from the Barracuda Spam & Virus Firewall are in UTF8 encoding. 3. Enabling and Disableing Spam Scanning of your If you do not want the Barracuda Spam & Virus Firewall scanning your s for spam content, you can disable spam filtering from the PREFERENCES > Spam Settings page. From this page you can also change the default spam scoring levels that determine when your s are tagged, quarantined or blocked. Enable Spam Scoring: Select Yes for the Barracuda Spam & Virus Firewall to scan your s for spam. Select No to have all your messages delivered to you without being scanned for spam. 18

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