ACCEPTABLE USE ISO INFORMATION SECURITY POLICY. Author: Owner: Organisation: Document No: Version No: 1.0 Date: 10 th January 2010
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1 INFORMATION SECURITY POLICY ACCEPTABLE USE ISO Author: Owner: Organisation: Document No: Chris Stone Ruskwig TruePersona Ltd SP No: 1.0 Date: 10 th January 2010 Copyright Ruskwig Ruskwig provides you with the right to copy and amend this document for your own use You may not resell, ask for donations for, or otherwise transfer for value the document.
2 Document Control Document Storage Document Title Document Location Acceptable Use C:\www\Ruskwig\docs\iso-27002\ AUP - RW.doc History No Date Author /01/2010 Chris Stone Draft Summary of Changes Approvals Name Title Date of Approval Chris Stone Head of ICT 10/01/ No Distribution Name Title Date of Issue Everyone Internet 10/01/ No Page 2 of 7
3 Contents DOCUMENT CONTROL 2 Document Storage 2 History 2 Approvals 2 Distribution 2 CONTENTS 3 1. PURPOSE 4 2. SCOPE 4 3. RISKS 4 4. POLICY Corporate policy on use of Monitoring of use Personal use of Phishing Purchasing of goods or services Instant Messaging Computer viruses and malicious programs Masquerading Legal Compliance 7 5. ENFORCEMENT 7 Page 3 of 7
4 1. Purpose 1.1 is provided to staff to assist them in carrying out their duties efficiently and effectively. enables effective and efficient communication with other members of staff, other companies and partner organisations 1.2 This policy is in place to ensure effective use of time, to prevent illegal and inappropriate use of Scope 2.1 This policy applies to all staff and employees of the organisation. 2.2 All users of the organisation s IT facilities must understand and use this policy. Users are responsible for ensuring the safety and security of the organisation s systems and the information that they use or manipulate. 2.3 All users have a role to play and a contribution to make to the safe and secure use of Risks 3.1 s may contain inappropriate content that should not be viewed by users s may contain malicious code which has the potential to access or damage data or forward data to a third party 3.3 There is also a potential for the loss of productivity if staff spend unacceptably large amounts of time sending s. 4. Policy 4.1 Corporate policy on use of The organisation's facilities are primarily for business use Occasional and reasonable personal use of is permitted in your own time subject to the conditions set out in the organisation s security policies When using the organisation s electronic mail facilities you should comply with the following guidelines Page 4 of 7
5 DO Do check your electronic mail daily to see if you have any messages. Do include a meaningful subject line in your message. Do check the address line before sending a message and check you are sending it to the right person. Do delete electronic mail messages when they are no longer required. Do respect the legal protections to data and software provided by copyright and licenses. Do take care not to express views, which could be regarded as defamatory or libellous. DO NOT Do not print electronic mail messages unless absolutely necessary. Do not expect an immediate reply, the recipient might not be at their computer or could be too busy to reply straight away. Do not forward electronic mail messages sent to you personally to others, particularly newsgroups or mailing lists, without the permission of the originator. Do not send excessively large electronic mail messages or attachments. Do not send unnecessary messages such as festive greetings or other nonwork items by electronic mail, particularly to several people. Do not participate in chain or pyramid messages or similar schemes. Do not represent yourself as another person. Do not use electronic mail to send or forward material that could be construed as confidential, political, obscene, threatening, offensive or libellous A corporate filter is utilised to prevent s being delivered which may contain inappropriate or malicious content s which need to be accessed to conduct the organisation s business but are blocked can be made available by contacting the IT Service Desk. Authorisation will be required before access is granted Accidental viewing of materials which infringes this policy should be reported according to the Information security incident reporting procedure. 4.2 Monitoring of use All electronic mail coming into or leaving the organisation is scanned for viruses and offensive material The use of is recorded and may be monitored. It is possible to identify the senders, recipients and content of The organisation reserves the right to inspect any files at any time during investigations where there is suspected misuse and to withdraw access to . Page 5 of 7
6 4.3 Personal use of Personal use is defined as any activity that is not work-related or necessary in the performance of duties connected to your employment Staff may use on an occasional basis the organisation s computers for personal use to send and receive Staff who utilise one of the organisation s computers for personal use to send and receive access must accept, as a condition of doing so, that their activity may be monitored Staff using the organisation s computers waive any rights to privacy regarding personal information on the organisation s computers The personal use of any purpose must not be excessive. It should not count as working time and must not interfere or detract from the organisation s business or work. It should not distract any other individual from their work Users should seek to keep any costs incurred as a result of personal use of to a minimum No liability can be accepted by the organisation for any loss that an individual may suffer as a result of personal use of the organisation s computers Support must not be requested from other employees for personal use of Subscription to mailing lists or list servers for personal purposes is not allowed Using for personal purposes must comply with the principles set out in this security policy. Failure to comply with the policy may lead to disciplinary action. 4.4 Phishing Take care when viewing s not to be deceived by phishing. Reputable organisations will not ask you to run software or click on a link to verify your password. 4.5 Purchasing of goods or services The purchasing of goods or services via is subject to the organisation s financial regulations. These must be consulted to determine which goods and services it is permissible to purchase. 4.6 Instant Messaging The use of Internet Instant Messaging tools is forbidden from the organisation s PCs and Networks. The lack of formal controls concerning data transfer and logging of messages prohibit their use. Page 6 of 7
7 4.7 Computer viruses and malicious programs Computers can be infected by viruses and malicious programs by opening an attachment to an or just visiting a link to a webpage contained within the If you think you have a computer virus report it to the IT Service Desk immediately. 4.8 Masquerading It is an offence to masquerade as another person via and to send s in another person s name. 4.9 Legal Compliance The use of must for lawful purposes only, and must comply with relevant legislation You be placing yourself at risk of prosecution if unlawful action is involved Electronic communications and files are admissible in court as evidence. Do not write anything about anybody that you cannot prove and evidence. 5. Enforcement 5.1 If any member of IT staff is found to have breached this policy, they may be subject to disciplinary action. 5.2 If any user is found to have breached this security policy, they may be subject to disciplinary action. 5.3 Any violation of the policy by a temporary worker, contractor or supplier may result in the termination of their contract or assignment. Page 7 of 7
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