Business Online Banking & Bill Pay Guide to Getting Started

Transcription

1 Business Online Banking & Bill Pay Guide to Getting Started

2 What s Inside Contents Security at Vectra Bank... 4 Getting Started Online... 5 Welcome to Vectra Bank Business Online Banking. Whether you re at home, at work, or on the road, our online services are here for you 24 hours a day, seven days a week. This guide is designed to answer your questions about Business Online Banking and Business Bill Pay and explain how these services can help you manage your finances online. Learn how to: View account information Transfer funds Pay and manage bills Receive statements online User Administration Setting Up SecurEntry... 6 My Bank Overview... 7 Account Preferences... 8 Change Account Preferences... 8 Manage My Favorites View... 8 Message Center... 9 Secured Messages... 9 Security Alerts... 9 Account Alerts... 9 Personal Reminders... 9 Search Transaction History Download Account Transactions estatements and enotices Transfer Funds Add Transfer-to-Friend Accounts Bill Pay Overview Add Biller Make Bill Payments Schedule Repeating Payments In Advance Receive Your Bills Electronically Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

3 Make Bill Payments with Invoices Setting Up Account Entitlements Dual Authorization Employee Direct Deposit Recipients Create a New Template Create a New Payment Other Services Request a Copy of a Check, Deposit, Withdrawal, or Statement Request Stop Payments Enhanced Account Protection Contact Us Note: the information in this Guide, and the look, feel, and operation of Vectra Business Online Banking, are all subject to change by Vectra Bank at any time, with or without prior notice Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

4 Security at Vectra Bank What We Do: Vectra Bank understands the importance of customer security. We employ many different types of technology to help protect your funds and account information when you use Business Online Banking. For example: We use Secure Sockets Layer (SSL) technology to encrypt and to help protect your data as it crosses the Internet. We open sessions when you access Business Online Banking, which expire within minutes of inactivity on your browser. We employ detection and prevention technologies to help protect our network and access to your information. We Security Alerts to you automatically when certain high risk activities occur online, such as Login ID changes, password changes, or when new Transfer-to-Friend Accounts are added to your profile. What You Can Do: Internet Security is a cooperative effort and we encourage you to exercise safe online banking practices, including: Keeping your information secure: don t share or write down your username or password; monitor your account daily, and report any suspicious activity immediately; and sign up for estatements to keep paper statements from waiting in your mailbox for others to steal. Keeping your computer secure: use anti-virus and anti-spyware software and update them regularly; install intrusion prevention software; close your browser after logging out of your account; and update your browser to make sure you have the latest version. Bookmarking access your Vectra account by clicking on that bookmark, or by typing that address into your browser directly, rather than clicking on links embedded in s or other websites; before entering your login credentials, verify that the s in https appears in your browser address line. Sign up for the services listed below Services Available to You: Vectra Bank has products and services designed specifically to help you avoid internal security breaches. We invite you to take advantage of these services to improve your internal security: Install IBM Security Trusteer Rapport Browser Protection Software: Vectra lets you download Trusteer Rapport security software from IBM Security free of charge! Run Trusteer Rapport in addition to your anti-virus, anti-malware, and firewall software. Trusteer Rapport helps you protect your browser from malware attacks and fraudulent websites. Trusteer Rapport s innovative technology helps pick up where conventional security software fails. Opt out of traditional paper statements and receive only estatements: Avoid paper statements sitting around in your mailbox waiting for you to retrieve them. Online statements are password protected and encrypted on our online banking platform. Register for free estatements in Online Banking. Use Business Bill Pay to eliminate mail fraud: Stop the fraudsters from stealing your account information by directly receiving e-bills and paying them online. Enroll in Enhanced Account Protection: This mobile-based transaction authentication service adds an additional layer of security in Business Online Banking. Transactions that meet the threshold defined by Vectra Bank require SMS authentication before they can be completed. Enable Dual Authorization: This service requires authorization from one or two designated approvers, before other business users can complete certain online activity in Business Online Banking, including transfers over a designated amount and changes to User Entitlement settings Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

5 Getting Started Online Logging into Business Online Banking is easy. Just open your Web browser and type vectrabank.com in the address line*. You ll be able to view your account information, transfer funds and more in seconds. 1 Open your Web browser and type 2 Click the Business tab then enter your Company ID and User ID. Enter the password. Click the login button to login. Not banking online yet? Call Business Online Banking Support at to get started today. Looking for the nearest branch? Enter a zip code in our ATM & Branch Locator tool. *Look for the s in the https to verify you are at our secured site and then bookmark the page for future use. Avoid accessing your accounts by clicking links embedded in s or other websites Quick Tip: For your protection, if you or someone trying to access your accounts uses an invalid password three times, we will block your account. To regain access, please call us at Monday to Saturday 7am to 8pm MST. Once we confirm your identity, we will give you a temporary password Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

6 Setting Up SecurEntry Vectra Bank has encryption, firewalls and intrusion monitoring systems in place to help prevent fraud. When logging in for the first time, you will be asked to provide identifying information that will help our system to recognize you when necessary. 1. Choose SecurEntry Challenge Questions from the drop down menus. 2. Provide an answer to each Challenge Question. 3. Click Continue. 4. Review the answers you provided and then click Submit. These steps add extra layers of identification to help confirm it s really you logging in Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

7 My Bank Overview My Bank Overview is the first page you see once you log in to Business Online Banking. Here s where you can see an overview and summary of your Vectra Bank accounts. From the My Bank page, you can: Navigate to almost any feature in Online Banking with one click Create My Favorites account views. View prior day, current and available balances. See different account types in your profile. Click the Account Name to display detailed history for that account. Initiate Quick Transfers between accounts. Contact us, get help, or log out of Online Banking. View date and last login. Click the Red Arrows to expand/collapse panels. View outstanding messages from the Info Center. See scheduled, pending and cleared transactions. Review credits and debits posting to your accounts. Review multiple pages of transaction history Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

8 Account Preferences Change Account Preferences The Change Account Preferences page enables you to set preferences specific to each of your accounts in relationship with Business Online Banking. Use the Change Account Preferences page to: Define the account nickname. Define the default number of days cleared transactions are displayed in history. Define which account information is displayed in Business Online Banking. Define the default account. Manage My Favorites View The My Bank page enables you to define multiple, personalized, account Favorites Views as well as define the default view displayed on the My Bank page. Navigate by clicking on the My Bank View link> Manage Favorites View from the My Bank page. A Favorites View consists of a selected group of accounts. When the view is selected on the My Bank page, the Account section of the page only displays the accounts defined in that Favorites View. You can manage and create new views by selecting the links on the page Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

9 Message Center The Message Center is a centralized location where you can work with messages, alerts, and reminders. You can manage alerts and reminders for notification of account and transaction activities and events. These notifications are delivered to one or more locations, based on your defined delivery options. The Manage Alerts page enables you to create, edit, view, or delete alerts. Secured Messages The Messages feature in Online Banking enables you to send, receive, and view secured messages from the Vectra s Online Banking Support Team. Security Alerts When profile adjustments are made to your Business Online Banking profile, security alerts are automatically sent to your address to provide you with information, such as when your password or login ID were changed. Security Alerts are automatically sent by for the following online activities: New Transfer-to-Friend Account added to profile Login ID Change Password Change or Reset Entitlement Requires Approval Transfer Requires Approval Account Alerts These alerts are optional. You can choose which alerts you want to receive, and then define specific details of the message. Account Alerts include period balance, alerts that an account balance is over or under a certain dollar amount, and successful transfers. Personal Reminders Reminders are notifications you can create to help you remember an event or task. You could set up reminders, for example, to remember to make a loan payment or to reorder checks Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

10 Account Activity You can get detailed information* in two ways. You can either select an account from the list on the My Bank page, or you can use the Account Register link under the Accounts tab from the navigation menu. 1. From the Accounts tab, choose Activity. 2. Use the Account Register Selection to select an account and search by categories such as date range, check number, and more. 3. Click View to see an overview of the account for the search by category you selected. 4. View up to 18 months of your transaction history, as well as pending transactions, scheduled payments, scheduled transfers, and check images. 5. Click on transaction links to see more detailed information, to view check images, or to adjust scheduled transactions. *Detailed transaction history is not available for certain account types. Quick Tip: You can sort your transactions by date, type, description, status, debit, or credit by clicking on the column headings Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

11 Search Transaction History The Transaction Search page also makes it easy for you to locate and view detailed information about specific transactions. You can also view images of cleared checks and deposits by clicking on the transaction link. 1. Select account(s). 2. Choose the type(s) of transaction you are looking for: ATM, Check, Credit, Debit, Deposit, Fee or select All Types. 3. Enter a reference ID, date, or amount. If you don t know the exact information, use the range search. 4. Click Search Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

12 Download Account Transactions To help manage your finances, download your transaction data into financial management software, such as Quicken or QuickBooks. Save time and monitor your cash flow with this convenient feature. 1. From the Accounts menu, choose Balances. 2. Select the appropriate download option. If your software is not on the list, you can choose the.csv format, which is compatible with most spreadsheet applications. 3. Click the Download button. The Download Activity page appears. 4. Click to select the check boxes for the accounts to download. 5. Select one of these options: All transactions since last download or date option. Quick Tip: Use your financial management software, such as Quicken or QuickBooks, to reconcile your accounts and forecast account balances Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

13 estatements and enotices Receiving statements and notices online saves time and cuts down on paper clutter. This service is available for eligible deposit accounts and loans. 18 months of statement history will be stored online. Online statements have the same information as the paper version, and are available sooner. The bank notifies you through when an estatement or enotice is ready. 1. From the Accounts tab or from the Services menu, select estatements/enotices 2. Select the Enroll Stop Paper Documents link under Quick Links to enroll into estatements or enotices 3. Select to receive electronic versions of statements, notices, or both. Choose to go paperless by selecting the check box next to the account in the enrollment preferences 4. And that s it! Online delivery will begin at the start of the next statement cycle. 5. Once enrolled, filter account statements or notices by selecting the account, document type, and the time period desired. 6. Select the specific document by name to view the statement or notice. 7. View a list of enotices or your Statement Inserts using Quick Links Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

14 Transfer Funds From the Transfers menu, you can access the Transfer Center, where you can create, edit and view transfers. You can also create, edit, delete, and view transfers to your internal accounts and Transfer-to-Friend Accounts. The Transfer Center provides a central place where you can view and manage transfers among your Vectra Accounts. Using this page you can: View a list of scheduled, completed and all transfers by a specified date range Create a printable view of the transfers list Create a transfer View and print a transaction receipt View an individual transfer Edit a scheduled transfer View the history for a scheduled transfer Delete a scheduled transfer Other Accounts provides a central place where you can view and manage your Transfer-to-Friend Accounts. Add Transfer-to-Friend account Change nickname for the accounts Delete accounts you no longer need Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

15 Add Transfer-to-Friend Accounts Transfer-to-Friend Accounts are owned by someone else. Your permission with this account type only allows you to transfer to the account. You can add a Transfer-to-Friend account to which you can transfer funds, as long as the friend s account is held at Vectra and the friend is also enrolled in Business or Personal Online Banking. Enter your friend s Vectra account number. Once added, this account will be displayed in the transfer list of available accounts to credit Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

16 Bill Pay Overview Pay bills your way with Business Bill Pay. It saves you time and is convenient. You can schedule recurring payments for bills that are due the same time each month, like your rent or utilities payment. Or, make payments manually each time. You choose. Add Biller To begin paying bills, you need to add a biller (payee). A biller is any company or person you pay, such as your utility company or cable provider. You ll need biller information (i.e., a recent bill or statement) to get started. 1. Select the Add a Bill button, and select whether it is a company or a person; then specify the biller name. 2. You will then be instructed to provide the account number (if there is one) and billing address of the payee. 3. Click Add Bill and the new payee will be added to your payee list. Make Bill Payments Making payments with Bill Pay is easier than writing a check. Select the payee and enter the amount and date you want your payment delivered by. Then click Make Payments. The item will move to the Pending Payments section. You can edit or cancel a payment up until it is processed Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

17 Schedule Repeating Payments In Advance Pay regularly occurring bills for a fixed amount, such as rent or car payment. 1. Select Add an automatic payment from Manage My Bills. 2. Set the specifics (amount, frequency, delivery date, etc.). Receive Your Bills Electronically An E-bill is an invoice from a biller that you can view and pay online through Business Bill Pay. E-bills contain the same information found in a paper bill. If your biller has the capability to send an E-bill, there will be an option next to the name. 1. Select Get Bill next to the payee to start a Trial E-bill or set up your E- bill service. (A Trial E-bill allows you to try the service for 90 days while still receiving a paper bill in the mail.) 2. Follow the simple steps to continue the E-bill service! Make Bill Payments with Invoices You can also choose to make payments from invoices, for more thorough documentation of payments to other companies. To get started, please identify the invoice you would like to set up and pay. 1. In the Payment Center, click Add Invoices for the desired payment. 2. Specify the details related to the payment, including any invoice or discount information. 3. Click the Add Invoice button Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

18 Setting Up Account Entitlements You may have some people who help take care of your finances for you. Business Online Banking lets you designate other trusted users to access your business accounts and perform specific functions online. Entitling other users saves time and gives the business more flexibility. And keep in mind that at all times, the Customer System Administrator, or CSA, maintains control over the level of access and what can be seen and done online. Add a New User Adding a new user and assigning entitlements is simple. The administrator begins by selecting the Add a New User link from the Admin tab. 1. Create a Login ID and Temporary Password for the new user. (When logging in the first time, the new user creates his or her own password). 2. Then, fill in the user s information. Making the status active allows that person to log in to the business profile online. User Access Settings 3. Configure the User Access with the appropriate security level. Customer System Administrators, or CSAs, are granted administrator permissions to the business s Online Banking profile. They can add new users, reset passwords, change user entitlements, or even delete user profiles. Approvers allow the user to approve activity initiated by other business users. Note: This option is only available when the business is enrolled in Dual Authorization, which is detailed in the Dual Authorization section below. 4. Lastly, configure the type of access for the new user Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

19 Custom User Access Custom access designates the specific accounts the new user may have access to, and what he or she is able to see and do in Business Online Banking. There are two levels of customized access that can be configured by a CSA. 1. The first level is configured by selecting the accounts that the user should have access to. If Entitle user for Transfer to Friend is selected, then the new user will be able to view and make transfers to the current and future Transfer to Friend accounts for the business. 2. The business accounts are also listed. Assign an access level to each, as well as Daily Limits and Transaction Limits, both of which cannot exceed the standard bank limits. If the new user is granted custom access on any of these accounts, the CSA will configure the specific account services for each account on the next page. 3. Click Save and Continue Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

20 Custom Account Entitlements The second level of custom entitlements is configuring the access to different account services for each account. Access can be granted to services under information reporting, payments, templates, and other services. 1. Select which services the user should have access to for each account. Use the arrows on the right to expand or collapse the different accounts selected for custom access. 2. When all desired services are selected, click Save and Continue. The customized user is now added to the business profile! Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

21 Dual Authorization Dual Authorization is an optional service that enables a company to require TWO business users to make changes to make entitlement changes or to approve certain transactions initiated by another user. One business user must make the request and another designated Approver must approve the request. An example is included below to demonstrate how to approve changes made to a user profile. (Note: the following only applies to clients with enrolled in Dual Authorization. To enroll, please contact Customer Support or go into a branch to complete an Online Banking Addendum for this service) If Dual Authorization is enabled for a business, transactions submitted over the authorized amount or changes made to user entitlements requires approval by another user who is designated as an Approver. An and/or Info Center alert is sent to an Approver to notify them of any outstanding approvals. The Approver can click on the link within the Info Center to begin approving the activity. From the Admin tab, CSAs can view the users who are designated as an Approver. The business owner, Mike, added and customized a new user profile for his accountant. Since he cannot approve his own activity, Alice, who is designated as another approver can now approve Mike s changes by clicking on the Approval Required link under Approval Status. The Approver reviews the information and User Access. They have the option to write a memo to the user who originated the request, and can either Reject or Approve the change. A message is sent to the originator s Web Inbox confirming the rejection or approval Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

22 Employee Direct Deposit ACH is an efficient and convenient way to schedule and send electronic payments to other financial institutions, such as employee payroll through Direct Deposit. Once your business is set up with ACH, you can create Direct Deposit payments for your employees. You can even create payment templates and recipient lists to ease the process for sending regularly recurring Direct Deposit payments. Recipients The Recipients page provides a list of recipients used when making ACH payments. As you create recipients, they are added to the recipient list where you can access them for future payment instructions. 1. To add a recipient, click the Create Recipient link. 2. Complete the payee information, payment amount and bank information fields. 3. Preview and Submit the recipient. You ll receive confirmation the recipient was added to your recipients list. 4. Employees from the recipients list will be selected when creating payment templates Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

23 Create a New Template A payment template provides common information for payments made on a regular basis or payments that contain much of the same criteria. You can create a template to speed the process of entering payments where information is repetitive and similar to other business payments you create. 1. Create a Direct Deposit template from the drop down menu. 2. Enter the template name, pay from account, and maximum payment amount if needed 3. Either add new recipients or choose from a list of previously created recipients. 4. Select the recipients to include in this template. 5. Click the Add button. 6. Enter any default payroll amounts for each recipient. This is useful when paying employees on a salary wage. You can also use the Prenote function to ensure the recipient account was entered correctly. This sends a $0 transaction through ACH to the recipient bank for account verification, which can take up to 6 banking days. 7. Preview the information and click the Submit button, or Submit and Initiate button, which then takes the user to a page to initiate the Direct Deposit payment. 8. Confirmation will display when the ACH Direct Deposit template was added. You can now send a quick Direct Deposit payment to many of your employees in as little as 3 clicks! Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

24 Create a New Payment Now, you can set up one-time or recurring business payments from the payment templates. Here are the steps for creating a one-time business payment from a template: 1. From the Templates page, under the ACH menu, choose the Initiate option next to a previously created template. 2. Select the effective date to schedule the payment in the future and/or make it a recurring payment. You can also choose settlement options to have the debit post once for the entire payment or once for each recipient. 3. Enter the payment amounts for each recipient. 4. Review the total payment listed at the bottom. 5. Preview the payment and Submit. 6. The new payment will then be listed in the Payment Center Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

25 Other Services The Services menu provides you with other online services that are convenient, that save time, and that can be done right within Business Online Banking. There s a variety of online service options available to you. Request a Copy of a Check, Deposit, Withdrawal, or Statement Occasionally you may need to order a copy of a check or a withdrawal slip. Simply fill in the details, submit the request, and the bank will send the item through the mail. It s just as easy to request copies of other items. Keep in mind that you still have the option of viewing copies of checks and transaction slips in your online transaction history or even in your estatements. Request Stop Payments You can also make online requests to stop payment on certain types of checks. Simply fill in the details, submit the request, and the bank will begin processing the stop payment. Online requests to place stop payments can take one full business day to take effect Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

26 Enhanced Account Protection Enhanced Account Protection, or EAP, is a mobile-based transaction authentication service that adds an additional layer of security to help protect your business from fraudulent transactions. If your business is enrolled in EAP, certain online activity will require authentication via SMS text messages before the request can be completed. 1. When online activity requires EAP, your business user is presented with a page where they must successfully enter the correct PIN and SMS token code before the online request can be completed. The PIN is defined by the business user when they enroll in Enhanced Account Protection. 2. The token code is system-generated and is sent to the business user s mobile device as a text message, along with the transaction information or activity being requested. This unique token code is only valid for one transaction at a time and expires after 8 minutes. The business user can also become locked if there are too many unsuccessful validation attempts Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC

27 Contact Us Ready When You Are. Banking at Vectra. At Vectra Bank Colorado, we understand the importance of providing access to your financial information when you need it. And we want to be there when you d like to speak to a real, live person as well. To contact a Vectra Bank representative by phone (Monday Saturday from 7am 7pm MT) please call , or click here to contact us via , or choose from the other options listed below. Banking and Customer Service (or to report unauthorized or erroneous transactions): (Monday Saturday, 7am - 7pm MT) Online Banking Support: (Monday Saturday, 7am - 8pm MT) PC Banking Software Support (Quicken & QuickBooks): (Monday Friday, 8am - 6pm MT) Report a lost or stolen credit card: Business Services Hotline: VECTRA ( ) (Monday Friday, 7:30am 5:30pm MT) Vectra Bank Colorado, A Division of ZB, N.A. Member FDIC