Cash Management Administration Users Guide

Transcription

1 Cash Management Administration Users Guide

2 Cash Management Administration Guide Corporate Log On: All users log into the system using the corporate ID and Password. The screen requesting the ID will be the first screen seen when logging into the banks website at The password request screen will appear on the following screen after the sign on button is selected. The first time signing-on a password change will be required for security reasons. Passwords must be at least 4 but no more than 14 alpha, numeric or a combination of both. All users in the company will share this initial ID and Password, so remember if this is changed the new information will need to be communicated to all of the company s users. 2

3 Log in using the personal Cash Management ID and password provided by the bank. The first time signing-on a password change will be required for security reasons. Passwords must be at least 4 but no more than 14 alpha, numeric or a combination of both. Company employees may be set up as Cash Users to help manage a company s business. The user can be set up to allow them to view accounts, transfer funds, send ACH files, submit Wires, access to certain accounts and much more. Cash Management Administrator: Options tab is where a user is established for the company. Under the Options tab there will be options for personal settings, account settings, display settings, alerts set up and mobile banking settings. 3

4 Cash Management Options Personal Options Personal Options: The administrator may change the address, corporate ID, corporate password, change their personal cash management password and their personal wire password. 4

5 address: The address used for contact and notifications from the bank may be changed. Personal Watermark: The watermark picture may be changed by clicking on the picture. Electronic Banking ID: The Corporate ID can be changed. The ID and PIN are shared by all users. ** Remember if this ID or password is changed the new information will need to be communicated to all of the company s users. Electronic Banking Password: The corporate password may be changed. Passwords must be at least 4 but no more than 14 alpha, numeric or a combination of both. All users in the company share this password Cash Management Password: This field will change the user/admin that is logged in. Passwords must be at least 4 but no more than 14 alpha, numeric or a combination of both. The ID and PIN are case sensitive Cash Management Wire Password: Change a user/admin that is logged in 4 digit wire pin. Cash Management Options Account Account options: When the accounts are originally set they will show up with the requested account names. This screen allows them to be renamed, such as operating account or payroll account and the order in which they are displayed when logging in. 5

6 Cash Management Options - Display Display: Display options allow you to customize the data on the accounts to fit specific needs. Cash Management Options Alerts Alerts: Account and Alerts are available to alert you to important activity on your account or remind you of personal events. 6

7 Event: Select the type of notifications you receive by event and notification option: Balance: Select specific accounts for notifications on balances, such as when the account is above or below a specified amount. Item: Add alerts for specific check numbers. Personal: Add alerts for events such as birthdays or anniversaries. 7

8 Cash Management Options Cash Management Users Cash Manager/Users is where the administrator will set up additional users and edit existing ones. To add a user select New CM User Cash User set up is easy. Simply enter the user information, establish the Default Limits and ACH Controls if applicable. Specific account settings may also be established. 8

9 User Name: Name of Cash User. User ID: Sign on for Cash User. Administration: No: Cannot create/edit Cash Users. Cannot change settings. Yes: Full administrative rights. Can create/edit Cash Users and change settings (alias, password, and account settings.) Partial: Can change E-Banking settings (alias, password, and account settings) but cannot create/edit Cash Users. View: View-only authority. Cannot change any settings or Users. Password: Establish a password for the Cash User. System will prompt the user to change the password at initial login and when password is reset. Wire Password: 4-digit number needed to transmit a wire transfer to bank. Allow User Download: Download and print prior day activity. Hold User: If selected, user will not be able to log in. If user exceeds maximum login attempts, this box becomes checked. Uncheck the box and click Submit to unlock the user. Address: User s address. May only be modified by full administrator. Enable RDC for this User: Enables user to access the Remote Capture functions. Daily ACH Limit: Maximum amount user can initiate per day. Transfer Limit: Maximum amount Cash User can transfer between accounts per transfer. Per Wire Limit: Maximum amount user can transmit per wire. Daily Wire Limit: Maximum amount user can transmit per day. Dual Wire Control: User requires a second Cash User to approve transmitted wires. Dual Wire Control Limit: Wires over this amount require a second level of approval. Display/Download ACH: View batch details and download batch to.pdf or NACHA format. Full ACH Control: Dual control setting for ACH. Allows Cash User to take multiple actions within an ACH batch without requiring action from a second Cash User. Initiate ACH: Send batch to bank for processing. Edit ACH: Create/edit ACH batches and transactions. Upload ACH: Upload NACHA files into ACH. Delete ACH: Remove ACH batch from system. Import Transaction: Upload transaction file into system (CSV, Fixed Position, tab delimited and NACHA). Update Transaction: Upload transaction file into ACH. Will change dollar amount only for matching transactions. Will not create new transactions. Restricted Batch Access: Cash User can view and work with restricted ACH batches. 9

10 Transaction Inquiry: View list of transactions Statement Inquiry: View available statements. Current Day Balance: View current balance and activity totals. Prior Day Balance: View balance and activity totals as of previous business day. Stop Inquiry: View information on existing stop payments. Stop Additions: Enter new stop payments. Define Non-Rep Wires: Create new single wire transfers. Edit Non-Rep Wires: Modify/delete single wire transfers. Define Rep Wires: Create wire templates. Edit Rep Wires: Modify/delete wire templates. Transmit Wires: Initiate wire to Financial Institution for processing. Bill Pay: Access bill pay module. View Rates: View the banks current interest rates. ES: View/add/modify e-statement and notice settings Positive Pay Options: Does not apply Download ARP File: View/Print reconciliation files. Upload ARP: Send an issued items file to the bank. Work ARP Items: Determine to pay or return items that do not match issued items file. Transfers: Move money between accounts. Order Checks: Reorder checks if previous order was placed with FNB of the Gulf Coast. Work ACH Exceptions: Make decisions to pay/return ACH exception items. Select Accounts: Choose accounts that Cash User will have access to. 10

11 You can limit access rights of users to specific accounts. Establish account level wire limits and dual control, along with other access restrictions. View Access for Account: Select the account to work with. Edit Wire Controls: Modify Default Wires Settings for account. Edit Access Rights: Modify Default Access Rights for account. 11

12 Edit Existing Users: Edit Cash Management user, default and account settings. From the Cash Manager/Users select CM User List from the tool bar. From the dropdown box select the settings to be changed. User Settings Edit name, passwords, address, limits and ACH controls. Note: If a user forgets their password it can be changed in user settings. Enter the new temporary password for the user and click submit. The user will log in using the temporary password. The user will be prompted to change their password when logging into the system. Default Settings Edit user s access rights and selected the accounts they will have access to. Account Settings Edit user s access rights that they will have access to in each account. Delete Delete will delete the user from the system. ** See new user set up above for field descriptions for each one of the settings. 12