Campus Shared Services
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1 Campus Shared Services UC Berkeley 1608 Fourth Street Berkeley, CA (510) EXT. 3 Updated 02/27/2018 Visiting Scholars/Visiting Student Researchers Follow-Up Information Campus Shared Services (CSS) is the administrative unit that partners with your academic department to manage all of your administrative needs. NEXT STEPS FOR NEW EMPLOYEES INFORMATION & INSTRUCTIONS Obtain your affiliate ID number You will not be able to obtain a Cal ID card if the fees are not paid. 1. It takes about 2-3 business days to generate your affiliate ID number. You will receive an from newhire@berkeley.edu with your affiliate ID number or activation status. You can also contact us at (510) option 3 if you DO NOT receive it after 2-3 business days. 2. Your affiliate ID number is necessary before obtaining your Cal ID card, or accessing your employee accounts. 3. Please note, your affiliate ID number will NOT be active until the first day of your appointment. University Services **If your faculty sponsor has agreed to pay for your university services fee, please work directly Fees with your HR Partner to pay the university fees. All affiliates with visiting titles are required to pay an annual University Services fee of $750. Upon receiving the affiliate ID number, if you are responsible for paying the University Services Fee for your affiliation, you can pay the fee through the RegOnline website at: startnewreg=1 Visa If your faculty sponsor has asked that you reimburse them for your Visa fees (If applicable), Fees then please provide them with a check made out to: UC Regents in the amount of $500, plus any additional fees that were assigned by your HR partners. (Expediting fee for J-1 holders is an extra $250). Obtain your 1. Visit the Cal 1 Card Office. Cal 1 Card Office Cal ID Card 2. Present a government issued ID. (i.e., Driver's 180 Cesar Chavez Center (Lower Sproul Plaza) All Faculty, Staff, License or Passport). Berkeley, CA and Students are 3. For more information on the Cal 1 Card, please refer to: (510) required to get a Monday-Friday 9:00 AM - 4:30 PM Cal ID Card cal1card@berkeley.edu **You will not be issued a Cal ID card until your university services fees have been paid. Create your CalNet ID and passphrase (password) 1. If you are a new hire visit: Enter your employee or affiliate ID in the box and click on the Set Up My Account button. You will receive an with instructions on how to proceed. Please have your second step verification device (typically your mobile phone or your work phone) ready. For more information
2 CalNet 2-Step Verification about 2-Step devices, go here. If you do not have a phone, contact the 2-Step Help Desk (calnet2-stephelp@berkeley.edu) for assistance. For general information about 2-Step; visit 2. If you are a re-hire and have forgotten your Calnet ID and/or passphrase, please go to the following link to reset them: After you reset your CalNet ID and/or passphrase, go back and log into to set up your 2-Step verification. Please have your second step verification device (typically your mobile phone or your work phone) ready. For more information about 2-Step devices, go here. If you do not have a phone, contact the 2-Step Help Desk (calnet2-stephelp@berkeley.edu) for assistance. For general information about 2-Step, visit Set up your UC Berkeley (bmail) and calendar (bcal) account 1. Go to and click on the Create accounts and lists link. 2. To synchronize your CalNet passphrase, go to calnet.berkeley.edu and click on Manage my account. On the bottom of the page under Other Account Management Tools, you can choose to Synchronize your passphrase. Enter your CalNet ID and passphrase, and then click Authenticate. 3. For questions related to setting up accounts, signing into computers, etc., contact Campus Shared Services IT at (510) option 1, the webform at or at itcsshelp@berkeley.edu Update the CalNet Directory 1. Visit Calnet Directory website: 2. Click on Authenticate, then login using your CalNet ID and passphrase. 3. Edit your campus address information. Note: Do not use hyphens (-) anywhere in your profile. **Ensure that ALL fields are completed. Visiting Scholars The Visiting Scholar and Postdoctoral Affairs (VSPA) Berkeley International Office & Postdoctoral offers an orientation for new Visiting and Postdoctoral 2299 Piedmont Avenue Affairs (VSPA) Scholars on the first Thursday of every month, from Berkeley, CA :00 AM to 12:00 PM. Enrollment and attendance (510) to this orientation is highly recommended. You can find For appointments, please the time and location (As they vary from month-to-month) jscholar@berkeley.edu on their website: **No drop-ins Please VSPA@berkeley.edu with your name, the date you would like to attend, department, telephone number, and the address where you can be contacted. Next orientation date is on: Scholar Information You are required to attend a meeting at the Berkeley Berkeley International Office Meeting at the International Office (BIO House) to report your arrival 2299 Piedmont Avenue Berkeley in the U.S. and validate your stay and visa. Berkeley, CA International Refer to the schedule for meeting dates and times at: (510) Office (BIO House) For appointments, please **J-1 Scholars /scholar_information_meetings jscholar@berkeley.edu required. F-1 OPT Next orientation date is on: **No drop-ins Scholars highly recommended.
3 Stipend Recipients If you are receiving a stipend from the University, you can make arrangements with your HR Administrator to complete the documents. Stipend recipients are required to obtain a U.S. Social Security Number, in order for the stipend to be processed. These stipends may be subject to U.S. tax laws. Social Security If you need to apply for a social security number, J-1 Social Security Office Number Scholars need to attend the mandatory Scholar 2045 Allston Way (Foreign Nationals Information Meeting where they will report your arrival Berkeley, CA Only) and validate your stay and visa. From there, they will tell (Nat'l) : you how and when you can apply for a Social Security TTY : Number. For F-1 Scholars, you will need an employment Hours: Monday; Tuesday; Thursday; Friday: letter (Given at your onboarding hiring session). You need 9:00 AM - 4:00 PM to wait 10 days after your arrival in the U.S. before you Wednesday's: 9:00 AM - 12:00 PM can go to the Social Security Office to apply for a Social Security Number. Health Insurance Enrollment All Visiting Scholars and Students with a visa are required to have health insurance that meets the J-1 visa requirements during their stay in the U.S. To enroll for medical insurance, or to view the minimum levels of coverage that must be offered through your own insurance can be found on: The three health insurance plan options will vary in price and in the benefits that are offered. If you have any questions about the new plans or new insurance requirements, please contact Garnett-Powers Associates via telephone at 1 (888) or via at UCBVSBP@garnett-powers.com *If you already insured, you need to fill out a waiver request on: Update your 1. It is best to update your address in the HR Portal: address If you have two addresses on file, you will need to submit a service request on: This is because Blu will not change your check address. 3. Under Request Service, click Submit a Ticket. 4. Enter your CalNet ID and passphrase. 5. Fill out necessary fields. If you need additional help or information, please call (510) option 3. Add or update your Emergency 1. Log into the Blu portal at 2. Sign in with your CalNet ID and passphrase. Contact Information 3. Go to the Update Personal Information section, and click on Emergency Contacts. 4. Enter your information. Sign up for WarnMe Emergency Alert Service WarnMe is Berkeley's emergency notification system. It is activated to send messages to you when there is an immediate threat to the health and safety of the campus community. Faculty, staff, and students are automatically enrolled via their berkeley.edu address. To receive WarnMe emergency warnings via any other method, such as by text or phone, you must tell us how to contact you. Text messages are the fastest way to get notified and should be your first alert priority. How to enroll via WarnMe Website 1. Visit the warnme.berkeley.edu website. 2. On the right side, click Faculty, Staff and Other Affiliates.
4 3. Enter your CalNet ID and passphrase. 4. Add your phone number to the Text Message/SMS line and select 1 as your priority. 5. Click Submit Information. How to enroll via Blu Portal 1. Log into the UC Berkeley employee Blu portal at 2. Sign in with your CalNet ID and passphrase. 3. On the right side, click Faculty, Staff and Other Affiliates. 4. Add your phone number to the Text Message/SMS line and select 1 as your priority. 5. Click Submit Information. Parking & If you are commuting by bike, car, or just walking to Berkeley Parking & Transportation Transportation campus, this site provides the necessary information you 2150 Kittredge Street, First Floor need. Please visit UC Berkeley Parking and Transportation Berkeley, CA website to review your options and plan your future (510) parking and transportation needs: Hours: Monday - Friday 7:30 AM - 4:00 PM Safety training & building access Please see your local facilities manager and supervisor for building access and safety training.
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