GUIDE TO COMPLETING THE TIER 4 VISA APPLICATION WITHIN THE UK

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1 GUIDE TO COMPLETING THE TIER 4 VISA APPLICATION WITHIN THE UK This document will assist you in completing the Tier 4 online form for applications made in the UK. If you will be applying in the UK for a visa to study at Imperial College or to extend your existing student visa you must come in and speak to an adviser in the International Student Support team. It is important that you do this before paying for and submitting your application so we can eliminate any errors and avoid the possibility of refusal of your visa. We can also post your application to the Home Office on your behalf using our Check and Send service. All documents including the new visa will be returned to our office for you to collect. Office Opening Hours Quick Queries Appointments Contact Details The office is open Monday, Tuesday, Thursday and Friday 9:30-5pm. On Wednesdays we are open 10-4pm Monday 10-12pm and Friday 2-4pm During this time we will not be able to check application forms but we can advise on what you need to do and what documents you will need to prepare. You do not need an appointment to see an adviser during Quick Queries. Tuesday 2-5pm and Thursday 10-1pm Appointments need to be booked in advance and these are used primarily for students who need to have their application and documents checked. If you are applying with dependants we will need to book you in for additional time to check all the applications. International Student Support Level 3, Sherfield Building Imperial College London South Kensington Campus London SW7 2AZ Tel: +44 (0) Fax: +44 (0) Website:

2 The Tier 4 application form is accessible from the gov.uk website at the following link Follow the screens below to get started creating your online application. Once you have entered your address and created your password you will be sent an with a direct link to your application form. Should you log out and wish to resume your application at a later time please return to that link in the . Making changes to your application On each screen there will be a link at the end of each section called Show my answers. You can click on this and all completed answers will be shown and you can make amendments. Select YES and click Save and continue

3 Select NO and click Save and continue If you are using the Check and Send service offered by the International Student Support team or applying on your own then please answer NO to this question. If you are using a solicitor to submit your application then say YES. Then click Save and continue.

4 Enter your address and create a password to create your account. Click Save and continue and proceed to the next summary screen.

5 Confirm to whom this address belongs and then click Save and continue.

6 If you wish to add an additional then you can do so at this stage. Click Save and continue.

7 SUMMARY PAGE Confirm that all the information you have entered is correct and click Continue to proceed with the application.

8 BEGIN APPLICATION Click Answer questions about this person to begin the application. At this stage if you have any dependants (spouse and/or children) applying at the same time then please click on the link that says Would you like to add another person to this application? Please select the relevant category for your dependant and add the information requested.

9 Note that the following screen captures cover the information to be entered for the main applicant (student). If you have any queries about the dependant portion of the application please speak to an adviser in the ISS team. Now click on the button Answer questions about this person

10 PERSONAL DETAILS Enter your title and name. Click Save and continue.

11 If you are known by a different name then select YES, click Save and continue and provide the details of your alternative name. Otherwise select NO and click Save and continue to proceed.

12 If you have another name then the above screen will appear. Now enter the relevant details and click Save and continue.

13 Enter your contact number and current home address. Click Save and continue.

14 If you are using the Check and Send service via the ISS team then please check the box that says I want to receive mail at a different address and enter our address as follows: Line 1: International Student Support Line 2: Imperial College Att Paulina Dyl Line 3: Room 301 Sherfield Building Town/City: London Postcode: SW7 2AZ Click Save and continue.

15 Select the relevant gender as specified in your passport and your current relationship status. Click Save and continue.

16 Enter your personal details as indicated. Click Save and continue.

17 If you hold more than one nationality please select the + Add another nationality? and provide the requested information. Click Save and continue once you reach the end of this section.

18 PASSPORT DETAILS If you have your passport then select YES and click Save and continue. If you do not have your passport or a copy of the information then select NO and provide the reason on the following screen. Select the relevant answer applicable to your situation and click Save and continue.

19 Enter your passport information. Click Save and continue.

20 CURRENT VISA STATUS Select YESand select the type of visa you currently hold from the drop-dwon menu and click Save and continue. If you do not currently hold a valid visa to be in the UK please speak to an adviser in the International Student Support team as soon as possible.

21 Provide the details of your current visa. Click Save and continue.

22 Please answer this question as appropriate to your circumstances. Click Save and continue.

23 COURSE DETAILS YES If you are currently in the UK on a Tier 4 visa. NO Select NO is you hold any other type of visa which is not Tier 4. Click Save and continue.

24 CURRENT VISA STATUS Only nationals of certain countries are required to register with the police. It will say on your visa required to register with police within 7 days or some variation. Please refer to the Immigration Rules Appendix 2 provided on the Home Office website for a full list of nationalities that are required to register with the police. The online form should automatically detect if you are a national of one of these countries when you entered your nationality details previously. Students with a Police Registration Certificate (PRC) must ensure that it is up-to-date and reflects the current address where you are currently living. You can update your address on your PRC at any local police station. Click Save and continue.

25 Select YES if your visa has been issued in the format of a Biometric Residence Permit (BRP). See image below for an example of what a BRP looks like: If you do not have a visa in the format of a BRP then please select one of the NO options which is appropriate to your circumstances. Click Save and continue.

26 Where your visa is in the format of a BRP you will now need to provide the permit number. This can be found in the top right hand corner of the BRP card. Click Save and continue. Please note that you are not automatically given a National Insurance number. This is a number that you would have had to apply for through your local Job Centre and is required when you work to assist in calculating tax. If you have been issued a National Insurance number please enter the number, otherwise check the box that says:

27 Click Save and continue.

28 ENGLISH LANGUAGE If you are a national of a majority English speaking country (eg Australia, Jamaica, the United States) as defined by the Home Office in the Tier 4 Policy Guidance, then the application form will automatically filter out this section on English language and your application will continue from the question on Public funds. If you have previously been granted a Tier 4 (Child) visa then please answer YES and click Save and continue.

29 If you have not previously studied under a Tier 4 (Child) visa then answer NO and answer the question on the screen below: As a student coming to study at Imperial College you can select Yes to this question. Click Save and continue.

30 Additional information As an international student you are not entitled to claim State benefits so you should answer No to this question. Click Save and continue.

31 Criminal or unspent convictions Select only the answers that apply to your particular circumstances. If none of these apply to you then select No, I have never had any of these. Click Save and continue.

32 Other history The following questions deal with war crimes and terrorism. Please answer as appropriate to your circumstances. Select your answer and click Save and continue after each question.

33

34

35

36 Sponsor (University) This section requires information about your educational sponsor which is Imperial College. Please enter the information in this section as shown on the screen on the following page.

37 Everyone studying at South Kensington Campus select YES. Click Save and continue.

38 Any student who does not study at South Kensington Campus select NO and provide the alternative campus address. All other Imperial College campus addresses can be found here.

39 Undergraduate: All undergraduate applicants must select YES to this question and provide their UCAS number. Postgraduate: Answer NO to this question as Masters and PhD students do not apply through UCAS. Click Save and continue.

40 COURSE DETAILS (ACADEMIC TECHNOLOGY APPROVAL SCHEME ATAS)

41 Certain courses require you to apply for and be granted an Academic Technology Approval Scheme (ATAS) certificate before you are issued with a CAS number. Applicants who require ATAS would have been made aware of this requirement at the offer stage. Where ATAS is required you must indicate YES and then provide the 6 digit reference number on the certificate. Note that an ATAS certificate expires 6 months after it is issued: if yours is several years old, you MUST apply for a new one. If you do not have your ATAS certificate then please speak to an adviser in the International Student Support team. You can read more about ATAS on the Imperial College website including some FAQ s. Please visit the Foreign and Commonwealth website to access the online ATAS application form. You can find your JACS by logging into your Student e-service account and clicking on the Course Information tab. Click Save and continue.

42 MONEY (MAINTENANCE) YES Where you have been financially sponsored under a scholarship or bursary currently or within the past 12 months then you must answer YES to this question. If you are not in receipt of any scholarship or bursary then answer NO. Click Save and continue.

43 This question is about whether or not you are receiving a scholarship or bursary. If you are receiving a scholarship or bursary for your continued studies or your new course of study please select YES and then provide details of how you will show evidence of this funding.

44 You must select YES to this question even if you are only being partially funded for your studies. Click Save and continue. Select YES if you are able to show the required maintenance funds in a bank account in your own name. Click Save and continue. Please note: All Tier 4 applicants for Imperial College are required to show a total of ( 1265 x 9 months) for maintenance and dependants need to show a total of 7605 ( 845 x 9 months) for each dependant.

45 If you are unable to show the required amount of maintenance in your own name then you are able to use bank statements in the name of your parents or legal guardian. You cannot use bank statements of any other family member or friend. Where you will be using your parents bank statements you will be required to show the following original documents: 1. Proof of the relationship between yourself and your parents/legal guardian (eg original birth certificate, adoption papers, court document confirming legal guardian) AND

46 2. A letter from your parent(s) confirming that you are their child and they are happy for these funds to be used for your study in the UK. 3. Any documents not in English must be translated into English and meet the Home Office requirements for translations. COURSE DETAILS Enter the information about your course as requested.

47 Institution: Imperial College London If you are not applying to be a Student Union Sabbatical Officer select NO. You will now be asked to select your level of study from the drop-down menu as shown on the following screen. Select your level of study as follows: 3-year Undergraduate course (RQF 6); 4-year Undergraduate course eg MEng and MSci (RQF 7); Masters (RQF 7) and PhD (RQF 8) Then enter the title of your course of study. New Undergraduate students

48 Complete this section by entering the start date and end date for your course as listed on the Student e-service under the Course Information tab. New Masters students Students who are undertaking a 1 year Masters programme may need to use a different course end date to the one provided on the Student e-service. The correct course dates for students studying a 1 year Masters programmes are shown below: New PhD students Start Date End Date 31 August August September September 2018 PhD students should use their thesis submission deadline (4 years from course start date) as their planned course end date, e.g. if the course start date is 1 October 2017, the end date will be 1 October You will be able to find this information on the Student e- Service by clicking on the Course Information tab then click on the Research tab and look for your thesis submission date. Continuing students Enter your start date as the original date your course began. Doctorate Extension PhD students who have completed their viva/final corrections and are applying for the Doctorate Extension please enter your course start and end date exactly as specified on your CAS. Click Save and continue.

49 DOCTORATE EXTENSION Only select YES if you are a PhD student who has completed their viva, has submitted their final corrected thesis and is applying for this special 12-month work visa. This work visa route is only available to PhD students. If you are a PhD student and you are extending your visa to complete your course of study you must select NO to this question. All other students will answer NO to this question. Click Save and continue.

50 FEES Unless your accommodation is specifically owned by Imperial College you must select No to this question.

51 Where you have paid accommodation fees to Imperial College you can only claim up to a maximum of 1265 deduction off your maintenance and you will need to provide a paper receipt as this will not be stated on the CAS. Click Save and continue.

52 Enter the total amount of your tuition fees for the first academic year of study as stated on your CAS. Visit the Imperial website for further information on UG Fees and PG Fees. If you have not paid any money towards your fees then please select NO and then click Save and continue.

53 Where you have paid part of the fees or the full amount, enter the amount that has been paid. Check your CAS to confirm that this shows the payment. If it does select that this information is confirmed by the sponsor on the CAS. If the payment is not shown then you will need to request a paper receipt from the Student Hub. CAS NUMBER

54 Once you have received your CAS number you can select Yes and copy and paste the CAS number into this section. New students If you are starting a new course of study at Imperial you will be able to find your CAS number in your Student e-service account. Please click on the Personal Details tab then on the far left of the screen will another tab called Passport/Visa. Click on the Passport/Visa tab and scroll down the page to find your CAS details. Continuing students Continuing students will be issued a CAS in pdf format. If you are applying from within the UK then your CAS will be ed to the ISS team and you will receive the CAS information when you attend your appointment with an adviser.

55 Click Save and continue. CHECK YOUR ANSWERS You are almost at the end of the application. You will see the screen above and there is now an opportunity to click Edit answers and make any necessary amendments to the information you have provided so far. Extremely important Do not progress any further with the form until you have had an appointment with an adviser in the International Student Support team. The adviser will check all the information you have entered so far, add in your CAS details and check your supporting documents. Please only read the following section on Documents for information purposes at this stage to assist you in preparing the financial documents for your application.

56 DOCUMENTS SECTION How much do I need to show? Tuition Fees You will need show any outstanding Tuition Fees not already paid to the College for your first or current year of study + Maintenance (living costs) All Tier 4 applicants are required to show a total of ( 1265 x 9 months). If you have any dependants applying with you then each dependant will need to show a total of 7605 ( 845 x 9 months).

57 How long do I need to show I have held the money? You will need to show that you have maintained these 2 amounts in your bank account for 28 consecutive days, and that the balance has not dropped below this amount during that 28 day period, or a scholarship letter confirming the amount of Tuition Fees and/or Maintenance provided. What type of financial documents can I use? Bank statements (original, printed in-branch or electronic statements stamped by the bank) Bank letter (confirms the amount in the account has been held for 28 days and details of account/account holder). Building society passbook. Where the money that you are showing is spread across different accounts you will need to add the details of each financial document using the screen above. Once you have completed adding all your financial documents please click Save and continue.

58 WHAT HAPPENS NEXT? 1. Book an appointment with the International Student Support team by phoning or ing Bring to your appointment: 2. You will be sent an from the UKVI with a link to your online application, you will need to log into your account to access the online application. 3. Your credit or debit card as you may complete your application in the appointment and you will need to pay the Immigration Health Surcharge and Visa Application Fee. 4. All supporting documents (eg. passport, visa, police registration certificate, ATAS, degree certificates, bank statements etc) 5. Discuss with the adviser how you plan to make your application (postal or in-person)

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