1 Onebox Receptionist Getting Started Guidebook for Onebox Receptionist O N E B O X C O N N E C T S T H E W O R L D T O Y O U. S M
2 Welcome Message Congratulations! You re about to begin using Onebox Receptionist. With the most advanced communications technology available, Onebox directs calls to you wherever you are, allows you to send and receive faxes, forwards voic and fax messages to you automatically, and much more. Onebox makes it easy to access , Voic , and Faxes all with a single telephone number and using virtually any communication device. Imagine being totally connected to all the information you depend upon! With Onebox, one phone number does it all! Onebox Receptionist 1
3 Welcome Message... 1 Logging into Your Account... 3 Logging into the Onebox Website and your Online Manager... 3 A Brief tour of the Online Manager... 3 Sending a Fax... 4 Log off of the Online Manager... 4 Logging into the Telephone... 4 A Brief Tour of the Telephone Menu... 5 Find Me Follow Me... 5 How Does Find Me Follow Me Work?... 6 Call Options... 6 Customize your Greetings... 7 The Personal Greeting... 7 Directing Callers to Voic More Recorded Greetings... 8 Music on Hold... 8 Customize your Find Me Follow Me Schedule... 9 Getting Started Adding your Phone Numbers... 9 Next Step Modify Your Default Schedule Finish Add More Schedules Transferring a Call Controlling Your Incoming Calls Personal Options Deactivating Your System Do Not Disturb Managing Message Delivery Forwarding Messages Create Message Notification Rules Create the First Rule Creating New Rules Other Message Delivery Options Using the Voice System Logging into the Telephone A Brief Tour of the Telephone Menu Accessing Messages Managing Messages when using the Telephone Replying to Messages Forwarding Messages Placing a Call Setting Up a Conference Call Getting Help Online Help Contact Us Phone Support Onebox Receptionist 2
4 Logging into Your Account When you log in to your Onebox account, you re accessing the central location for managing your communications. Think of it is as your office... complete with file cabinets, switchboard and personal information. It is open 24 hours a day, seven days a week to keep you informed and connected! Logging into the Onebox Website and your Online Manager Logging in to your web account is easy at Just enter the address and the password given to you by Onebox. After logging in the first time, you should change your password by selecting the Info & Options link in the Navigation Menu and then clicking on the Change Password link. It is also a good idea to setup a secret question and answer so that you can easily retrieve your password if you happen to forget it. You can do this by clicking on the Secret Question and Answer link. A Brief tour of the Online Manager After logging in, the Online Manager home page appears. This page displays message information. You can access your messages by clicking on links here, or by clicking on Messages in the Navigation Bar on the left. When viewing your message list, use the tabs to select the type of message , Fax or Voic , and then select the Subject link to select a particular message. Onebox Receptionist 3
5 Voic all Voic messages are delivered to your Online manager inbox in the.wav format. In order to listen to this message your computer must have a media player, such as the Windows Media Player installed. Fax all fax messages are delivered in.pdf format. In order to read your faxes, your computer must have Adobe reader installed. To receive faxes in the.tiff format, use the Fax Format link under the Message Options heading in the Navigation Menu. just select the link and then the Subject link to read your messages. A preview of your messages is automatically displayed on the bottom of the Message Center screen. If you don t like the preview window, you can turn it off by selecting the Messages link in the Navigation Menu and then the Preview Panel link under Options. After reading or listening to any message select any one of the following options reply, reply all ( only), forward, delete, move (to a personal folder) or print ( only). Sending a Fax To send a fax, click on the New button, this will bring up the compose window. In the To: line, simply type a fax number. You can also click on the Add Recipients list and use the Fax Wizard to select a fax number and add a cover sheet. After you have addressed your message, enter a subject (this will appear in the notes section of the cover page), type a message, and upload any attachments to be sent with your message (click on the Add Attachment button). Finally, click Send Message. Log off of the Online Manager Click Log Off at the bottom of the Navigation Bar to end your session. Logging into the Telephone Access your account from a telephone to personalize your greetings, check your messages, make phone calls, and more! To login, do the following. Dial your Company s main Onebox phone number. Dial your extension number. As soon as your account s default greeting begins to play, press the key. Immediately enter your password, followed by the # key. Once you are logged in, you will hear the main menu options. The Onebox system will prompt you through all of the menu options. The Find Me Follow Me section of this document teaches you how to personalize your greetings, and explains how your calls can be answered or forwarded to another number. Onebox Receptionist 4
6 A Brief Tour of the Telephone Menu Message Center Listen to Messages Conference Center Call into the Conference Center Organizer To access Calendar, and To Do s Place a Call To make an outbound Phone Call Change Personal Options Modify your greetings, password, and other settings Any time after logging in to Onebox, you can press: * To Cancel an Action or Return to Previous Menu 0 For Customer Service # To Skip to Next Message Find Me Follow Me Find Me Follow Me is a unique telephone service. Your callers only need to dial one phone number and the telephone system, based on your settings, knows whether to dial your office, home or mobile number. Your callers no longer need to guess where you are; this telephone system knows where you are and how to contact you. You can also control your telephone system by prioritizing all incoming calls, choosing whether you wish to answer a call, or setting your system to Do Not Disturb. Any calls that you do not accept are automatically routed to Voice Mail so that you can return calls at your convenience. First let s understand how Find Me Follow Me works. Then you ll learn how to create personal greetings in order to guide your callers through this experience. Lastly, this section shows how you can create a custom Find Me Follow Me schedule, as well as control your personal options. Onebox Receptionist 5
7 How Does Find Me Follow Me Work? Most individuals are used to dialing a number that connects directly to your home, office or mobile telephone. The Onebox system is unique in that callers are now dialing a phone system that knows all of your phone numbers and how to locate you. This is the Find Me Follow Me experience when using the default settings: A caller dials your Onebox receptionist number and then dials your extension. NOTE: A company directory is available if the caller does not know your extension. The caller now hears a brief personal greeting that you have recorded: Hello, this is Karen. Please state your name at the tone and then wait to be connected to me. STEP 5: STEP 6: Call Options Your caller s announcement is then recorded; Hi, it s Joe calling. At this time, the system locates you by dialing the telephone numbers created in your personal schedule. While the system is locating you, your caller is placed on hold and will hear hold music that you can customize (see the Hold Music section). Once you answer the call, the system informs you of an incoming call; This is a call for Karen, and then plays the callers voice clip, Hi, it s Joe calling. Then the system will prompt you with, Press 1 to take the call, or 3 to send it to voic . You have two options, to accept this call (press 1) or to place this caller into Voic (press 3). Should you choose to accept this call, you are immediately connected to your caller. You can control how the system answers your phone calls. By default, the system asks your callers to state their names before connecting them to you. You can change this setting on the web site by clicking on Telephone Options, and then selecting the Call Options link under it. You can select any of the following five options: 1. The caller hears the greeting prompt, their name is recorded, and then the caller hears hold music. 2. The caller hears the greeting prompt followed by hold music. 3. The caller hears hold music only. 4. The caller hears, Connecting call followed by ringing. 5. The caller hears ringing only. Onebox Receptionist 6
8 Customize your Greetings Customized greetings allow you to personalize what your callers hear during the Find Me Follow Me process. The following section explains the types of personal greetings that you can create. The Personal Greeting If you have chosen either of the first two selections from the Call Options feature (described above), your callers will hear a greeting as soon as they have dialed your main number plus your extension. Initially, the system is programmed to play a standard pre-recorded greeting that prompts for the caller s name: Hi, you ve reached the Personal Assistant for yourname. Please tell me your name and I will try to connect you. If you have selected Call Option #2, the pre-recorded greeting prompts the caller with; Hi, you ve reached the Personal Assistant for yourname. Please wait while I try to connect you. It is important that your personal greeting asks the caller for his/her name if you have Call Option #1 selected. Otherwise, the caller may be confused and think they are supposed to leave a voic message when the system beeps. With Call Option #1 selected, your personal greeting should instruct your caller to state his/her name and then stay on the line while the telephone system locates you. If you have Call Option #2 selected, then your personal greeting should NOT ask the caller to say his/her name. To personalize your greeting, do the following: Log into your Onebox account using the telephone. (See section above titled Logging Into the Telephone) From the main menu, press 8 for Personal Options. Press 4 to Record Greetings. Press 1 to record your Personal Greeting. After recording a personal greeting, you can always change the system back to the standard message. After you record a personal greeting, you should call your phone number and listen to your greetings. Onebox Receptionist 7
9 Directing Callers to Voic At times, you will not be available to accept your calls and your callers will be prompted to leave a voice message. By default, the system will use a standard prerecorded message to tell your caller that you are unavailable. To create a personalize Unavailable Greeting, do the following: Log into your Onebox account using the telephone. From the main menu, press 8 for Personal Options. Press 4 to Record Greetings. Press 5 to record the message callers will hear when you are unavailable. After recording a personal greeting, you can always change the system back to the standard message. More Recorded Greetings The Onebox system provides two other types of recorded messages. Complete directions on how to use and record these greetings are available in the User Guide. A brief introduction to these greetings is provided below: Extended Absence Greeting should you plan to be unavailable for an extended period of time, the Onebox system allows you to record a personal message so that you can explain your absence to callers before they are connected to your Voic . When you have an extended absence greeting in place, your Find Me Follow Me schedule is deactivated. Recorded Name when your telephone system is using the standard pre-recorded messages, a computerized voice is used to speak your name. If you do not like this, you can record your own voice and this recording is inserted into the pre-recorded message at the appropriate place. Onebox can have any of your custom greetings professionally recorded for you for a small fee. Music on Hold After the caller dials into your Onebox service, they are placed on hold while the system is locating you. You can customize this song, or even play a company message. The Onebox system will accept recordings in either the.mp3 or.wav format. If you choose to upload a file containing copyrighted material, you MUST have a valid license for personal use of the material. Failure to have proper licensing for this material may result in termination of your account. Onebox Receptionist 8
10 To change your Music on Hold, do the following: Log into the Online Manager. Select the Telephone Options link in the Navigation Menu. Select the Music on Hold link. Browse to the file that you wish to upload to the Onebox service. Customize your Find Me Follow Me Schedule Now that you have created personal greetings, you are ready to set up your Find Me Follow Me schedule. This schedule allows you to control which phone numbers the Onebox service dials when callers are trying to locate you. When you activated your Onebox account, the service automatically created one schedule by default. This schedule has been created to cover your calls 24 hours a day, seven days a week. You can modify your schedule to cover weekdays from 9-5 or you can break up your schedule into many different blocks of time covering one or more days of the week. To view or modify your schedule: Log into the Online Manager. Select the Telephone Options link in the Navigation Menu. Getting Started Adding your Phone Numbers Before you can modify the default schedule, or create any new schedules you should first add any phone numbers where you can be reached. These can include your office phone, your mobile, home number or any other number you wish such as a business associate or assistant. To add your phone numbers, do the following: STEP 5: STEP 6: STEP 7: Select the Add Phone Number link under the Location Schedule Actions option that is located at the top of the page, in the middle of your screen. Type in your contact phone number. This number can be typed in any format; (555) , , or Using the drop down list, select the type of phone number that you have entered. If this number requires an extension, add this next. Now choose the number of times you would like the phone to ring. When a caller is locating you, this determines the number of times the Onebox system is allowed to ring before dialing the next number, or routing this caller to Voic . Once you are finished, click on the ADD button. You can add as many phone numbers as you like. When finished, click on the FINISH button on the bottom left to save your settings. Onebox Receptionist 9
11 Next Step Modify Your Default Schedule Now that you have added all of your phone numbers, you are ready to create your own personal schedule. As mentioned before, when your Onebox service was activated, one default schedule was automatically created. If you provided Onebox with a phone number while activating this system, then this default schedule will automatically try to locate you at this number. To modify this schedule simply click the edit link and then follow the Find me Follow Me Wizard prompts: You can: Change the hours of this schedule. Add more contact phone numbers. Finish Add More Schedules Now that you have modified one schedule, creating more schedules will be easy. Your Find Me Follow Me schedules allow you to control when you are available to accept phone calls, and the phone numbers used to contact you. During times of day that do not have a schedule, all callers will be routed directly to the Voic system. This is represented as white space within your call schedule. To add more schedules, do the following: Select the Add Schedule link under the Location Schedule Actions option that is located at the top of the page, in the middle of your screen. Select the days of the week when this schedule is active. For instance, on weekends you are typically not in your office so you may want to create a personal schedule for these two days to route calls to your home and mobile phone. Using the drop down options, select the time of day when this schedule should be active. For instance you do not wish callers to contact you before 9:00 AM and after 10:00 pm. You can select a start time of 9:00 AM and an end time of 10:00 PM. Click on the NEXT button to continue. Now select how you would like to be contacted. When a caller is trying to locate you during these hours, these are the numbers that the Onebox system dials when locating you. For instance on weekends you are most likely home or out of the house, but with your mobile phone. You have the following options: To have the system dial your home number first and then if the call is not answered after a specified number of rings, go on to call your mobile number: 1. Highlight your home phone number and then mark this as First Set and click the ADD button. Onebox Receptionist 10
12 2. Then highlight your mobile number and mark this as Second Set and click the ADD button. To have the system dial both your home number and your mobile number at the same time: STEP 5: 1. Highlight your home phone number and then mark this as First Set and click the ADD button. 2. Then highlight your mobile number and mark this as First Set and click the ADD button. When you are done, click the FINISH button at the bottom of the screen to save your settings. All numbers marked as First Set are called at the same time (up to three numbers at once), then the system goes on to call all numbers in the Second Set at the same time (up to three at once), and so on. Transferring a Call Each time you receive an incoming call you can put the caller on hold or transfer the call by pressing and then 9. When you press 9, the caller is placed on hold and the system presents you with the call transfer menu. From there you can send the caller to Voic (press 1), transfer to another extension (press 2), transfer the caller to a number in your speed dial list (press 3 only if you have speed dial numbers setup), or use your online contact list or just enter a number (press 4). Once you get the transfer going, you can stay on the line and announce the transfer or you can transfer the call blindly. To complete the transfer, you just press 9 a second time. If you need to cancel the transfer, you can press and be reconnected with your caller. If you hang up before pressing *9 to complete the transfer, the transfer will be abandoned. Controlling Your Incoming Calls Personal Options Now that you have set up your personal schedules, you are ready to learn how this system can be used to completely control all of your incoming calls. The Onebox system offers many options such as deactivating your schedule, forwarding all calls to another number, putting callers on hold, transferring calls, or even using an attendant feature. If you are ready to take complete control of your call system then you are ready to get started! Deactivating Your System Do Not Disturb At times, you may wish not to receive any calls. This is easy when using the Onebox telephone system. You can simply deactivate the telephone service. When any caller tries to contact you calls are routed to the Voic system and your phone will never ring! When your schedule is deactivated, callers will hear your personalized Unavailable Greeting if you have recorded one, and will then capture a voic message. Onebox Receptionist 11
13 To deactivate your phone services via the Online Manager, do the following: STEP 5: Log into the Online Manager. Select the Telephone Options link from the Navigation Menu. Select the Schedule Status link under the Location Schedule Options menu on the top right of your screen. NOTE: When your schedule is currently active, this link should read Active. Choose whether to deactivate your service indefinitely (you must manually re-active your telephone service) or select a time and date when this service should automatically resume. When finished, click the SAVE button on the top right of the screen. Once deactivated, all calls are automatically routed to the Voic system. To deactivate your phone services via the telephone, do the following: STEP 5: Log into your Onebox account using the telephone. From the main menu, press 8 for Personal Options. Now select 6 to modify Find Me Follow Me settings. Press 1 to deactivate your phone service. You now have two options: Press 1 to set a date when your system will automatically activate OR- press 2 to disable your service until manually activated. Once deactivated, a limited number of callers can still call you should you permit them. You can create Personal Access Codes, which callers can key in while your greetings are playing. A Personal Access Code will override your deactivated setting and automatically attempt to locate you. This is a useful feature when you wish to deactivate your telephone services, but still wish to remain in contact with important clients or family members. Managing Message Delivery Now that you have learned how to control your incoming phone calls, you need to learn about your message delivery options. This section shows you how to manage your message delivery options by showing you how to turn on automatic message forwarding, and create message notification rules. Forwarding Messages Onebox can automatically forward any Voic s, faxes, or s you receive to another address. Onebox Receptionist 12
14 To control message forwarding, do the following: Log into the Online Manager. Select the Messages and then the Options links from the Navigation Menu. Choose which messages you would like to forward by selecting the Forwarding, Voic Forwarding or Fax Forwarding links. Select your forwarding action: Store and Forward delivers your message to another address, plus delivers a copy to your Onebox account. This option allows you to still access your messages from the Onebox phone system and website even if you can t get to your external account. Forward and Delete forwards the message to another address and does not deliver a copy to your Onebox account. NOTE: If this option is selected, and the Onebox system is unable to deliver your message to the external account, then this message is deleted and is not saved! STEP 5: STEP 6: Type the address that is used to receive the forwarded messages from this Onebox account. When forwarding faxes, you can type an address or another fax number here. You can enter multiple addresses or fax numbers by separating them with semi-colons. When finished, click the SAVE button on the top right of the screen. Create Message Notification Rules The Onebox system can alert you each time a message has been received by your Onebox account. Notifications can be sent to your cell phone, any address, alpha-numeric pagers or numeric pagers. You can create separate notification rules for each type of message you receive , Fax, or Voic . NOTE: You can also create notification rules for Calendar and ToDo items. Create the First Rule To have a notification automatically sent to your cell phone when you receive a Voic message, do the following: Log into the Online Manager. Select the Notifications link from the Navigation Menu. A new screen is displayed where you can select the Add/Edit/Delete Notification Rules link. Select how you would like to be notified via an address or a Pager. To send notifications to your cell phone, use your cell phone number and the appropriate domain from the list below: Onebox Receptionist 13
15 Carrier Verizon Cingular Sprint TMobile Nextel AT&T Voice Stream @voicestream.net STEP 5: STEP 6: Provide the required information for this destination and use the TEST ADDRESS button to make sure the information is accurate. NOTE: When selecting a pager carrier, if your device is not listed in the drop down list please contact customer support and we can add this device for you! Once you have created a notification destination, you can now choose the type of message that triggers a notification; , Voic , or Faxes (Remember, you can also create a notification rule for Calendar Events or ToDo items). You can choose to be notified of any new message by selecting the All rule. Each time you receive a new message you are sent a notification. Or you can identify specific criteria about a message that you would like to be notified about. For instance when creating a rule for incoming s, you can select messages that arrive from with a high priority. Another option would be to create a notification rule where you are only notified of Voic s received from a specific phone number. STEP 7: Creating New Rules Once you have created your first notification rule, select the OK option at the bottom of the page. Once you have established one rule, you can add more: Select the Notifications link from the Navigation Menu. A new screen is displayed, where you can select the Add/Edit/Delete Notification Rules link. Select how you would like to be notified via an address or a Pager. Onebox Receptionist 14
16 STEP 5: STEP 6: Since you have already created a destination device, you can select this device to receive notifications for this new rule OR- Provide the required information for another destination and use the TEST ADDRESS button to make sure the information is accurate. Once you have selected a notification destination, you can now choose the type of message that triggers a notification; , Voic , or Fax. Once you have finished, select the OK option at the bottom of the page. Other Message Delivery Options The Onebox system provides other options that allow you to control the delivery of all of your incoming messages. Refer to the User Guide for detailed instructions on how to use each of these features: Consolidation just as you can forward your Onebox messages to another account, you can also request that messages from another account are pulled down into your Onebox inbox. Refer to the Consolidation section of the User Guide for more information. Filters learn how the Onebox system helps you organize and sort your incoming messages while they are being delivered to you. All incoming messages - , Faxes and Voic can be delivered to personal folders that you have created. Refer to the User Guide to learn how to create personal folders and filter rules. Controlling SPAM and Protecting Your Computer From Viruses the Onebox system offers a unique SPAM quarantine to help you avoid unwanted messages and attachments. The User Guide provides complete instructions on how to use the anti- SPAM and anti-virus features. Using the Voice System The Onebox system allows you to access all of your messages, and connects you to your online contact list from a telephone. The following section explains how you can access your messages, plus how to reply or forward any message. You can also use the Onebox system to place an outgoing call. Logging into the Telephone Access all of your personal information with your telephone! To log into the Onebox system using your telephone, do the following: Dial your Company s main Onebox phone number. Dial your extension number. As soon as the personal greeting begins to play, press the key. Immediately enter your password, followed by the # key. Once you are logged in, you will hear the main menu options. The Onebox system s voice prompts guides you through all of the menu options. Onebox Receptionist 15
17 A Brief Tour of the Telephone Menu Message Center Listen to Messages Conference Center Call into the Conference Center Organizer To access Calendar, and To Do s Place a Call To make an outbound Phone Call Change Personal Options Modify your greetings, password, and other settings Any time after logging in to Onebox, you can press: * To Cancel an Action or Return to Previous Menu 0 For Customer Service # To Skip to Next Message Accessing Messages Most people only use their telephone to access a Voic system. However, the Onebox system allows you to listen to messages and faxes too! To access your messages, do the following: Log into your Onebox account using the telephone. From the main menu, press 1 to access the Message Center. At this time, the Onebox system lists all the new messages that have been delivered to your account. Select the type of message that you would like to listen to: Press 1 to listen to your Voic messages. Press 2 to listen to your messages. Press 3 to listen to your Faxes. Onebox Receptionist 16
18 Managing Messages when using the Telephone Managing messages with the Onebox telephone system is easy. To learn how to listen to, delete, forward or reply to messages, do the following: Log into your Onebox account and press 1 to access the Message Center. At this time, the Onebox system lists all the new messages that have been delivered to your account. Select the type of message that you would like to listen to. Listen to the header details of each message. When listening to a message header, you can press 1 to listen to the complete message, press # to skip this message OR press 7 to delete the message. After you listen to this message you have the following options: Press 6 to forward this message. Press 7 to delete this message. Press 8 to reply to this message. Press 9 to save this message. (the message is saved, but marked as read ). Replying to Messages After listening to any message, you can send a reply to the sender. Follow the instructions below to learn how to reply to a Voic , Fax or message: Reply to a Message 1 record message* Record a message that can be delivered - - as an with a.wav file attachment - as a text (the message is transcribed to text for a fee). - fax number (the message is transcribed to text for a fee). 2 - send pre-defined message* Select one of your predefined responses that can be sent to this person s address or fax number (refer to the User Guide for information on pre-defined messages) *These options are only available, if the sender has an address or fax number in your contact list or they are a Onebox subscriber 3 Call sender (voic msgs only) Call this person back at the number they called you from when they left the message. Onebox Receptionist 17
19 Forwarding Messages After listening to any message, you can forward it to a contact in your online contact list. Follow the instructions below to learn how to forward a Voic , Fax or message: Forward a Message 1 record message Record a message that can be delivered: - as an with a.wav file attachment - as a text (the message is transcribed to text for a fee). - fax number (the message is transcribed to text for a fee). 2 - send pre-defined message Select one of your predefined responses that can be sent to an address or fax number, along with this message (refer to the User Guide for information on pre-defined messages) 4 No comments This message can be forwarded exactly as you received it, to any address or Fax number in your contact list. When selecting a recipient from your contact list, you can also select to forward any message to a distribution group. Refer to the User Guide for information on how to create distribution groups with your contacts. Placing a Call Placing a call with your Onebox system is easy. You can place a call to anyone in your contact list, use your speed dial list, or you can just dial a number. To place a call, do the following: STEP1: Log into your Onebox account and press 5 to place a call. You have three options: Press 1 to select a person from your contact list. From here you can choose whether you would like to select a person by their last name (press 1 ) or to select a person by company (press 2 ). If you ve entered phone numbers into your speed dial list, you can enter the two digit speed dial code followed by the # key. Finally, you can just enter a phone number (with area code) followed by the # key. If you want to dial an international number, you must key in the entire international dialing sequence including the 011 at the beginning. Onebox Receptionist 18
20 Setting Up a Conference Call The Onebox Conference Center is available 24 hours a day, 7 days a week. You can hold a conference call at any time with up to 32 participants. To hold a conference call: Have each participant dial either the toll-free number (for US and Canada) or the toll number (for International calls). Each participant must enter your personal conference code. You can find your conference code on the website by clicking on the Conference Center navigation link and then by clicking the Participant Instructions link at the bottom of the web page. Press #. The caller will then be placed on hold (while music plays), or entered directly into the conference. Getting Help If you need assistance, we re here to help! Online Help Click on the? Help button on the top right of the page to access the Online Help system. Online Help will provide you with instructions or additional details about the specific page you are currently using. You can also click on the? Help button in the Home Page for the table of contents. There is a lot of great information and we strongly recommend you spend a few minutes browsing through the online help. Contact Us Click on Contact Us in the Navigation Menu. Write a message to our support staff and click on Submit to mail your questions and/ or comments. Phone Support Call our customer support staff during normal business hours using the phone numbers listed under Contact Us or simply press 0 anytime after you have logged in to your account via the telephone. Onebox Receptionist 19
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User Guide Business Hosted Voice Welcome! We want to help your business connect. We re sure you will enjoy the benefits of these services. Plus our plans will save you money. One call. One bill. One company.
TelNet OfficeEdge Complete Polycom SoundPoint 550 IP Phone. Reference Guide IP Phone/Calling Features Voice Mail Personal Assistant Toolbar Dialing To dial phone number or extension Lift your handset and
TelNet OfficeEdge Complete Cisco SPA500 series phone. Quick Reference Guide. IP Phone/Calling Features VoiceMail Personal Assistant Toolbar Dialing Your Phone Calling Features To dial phone number or extension
AT&T Phone For Business User Guide Table of Contents Welcome Welcome/Contact and Support...3 AT&T Phone for Business Accessing AT&T Phone for Business... 3-6 How to Register...4 Account Overview Voicemail
User Guide Business High-Speed Internet Service Configuring Your Email 2 Using Webmail 4 Frequently Asked Questions 5 Business Phone Service Calling Features 6 Your Voicemail Service 18 Your Online Phone
Voice Mail and Automated Attendant User s Guide The document page numbers and the page numbers in this file are offset by one. To manually jump to document page 3, for example, select View -> Go to Page
USER REFERENCE MANUAL for Serenade Telephone User Interface (TUI) OCTEL MESSAGING DIVISION THE POWER OF MESSAGING With voice messaging people don t have to be available and connected at the same time to
VZE-RS-E-6/11 USER GUIDE Instructions on Using Verizon Calling Features TABLE OF CONTENTS *69...2-3 Anonymous Call Rejection...4 Additional Lines...4 Busy Redial...4-5 Call Block...5 Call Forwarding...6
Welcome to Cogeco Home Phone Extended Home Phone User Guide Thank you for choosing Cogeco Home Phone. We re looking forward to providing you with superior phone service for your home. By choosing Cogeco,
. CenturyLink Hosted VoIP End User Portal User Guide Table of Contents Portal Navigation... 4 Home Page Navigation... 4 Call Logs... 6 Exporting Call Logs... 7 Call Settings... 8 Call Waiting... 9 Auto
Brand New in WebLink In addition to overhauling the look and feel, we ve taken this opportunity to add a number of brand new features and new functionality to your WebLink interface. Configure Phones (Settings
The babytel voicemail service answers your calls when you are not able to and takes messages that it stores and delivers to you. In addition, the babytel voicemail system can: Notify you of new messages
Innovator Smart Communications Solutions User s Guide INNOVATOR TM Table of Contents Introduction... Voice Mail Main Menu... Voice Mail Setup... Setting Up Your Greetings...4 Setting Up Your Greetings...5
NUMBER: PIN: 7890 TELEPHONE ACCESS To log into your auto-attendant: 1. Dial 877-377-9677 2. Press * to reach the login prompt. 3. Enter your auto attendant number when prompted followed by the # key. 4.
Fusion Voicemail Plus User Guide For the iphone Welcome to Fusion Voicemail Plus! Fusion Voicemail Plus (FVM+) is a replacement for the ordinary voicemail that you use with your cellular phone company.
Premium Auto Attendant USER GUIDE CONTENTS 1.0 Introduction 4 2.0 Setting up for the First Time 4 3.0 Working with the Interface 5 3.1 Names and Descriptions 5 3.2 Error Icons 6 4.0 Configuring your Schedule
Using Mailbox Manager 2002 Active Voice LLC All rights reserved. First edition 2002. Repartee and TeLANophy are trademarks of Active Voice LLC. To access your mailbox by computer 1. Launch Mailbox Manager.
DIGITAL VOICEMAIL USER GUIDE Digital Voicemail User Guide Name Extension Number Personal ID To reach Xen Mail: From Inside, dial From Outside, dial System Manager Extension Number To simplify recording,
End User Guide Using Your Desk Phone FastFind Links Using the User Web Portal Voicemail Answering Rules and Time Frames Contacts Phones Music On Hold Call History Profile CONTENTS Contents... ii Introduction...
AT&T Business Voice Mail Comprehensive Messaging Solution Welcome to AT&T Business Voice Mail AT&T Business Voice Mail is an easy-to-use, easy-to-set-up business messaging tool. Before voice mail can work
USER GUIDE 5220, 5215 and 5201 IP Phones and Voicemail Rev. 3/04 1 FEATURES ANSWER AN INCOMING CALL Lift handset of ringing telephone PLACE AN OUTGOING CALL Dial outside access code  Dial number you
NEAXMail IM-16 LX VOICE/UNIFIED MESSAGING SYSTEM VERSION 8.2 User Guide Reference information To access your mailbox by phone 1. Call the voice messaging system. From inside your organization, dial From
PHONE GET TO KNOW FEATURES THAT ANSWER THE CALL MANAGING VOICEMAIL WITH VOICEZONE Just sign in to My Account and you can manage Voicemail and more, online and on your time. Activate Voicemail. Use VoiceZone
: AT&T Voice DNA Voicemail: Version 1.1 2017 AT&T Intellectual Property. All rights reserved. AT&T and the Globe logo are registered trademarks of AT&T Intellectual Property. Overview You can listen to
TELEPHONE USER GUIDE NOTICE The information contained in this document is believed to be accurate in all respects but is not warranted by Mitel Networks Corporation (MITEL ). The information is subject
Setting Up Your Telephone Page 1 A Quick Tour of Your Telephone Empowered by Innovation Super Display Telephone User Guide 1093065 A50-006191-001 Rev 1, November 2006 Printed in U.S.A. Answering and Placing
InMail Feature Manual A50-031762-004 AU ISSUE 2.0 (R3.0) March 2013 Copyright NEC shall not be liable for any direct, indirect, consequential or incidental damages about the use of this equipment, manual
Nortel CallPilot Multimedia Messaging User Guide 5.0 NN44200-106, 01.05 August 2010 2010 Avaya Inc. All Rights Reserved. Notice While reasonable efforts have been made to ensure that the information in
HomePlan features and user guide Effective 1 April 2013 Contents Important numbers to remember 1 How to make a call 2 Message Mailbox 5 Call Queue 12 Phone Divert 13 Three Party Calling 15 Toll Call Control
Group Administrator User Guide Technology working for you. Welcome to the Hosted Voice Group Administrator User Guide. While Hosted Voice is a fully managed service, there are many tasks you can perform
Mobile MessageBank Stard User Guide 1. The World Of Mobile MessageBank 2. MessageBank Stard Set Up 3. Using MessageBank 4. Options 5. How to use the features within MessageBank 6. Pricing 7. Billing 8.
Advanced Networking, Inc. Telephone 302-792-9200 Facsimile 302-792-9294 www.advnetwork.com IPitomy Web Programming Instructions with Aastra 57i Phone Use this address to access the IPitomy System: Logging
1 Call settings administrator guide BT One Phone 2 What s in this guide 1. Welcome to the BT One Phone 3 2. An introduction to the BT One Phone portal 4 3. Getting started 5 4. Call settings overview 9
RingCentral for Google User Guide RingCentral for Google User Guide Contents 2 Contents Introduction............................................................... 4 About RingCentral for Google..........................................................
Voicemail Click here to access your Voicemail online. Voicemail from Arvig will enhance the way you communicate! Our Voicemail is an easy-to-use answering service that offers several advantages over answering
Contents 1. Getting Started P.2-9 1.1. Login User Portal P.2 1.2. Change Password P.3 1.3. Add Contact to Phonebook and Buddy List P.4 1.4. Set up Business NETVIGATOR webmail P.6 1.5. Set up faxmail P.7
LET YOUR PHONE WORK FOR YOU. Custom Calling Features find us. call 939-6112 click htc.net TABLE OF CONTENTS General Information... 3 Features Overview... 4 Call Handling Features... 6 Call Waiting... 6
1 P age NEXTIVA CALL CENTER Supervisor User Guide nextiva.com/support 2015 NEXTIVA, ALL RIGHTS RESERVED 2 P age Creating Employees... 3 Creating an Employee... 3 Assigning Licenses to Employees... 7 Schedules...
The Evolved Office Assistant USER GUIDE TM 995 Old Eagle School Road Suite 315 Wayne, PA 19087 USA 610.964.8000 www.evolveip.net Release 1.0 Document Version 1 Copyright Notice Copyright 2008 Evolve IP,
ACCESSLINE communications USER GUIDE Windows Version SmartNumber Enterprise TM USER GUIDE WELCOME Welcome to AccessLine s TeleDesk, a powerful tool that helps you easily manage your communications right
PARTNER Messaging System User s Guide 518-100-701 Issue 3 May 2004 Copyright 2004, Avaya Inc. All Rights Reserved Notice Every effort was made to ensure that the information in this document was complete
PhoneMail User s Guide If you have any questions about PhoneMail usage or need to report a problem, please call Office Support Services, Ext. 50. After dialing into PhoneMail, just listen to the prompts
Net2Phone Office Administrator s Guide May 2015 All Rights Reserved The use, disclosure, modification, transfer or transmittal of this work for any purpose, in any form, or by any means, without the written
WCTA Calling Features The basic custom calling features including Caller ID, Caller ID on Call Waiting, Voicemail, Telemarketing Call Screening, Call Forwarding, Calling Number Delivery Blocking-Per Call,
Vodafone Business Phone User Guide Contents 1. VODAFONE CALLING FEATURES 4 1.1 Inclusive Calling Features 4 Find out who s called you 4 Hiding your phone number 4 1.2 Optional Calling Features 5 Call Divert
HELPFUL HINTS FOR VOIP PHONES TO LEAVE A MESSAGE IN MAILBOX WITHOUT CALLING THE NUMBER ACCESS THE LINE (GET DIAL TONE) - PRESS STAR DIAL 5 DIGIT NUMBER TO TRANSFER A CALL WITHOUT ANNOUNCING WHOSE CALLING
ACC-1143 PUG Polycom 4 and 6-Line Desk Phone Quick Reference Guide Table of Contents INTRODUCTION TO YOUR POLYCOM 4 OR 6-LINE DESK PHONE... 2 WELCOME... 2 DESK PHONE... 2 HOW TO USE YOUR VERTICAL 4-LINE
Getting Started with Exchange Unified Messaging Welcome to Exchange Unified Messaging. This system will replace Farmington Area Public School s existing voice mail system and provide additional functionality.