GotSoccer Referee System

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2 GotSoccer Referee System Contents New Account... 1 Home Screen... 2 Referee Availability (Home Page)... 3 Referee Availability... 4 Assignment Preferences... 5 Game Assignments... 6 Schedule... 7 Game Cards... 8 Game Reports... 9 Manage Assignors Registering for Events My Account Contact Information Identification Account Access Background Checks Courses & Registration After reading this manual, if you have any questions contact your local Assignor, Club, League or State about specific operational questions. If you would like a demo contact your local organization to arrange this as demos may be scheduled for groups only. Sanette Owen-Thomas Sanette@gotsport.com M-F 9-6pm PST

3 New Account To begin the Referee Program please go to On the right hand side you will see a link for Referee. If you are new the system, please click the link below the Username and Password box New to Gotsport? Register Here Fill in all the information that you can, you can always edit this at a later date. Make sure to complete all of the required information. It is important to help Assignors better serve you during League and Tournament play. 1 P age

4 Home Screen When you login to as a Referee. You will be presented with a home page that shows your calendar of events. This screen summarizes your status as a referee and is a quick view of upcoming events and assignments. Your calendar will be either shaded orange (default setting is I am not available) or light yellow (default setting I am available). Individual days may also be shaded to indicate a given day s availability setting. The events you have registered for will show in the days as well as a count of assignments on any given day. 2 P age

5 Referee Availability (Home Page) One way of indicating your availability/unavailability is through your Calendar. To do this Click on Home in the Blue menu bar and then Calendar in the Grey menu bar. The Calendar shows you all your events. Along the top of the Calendar you will see the Referee Status drop down menu. If you mark yourself Unavailable your Calendar will look like this: As you can see all but one day is Orange, this being the day that you are available to work. Along the bottom of the Calendar is the color code system that is used to determine your availability. To make yourself available click on the White bar across the top of the date that you want to work. This brings up the schedule for that day. To make yourself available just click on the hours that you want to work by putting your curser over the time slot to the left of the Calendar. This will make it Green. Once you are done selecting your availability, make sure to click the Save button at the bottom of your Calendar. To see your changes after clicking Save, click the Calendar 3 P age

6 Referee Availability To manage your availability for events go to Home in the Blue menu bar and then Availability in the Grey menu bar (you can also get to this page through your Calendar by clicking the Manage Availability button at the top of your Calendar screen). Here you can check which age groups you prefer, referee positions, team affiliations and you can also add dates where you are not available(blackouts) or if your default status is Unavailable you can enter available dates. Using this screen you can also make yourself Available all the time unless when noted in the Add Blackout section, or you can make yourself Unavailable except when noted. To do either of these options, first choose whether you want to be Available except when noted, from the Referee Status drop down menu. This will give you the Add Blackout button that you see above. If you choose Unavailable from the Referee Status drop down menu, it will change the screen to this: in which case you would add your Available times by clicking the Add Available Time button. That will bring you to the Referee Availability Block (these same steps apply for the Blackout button). Here you fill in the date and times that you are available. Once added, these specifications will show up in your Schedule tab as well as on your Calendar page. 4 P age

7 Assignment Preferences Assignment preferences tell your assignor both the position of the pitch and the age groups you would prefer to referee. The age group preference allows the assignor to understand which age groups you as a referee feel confident about. Be sure to be honest or you may find yourself in a situation that is neither good for you nor the game. Positional preferences allow the assignor to see where on the pitch you are comfortable. There are four level settings for you to choose from. Each of them tell the assignor a something different. No Preference I do not care Preferred If the game allows I would like this position Accepted I will take these assignments UnPreferred I do not want this position Again remember to be honest as this will help you receive the assignments that best fit your abilities. Lastly team affiliation entries inform everyone where you have family or affiliated members participating. By giving assignors this information you are letting them know that matches that have these teams I should not be assigned to. If you do not see your team listed for an event Click on ENTER AFFILIATION and you will be taken to a screen to enter them in. 5 P age

8 Game Assignments Once you are registered for an event and selected your assignors for your area, the assignors will start assigning you games. When you receive assignments you will be notified via and you can follow the link to see what games and times you are refereeing and where. You have to click on accept or reject before the assignment is updated for your assignor and they know that you intend to do the assignment. Below is a copy of an that was already sent out to a Missoula Referee. *Last item to do before leaving the website for the first time login. Go to Contact information and update all your contact information. This is a HUGE help to all Assignors. They will need all contact information that you can provide. Please update any changes and empty fields. This provides a link to your Referee Schedule page From this page you will manage your assignments and report on games. 6 P age

9 Schedule Game management for referees is GotSoccer s primary goal for the referee system. From this single screen a referee may accept or reject assignments with a single click on the game. As shown above all of the games here have been accepted and display to signify acceptance. Referees are also allowed to lookup the past three year s assignments by event as well as payment information. It is from this screen that game reports and game cards are accessed. If allowed by the event referees may also Self-Select positions on a match. 1. Select the Event 2. Enter match you would like to self-assign 3. Click Select Match 4. A new window will pop up. Click on the position you fulfilled 5. Click Finish 7 P age

10 Game Cards Another great feature of the GotSoccer Referee Program is the Game Card. To get to your Game Cards, go to Home in the Blue menu bar, then Schedule in the Grey menu bar. You will see your list of events. Next to each game you will see the link Game Card. Click on that link. That will bring up a PDF game card. You can print these out and have them ready for your game. 8 P age

11 Game Reports To create a Game Report go to Home in the Blue menu bar and then Schedule in the Grey menu bar. On the right side of your events you will see a link called Assignment Report. Click on that link. It will pull up this screen: Here you can enter scores and it will go directly into our system. Remember to click the Save Scores button for it to register in our system. 9 P age

12 You can also record who got a yellow or red card during the game. To do this click on the + button next to each card. This will open up the screen below. Here you can enter the players name and using the drop down menu under Code you can indicate whatever Offense Code that applies. Offense Codes can be found on the right hand side of the screen. To complete and save the card CLICK the blue plus sign to save the entry. Once all the information is filled in and you click the Save button at the bottom of the page (this is different than the Save Scores button) a copy of the report is sent to the Event Director and the Assignor. If any player gets a yellow or red card this report is also attached to the player s record. Please make sure you complete this task in a timely fashion. Reports are usually due 1 day after a game. If you are having issues please contact the area assignor and they can assist you. 10 P age

13 Manage Assignors Click on the Referee Assignors in the Blue menu bar and under you will see all the available assignors for all of your events. Please select the one assignor that is your primary area assignor and make that person your primary. This allows them to assist you with your account. Next you will want to cancel all of the assignors you will not be working with. THIS IS VERY IMPORTANT AND MUST BE UPDATED to keep your assignors informed as to where you may be able to accept assignments. As you are available in areas during the season you must APPROVE and CANCEL the areas you want and do not want assignments in. If you do not do this you will get assignments in areas you do not want games. Do not delete assignors unless you will never be taking games from them. Make sure only the assignors you wish to accept games from are GREEN. Now if you are traveling with a team and you would like to make yourself available to get games in the city you are traveling to, unblock the assignor for that area each week. This will place your name in that area s pool to give the assignor an idea of the number of traveling referees coming to town for the next weekend. 11 P age

14 Registering for Events On the Blue menu bar you will select Upcoming Events. By default it will list the My Events section which is a list of the events you have registered for. Here you can search for events using filters which allow you to be as broad or as specific as you want. Click Search Events. In this case we are going to enter in the Events State filter, MT. A list of events in the State of Montana will be presented. Please select the events you wish to participate in. You do this by clicking. Once complete the screen will return to the My Events list and your selected event will be in the list. Please click on Enter Team Affiliation. This will allow you to select your team conflicts. Enter all of your team conflicts. 12 P age

15 My Account This section is broken up into 5 areas for your convenience. Each of these addresses certain information about your account. Contact Information Identification Account Access Background Check (only available if your Primary Assignor participates in R/M) Courses & Registration Contact Information This section of your account allows editing of the registration information you entered during the initial sign-up process. Pay close attention to your address, mobile text, USSFID, Driver s Lic. and the light tan highlighted area. This information is critical to proper identification for risk management and contact by assignors. The State Registered section should be the area in which you receive your last certification. In many states you must be approved by the SYRA at the state level of GotSoccer before you can be assigned a match. Please validate with your state if you have questions. 13 P age

16 Identification To assist with proper identification and appropriate IRS requirements GotSoccer allows for the entry of your SSN, DOB and if your area uses it RefPay account information. The RefPay information stored here is placed in your payment records for easy export to RefPay. The DOB and SSN information are placed on the appropriate IRS documents as required by law. All of the information in this page is highly protected for your safety. Account Access This area allows for the maintenance of your userid/password information. Keep in mind there are two different save functions on the screen Please write this information down and store in a safe place. Your userid should be at least 8 characters and the password selected should follow the format of 8-14 characters containing both lower and uppercase letters and have some numbers or other special characters. This creates a combination that is very difficult for outsiders to guess or discover. 14 P age

17 Background Checks If risk management is enforced for your primary assignor you will be given the option to submit or verify your existing background check information. If your primary assignor does not require R/M data then you will see this screen. To allow for submission of a report you select an assignor that has R/M enabled for the assignor account. Please contact your SYRA or SRA for information regarding submitting your check. Once you have completed this task you will see a new screen informing you of the requirements and allowing for the submission of a report. Please make sure to complete the form accurately and fully. Any misinformation such as nicknames will only delay your approval. After submission check back here to get the status of the report. Once approved you will see this screen. 15 P age

18 Courses & Registration The last option under the My Account section shows you your current primary assignor contact information and any courses or registration events that they may be offering. Here you will be allowed to register for them and your registration history will be tracked with your account. This is a great way to track annual certification requirements. 16 P age