Océ VarioPrint Job manual

Transcription

1 Océ VarioPrint Job manual

2 Océ Technologies B.V. Trademarks Products in this manual are referred to by their trade names. In most, if not all cases, these designations are claimed as trademarks or registered trademarks of their respective companies. Copyright 2002, Océ-Technologies B.V. Venlo, The Netherlands All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted in any form or by any means without written permission from Océ. Océ-Technologies B.V. makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose. Further, Océ-Technologies B.V. reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes. Code number Edition 1.1 GB

3 Contents Chapter 1 Chapter 2 Introduction General information 8 About the Job manual 8 About the users of the Océ VarioPrint About the Océ VarioPrint About the configuration of the Océ VarioPrint About the operator panel of the Océ VarioPrint About the mailbox 17 About the activity states of the Océ VarioPrint About stapling 21 Get started 23 Switch the Océ VarioPrint on or off 23 Access the Océ VarioPrint The copy function Copy jobs in this manual 30 Prepare the copy job 32 Types of copy job settings 37 Common copy jobs 43 Copy one set of originals 43 Copy separate job parts 48 Make an enlarged or reduced copy 50 Copy on special material 53 Create a booklet 56 Improve the image quality of a copy 58 Stop or correct a copy job 60 Interrupt a copy job 62 Contents 3

4 Chapter 3 Chapter 4 Chapter 5 The print function Print jobs in this manual 66 About the Océ VarioPrint printer driver 69 Types of print job settings 73 Common print jobs 78 Start the print job 78 Introduction 78 Create a profile 79 Start a print job that uses a profile 82 Start an automatic print job 84 Start a mailbox job 85 Start a secured print job 86 Start a print job on special material 87 Control the print jobs 89 Control the mailbox jobs 89 Print a secured job 92 Print on special material 93 Give priority to your automatic print job 95 Stop or correct a print job 96 Interrupt a print job 98 The scan function Scan jobs in this manual 102 About the scan profiles 104 Prepare the scan job 107 Types of scan job settings 112 Common scan jobs 116 Scan one set of originals 116 Scan different job parts 119 Make an enlarged or reduced digital document 121 Improve the image quality of the digital document 124 Stop or correct a scan job 127 Maintenance Add the paper Océ VarioPrint Job manual

5 Chapter 6 Errors Correct the errors 136 Clear a paper jam 138 Appendix A Overview and tables 139 Product specifications 140 Originals to use 141 Input trays, output bins and materials 142 Appendix B Safety information 145 Instructions for safe use 146 Safety data sheets 149 EPA ENERGY STAR 157 Appendix C Miscellaneous 159 Reader's comment sheet 160 Addresses of local Océ organisations 162 5

6 6 Océ VarioPrint Job manual

7 Océ VarioPrint Job manual Chapter 1 Introduction 7

8 General information About the Job manual The Job manual describes the tasks that the end user can do with the Océ VarioPrint The end user can use an Océ application to control the jobs to, on and from the Océ VarioPrint The On-line help of these applications inform you how to control the jobs remotely. The Océ Web site facilitates free user-manual download. 8 Océ VarioPrint Job manual

9 About the users of the Océ VarioPrint Introduction The Océ VarioPrint documentation approaches three types of users. Each user has defined tasks, related to the Océ VarioPrint system. This Job manual describes the tasks of the end user (see About the Job manual on page 8). Type of users and their tasks Type of users Tasks End user Copy paper documents. Print digital documents. Scan paper documents. Control the document flow. Load the paper in the trays. Clear the paper jams. Key operator Define the access control to machine and the machine components. Set the default job settings. Control the paper trays. Control the output. Control the print mode. Obtain the system information. Set the Energy save timers. Maintain the Accounting system. Maintain the machine supplies. Solve the easy machine problems. System Control the connection of the system to the network. administrator Configure the scan server. Configure the print server. Configure the Web server. Configure the protocols. Maintain and install the drivers. Introduction 9

10 About the Océ VarioPrint Introduction The Océ VarioPrint has been developed from a proven system to create copy jobs, print jobs and scan jobs, with a high quality. The productivity, the print speed and the increased tray capacities of the Océ VarioPrint are successful in the office and central printing environments. The new technologies and features, developed for this release provide an improved workflow to execute the jobs, in combination with the Océ Intra Logic application. In addition, the Web-based Océ System configuration enables a new method to configure and maintain the system. Features of the Océ VarioPrint The Océ VarioPrint system combines earlier tested technologies with new features. The following items can be useful for you. The Mailbox: for last-minute print job control. The Combine key : to copy or scan separate job parts. The Interrupt key : to suspend a job, start a high-priority job and resume the suspended job. The Océ Finisher control technology: to direct the output of the copy and print jobs. The bin capacity is increased. The Océ Image Logic technology: to detect and optimize the light sections, the lines and the photos in the originals to get the best image quality. The Paper Positioning Module: to increase the accuracy of the image position on the sheet. The automatic 90 image-rotation technology: to match the feed direction of the originals and the orientation of the paper in the paper trays. Off-line stapling: to staple manually, during job processing. A5 copying: to copy A5 originals to A5 paper. Adobe PostScript 3 and direct PDF printing. Improved network connectivity features: Apple Macintosh, Microsoft Windows, NetWare Novell and UNIX environments. An up-to-date design and improved ergonomics. 10 Océ VarioPrint Job manual

11 Applications to manage the Océ VarioPrint document flow The Océ VarioPrint supports the following Océ applications, to manage the document flow. Océ Intra Logic: to manage the print and scan jobs to, on and from the Océ VarioPrint remotely. Océ Print Logic (End-user module): to manage the print jobs to and from the Océ VarioPrint remotely. Océ Job SubmitIT: to manage the print jobs to and from a central printing environment. About the configuration of the Océ VarioPrint Introduction The main components of the Océ VarioPrint are the following. 1 The operator panel. 2 The Océ VarioPrint machine. 3 The controller (DAC), extended with a Web server. To finish the print and scan jobs, the system is connected to a print server, a scan server and the workstations. Introduction 11

12 The Océ VarioPrint machine [1] The parts of the Océ VarioPrint [1] The parts of the Océ VarioPrint Océ VarioPrint Job manual

13 Number Part Function 1 Access to platen Equipment, to copy or scan the non-standard originals. One side of the original is scanned at a time. 2 Automatic document feeder Equipment, to copy or scan a set of 1-sided or 2-sided standard originals. 3 Original receiving bin Equipment, to collect the originals, processed by the automatic document feeder. 4 Multi-size bin Equipment, to collect the completed sets with a special paper size or paper weight. The sets cannot be stapled internally. 5 Finisher bins Equipment, to collect the completed A4 sets with a standard paper weight. The sets can be stapled internally. 6 Special feeder Equipment, to enter a sheet of special material to copy or print on. 7 Paper compartment Equipment, to hold the paper stocks. 8 Error bin Equipment, to collect the sheets that are processed incorrectly. 9 Off-line stapler Equipment, to staple a set manually. 10 Operator panel Equipment, to enter the settings. The finisher The finisher has two bins to collect the printed sets. The output of the jobs are collected in one of the bins. The Key operator defines the destination of the job output. Introduction 13

14 About the operator panel of the Océ VarioPrint Introduction The operator panel The operator panel contains the display screen and the keys. The display screen shows the available settings, the feedback graphics and a message box. The Océ VarioPrint has three main operating modes. Copy. Print. Scan. [2] The operator panel of the Océ VarioPrint [2] The operator panel of the Océ VarioPrint Number Part Description 1 Display screen Screen, to show the settings and the messages. 2 Section keys Keys, to select a collection of settings of the active operating mode (a section). 3 Arrow keys Keys, to: Change the value in small steps (Arrow-up key and Arrow-down key ). Change the value to pre-set values (Arrow-left key and Arrow-right key). Select a value or a name from a displayed list. 14 Océ VarioPrint Job manual

15 Number Part Description 4 Stop key Key, to: Stop the print process of a copy or print job. Abort a copy or print job. Delete scan jobs from the machine memory. 5 Correction key Key, to: Reset the settings to default. Remove one or more job parts. 6 Numeric keys Keys, to: Enter the number of sets. Enter a PIN. Enter a security PIN. Enter scan job information 7 Prints / copies counter The number of prints or copies is displayed. 8 Start key Key, to: Start a job. Confirm the changed settings. 9 Function keys The left function key selects the operating mode (Copy, Print or Scan ). The second left function key selects a subset (a card) of settings. If the section does not contain cards, this function key operates like the other function keys. The other function keys select the values of a function. 10 Combine key Key, to scan or copy the job parts. 11 Interrupt key Key, to enter or to quit the Interrupt mode. Introduction 15

16 The display screen [3] The display screen of the Océ VarioPrint [3] The display screen of the Océ VarioPrint Number Part Function 1 Message box Area, to display: General job information. The activity state of the Océ VarioPrint Error messages. 2 Section A section represents a pre-set collection of settings of the active operating mode. The opened section is aligned lower than the other sections. The section box can contain icons to indicate some settings. 3 Operating mode The active operating mode has an icon in the name box. 4 Card A card represents a pre-set collection of settings of a section. 5 Function A function represents a setting. The activated function-name box is black. 6 Function box The function box contains the values of a function. 7 Feedback box The feedback box shows the result of the original and copy settings. 16 Océ VarioPrint Job manual

17 About the mailbox Introduction The mailbox is a storage area on the DAC, created for the users, who send the mailbox print jobs to the Océ VarioPrint The Océ Intra Logic application allows you to view and manage the mailbox jobs from your computer. Use the mailbox The mailbox allows you to do the following tasks. Adjust the settings for a print job, started with or without an Océ printer driver. Enter the same settings for several jobs. Print the job several times. Make one test print, to check the settings. Manage the print jobs remotely, through the Océ Intra Logic application. Mailbox jobs [4] Select the To mailbox option in the Océ VarioPrint printer driver [4] Select the To mailbox option in the Océ VarioPrint printer driver Introduction 17

18 A print job enters your mailbox for one of the following reasons. You select 'To mailbox', in the Océ VarioPrint printer driver (see Start a mailbox job on page 85). You select 'Security', in the Océ VarioPrint printer driver (see Start a secured print job on page 86). You select 'Special feeder', in the Océ VarioPrint printer driver (see Start a print job on special material on page 87). You send a print job, but you do not have the required authorisation. Someone cancels your automatic print job. The Key operator converts all print jobs, to become mailbox print jobs. 18 Océ VarioPrint Job manual

19 About the activity states of the Océ VarioPrint Introduction The message box gives you the information about the current state of the Océ VarioPrint States of the machine State Machine is switched off Ready to start a job Ready to copy or scan a next part Ready to start a job in the Interrupt mode Busy Low power mode Description To switch the machine on, you must press the ON / OFF button on the machine. The machine needs 8 minutes to warm up. The machine is ready to copy, ready to print or ready to scan. The machine is ready to copy or scan a next job part. The state is activated by the Combine key. The machine is ready to copy, to print or to scan in the Interrupt mode. The state is activated by the Interrupt key, during job processing. The suspended job continues after the Interrupt mode has been left. The machine is processing a job. Copy job. The first line indicates the number of completed sets. The second line indicates the number of originals to copy. Print job. The first line indicates the number of completed sets. The second line indicates the name of the user. The third line indicates the name of the file. The fourth line indicates the number of pages in a set. Scan job. The first line indicates the number of originals. The machine has entered an energy save mode. To switch from the low power mode, you can press any key. Introduction 19

20 State Sleep mode Error mode Description The machine has entered an energy save mode. To switch from the sleep mode, you can press any key. The machine needs 8 minutes, to switch from the sleep mode. If an error occurred, you cannot use the machine (see Correct the errors on page 136). Follow the instructions in the message box. 20 Océ VarioPrint Job manual

21 About stapling Introduction The Océ VarioPrint has two staplers. The internal stapler. The off-line stapler. The internal stapler works on the following conditions. The function 'Staple' is on 'Yes'; and The sets are printed on A4 paper; and The sets do not contain more than 50 sheets; and The sets are collected in the finisher. When the multi-size bin is used, the Océ VarioPrint cannot staple the sets. You can use the off-line stapler, to staple any set with a maximum of 50 sheets. The Océ VarioPrint can staple off-line, during job processing. When you prepare a copy or scan job, you must remove the staples from the originals. You can use the staple remover, to remove and store the staples safely. Staple the sets with the off-line stapler [5] Staple off-line [5] Staple off-line Introduction 21

22 To staple the sets off-line: 1 Check that the set does not contain more than 50 sheets. 2 Slide the set into the staple slot, and move the set to the left. 3 Remove the stapled set from the staple slot. Remove the staples [6] Remove the staples [6] Remove the staples To remove the staple from the set of originals: 1 Hook the staple behind the pin of the staple remover, on top of the platen cover. 2 Pull the set towards you. The staple is opened and falls into the collection area. Take care that you do not damage the paper. 22 Océ VarioPrint Job manual

23 Get started Switch the Océ VarioPrint on or off Introduction Normally the Key operator switches the Océ VarioPrint on or off. You can switch the machine off and then back on to correct an error. Before you begin The Océ VarioPrint can have a key switch, to protect the access. Make sure that the key is available, before you can switch the machine on or off. Illustration [7] The ON / OFF button [7] The ON / OFF button How to switch the Océ VarioPrint on 1 Turn the key to the right, to the horizontal position, if a key is available. 2 Press the green ON / OFF button. The colour of the LED in the button lights up. The system requires 8 minutes to reach the operating temperature. When the machine is ready, a message is displayed. Introduction 23

24 How to switch the Océ VarioPrint off 1 Make sure that no print job is announced. 2 Turn the key to the left, to the vertical position, if a key is available. 3 Press the green ON / OFF button. 4 Remove the key, if applicable. 24 Océ VarioPrint Job manual

25 Access the Océ VarioPrint Introduction The Key operator manages the Océ VarioPrint access control, according to the requirements of your department. The Océ VarioPrint includes an accounts database, to store the information about the users. The Océ VarioPrint charges the job pages that you made, to your user account. You can meet the following methods of access control. A PIN is necessary, to enter the machine. Then, your assigned PIN is required, to start a copy, scan or mailbox job. A PIN is necessary, to enter your mailbox. Your assigned PIN is required to start your mailbox jobs. There is a limit to the number of job pages that you are permitted to make. If the number of job pages reaches the limit, a message is displayed and you cannot start more jobs. The Océ VarioPrint is connected to a copy charge system, so that you must enter coins or a credit card to start a job. Note: If a copy charge system is active, you can sometimes use your PIN. The internal users can access the machine with their PIN and the external users must insert coins or a credit card. Before you begin Ask the Key operator about: The access control that is present on the system. Your PIN to access the machine. The number of job pages that you are permitted to make. Introduction 25

26 How to use the machine protected with a PIN 1 Enter your PIN (5 digits) with the numeric keys. If the PIN is correct, the display screen shows the default operating mode. If a PIN is not required to access the machine, you can need your PIN to start your mailbox jobs. [8] Enter a PIN [8] Enter a PIN 2 Start one or more jobs. The job pages are charged to your user account. 3 Press the Correction key, to return to the default settings. 4 Press the Correction key again, to return to the start screen. Note: If you make an error when you enter the PIN, press the Correction key and enter the PIN again. Note: The scan jobs are not charged to your user account. 26 Océ VarioPrint Job manual

27 How to use the machine connected to a copy charge system 1 Insert the credit card or coins through the slot. [9] Insert coins or a credit card [9] Insert coins or a credit card 2 Start the jobs. 3 Add credits to complete the job, if necessary. [10] Add credits [10] Add credits 4 Remove the credit card, if applicable. Introduction 27

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29 Océ VarioPrint Job manual Chapter 2 The copy function 29

30 Copy jobs in this manual Introduction The copy mode of the Océ VarioPrint provides a method to handle simple and complicated copy jobs. Copy process on the Océ VarioPrint [11] The copy process on the Océ VarioPrint [11] The copy process on the Océ VarioPrint The originals are placed in the automatic document feeder or on the platen, in one or more job parts. 2 The information is scanned, digitised and converted in an image. 3 The images are printed. The finisher bins collect the sets. 30 Océ VarioPrint Job manual

31 Information about copy jobs in this manual Chapter Information Prepare the copy job The definition of standard and non-standard originals. The document types. Split the jobs into job parts. Place the originals. Types of copy job settings The available settings in the copy mode. Common copy jobs Copy one set of originals. Copy different job parts. Make an enlarged or reduced copy. Copy on special material. Create a booklet. Improve the image quality. Stop or correct a copy job. Interrupt a copy job. The copy function 31

32 Prepare the copy job Introduction To prepare the copy job, you must first inspect your originals. If the originals are different sizes and types, sort the set of originals into separate job parts. Each job part requires a different setting profile. The Combine key allows you to create one assembled copy job from the separate job parts. The Océ VarioPrint has two input locations for the originals, the automatic document feeder and the platen. Standard originals A standard original represents: A standard size (A3, A4 or A5). A standard weight ( g/m 2 ). Non-standard originals A non-standard original represents: A page of a book. A curled or damaged original. A non-standard size (not A3, A4 or A5). A non-standard weight (less than 60 g/m 2 or more than 170 g/m 2 ). Job parts When the set of originals has more than one original type, make separate job parts. Then, enter the settings for each job part. Split the set of originals in separate job parts, when the set of originals contains: One or more non-standard originals. More than 50 A4, 50 A5 or 35 A3 originals. Different document types. Different paper sizes. 32 Océ VarioPrint Job manual

33 Document types Orientation of the information on the originals Portrait Description of binding Long-edge Short-edge Landscape Input of the originals The automatic document feeder, to copy one or more standard originals, 1-sided or 2-sided. The platen, to copy one non-standard original at a time. [12] Access to the glass plate [12] Access to the glass plate Note: Make two job parts for your copy job, when you have one 2-sided, non-standard original to copy from the platen. The copy function 33

34 Insert the originals You can place the originals in a long-edge feed direction or in a short-edge feed direction. The alignment of the original on the platen refers to the feed direction in the automatic document feeder. To insert the originals, proceed as follows. Hold the originals, face-up in reading direction. Turn the original over, in anti-clockwise direction. Keep the originals face-down, to insert. [13] Short-edge feed direction (left) and long-edge feed direction (right) of the originals in the automatic document feeder [13] Short-edge feed direction (left) and long-edge feed direction (right) of the originals in the automatic document feeder [14] Short-edge feed direction of the original on the platen [14] Short-edge feed direction of the original on the platen 34 Océ VarioPrint Job manual

35 [15] Long-edge feed direction of the original on the platen [15] Long-edge feed direction of the original on the platen The alignment instructions are shown on stickers, at the edge of the platen and the automatic document feeder. The copy function 35

36 Refer to the table below, to select the feed direction for your originals. Size of originals Orientation of information Feed direction A4 Portrait Long-edge feed A4 Landscape Short-edge feed A5 Landscape and portrait Long-edge feed A3 Landscape and portrait Short-edge feed 36 Océ VarioPrint Job manual

37 Types of copy job settings Introduction The Océ VarioPrint has default settings, defined by Océ or by the Key operator. When you place the originals in the automatic document feeder, some of the default settings will change, according to the scanned information. You can change the settings for the copy job. A dog-ear is displayed on the 'Basic' section, to indicate that you changed the default 'Basic' settings. Settings when you use the automatic document feeder When you place the originals in the automatic document feeder, the Océ VarioPrint proceeds as follows. Detects the dimensions of the originals and selects the same or the most acceptable size for the copy. Calculates the necessary enlargement or reduction. Selects the portrait information and the long-edge binding for the original and the copy settings, when you feed the originals long-edge. Selects the landscape information and the short-edge binding for the original and the copy settings, when you feed the originals short-edge. Settings when you use the platen When you place an original on the platen, the Océ VarioPrint proceeds as follows. Does not change the default binding and information-orientation settings. The dimensions of the original on the glass plate cannot be detected. Does not change the default enlargement or reduction. The copy function 37

38 Basic section [16] The Basic section [16] The Basic section Function 'Original' 'Copy' 'Staple' 'Enlargement or reduction' Description of the function Definition of the original: '1-sided' or '2-sided' Definition of the copy: '1-sided' or '2-sided' The internal stapler can operate when the finisher is used (see About stapling on page 21). Use the off-line stapler for the other completed sets. The value 'Automatic' is the default setting in the 'Enlargement or reduction' function box. The Océ VarioPrint calculates the ratio, according to your settings, when you use the automatic document feeder. Adjust the 'Enlargement or reduction' manually if you need an enlarged or reduced copy with the glass platen (see Make an enlarged or reduced copy on page 50). The current 'Enlargement or reduction' is displayed in the 'Basic' section. 38 Océ VarioPrint Job manual

39 Paper section [17] The Paper section [17] The Paper section Card Description of the functions 'Paper output' Indicates the output tray for the printed sets: 'Multi-size bin' or 'Based on size'. Select 'Multi-size bin' when the finisher does not support the copy material (see Input trays, output bins and materials on page 142) 'Page settings' The settings 'Separation sheet' and 'Appendix' enable the paper input from more than one paper tray for one job. Use the settings to copy a report. If necessary, add new paper to the trays (see Add the paper on page 130). The 'Separation sheet' and the 'Appendix' functions show the paper trays that are used for the paper. The sheets of the selected trays will replace the standard sheets, as defined by the page numbers in the function box. The 'Page settings' function box shows the instructions you must follow. 'Separation sheet' refers to one or more sheets in a set of originals, for which the different paper is to be used. 'Appendix' refers to the first and the subsequent pages of a set of originals, for which the different paper is to be used. 'Blank page' refers to the pages in a set of originals that must remain blank. These pages are not printed and not charged to your user account. The copy function 39

40 Card Description of the functions 'Covers' Definition of the covers: You can select a front or rear cover, for the copied sets. See the feedback box for the result of the settings. The 'Cover' function shows the paper tray that is used for the covers. 'Paper input' The 'Automatic' value is the default setting in the 'Source' function box. The value changes to 'Tray' when you select a different size. The selected size is related to the dimensions of the originals, detected by the automatic document feeder. You can change the size. The platen does not detect the dimensions of the originals, so that the default setting (A4 from tray 4) is used, unless you can change the size. Make sure that the orientation of the selected size matches the feed direction of the originals. The current 'Paper size' is displayed in the 'Paper' section. If the orientation of the stock of paper in the tray does not match the feed direction of the originals in the automatic document feeder, the Océ VarioPrint rotates the the image 90. If rotation of the image occurs, a rotation symbol is displayed in the 'Extra' section. The 'Special feeder' value allows you to use special material, such as an overhead sheet (see Input trays, output bins and materials on page 142). When you use the special feeder, you must select the paper size of the special material. Additional to the standard sizes (A3, A4 and A5), you can insert special paper sizes in the special feeder (see Copy on special material on page 53). The upper icon in the 'Size' function provides several sizes to select from. 40 Océ VarioPrint Job manual

41 Extra settings [18] The Extra section [18] The Extra section Card 'Copy type' Description The icons in the function box show the orientation of the information and the binding edge of the copies. When you place the originals in the automatic document feeder, the 'Original type' setting is passed on to the 'Copy type' setting. You can change the 'Copy type' setting, but you cancel the link between the settings. To restore the link, press the Correction key. The default 'Copy type' setting is used for a copy job on the platen. 'Copy layout' The 'Normal' value is the default setting. The 'Booklet' function allows you to create a finished booklet (see Create a booklet on page 56). The properties of the booklet are defined by the feed direction, the selected paper size and the orientation of the information on the originals. Four images are default printed on one sheet of paper. Some settings are disabled by the 'Booklet' setting. See the result of the settings in the feedback box, next to the 'Copy type' function box The '2-Images' function allows you to create two images on one copy page. The size of the images remains unchanged, so the default for the selected paper tray will be changed. To reduce the paper size twice, select the size of the original for the copy (see Make an enlarged or reduced copy on page 50). The copy function 41

42 Card 'Copy layout' The 'Margin shift' function allows you to change the default margin settings for the front and the rear pages from + 25 mm down to - 25 mm. See the result of the settings in the feedback box, next to the 'Margin shift' function box Check that the increased margins do not result in lost image information. 'Original type' 'Image quality' Description The icons show the orientation of the information and the binding edge of the originals. When you place the originals in the automatic document feeder, the selected 'Original type' icon refers to the information detected by the automatic document feeder. The Océ VarioPrint passes the 'Original type' binding and orientation on to the 'Copy type' settings. When you change the 'Original type', you cancel the link between the automatic document feeder and the 'Original type' setting. To restore the link, press the Correction key. The default setting is used for a copy job on the platen. To improve the image quality, you can do the following tasks (see Improve the image quality of a copy on page 58): Select 'Photo', when the originals contain extensive photos. Select 'Text', when the originals are mainly text. Use the 'Lighter or darker' function, to change the brightness of the images. Note: You can enter the Key Operator mode when you open the 'Special settings' card in the 'Extra' section. The Key Operator mode is protected and requires a password entry. 42 Océ VarioPrint Job manual

43 Common copy jobs Copy one set of originals Introduction The automatic document feeder provides a rapid method to copy a set of copies that is identical to the originals. When you place the originals in the automatic document feeder, the Océ VarioPrint performs as follows. Detects the dimensions and the feed direction of the originals. Matches the detected information to the copy settings. Selects the tray that holds paper of the correct size. Shows the selected size, in the 'Paper' section. When you use the platen to copy A5 or A3 originals, you must select the required paper. The Océ VarioPrint selects the tray that matches the required paper size of the copies. If the paper orientation in this tray does not match the feed direction of the originals, the Océ VarioPrint rotates the image 90. The rotation symbol is shown in the 'Extra' section name box. Press the Start key, to start your copy job. Before you begin The Key operator can protect the access to the system, so that a credit card or a PIN can be required to enter the 'Copy' mode (see Access the Océ VarioPrint on page 25). Inspect your originals and make sure that all originals are standard. You can use the automatic document feeder for those originals. If one or more originals are non-standard, you must use the platen (see Prepare the copy job on page 32). If the originals are different sizes and types, sort the set of originals into separate job parts (see Prepare the copy job on page 32). The copy function 43

44 How to copy the originals with the automatic document feeder 1 Collect the originals. If necessary, remove the staples and the paper clips. 2 Place and align the originals face down in the automatic document feeder. Follow the feed direction according to the dimensions and orientation of the information on the originals. 3 Select the 'Copy' mode. The 'Basic' section opens automatically. [19] The Basic section [19] The Basic section 4 Select '1-sided' or '2-sided' in the 'Original' and 'Copy' function boxes. 5 Select 'Yes' or 'No' in the 'Staple' function box. 6 Activate the 'Extra' section. Open the 'Original type' card. Keep the setting or change the original type. [20] The Original type card, when a 1-sided original is selected [20] The Original type card, when a 1-sided original is selected [21] The Original type card, when a 2-sided original is selected [21] The Original type card, when a 2-sided original is selected 44 Océ VarioPrint Job manual

45 7 Open the 'Copy type' card. Keep the setting or change the required copy type. [22] The Copy type card, when a 1-sided copy is selected [22] The Copy type card, when a 1-sided copy is selected [23] The Copy type card, when a 2-sided copy is selected [23] The Copy type card, when a 2-sided copy is selected 8 Select the number of copies. 9 Press the Start key. How to copy an A4 original with the platen 1 Place and align the original face down on the platen. Use the long-edge feed direction. 2 Select the 'Copy' mode. The 'Basic' section opens automatically. 3 Select '1-sided' in the 'Original' and 'Copy' function boxes. 4 Select 'No' in the 'Staple' function box. 5 Select the number of copies. 6 Press the Start key. The copy function 45

46 How to copy an A3 original with the glass plate 1 Place and align the original face down on the glass plate. Use the short-edge feed direction. 2 Select the 'Copy' mode. The 'Basic' section opens automatically. 3 Select '1-sided' in the 'Original' and 'Copy' function boxes. 4 Select 'No' in the 'Staple' function box. 5 Activate the 'Paper' section. Make sure that the 'Paper input' card is open. 6 Select A3 in the 'Source' function box. [24] Select A3 [24] Select A3 Note: If the trays do not contain A3 paper, you can add A3 paper to tray 1 (see Add the paper on page 130). Note: When the required size is not A3, you must adjust the 'Enlargement or reduction'(see Make an enlarged or reduced copy on page 50). 7 Select the number of copies. 8 Press the Start key. 46 Océ VarioPrint Job manual

47 How to copy an A5 original with the glass plate 1 Place and align the original face down on the platen. Use the long-edge feed direction. 2 Select the 'Copy' mode. The 'Basic' section opens automatically. 3 Select '1-sided' in the 'Original' and 'Copy' function boxes. 4 Select 'No' in the 'Staple' function box. 5 Activate the 'Paper' section. Make sure that the 'Paper input' card is open. 6 Select A5 in the 'Source' function box. [25] Select A5 [25] Select A5 Note: If the trays do not contain A5 paper, you can add A5 paper to tray 1 (see Add the paper on page 130). Note: When the required size is not A5, you must adjust the 'Enlargement or reduction'(see Make an enlarged or reduced copy on page 50). 7 Select the number of copies. 8 Press the Start key. The copy function 47

48 Copy separate job parts Introduction You must sort the set of originals, to make separate job parts, when the set of originals has more than one original type (see Prepare the copy job on page 32). To start a copy job with separate job parts, proceed as follows. Prepare the first job part. Enter the settings, for the required copy. Enter the settings, for the first job part. Press the Combine key. Prepare the next job part. Enter the settings, for the next job part. Press the Combine key. Press the Start key. Before you begin Inspect the originals and make separate job parts (see Prepare the copy job on page 32). How to copy separate job parts 1 Collect the job parts. 2 Place the originals of the first job part, face down in the automatic document feeder or on the platen. Follow the feed direction according to the dimensions and orientation of the information on the originals of the job part. 3 Select the 'Copy' mode. The 'Basic' section opens automatically. 4 Enter the settings for the required copy. Select '1-sided' or '2-sided' in the 'Copy' function box of the 'Basic' section. Select 'Yes' or 'No' in the 'Staple' function box. Activate the 'Extra' section. Open the 'Copy type' card. Keep the setting or change the copy type. Select the number of copies. 48 Océ VarioPrint Job manual

49 5 Enter the settings for the job part. Select '1-sided' or '2-sided' in the 'Original' function box of the 'Basic' section. Activate the 'Extra' section. Open the 'Original type' card. Keep the setting or change the original type. 6 Press the Combine key. The originals of the job part are copied. [26] Copy subsequent job part [26] Copy subsequent job part 7 Repeat steps 2, 5 and 6 for each subsequent job part. 8 Press the Start key to finish the job. [27] Finish the job [27] Finish the job 9 Press the Start key to confirm the end of the job. Note: The request, to confirm the end of the job, can be disabled by the Key operator. The copy function 49

50 Make an enlarged or reduced copy Introduction When you copy with the automatic document feeder, to get an enlarged or reduced copy, you must select the required size. The Océ VarioPrint will adjust an enlargement or reduction automatically. When you copy on the platen, you must adjust the size and an enlargement or reduction, to get an enlarged or reduced copy. Note: The Océ VarioPrint permits the use of originals with dimensions that are not configured on the machine. However, the automatic document feeder cannot detect these sizes. You must adjust the enlargement or reduction, to copy these originals. 50 Océ VarioPrint Job manual

51 Before you begin To check that your copy job settings are correct, first make a test copy. Make sure that the settings do not result in lost image information or grey borders. How to make an enlarged or reduced copy with the automatic document feeder 1 Place and align the originals face down in the automatic document feeder. Follow the feed direction according to the dimensions and orientation of the information on the originals. 2 Select the 'Copy' mode. The 'Basic' section opens automatically. 3 Select '1-sided' or '2-sided' in the 'Original' and 'Copy' function boxes. 4 Select 'Yes' or 'No' in the 'Staple' function box. 5 Activate the 'Paper' section. Make sure that the 'Paper input' card is open. 6 Select the size and the required paper in the 'Source' function box. The selected size is shown in the 'Paper' section. The enlargement or reduction is adjusted automatically and is displayed in the 'Basic' section. [28] Select the size. The enlargement or reduction is adjusted automatically [28] Select the size. The enlargement or reduction is adjusted automatically 7 Activate the 'Extra' section. Open the 'Original type' card. Keep the setting or change the original type. 8 Open the 'Copy type' card. Keep the setting or change the copy type. 9 Select the number of copies. 10 Press the Start key. The copy function 51

52 How to make an enlarged or reduced copy with the platen 1 Place and align the original face down on the platen. Follow the feed direction according to the dimensions of the original. 2 Select the 'Copy' mode. The 'Basic' section opens automatically. 3 Select '1-sided' in the 'Original' and 'Copy' function boxes. 4 Select 'No' in the 'Staple' function box. 5 Activate the 'Paper' section. Make sure that the 'Paper input' card is open. 6 Select the size and orientation of the required paper in the 'Source' function box. The selected size is displayed in the 'Paper' section. [29] Select the paper size. The enlargement and reduction is not adjusted automatically [29] Select the paper size. The enlargement and reduction is not adjusted automatically 7 Activate the 'Basic' section. Adjust the 'Enlargement or reduction'. The 'Enlargement or reduction rate' is shown in the 'Basic' section. Use the Arrow keys or to select one of the pre-set values. [30] Select the enlargement and reduction [30] Select the enlargement and reduction 8 Select the number of copies. 9 Press the Start key. 52 Océ VarioPrint Job manual

53 Copy on special material Introduction You can use the following materials for the copy jobs (see Input trays, output bins and materials on page 142). Paper from the trays. Special paper that you place in a tray for the current job. Special material that you insert in the special feeder for the current job. Make sure that you place the special material correctly (see Add the paper on page 130). The Key operator can lock the paper-compartment door or disable the special feeder. If the special feeder is disabled, you cannot select the special feeder in the display screen. The copy function 53

54 Before you begin Make sure that the special material is with the correct specifications (see Input trays, output bins and materials on page 142). How to copy on special material placed in a paper tray 1 Open the paper-compartment door, place the required paper and close the door. 2 Place and align the originals face down in the automatic document feeder. Follow the feed direction according to the dimensions and orientation of the information on the originals. 3 Select the 'Copy' mode. The 'Basic' section opens automatically. 4 Select '1-sided' or '2-sided' in the 'Original' and 'Copy' function boxes. 5 Select 'Yes' or 'No' in the 'Staple' function box. 6 Activate the 'Paper' section. Make sure that the 'Paper input' card is open. 7 Select the loaded tray in the 'Source' function box. The enlargement or reduction is adjusted automatically and displayed in the 'Basic' section. [31] Select the tray that has the special paper [31] Select the tray that has the special paper 8 Activate the 'Extra' section. Open the 'Original type' card. Keep the setting or change the original type. 9 Open the 'Copy type' card. Keep the setting or change the copy type. 10 Select the number of copies. 11 Press the Start key. Note: You can use the platen to copy the originals on the special material. Remember that the enlargement or reduction is not adjusted automatically (see Make an enlarged or reduced copy on page 50). 54 Océ VarioPrint Job manual

55 How to copy on special material inserted in the special feeder 1 Place and align the original face down in the automatic document feeder. Follow the feed direction according to the dimensions and orientation of the information on the original. 2 Insert the special material in the special feeder. The face-down side is copied. 3 Select the 'Copy' mode. The 'Basic' section opens automatically. 4 Activate the 'Paper' section. Make sure that the 'Paper input' card is open. 5 Select 'Special feeder'. 6 Select the required size and orientation of the inserted material, in the 'Size' function box. The upper icon provides non-standard sizes to select. The enlargement or reduction is adjusted automatically and is displayed in the 'Basic' section. [32] Select the special feeder and the size of the required material [32] Select the special feeder and the size of the required material 7 Activate the 'Basic' section. 8 Select '1-sided' or '2-sided' in the 'Original' function box. To copy 2-sided on the special material, you must feed the sheet into the special feeder a second time. Note: The 'Staple' and 'Copy' functions are locked. 9 Select the number of copies. 10 Press the Start key. 11 Close the special feeder. Note: You can use the platen to copy the originals on the special material. Remember that the enlargement or reduction is not adjusted automatically (see Make an enlarged or reduced copy on page 50). The copy function 55

56 Create a booklet Introduction A booklet is a copied report that has a book format. The Océ VarioPrint copies four images on one copy sheet, to create a booklet. You must fold the copied sheets, to get your booklet. The sequence of the pages in the booklet is according to the sequence you feed the originals. The booklet function includes several pre-set settings. Before you begin If the originals are different sizes and types, sort the set of originals into separate job parts (see Copy separate job parts on page 48). How to create a booklet 1 Place the originals face down in the automatic document feeder. Follow the feed direction according to the dimensions and orientation of the information of the originals. 2 Select the 'Copy' mode. The 'Basic' section opens automatically. 3 Select '1-sided' or '2-sided' in the 'Original' function box. 4 Activate the 'Extra' section. Open the 'Original type' card. Keep the setting or change the original type. 5 Activate the 'Extra' section. Open the 'Copy layout' card. 6 Select 'Booklet'. [33] Select Booklet [33] Select Booklet 56 Océ VarioPrint Job manual

57 7 Activate the 'Paper' section. Open the 'Covers' card. If the booklet needs covers, enter the settings in the 'Cover' function box. 8 Activate the 'Extra' section. 9 Open the 'Copy type' card. Keep or change the layout of the booklet. To change the booklet layout, press the related 'Copy type' function key. The feedback box shows the result. [34] Keep the layout of the booklet [34] Keep the layout of the booklet [35] Change the layout of the booklet [35] Change the layout of the booklet 10 Select the number of booklets. 11 Press the Start key. Note: Some settings are locked by the Booklet selection. Note: The dimensions of the booklet will change if you select a different paper size (see Make an enlarged or reduced copy on page 50). The size reduction of the image is displayed in the 'Basic' section. The copy function 57

58 Improve the image quality of a copy Introduction The Océ VarioPrint has a tested technology to detect photos, rasters and fine lines on the originals. Do not adjust the default quality settings, unless you require a deviating image quality. Check and, if necessary, adjust the settings for the following originals. Originals contain extensive photos. Originals are mainly text. Before you begin To check your image quality setting, make a test copy before you start a copy job with many sets. How to copy a photo with the glass platen 1 Place and align the photo face down on the platen. Follow the feed direction according to the dimensions of the photo. 2 Select the 'Copy' mode. The 'Basic' section opens automatically. 3 Select '1-sided' in the 'Original' and 'Copy' function boxes. 4 Select 'No' in the 'Staple' function box. 5 Activate the 'Paper' section. Make sure that the 'Paper input' is open. 6 Select the size and orientation of the required paper in the 'Source' function box. Make sure that the orientation of the paper matches the feed direction of the photo. Note: When the size of the required paper does not match the dimensions of your photo, you must adjust the enlargement or reduction (see Make an enlarged or reduced copy on page 50). 58 Océ VarioPrint Job manual

59 7 Activate the 'Extra' section. Make sure that the 'Image quality' card is open. 8 Select 'Photo' in the 'Optimize' function box. [36] Select Photo to improve the image quality [36] Select Photo to improve the image quality 9 Use the Arrow keys to adjust the 'Lighter or darker' value from 2 down to Select the number of copies. 11 Press the Start key. How to improve the image quality if the originals are mainly text 1 Place and align the originals face down into the automatic document feeder. Follow the feed direction according to the dimensions and orientation of the information of the originals. 2 Select the 'Copy' mode. The 'Basic' section opens automatically. 3 Select '1-sided' or '2-sided' in the 'Original' and 'Copy' function boxes. 4 Select 'Yes' or 'No' in the 'Staple' function box. 5 Activate the 'Paper' section. Make sure that the 'Paper input' is open. 6 Select the size of the required paper in the 'Source' function box. 7 Activate the 'Extra' section. Make sure the 'Image quality' card is open. 8 Select 'Text' in the 'Optimize' field. 9 Use the Arrow keys to adjust the 'Lighter or darker' value from 2 down to Select the number of copies. 11 Press the Start key. The copy function 59

60 Stop or correct a copy job Introduction A copy job has the following phases (see Copy jobs in this manual on page 30). 1 The information of the originals is scanned, digitised and converted in an image. 2 The images are printed. 3 The bins collect the sets. The table below shows the actions to take when you stop or correct a phase. When You notice an incorrect setting for the copy job The scan process of a job or a job part fails (phase 1) The printed sets are incorrect and the job is not yet finished (phase 2 and 3) Then Correct the copy job settings. Stop the scanning process. Stop the printing process. Note: You can interrupt the copy process before it has finished, to start a new job. The suspended job is continued after the new job has finished (see Interrupt a copy job on page 62). How to correct: when you make the copy job settings If you press the Correction key Once Then The Océ VarioPrint restores the default settings. How to stop: during the scanning process If you press the Correction key Once Then The Océ VarioPrint cancels the copy job. 60 Océ VarioPrint Job manual

61 How to stop: during the scanning process of job parts If you press the Correction key Twice Then The Océ VarioPrint deletes all job parts. How to stop: during the printing process If you press the Stop key Once Twice Three times Then The Océ VarioPrint stops the job after the current set is complete. If required, press the Start key to continue the job. The Océ VarioPrint stops the job immediately. If required, press the Start key to continue the job. The Océ VarioPrint aborts the copy job. The copy function 61

62 Interrupt a copy job Introduction The Interrupt mode allows you to start another job, while a job with many sets is processed. The procedure to interrupt a job is as follows. The Interrupt key is pressed, to enter the Interrupt mode. The current copy job stops, after the printing of the current set is complete. The previously digitised information and the job settings are stored in the machine memory. One or more copy, print or scan jobs can be started. The Interrupt key is pressed, to quit the Interrupt mode. The suspended copy job continues. Note: The Key operator can disable the Interrupt mode. Note: If a copy charge system or an external finisher is connected to the Océ VarioPrint , the Interrupt mode is not available. Before you begin You can only enter the Interrupt mode when the Océ VarioPrint processes a job. The message box informs you when the Océ VarioPrint accepts the Interrupt mode request. How to interrupt a copy job 1 Press the Interrupt key while a copy job is processing. [37] Press the Interrupt key [37] Press the Interrupt key 62 Océ VarioPrint Job manual

63 2 Wait until the Interrupt symbol is displayed in the message box. [38] The Interrupt mode is entered [38] The Interrupt mode is entered 3 Enter the settings for a new job. 4 Press the Start key to start the new job. [39] Start a job in the Interrupt mode [39] Start a job in the Interrupt mode 5 Repeat steps 3 and 4 for each subsequent job, if present. 6 Press the Interrupt key to quit the Interrupt mode. The suspended copy job will continue. [40] The suspended job continues [40] The suspended job continues Note: The Océ VarioPrint quits the Interrupt mode automatically, 2 minutes after the last job. The copy function 63

64 How to stop or correct a job in the Interrupt mode When you press The Correction key The Stop key Then You can: Reset the settings. Quit the Interrupt mode. You can: Stop the job. Delete the job. 64 Océ VarioPrint Job manual

65 Océ VarioPrint Job manual Chapter 3 The print function 65

66 Print jobs in this manual Introduction The Print mode of the Océ VarioPrint provides a method to handle simple and complicated print jobs. An Océ VarioPrint printer driver is required to apply the special print job features of the Océ VarioPrint The Océ VarioPrint supports the Adobe PostScript 3 and the PCL5 print language formats. A document in the Adobe Portable Document Format (PDF) format is directly accepted by the Océ VarioPrint The mailbox jobs are stored in your mailbox until you give the print command on the operator panel (see About the mailbox on page 17). To view and manage the mailbox jobs from your computer, you can run the Océ Intra Logic application. An automatic print job is printed when the machine is not processing a job. 66 Océ VarioPrint Job manual

67 Printing with the Océ VarioPrint [41] The print process on the Océ VarioPrint [41] The print process on the Océ VarioPrint Both the Océ VarioPrint printer driver and the active application translate the document into a print language. The data is collected into a print file. 2 The print file is sent across the network to the Océ VarioPrint The print file can be sent directly, or through a print server to the DAC (controller). 3 The DAC sends the received documents to the Océ VarioPrint (automatic print job) or holds the documents in the mailbox until the user prints the job (mailbox job). 4 The automatic print job or the mailbox job is printed. The finisher bins collect the sets. The print function 67

68 Information about print jobs in this manual Chapter About the Océ VarioPrint printer driver Information The types of the Océ VarioPrint printer drivers. The installation of the Océ VarioPrint printer driver. The user interface of the Océ VarioPrint printer driver. Types of print job settings The available settings in the print mode. Start the print job Create a profile. Start a print job that uses a profile. Start an automatic print job. Start a mailbox job. Start a secured print job. Start a print job on special material. Control the print jobs Control a mailbox job. Print a secured print job. Print on special material. Give priority to your automatic print job. Stop or correct a print job. Interrupt a print job. 68 Océ VarioPrint Job manual

69 About the Océ VarioPrint printer driver Introduction Océ provides several types of printer drivers, to address the Océ VarioPrint To install the correct Océ VarioPrint printer driver, you need the software and the information about the connection to the Océ VarioPrint Use the enclosed README.txt file, included with the software, or ask your System administrator for advice, before you install the printer driver. Types of Océ VarioPrint printer drivers The following types of Océ VarioPrint printer driver types are availabe for the Microsoft Windows platforms (Windows NT /9x/XP/2000). The Océ VarioPrint PCL5 printer driver. The Océ VarioPrint Adobe PostScript 3 TM printer driver. The following types of Océ VarioPrint printer driver types are available for the Apple Macintosh platforms (Apple Mac OS 9.x/10.x). The Océ VarioPrint PPD file for the Adobe PostScript 3 TM configuration. Note: New Océ VarioPrint printer driver releases can occur in the future. The Océ Web site facilitates free driver download. Note: The Océ VarioPrint PPD file add the Océ VarioPrint features to a generic Adobe PostScript 3 TM or PCL5 printer driver. The print function 69

70 How to install the Océ VarioPrint printer driver 1 Install the software. You can install the Océ VarioPrint printer driver software on your computer or use a shared Océ VarioPrint printer driver. The procedure depends on the network environment, the system configuration, the type of printer driver and the policy of your company. When you use a shared printer driver (point & print procedure), you can change only a part of the default settings. 2 Connect the Océ VarioPrint printer driver to the network. To connect the Océ VarioPrint printer driver, which you installed on your computer, to the network, you must adjust the port configuration. The System administrator is responsible for the network connection of the Océ VarioPrint User interface of the Océ VarioPrint printer driver The user interface of the Océ VarioPrint printer driver contains a dialog box with several tabs. You can open the Océ VarioPrint printer driver in the Control panel or from the application that you use. Note: Not all tabs and options are available in each Océ VarioPrint printer driver type. 70 Océ VarioPrint Job manual

71 Océ VarioPrint printer driver dialog boxes [42] An example of an Océ VarioPrint print command dialog box [42] An example of an Océ VarioPrint print command dialog box Océ VarioPrint printer driver dialog boxes 'Properties' dialog box, from the Control panel 'Printing Preference' dialog box, from the Control panel How to open Open the 'Printers' folder in the Control panel. Select the Océ VarioPrint printer driver. Click 'File'. Click 'Properties'. Open the 'Printers' folder in the Control panel. Select the Océ VarioPrint printer driver. Click 'File'. Click 'Printing Preferences'. Descriptions Default settings, defined by Océ or your company. Default settings, defined by Océ or your company. The print function 71

72 Océ VarioPrint printer driver dialog boxes 'Properties' dialog box, from the application you run 'Show settings before printing' dialog box, from the application you run How to open From the 'File' menu of the application, click 'Print'. Select the Océ VarioPrint in the 'Printer' box of the 'Print' dialog box. Click 'Properties' in the 'Printer' box. From the 'File' menu, click 'Print'. Click 'OK' in the 'Print' dialog box. Descriptions Settings for your print jobs, to be made while the application runs. When you close the application, the default settings are restored. Settings for your print job. Note: Some applications do not have the 'Properties' dialog box. Then, the settings for your print job are available on the tabs of the 'Print' dialog box. Note: The shared Océ VarioPrint printer drivers do not have the 'Show settings before printing' dialog box. Note: Several default print settings, in the shared printer driver, are stored on a server. When you change those default print settings in the Control panel, conflicts between settings can occur. So, do not change the default settings in the Control panel in those circumstances. Note: When your Océ VarioPrint printer driver has the 'Show settings before printing' dialog box, you must enable the access to this dialog box. Print to file Your company can have a policy to prevent that you print directly to the Océ VarioPrint Then, you must select the 'Print to file' option in the printer driver. Your print files are sent to a pre-set directory on a central server. A central operator can retrieve and print your documents. 72 Océ VarioPrint Job manual

73 Types of print job settings Introduction You can define the settings for the print job, in the Océ VarioPrint print command dialog box. Some settings for the mailbox jobs can be reset on the operator panel of the Océ VarioPrint , before the job is printed. Default settings in the Océ VarioPrint printer driver The default settings in the Océ VarioPrint printer driver are defined by Océ or by your company. The available options depend on the type of Océ VarioPrint printer driver. Address the On-line help of the Océ VarioPrint printer driver for information about the options. You can change the default settings, in the printer driver dialog boxes (see About the Océ VarioPrint printer driver on page 69). Default settings on the display screen The default settings in the display screen of the Océ VarioPrint are defined by Océ or by the Key operator. You can change some settings, through the operating panel, before the job is printed. The settings with a computer symbol in the function refer to the 'As in document' selection in the Océ VarioPrint printer driver. The print function 73

74 Mailbox section settings [43] Select the User. [43] Select the User. [44] Select the document [44] Select the document Function Description of the function (see Control the mailbox jobs on page 89) 'User' Press the function key and use the Arrow keys to select your mailbox. 'Show documents' 'Select all' 'Select new' 'Delete' Press the function key, to view the content of the selected mailbox. Press the function key, to select all available documents in the mailbox. Press the function key, to select the documents that have not yet been printed. Press the function key, to delete the selected documents from the mailbox. 74 Océ VarioPrint Job manual

75 Basic section [45] The Basic section [45] The Basic section Function 'Print' Description of the function Definition of the printed sets: '1-sided' or '2-sided'. The 'Print' function can show a computer symbol. The symbol refers to the 'As in document' option in the Océ VarioPrint printer driver. 'Staple' The internal stapler operates on special conditions (see About stapling on page 21). Use the off-line stapler for the other finished sets. The 'Staple' function can show a computer symbol. The symbol refers to the 'As in document' setting in the Océ VarioPrint printer driver. The print function 75

76 Paper section [46] The Paper section [46] The Paper section Card Description of the function 'Paper output' Indicates the output bin for the printed sets: 'Multi-size bin' or 'Based on size'(see Output bins specification on page 144). Select 'Multi-size bin' when the finisher does not support the completed printed sets. 'Banner page' allows you to add an extra front sheet to the print job. The banner page gives information about the job. 'Covers' Definition of the covers for the printed sets. You can select a front or a rear cover for the printed sets. The 'Cover' function shows the paper tray that is used for the covers. 'Paper input' The paper tray that will be used, is set through the Océ VarioPrint printer driver settings. The value changes to 'Tray' when you select a different size for the printed sets. The 'Special feeder' function allows you to use special material, such as an overhead sheet (see Special feeder specification on page 143). Additional to the standard paper sizes, you can use non-standard sizes for the special feeder. The upper icon in the 'Size' function box provides several paper sizes to select from (see Print on special material on page 93). The 'Tray' function can show a computer symbol. The symbol refers to the 'As in document' setting in the Océ VarioPrint printer driver. 76 Océ VarioPrint Job manual

77 Extra section [47] The Extra section [47] The Extra section Card Description of the function 'Copy layout' Definition of the binding of the printed sets: 'Long edge' or 'Short edge'. The 'Margin shift' function allows you to change the margin shift for the front and rear pages. Use the Arrow keys to set the margin shift from 25 down to - 25 mm. Check that the increased margin do not result in lost image information. 'Image quality' The 'Halftone' setting allows you to adjust the tone of the grey areas in the image. Use the Arrow keys to move the halftone slide to 'Fine' or to 'Coarse', to change the tone of grey areas. Note: You can enter the Key operator mode when you open the 'Special settings' card in the 'Extra' section. The Key operator mode is protected and requires a password entry. The print function 77

78 Common print jobs Start the print job Introduction Océ VarioPrint print command dialog boxes When you give the print command in an application, you can make the settings for the print job in the following dialog boxes. The 'Print' dialog box that is displayed by the application you run. The 'Properties' dialog box, that is displayed when you click 'Properties' in the 'Print' dialog box. Make sure that you first select the Océ VarioPrint The 'Show settings before printing' dialog box, that is displayed when you click 'OK' in the Print dialog box. This manual describes the print tasks in the 'Properties' dialog box. This dialog box is displayed when you click 'Properties' in the 'Print' dialog box. Start the job in the Océ VarioPrint printer driver You can do the following main tasks, in the Océ VarioPrint printer drivers. Create a profile (see Create a profile on page 79). Start a print job that uses a profile (see Start a print job that uses a profile on page 82). Start an automatic print job (see Start an automatic print job on page 84). Start a mailbox job (see Start a mailbox job on page 85). Start a secured print job (see Start a secured print job on page 86). Start a print job on special material (see Start a print job on special material on page 87). Note: Read the On-line help of the Océ VarioPrint printer driver to use the other tasks that you can do with the Océ VarioPrint printer drivers. 78 Océ VarioPrint Job manual

79 Create a profile Introduction To arrange different Océ VarioPrint printer driver settings, you can create a profile. A profile allows you to start a print job that uses a pre-set collection of settings (see Start a print job that uses a profile on page 82). How to create a profile 1 Open the 'Properties' dialog box (see Introduction on page 78). 2 Enter the settings in the 'Properties' dialog box. [48] Enter the settings for the profile [48] Enter the settings for the profile 3 Make sure that the 'Job' tab is selected. 4 Click 'Profiles'. Note: There are more tabs with a 'Profiles' button. The print function 79

80 5 Click 'Add' next to the 'Profile' box. 6 Enter a name in the 'Add profile' box. [49] Enter a profile name [49] Enter a profile name 80 Océ VarioPrint Job manual

81 7 Click 'OK' to close the 'Profiles' dialog box. The new profile is added to your collection of profiles. [50] The profile is added [50] The profile is added The print function 81

82 Start a print job that uses a profile Introduction To start a print job that uses a profile, you can select a listed profile or make a new profile (see Create a profile on page 79). How to start a print job with a profile 1 Open the 'Properties' dialog box (see Introduction on page 78). 2 Make sure that the 'Job' tab is selected. 3 Click 'Profiles'. Note: There are more tabs with a 'Profiles' button. 4 Select a profile in the 'Profile' drop-down list. [51] Select a profile [51] Select a profile 82 Océ VarioPrint Job manual

83 5 Click 'OK' to close the 'Profiles' dialog box. The profile settings are passed on to the settings. [52] The profile settings are passed on to the settings [52] The profile settings are passed on to the settings 6 Click 'OK'. The print function 83

84 Start an automatic print job Introduction The automatic print job is printed when it has reached the top of the print queue. If necessary, you can ignore the print queue and give priority to your automatic print job (see Give priority to your automatic print job on page 95). How to start an automatic print job 1 Open the 'Properties' dialog box (see Introduction on page 78). 2 Make sure that the 'Job' tab is selected. 3 Click to clear the 'To mailbox' and 'Security' check boxes. [53] Start an automatic print job [53] Start an automatic print job 4 Click 'OK'. The job is added to the print queue. The job will be printed when the top of the queue has been reached. 84 Océ VarioPrint Job manual

85 Start a mailbox job Introduction The mailbox allows you to control a job, before the job is printed on the Océ VarioPrint (see About the mailbox on page 17). To print a mailbox job, start the job from the Océ VarioPrint print command window and continue the job on the operator panel of the Océ VarioPrint (see Control the mailbox jobs on page 89). How to start a mailbox job 1 Open the 'Properties' dialog box (see Introduction on page 78). 2 Make sure that the 'Job' tab is selected. 3 Click the 'To mailbox' check box. [54] Start a mailbox job [54] Start a mailbox job 4 Click 'OK'. The print job is sent to your mailbox. The print function 85

86 Start a secured print job Introduction To print a secured job, start the job from the Océ VarioPrint printer driver and continue the job on the operator panel of the Océ VarioPrint (see Print a secured job on page 92). How to start a secured print job 1 Open the 'Properties' dialog box (see Introduction on page 78). 2 Make sure that the 'Job' tab is selected. 3 Click the 'Security' check box. 4 Enter a security PIN (to a maximum of 6 digits) in the 'Security' dialog box. [55] Enter the security code [55] Enter the security code 5 Click 'OK' to close the 'Security' dialog box. Note: Remember that you must enter the security PIN again on the display screen of the Océ VarioPrint to print the job. 6 Click 'OK'. The print job is sent to your mailbox. 86 Océ VarioPrint Job manual

87 Start a print job on special material Introduction You can follow two procedures, to print on special material. Enter the paper input settings in the Océ VarioPrint printer driver. Start a mailbox job and enter the paper input settings on the operator panel. When you come to the Océ VarioPrint , select the mailbox job and place the special material in a paper tray or the special feeder (see Print on special material on page 93). How to start a print a job on special material placed in the paper trays 1 Open the 'Properties' dialog box (see Introduction on page 78). 2 Click the 'Paper/Quality' tab of the dialog box. Note: Some Océ VarioPrint printer drivers have the 'Paper source' box on the 'Job' tab. 3 Select the paper tray in the 'Paper Source' box. [56] Select the paper tray [56] Select the paper tray 4 Click 'OK'. The print function 87

88 How to start a print job on special material placed in the special feeder 1 Open the 'Properties' dialog box (see Introduction on page 78). 2 Click the 'Paper/Quality' tab of the dialog box. Note: Some Océ VarioPrint printer drivers have the 'Paper source' box on the 'Job' tab. 3 Select 'Special feeder' in the 'Paper Source' box. [57] Select the special feeder [57] Select the special feeder 4 Click 'OK'. The print job is sent to your mailbox. 88 Océ VarioPrint Job manual

89 Control the print jobs Control the mailbox jobs Introduction The operator panel of the Océ VarioPrint allows you to control the jobs in your mailbox. The name of your mailbox is your network user name. You can see the following jobs in your mailbox. Jobs that have not yet been printed. Jobs that have been printed. The completed printed jobs are marked with a V. Automatic print jobs, held in the print queue on the DAC. To manage the mailbox jobs, you can do the following tasks. Give the start command, for one or more mailbox jobs. Delete the mailbox jobs. Change the settings, for one or more mailbox jobs.. The Océ Intra Logic application allows you to view and to control the mailbox jobs from your computer (see Applications to manage the Océ VarioPrint document flow on page 11). Before you begin The Key operator can protect the access control to the system, so that a credit card or a PIN is required to enter the mailbox (see Access the Océ VarioPrint on page 25). You need to enter the correct settings in the Océ VarioPrint printer driver, to store the print job in the mailbox (see Start a mailbox job on page 85). The print function 89

90 How to select your mailbox jobs 1 Select the 'Print' mode. The 'Mailbox' section opens automatically. Note: To enter the 'Print' mode, you can also activate the 'Mailbox' section. 2 Select your 'User' name with the Arrow keys. [58] Select the user name with the Arrow keys [58] Select the user name with the Arrow keys 3 Press the 'Show documents' function key. The contents of your mailbox are shown. [59] The content of the mailbox [59] The content of the mailbox 4 Select a single job with the Arrow keys. To select new or all jobs, use the 'Select new' function key or the 'Select all' function key. How to print your mailbox jobs 1 Select one or more jobs in the mailbox list. 2 Press the Start key. 3 Press the Correction key to quit your mailbox. 4 Press the Correction key once more to enter the default operating mode of the Océ VarioPrint Océ VarioPrint Job manual

91 How to change the settings of your mailbox jobs 1 Select one or more jobs in the mailbox list. 2 Activate the 'Basic', 'Paper' or 'Extra' sections to change the settings. [60] The reference to the As in document setting in the printer driver [60] The reference to the As in document setting in the printer driver [61] Change the settings for the job [61] Change the settings for the job 3 Press the Start key. 4 Press the Correction key to quit your mailbox. 5 Press the Correction key once more to enter the default operating mode of the Océ VarioPrint How to delete your mailbox jobs 1 Select one or more jobs in the mailbox list. 2 Press the 'Delete' function key. 3 Press the Correction key to quit your mailbox. 4 Press the Correction key once more to enter the default operating mode of the Océ VarioPrint Note: Remember that the Key operator is permitted to define the storage time of the mailbox jobs. The storage time can be less than 24 hours. The print function 91

92 Print a secured job Introduction To prevent that someone prints your mailbox job, you can secure the mailbox job. To print a secured job, you must link a security PIN to the job (see Start a secured print job on page 86). When you come to the Océ VarioPrint , you must enter the security PIN again, to print the job. Note: If your mailbox is not protected with a PIN, someone can delete the secured job from your mailbox (see Access the Océ VarioPrint on page 25). However, the mailbox job cannot be printed. Before you begin In the Océ VarioPrint print command window, click the 'Security' check box and enter a security PIN (see Start a secured print job on page 86). How to print a secured job from your mailbox 1 Select the secured job in the mailbox. 2 Press the Start key. 3 Enter the security PIN that you assigned to the job. [62] Enter the security PIN [62] Enter the security PIN 4 Press the Correction key to quit your mailbox. 5 Press the Correction key once more to enter the default operating mode of the Océ VarioPrint Océ VarioPrint Job manual

93 Print on special material Introduction You can use the following material for the print jobs (see Input trays, output bins and materials on page 142). Paper from the trays. Special material that you place in a tray for the current mailbox job. Special material that you insert in the special feeder for the current mailbox job. Make sure that you place the material correctly in the paper trays and special feeder (see Add the paper on page 130). The Key operator can lock the paper-compartment door or disable the special feeder. If the special feeder is disabled, you cannot select the special feeder in the display screen. Before you begin In the Océ VarioPrint print command window, you can initiate the print job on special material (see Start a print job on special material on page 87). Make sure that the materials are with the correct specifications (see Input trays, output bins and materials on page 142). How to print a job on special material placed in a paper tray 1 Open the paper-compartment door, place the required paper and close the door. 2 Select the job in the mailbox. 3 Activate the 'Paper' section. Make sure that the 'Paper input' card is open. Check that the required size is selected in the 'Size' function box. [63] The Tray and the required paper size are selected [63] The Tray and the required paper size are selected The print function 93

94 4 Press the Start key. 5 Press the Correction key to leave your mailbox. 6 Press the Correction key once more to enter the default operating mode of the Océ VarioPrint How to print a job on special material placed in the special feeder 1 Place the required special material in the special feeder. The face-down side is printed. 2 Select the job in the mailbox. 3 Activate the 'Paper' section. 4 Make sure that the 'Paper input' card is open. Check that 'Special feeder' is selected in the 'Source' function box. Check that the required size of the special material is selected in the 'Size' function box. [64] The Special feeder and the required paper size are selected [64] The Special feeder and the required paper size are selected 5 Press the Start key. 6 Press the Correction key to quit your mailbox. 7 Press the Correction key once more to enter the default mode of the Océ VarioPrint Océ VarioPrint Job manual

95 Give priority to your automatic print job Introduction The Océ VarioPrint prints your automatic print job, on the following conditions. No other jobs are processed. You select and print your automatic job in the mailbox, before the job has reached the top of the print queue. You print your automatic job, when the job is announced in the message box, until the job is deleted. You can give priority to your automatic print job, although the job has not reached the top of the print queue. The automatic print job will be regarded as a mailbox job, until the job is printed. Note: The automatic print job that is printed from the mailbox will remain in the mailbox. How to print your automatic print job 1 Check that your automatic print job has not yet been printed. 2 Select the automatic print job in your mailbox list with the Arrow keys. 3 Press the Start key. 4 Press the Correction key to quit your mailbox. 5 Press the Correction key once more to enter the default mode of the Océ VarioPrint How to print an announced automatic print job 1 Check that your automatic print job is announced. [65] The automatic print job is announced [65] The automatic print job is announced 2 Press the Start key. The print function 95

96 Stop or correct a print job Introduction A print job has the following phases (see Print jobs in this manual on page 66). 1 The job is stored in the mailbox on the DAC. 2 The job is printed, when you print the job on the operator panel (mailbox job). The job is printed, when the job reaches the top of the print queue (automatic job). The table below shows the actions to take when you stop or correct a phase. When You notice an incorrect setting for the mailbox job You want to start a job, while the jobs from the print queue are being printed The printed sets are incorrect and the job is not yet completed (phase 2) Then Correct the mailbox job setting. Stop the printing of the print queue. Stop the printing process. Note: You can interrupt the copy process before it has finished, to start a new job. The suspended job is continued after the new job is completed (see Interrupt a print job on page 98). Note: You can delete jobs from the mailbox, to prevent that the mailbox gets full (see Control the mailbox jobs on page 89). How to correct: when you make the print job settings If you press the Correction key Once Then The Océ VarioPrint restores the settings, as defined in the Océ VarioPrint printer driver. 96 Océ VarioPrint Job manual

97 How to stop: during the printing of the print queue When you want to You want to start a job, while the jobs from the print queue are being printed Then Select the 'Scan' or 'Copy' mode. The Océ VarioPrint is available, after the current automatic print job is complete. The automatic print jobs are continued, when you are ready. How to stop: during the printing process If you press the Stop key Once Twice Three times Then The print job stops, after the current set is complete. If required, press the Start key to continue the job. The print job stops immediately. If required, press the Start key to continue the job. The Océ VarioPrint aborts the print job. The job is sent to your mailbox. The print function 97

98 Interrupt a print job Introduction The Interrupt mode allows you to start any job, while a job with many sets to print is executed. The procedure to interrupt a job is as follows. The Interrupt key is pressed, to enter the Interrupt mode. The current print job stops, after the printing of the current set is complete. The job information and the job settings are stored in the machine memory. One or more copy, print or scan jobs can be started. The Interrupt key is pressed, to quit the Interrupt mode. The suspended print job continues. Note: The Key operator can disable the Interrupt mode. Note: If a copy charge system or external finisher is connected to the Océ VarioPrint , the Interrupt mode is not available. Before you begin You can only enter the Interrupt mode when the Océ VarioPrint processes a job. The message box informs you when the Océ VarioPrint accepts the Interrupt mode request. How to interrupt a print job 1 Press the Interrupt key while a print job is processed. [66] Press the Interrupt key [66] Press the Interrupt key 98 Océ VarioPrint Job manual

99 2 Wait until the Interrupt symbol is displayed in the message box. [67] The Interrupt mode is accepted [67] The Interrupt mode is accepted 3 Make the settings for the new job. 4 Press the Start key to start the new job. [68] Start a job in the Interrupt mode [68] Start a job in the Interrupt mode 5 Repeat steps 3 and 4 for each subsequent job. 6 Press the Interrupt key to quit the Interrupt mode. The suspended copy job will continue. [69] The suspended job continues [69] The suspended job continues Note: The Océ VarioPrint quits the Interrupt mode automatically, 2 minutes after the last job. The print function 99

100 How to stop or correct a job in the Interrupt mode When you press The Correction key The Stop key Then You can: Reset the settings. Quit the Interrupt mode. You can: Stop the job. Delete the job. 100 Océ VarioPrint Job manual

101 Océ VarioPrint Job manual Chapter 4 The scan function 101

102 Scan jobs in this manual Introduction The scan mode of the Océ VarioPrint provides a method to convert the image information on paper to a digital format. The Océ VarioPrint uploads the generated file to a scan server. To control the generated scan file, stored in a server directory, you can do the following tasks. Fax the file. Convert the file into another format. Print the file. Archive the file. The Océ VarioPrint supports the Adobe Portable Document Format (PDF) and the TIFF format for the scan jobs. The Océ Intra Logic application allows you to manage the scanned files. For example, you can convert the image code to character code, and open the file in a text editor. 102 Océ VarioPrint Job manual

103 Scan process on the Océ VarioPrint [70] The scan process on the Océ VarioPrint [70] The scan process on the Océ VarioPrint The originals are placed in the automatic document feeder or on the platen, in one or more job parts. 2 The information is scanned, digitised and converted in a scan file. The generated file is uploaded to a directory on the Intra Logic server or on the scan server. 3 You can control the file through the Océ Intra Logic application. 4 The file is ready to print. Information about scan jobs Chapter Information About the scan profiles Definition of a scan profile. Use a scan profile. Prepare the scan job The definition of standard and non-standard originals. The document types. Split the jobs into job parts. Place the originals. Types of the scan job settings The available settings in the scan mode. Common scan jobs Scan one set of originals. Scan different job parts. Make an enlarged or reduced digital document. Improve the image quality. Stop or correct a scan job. The scan function 103

104 About the scan profiles Introduction A scan profile is a collection of pre-set settings for scan jobs. The scan-profile list displays the following scan profiles. The Océ default scan profiles. The files come in a directory on the scan server. The scan profiles, defined by your System administrator. The files come in a directory of the scan server. The public scan profiles, generated by the Océ Intra Logic application. The files come in the public scan directory on the Intra Logic scan server. You can retrieve the files through the Océ Intra Logic application. The personal scan profiles, generated by the Océ Intra Logic application. The files come in your personal scan directory on the Intra Logic scan server. You can retrieve the scan files through the Océ Intra Logic application. [71] A list of available scan profiles [71] A list of available scan profiles When you run the Océ Intra Logic application, you can do the following tasks. Activate your own personal scan profile. View and manage your scanned files (see Scan jobs in this manual on page 102). 104 Océ VarioPrint Job manual

105 Description of a scan profile The scan profile defines the name, the format, and the resolution for the generated file. The compression mode is also a part of the scan profile definition. You can make your personal scan profile, when you run the Océ Intra Logic application. The personal scan profiles contain the network user names of the users. The personal scan profiles represent the main standard scan job settings. When your scan job must have special requirements, you can refer to the table below, to select a scan profile Component Selection Format Select the TIFF format, if you require a general format, compatible with a range of graphical applications. Remember that a TIFF file can be large in size. Select the PDF format, if you require a format compatible with the Acrobat applications. A PDF file is a file with compressed graphics and text. This format matches all print systems and is common in the Internet environment. Resolution Select 300 dpi to view or archive the generated file. Select 600 dpi to print or edit the generated file. Compression Select CCITT.T4 (Group 3 1D Modified Huffman) mode to process the file in a graphical environment. Select CCITT.T6 (Group 4 2D) for archive or data network (fax) purposes. Default scan profile There is no default scan profile. The scan profiles are displayed in alphabetical sequence. The first profile of the list is selected when the system starts. The scan function 105

106 Scan file name The name of the generated file can be composed of one or more elements. 1 The date and the time of the scan process. 2 A numeric code, that you must enter before the scan job can start. The System administrator can identify your file by the entered number. The code can also refer to a fax number. The generated document can be faxed to this number. 3 A prefix, that contains the network user name. 4 A prefix, that has been defined by the System administrator or by the Océ Intra Logic application. 106 Océ VarioPrint Job manual

107 Prepare the scan job Introduction To prepare the scan job, you must first inspect your originals. The originals are different sizes and types, sort the set of originals into separate job parts. Each job part requires a different setting profile. The Combine key allows you to create one assembled scan job from the separate job parts. The Océ VarioPrint has two input locations for your originals, the automatic document feeder and the platen. Standard originals A standard original represents: A standard size (A3, A4 or A5). A standard weight ( g/m 2 ). Non-standard originals A non-standard original represents: A page of a book. A curled or damaged original. A non-standard size (not A3, A4 or A5). A non-standard weight (less than 60 g/m 2 or more than 170 g/m 2 ). Job parts When the set of originals has more than one original type, make separate job parts. Then, enter the settings for each job part. Split the set of originals in separate job parts, when the set of originals contains: One or more non-standard originals. More than 50 A4, 50 A5 or 35 A3 originals. Different document types. Different paper sizes. The scan function 107

108 Document types Orientation of the information on the originals Portrait Description of binding Long-edge Short-edge Landscape Input of the originals The Océ VarioPrint has two input locations for the originals. The automatic document feeder, to copy one or more standard originals, 1-sided or 2-sided. The platen, to scan one non-standard original at a time. [72] Access to the platen [72] Access to the platen Note: Make two job parts for your scan job, when you have one 2-sided non-standard original, to scan from the glass plate. 108 Océ VarioPrint Job manual

109 Insert the originals You can place the originals in a long-edge feed direction or in a short-edge feed direction. The alignment of the original on the platen refers to the feed direction in the automatic document feeder. To insert the originals, proceed as follows. Hold the originals, face-up in reading direction. Turn the original over, in anti-clockwise direction. Keep the originals face-down, to insert. [73] Short-edge feed direction (left) and long-edge feed direction (right) of the originals in the automatic document feeder [73] Short-edge feed direction (left) and long-edge feed direction (right) of the originals in the automatic document feeder [74] Short-edge feed direction of the original on the platen [74] Short-edge feed direction of the original on the platen The scan function 109

110 [75] Long-edge feed direction of the original on the platen [75] Long-edge feed direction of the original on the platen The alignment instructions are shown on stickers, at the edge of the platen and the automatic document feeder. 110 Océ VarioPrint Job manual

111 Refer to the table below, to select the feed direction for your originals. Size of originals Orientation of information Feed direction A4 Portrait Long-edge feed A4 Landscape Short-edge feed A5 Landscape and portrait Long-edge feed A3 Landscape and portrait Short-edge feed The scan function 111

112 Types of scan job settings Introduction The Océ VarioPrint has default settings, defined by Océ or by the Key operator. When you place the originals in the automatic document feeder, some of the default settings will change, according to the detected information. You can change the settings for your scan job. Default settings when you use the automatic document feeder When you place the originals in the automatic document feeder, the Océ VarioPrint proceeds as follows. Detects the dimensions of the originals and selects the same or the most acceptable size for the digital document. Calculates the necessary enlargement or reduction. Default settings when you use the platen When you place an original on the platen, the Océ VarioPrint proceeds as follows. Does not change the default binding and information-orientation settings. The dimensions of the original on the glass plate cannot be detected. Does not change the default enlargement or reduction. 112 Océ VarioPrint Job manual

113 Original section [76] The Original section [76] The Original section Function 'Original' 'Original type' Description of the function Definition of the original: '1-sided' or '2-sided'. The icons show the orientation of the information and the binding edge of the originals (see Prepare the scan job on page 107). You can change the 'Original type' setting, when the icon does not match the originals. The scan function 113

114 Digital document section [77] The Page size card of the Digital document section [77] The Page size card of the Digital document section Card Description of the function 'Image quality' 'Page size' To improve the image quality, you can do the following tasks (see Improve the image quality of the digital document on page 124). Select 'Photo', when the originals contain extensive photos. Select 'Text', when the originals are mainly text. Use the 'Lighter or darker' option, to change the brightness of the images. The 'Automatic' value is the default setting in the 'Selection' function box. The value changes to 'Manual' when you select a different size. The selected 'Page size' for the digital document matches the information scanned by the automatic document feeder. The platen does not detect the dimensions of the originals, so the default size setting does not change. Make sure that the orientation of the selected page size matches the feed direction of the originals (see Prepare the scan job on page 107). The 'Automatic' value is the default setting in the 'Enlargement or reduction' function box. The Océ VarioPrint calculates the ratio, according to your settings, when you use the automatic document feeder. Adjust the 'Enlargement or reduction' manually if you need an enlarged or reduced digital document with the glass platen (see Make an enlarged or reduced digital document on page 121). Note: You can enter the Key Operator mode when you open the 'Special settings' card in the 'Digital document' section. The Key Operator mode is protected and requires a password entry. 114 Océ VarioPrint Job manual

115 Workflow section settings [78] The Workflow section [78] The Workflow section Function 'Scan profile' Description The list shows the available scan profiles (see About the scan profiles on page 104). The scan function 115

116 Common scan jobs Scan one set of originals Introduction When you place the originals in the automatic document feeder, the Océ VarioPrint performs as follows. Scans the dimensions and feed direction of the originals. Matches the scanned information to the 'Digital document' settings. When you use the platen to scan A5 or A3 originals, you must select the size for the digital document. Press the Start key to start your scan job. Before you begin The Key operator can protect the access to of the system, so that a credit card or a PIN can be required to enter the 'Scan' mode (see Access the Océ VarioPrint on page 25). Inspect your originals and make sure that all originals are standard. You can use the automatic document feeder for those originals. If one or more originals are non-standard, you must use the platen (see Prepare the scan job on page 107). If the originals are different sizes and types, sort the set of originals into separate job parts (see Prepare the scan job on page 107). How to scan the originals with the automatic document feeder 1 Collect the originals. If necessary, remove the staples and the paper clips. 2 Place and align the originals face down in the automatic document feeder. Follow the feed direction according to the dimensions and orientation of the information on the originals. 116 Océ VarioPrint Job manual

117 3 Select the 'Scan' mode. The 'Workflow' section opens automatically. [79] Select a scan profile [79] Select a scan profile 4 Select a 'Scan profile' with the Arrow keys. 5 Activate the 'Original' section. Select '1-sided' or '2-sided' in the 'Original' function box. [80] The Original section, when a 1-sided original is selected [80] The Original section, when a 1-sided original is selected [81] The Original section, when a 2-sided original is selected [81] The Original section, when a 2-sided original is selected 6 Select the icon in the 'Original type' function box to define the orientation of the information and the binding edge of the originals. 7 Press the Start key. The scan function 117

118 How to scan an A3 original on the platen 1 Place and align the original face down on the platen. Use the short-edge feed direction. 2 Select the 'Scan' mode. The 'Workflow' section opens automatically. 3 Select a 'Scan profile' with the Arrow keys. 4 Activate the 'Original' section. Select '1-sided' in the 'Original' function box. 5 Select the icon in the 'Original type' function box to define the orientation of the information of the original. 6 Activate the 'Digital document' section. Make sure that the 'Page size' card is open. 7 Select the A3 size in the 'Size' function box. [82] Select A3 [82] Select A3 Note: If the required page size is not A3, you must adjust the enlargement or reduction (see Make an enlarged or reduced digital document on page 121). 8 Press the start key. 118 Océ VarioPrint Job manual

119 Scan different job parts Introduction You must make different job parts when the set of originals has more than one original type (see Prepare the scan job on page 107). To start a scan job with different job parts, proceed as follows. Prepare the first job part. Enter the settings for the digital document. Enter the settings for the first job part. Press the Combine key. Prepare the next job part. Enter the settings for the next job part. Press the Combine key. Press the Start key. Before you begin Inspect the originals and make different job parts (see Prepare the scan job on page 107). How to scan different job parts 1 Collect the job parts. 2 Place the originals of the first job part, face down in the automatic document feeder or on the platen. Follow the feed direction according to the dimensions and orientation of the information of the job part (see Prepare the scan job on page 107). 3 Select the 'Scan' mode. The 'Workflow' section opens automatically. 4 Select a 'Scan profile' with the Arrow keys (see About the scan profiles on page 104). 5 Enter the settings for the digital document. Activate the 'Digital document' section. Make sure that the 'Page size' card is open. Select the page size and the orientation in the 'Size' function box. The scan function 119

120 6 Enter the settings for the job part. Activate the 'Original' section. Select '1-sided' or '2-sided' in the 'Original' function box. Select the icon in the 'Original type' function box to define the orientation of the information and the binding edge of the originals (see Prepare the scan job on page 107). 7 Press the Combine key. The job part is scanned. [83] Scan next job part [83] Scan next job part 8 Repeat steps 2, 6 and 7 for each next job part. [84] Finish the job [84] Finish the job 9 Press the Start key to finish the job. 10 Press the Start key to confirm the end of the job. Note: The request, to confirm the end of the job can be disabled by the Key operator. 120 Océ VarioPrint Job manual

121 Make an enlarged or reduced digital document Introduction When you scan with the automatic document feeder, to get an enlarged or reduced digital document, you must select the required size. The Océ VarioPrint will adjust an enlargement or reduction automatically. When you scan on the platen, you must adjust the size and an enlargement or reduction, to get an enlarged or reduced digital document. The scanned image is aligned in the center of the page or aligned against the right-upper corner of the page. The alignment depends on the input location of the originals. Input of originals Automatic document feeder Zoom direction Location of image on the page Platen Note: The Océ VarioPrint permits the use of originals with dimensions that are not configured on the machine. However, the automatic document feeder cannot detect these paper sizes. You must adjust the enlargement or reduction to scan these originals. The scan function 121

122 Before you begin To check that your scan job settings are correct, first make a test copy. Make sure that the settings do not result in lost image information or grey borders. How to make an enlarged or reduced digital document with the automatic document feeder 1 Place and align the originals face down in the automatic document feeder. Follow the feed direction according to the dimensions and orientation of the information on the originals. 2 Select the 'Scan' mode. The 'Workflow' section opens automatically. 3 Select a 'Scan profile' with the Arrow keys. 4 Activate the 'Original' section. Select '1-sided' or '2-sided' in the 'Original' function box. 5 Select the icon in the 'Original type' function box to define the orientation of the information and the binding edge of the originals. 6 Activate the 'Digital document' section. Make sure that the 'Page size' card is open. 7 Select the size and the orientation in the 'Size' function box. Check that that the orientation matches the feed direction of the originals. The enlargement or reduction is adjusted automatically. [85] Select the size. The enlargement and reduction rate is adjusted automatically [85] Select the size. The enlargement and reduction rate is adjusted automatically 8 Press the start key. 122 Océ VarioPrint Job manual

123 How to make an enlarged or reduced digital document with the platen 1 Place and align the original face down on the glass plate. Follow the feed direction according to the dimensions of the original. 2 Select the 'Scan' mode. The 'Workflow' section opens automatically. 3 Select a 'Scan profile' with the Arrow keys. 4 Activate the 'Original' section. Select '1-sided' in the 'Original' function box. 5 Select the icon in the 'Original type' function box to define the orientation of the information of the original. 6 Activate the 'Digital document' section. Make sure that the 'Page size' card is open. 7 Select the size and orientation in the 'Size' function box. Make sure that the orientation matches the feed direction of the original. [86] Select the size. The enlargement and reduction is not adjusted automatically [86] Select the size. The enlargement and reduction is not adjusted automatically 8 Adjust the 'Enlargement or reduction'. Use the Arrow keys or to select one of the pre-set values. [87] Adjust the enlargement and reduction [87] Adjust the enlargement and reduction 9 Press the Start key. The scan function 123

124 Improve the image quality of the digital document Introduction The Océ VarioPrint has a tested technology to detect photos, rasters and fine lines on the originals. Do not adjust the default quality settings, unless you require a deviating image quality. Check and, if necessary, adjust the settings for the following originals. Originals contain extensive photos. Originals are mainly text. Before you begin To check your image quality setting, make a test copy before you start a scan job (see Improve the image quality of a copy on page 58). Use the settings of the test copy for your scan job. 124 Océ VarioPrint Job manual

125 How to scan a photo on the glass plate 1 Place and align the photo face down on the platen. Follow the feed direction according to the dimensions of the photo. 2 Select the 'Scan' mode. The 'Workflow' section opens automatically. 3 Select a 'Scan profile' with the Arrow keys. 4 Activate the 'Original' section. Select '1-sided' in the 'Original' function box. 5 Select the icon in the 'Original type' function box to define the orientation of the information of the original. 6 Activate the 'Digital document' section. Make sure that the 'Page size' card is open. 7 Select the size and the orientation in the 'Size' function box. Make sure that the orientation matches the feed direction of the photo (see Make an enlarged or reduced digital document on page 121). 8 Open the 'Image quality' card. 9 Select 'Photo' in the 'Optimize' function box. 10 Use the Arrow keys to adjust the 'Lighter or darker' value from 2 down to -2. [88] Select Photo to improve the image quality [88] Select Photo to improve the image quality 11 Press the Start key. The scan function 125

126 How to improve the image quality if the originals are mainly text 1 Put and align the originals face down into the automatic document feeder. 2 Select the 'Scan' mode. The 'Workflow' section opens automatically. 3 Select a 'Scan profile' with the Arrow keys. 4 Activate the 'Original' section. Select '1-sided' or '2-sided' in the 'Original' function box. 5 Select the icon in the 'Original type' function box to define the orientation of the information and the binding edge of the originals. 6 Activate the 'Digital document' section. Make sure that the 'Page size' card is open. 7 Select the size and the orientation of the required page in the 'Size' function box. Make sure that the orientation of the required page matches the feed direction of the photo. Note: When the size of the digital document does not match the dimensions of your photo, you must adjust the enlargement or reduction (see Make an enlarged or reduced digital document on page 121). 8 Activate the 'Digital document' section. Open the 'Image quality' card. 9 Select 'Text' in the 'Optimize' function box. 10 Use the Arrow keys to adjust the 'Lighter or darker' value from 2 down to Press the Start key. 126 Océ VarioPrint Job manual

127 Stop or correct a scan job Introduction A scan job has the following phases (see Scan jobs in this manual on page 102). 1 The information of the originals is scanned, digitised and converted in a file. 2 The image file is transferred from the machine memory to the DAC. 3 The generated file is transmitted from the DAC to a scan server and saved in a server directory. The table below shows the actions to take when you stop or correct a phase. When You notice a incorrect setting for the scan job The scanning process of a job or job part fails (phase 1) The generated files that are stored in the machine memory are not correct (phase 1 and 2) Then Correct the scan job setting. Stop the scanning process. Delete the generated files from the machine memory. Note: You cannot delete the generated files that are saved on the DAC (phase 3). How to correct: when you make the scan job settings If you press the Correction key Once Then The Océ VarioPrint restores the default settings. How to stop: during the scanning process If you press the Correction key Once Then The Océ VarioPrint cancels the scan job. The scan function 127

128 How to stop: during the scanning process of job parts If you press the Correction key Once Twice Then The Océ VarioPrint cancels the scan job part. The Océ VarioPrint cancels the complete job. How to delete scan jobs: during storage in machine memory If you press the Stop key Once Then The generated files in the machine memory are deleted. Note: Normally the files are transferred immediately from the machine memory to the DAC, so that you cannot delete the generated files. Note: The message box shows when there are scan jobs that have not yet been transferred. Note: You cannot select your own file in the machine memory. All generated files in the machine memory will be deleted. 128 Océ VarioPrint Job manual

129 Océ VarioPrint Job manual Chapter 5 Maintenance 129

130 Add the paper Introduction The Océ VarioPrint has four paper trays and a special feeder to place the material (see Input trays, output bins and materials on page 142). To add the paper to the paper trays, first open the paper-compartment door. [89] Open the paper-compartment door [89] Open the paper-compartment door The number of each tray is displayed on the paper trays. [90] The four paper trays [90] The four paper trays 130 Océ VarioPrint Job manual

131 Made sure that you place the paper or special material correctly when you insert labelled or punched paper. Tray Orientation of paper How to place the paper 4 Long-edge 1,2,3 Long-edge 1,2,3 Short-edge Special feeder Long-edge Special feeder Short-edge Note: Océ Service configures the paper size and orientation that can be used in tray 2 and 3. You can use tray 1 for size A3, A4 and A5 paper. When to do Add the paper or the special material on the following conditions. A message is displayed, to indicate a paper tray is empty. There is not enough paper for a large job. You need special material for your copy or print job. Maintenance 131

132 Before you begin Take the paper from the pack. Remove the top sheet and the bottom sheet. Grip the pack of paper, at the two short sides, and bend the paper. Attention: The outer sheets and the edges of the sheets in a pack of paper can be contaminated with glue from the wrapping. Do not use the contaminated sheets. If the glue enters the processing section, the drum will become dirty. Then, you will require assistance from Océ Service. Note: The Key operator can disable the special feeder or lock the paper-compartment door. How to check the paper supply 1 Select the 'Copy' mode. Activate the 'Paper' section. 2 Make sure that the 'Paper input' card is open. The 'Source' function box shows the available sizes and the orientation of the paper in the four paper trays. The 'Stock' field shows the stack of paper in the trays. [91] The paper supply in the paper trays [91] The paper supply in the paper trays 132 Océ VarioPrint Job manual

133 How to place the paper in tray 4 1 Open the paper-compartment door. Tray 4 moves down. 2 Place the new stack of paper on top of the stack of paper. [92] Add the paper in tray 4 [92] Add the paper in tray 4 3 Close the paper-compartment door. The tray moves up automatically. How to place the paper in trays 1,2 or 3 1 Open the paper-compartment door. 2 Pull out the paper tray. 3 Place the new stack of paper on the top of the stack of paper. Ensure that you place the paper in the correct feed direction. 4 Slide the two guides, in three steps, against the sides of the paper when you load tray 1. [93] Slide the guides in tray 1 [93] Slide the guides in tray 1 Maintenance 133

134 5 Slide the tray back in position. 6 Close the paper-compartment door. How to enter the material in the special feeder 1 Pull down the special feeder above the paper-compartment door. Use the notched grip. [94] Pull down the special feeder [94] Pull down the special feeder 2 Insert a sheet of special material with the side that must be copied or printed face down. Check that the feed direction in the special feeder matches the feed direction of the original. [95] Insert a sheet in the special feeder [95] Insert a sheet in the special feeder 3 Close the special feeder when the jobs with the special feeder are complete. 134 Océ VarioPrint Job manual