Administration Tab User Guide

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1 Administration Tab User Guide November 2013

2 Standards Aligned System Project Based Assessment Administration Manual 1 This page is intentionally blank.

3 Standards Aligned System Project Based Assessment Administration Manual 2 The Project Based Assessment (PBA) website, developed in conjunction with the Standards Aligned System (SAS), has been created to support Students in the completion of Keystone Project Based Assessments. For students completing a Project Based Assessment as a pathway to proficiency to meet state graduation requirements, this website provides access to the projects. A project is a task that contains related activities based upon the Performance Level Descriptors and Eligible Content of the Keystone Exams. Along with the tasks and activities, the site offers study resources to support successful project completion. To access PBA, please visit To review the roles and responsibilities of those engaged in Project Based Assessments, please visit Help Desk helpdesk@pdesas.org Toll Free: Hours: Monday, Wednesday, and Friday 8am 5pm Tuesday and Thursday 10am - 7pm

4 Standards Aligned System Project Based Assessment Administration Manual 3 This page is intentionally blank.

5 Standards Aligned System Project Based Assessment Administration Manual 4 Table of Contents Logging In 5 Administration 7 Register Tutor 8 Manage Tutor 9 Filtering 10 Management Icons 11 Display Tutor s Username and Password 12 Reset the Tutor s Password 12 Edit the User s Information 13 Register Student 14 Manage Students 16 Filtering 17 Management Icons 18 Send a Message 19 Display Student s Username and Password 19 Reset the Student s Password 20 Edit Student s Organization 21 Edit Student s Projects 21 Add Projects 23 Register Test Administrator 24 Manage Test Administrator 25 Filtering 26 Management Icons 27 Display Test Administrator s Username and Password 28 Reset the Test Administrator s Password 28 Edit the Test Administrator s Information 29 Register Assessment Coordinators 30 Assessment Coordinator Management 31 Filtering 32 Management Icons 33 Display Assessment Coordinator s Username and Password 34 Reset the Assessment Coordinator s Password 34 Edit the User s Information 35

6 Standards Aligned System Project Based Assessment Administration Manual 5 Logging In Note: All PBA Assessment Coordinators will receive an that will contain a Username and Password to log into the site. For assistance with login information, please contact the Help Desk toll free at or via at helpdesk@pdesas.org. 1. Navigate to the Login box on the left side of the Home page. This can also be accessed by clicking Log On in the upper right corner of the Home page.

7 Standards Aligned System Project Based Assessment Administration Manual 6 2. Enter your Username and Password into the appropriate fields and click on the Log On button. 3. Once logged on, your name should appear in the upper-right hand corner of the page. Note: Upon logging in you will be taken directly to the Messages tab in PBA.

8 Standards Aligned System Project Based Assessment Administration Manual 7 Administration The Administration tab is where you will manage Students and Staff within the PBA system. Assessment Coordinators can create accounts and manage account information, including passwords, and tutor, project and Keystone Exam Area assignments.

9 Standards Aligned System Project Based Assessment Administration Manual 8 Register Tutor Note: The Tutor checks for content and quality of work as a Student is progressing towards completion. It is recommended that the Tutor is a certified teacher in the content area of the PBA. 1. Click the Register Tutor icon. Displayed on this page will be the Tutor Registration form. 2. Complete all required fields including assigning an organization and generating a Username and Password. Click Submit. 3. An message will be sent to the address you used to register the Tutor with the username and password. Note: You may want to send an internal message to the user you have just registered to advise that a username and password has been generated for the Project Based Assessment system and include the note below. If the user does not receive the within a reasonable amount of time (approximately 15 minutes), please check your Junk folder. The may have been diverted to that folder within your account or blocked by the spam filter on your server. For immediate assistance, please contact the Help Desk toll free at or via at helpdesk@pdesas.org. 4. Repeat this process for each Tutor you would like to set up in the PBA system.

10 Standards Aligned System Project Based Assessment Administration Manual 9 Manage Tutor Note: The Manage Tutor icon permits Assessment Coordinators to display and reset users usernames and passwords, as well as edit user information. Click the Manage Tutors icon. Displayed on this page will be information on your Tutors and their assigned Roles and Keystone Exam Areas.

11 Standards Aligned System Project Based Assessment Administration Manual 10 Filtering Filtering the list will help you to better identify the user(s) you wish to manage from the list. The list may be filtered by First Name, Last Name, Organization, or Role. 1. The display may be filtered by clicking Click to open the filter at the top of the display. 2. Use the filter areas to specify your parameters. Click Apply Filter. 3. Click Apply Filter. Tutors displayed will now conform to the filter parameters.

12 Standards Aligned System Project Based Assessment Administration Manual 11 Management Icons There are three icons to the left of each Tutor that allow you to: display the Tutor s username and password reset the Tutor s password edit Tutor information

13 Standards Aligned System Project Based Assessment Administration Manual 12 Display Tutor s Username and Password Click the Key icon to open a window displaying the Tutor s Username and Password. Click Close to close the window. Reset the Tutor s Password Click the Key with green arrow icon to open a window allowing you to create a new password for the Tutor. Click Generate to populate a new password. Click Save. Note: This action does not generate an to the Tutor. A system should be devised to ensure Tutors receive their updated logon information and passwords. This may be communicated using any method that the district elects.

14 Standards Aligned System Project Based Assessment Administration Manual 13 Edit the User s Information roles. Click the Person icon to open a window allowing you to modify the Tutor s organization and. Click the icon to the right to delete that Organization or Role. Use the dropdown menu to select an organization or role. Click Add. Click Close when done. Note: If a Tutor will be working at multiple sites within your LEA, you may assign the Tutor to the entire district or to multiple sites within the LEA.

15 Standards Aligned System Project Based Assessment Administration Manual 14 Register Student Note: To review the qualifications for student participation in the Project Based Assessment, please refer to the qualifications link in the verification statement at the top of the Student Application page or visit 1. Click the Register Student icon. 2. Displayed on this page will be the Student Application. Note: Only students in the graduating class of 2017 or beyond (e.g., 2018, 2019) may qualify for the Project Based Assessments.

16 Standards Aligned System Project Based Assessment Administration Manual To review the qualifications for particpation in the Project Based Assessment, please refer to the qualifications link in the verification statement at the top of the Student Application page. 4. Complete all required fields including assigning a Module and Tutor. Upon selecting an Area of Study, Modules and available Tutors will dynamically generate. 5. Be sure to click the checkbox to the left of the verification statement at the bottom. Click Submit. Note: A system should be devised to ensure Students receive their logon information and passwords. This may be communicated through the Tutor or other method that the district elects.

17 Standards Aligned System Project Based Assessment Administration Manual 16 Manage Students Note: The Manage Students icon permits users to send a message to a Student, display and reset a Student s password, and edit a Student s organization and projects. Click the Manage Students icon. Displayed on this page will be information on your Students and their projects.

18 Standards Aligned System Project Based Assessment Administration Manual 17 Filtering Filtering the list will help you to better identify the user(s) you wish to manage from the list. The list may be filtered by First Name, Last Name, Organization, Project, Module, Keystone Area, or Tutor. 1. The display may be filtered by clicking Click to open the filter at the top of the display. 1. Use the filter areas to specify your parameters. Click Apply Filter. 2. Click Apply Filter. Students displayed will now conform to the filter parameters.

19 Standards Aligned System Project Based Assessment Administration Manual 18 Management Icons There are five icons to the left of each Student that allow you to: send a message to the Student display the Student s username and password reset the Student s password edit a Student s organization edit a Student s projects

20 Standards Aligned System Project Based Assessment Administration Manual 19 Send a Message Click the Envelope icon to open a Message window. Enter your Subject and Message content and click Send. This will send a message to the student in the PBA Messages tab. Display Student s Username and Password Click the Key icon to open a window displaying the Student s Username and Password. Click Close to close the window.

21 Standards Aligned System Project Based Assessment Administration Manual 20 Reset the Student s Password Click the Key with green arrow icon to open a window allowing you to create a new password for the Student. Click Generate to populate a new password. Click Save. Note: A system should be devised to ensure students receive their updated logon information and passwords. This may be communicated through the Tutor or other method that the district elects.

22 Standards Aligned System Project Based Assessment Administration Manual 21 Edit Student s Organization Click the Paper and pencil icon to open a window allowing you to modify the organization with which the Student is affiliated. Use the dropdown menu to display school districts. Select one. Click Save. Note: Use the Edit Organization screen for Students who move or are assigned to multiple buildings within your district. For Students who are new to or leaving your district and have already started a project, please contact the Help Desk toll free at or via Edit at helpdesk@pdesas.org. Student s Projects

23 Standards Aligned System Project Based Assessment Administration Manual 22 Click the File cabinet and pencil icon to open a window allowing you to add or delete Student s projects or assign/reassign Tutors.. Click the Edit button to edit the Tutor. Use the dropdown menu to select a Tutor and click Save.

24 Standards Aligned System Project Based Assessment Administration Manual 23 Add Projects While in the Student Projects window, navigate to the Add Projects section. Click the checkbox to the left of the subject area to populate options in that subject. Click the checkbox left of the Module which you would like to add for the Student. Use the dropdown menu to assign a Tutor. Click Add.

25 Standards Aligned System Project Based Assessment Administration Manual 24 Register Test Administrator Note: A Test Administrator is assigned by an Assessment Coordinator to monitor Students as they work on projects. In some LEAs, the Tutor and Test Administrator may be the same person. 1. Click the Register Test Administrator icon. Displayed on this page will be the Test Administrator Registration form. 2. Complete all fields including assigning an organization and generating a Username and Password. Click Submit. 3. An message will be sent to the address you used to register the Test Administrator with the username and password. Note: You may want to send an internal message to the user you have just registered to advise that a username and password has been generated for the Project Based Assessment system and include the note below. 4. If the user does not receive the within a reasonable amount of time (approximately 15 minutes), please check your Junk folder. The may have been diverted to that folder within your account, or blocked by the spam filter on your server. For immediate assistance, please contact the Help Desk toll free at or via at helpdesk@pdesas.org. 5. Repeat this process for each Tutor you would like to set up in the PBA system.

26 Standards Aligned System Project Based Assessment Administration Manual 25 Manage Test Administrator Note: The Manage Test Administrator icon permits Assessment Coordinators to display and reset users usernames and passwords, as well as edit user information. In some LEAs, the Tutor and Test Administrator may be the same person. Click the Manage Test Administrator icon. Displayed on this page will be information on your Test Administrators and their roles and areas.

27 Standards Aligned System Project Based Assessment Administration Manual 26 Filtering Filtering the list will help you to better identify the user(s) you wish to manage from the list. The list may be filtered by First Name, Last Name, Organization, or Role. 1. The display may be filtered by clicking Click to open the filter at the top of the display. 2. Use the filter areas to specify your parameters. Click Apply Filter. 3. Click Apply Filter. Test Administrators displayed will now conform to the filter parameters.

28 Standards Aligned System Project Based Assessment Administration Manual 27 Management Icons There are three icons to the left of each Test Administrator that allow you to: display the Test Administrator s username and password reset the Test Administrator s password edit Test Administrator information

29 Standards Aligned System Project Based Assessment Administration Manual 28 Display Test Administrator s Username and Password Click the Key icon to open a window displaying the Test Administrator s Username and Password. Click Close to close the window. Reset the Test Administrator s Password Click the Key with green arrow icon to open a window allowing you to create a new password for the Test Administrator. Click Generate to populate a new password. Click Save. Note: This action does not generate an to the Test Administrator. A system should be devised to ensure Test Administrators receive their updated logon information and passwords. This may be communicated using any method that the district elects.

30 Standards Aligned System Project Based Assessment Administration Manual 29 Edit the Test Administrator s Information Click the Person icon to open a window allowing you to modify the Test Administrator s organization and roles.. Click the icon to the right to delete that Organization or Role. Use the dropdown menu to select an organization or role. Click Add. Click Close when done. Note: If a Test Administrator will be working at multiple sites within your LEA, you may assign to the entire district or to multiple sites within the LEA.

31 Standards Aligned System Project Based Assessment Administration Manual 30 Register Assessment Coordinators Note: The LEA Assessment Coordinator is the initial LEA point of contact. This should be a central office administrator who will work with School Assessment Coordinators in each building to provide support in the implementation of the Project Based Assessments. 1. Click the Register Assessment Coordinator icon. Displayed on this page will be the Assessment Coordinator Registration form. 2. Complete all fields including assigning an organization and generating a Username and Password. Click Submit. 3. An message will be sent to the address you used to register the Assessment Coordinator with the username and password. Note: You may want to send an internal message to the user you have just registered to advise that a username and password has been generated for the Project Based Assessment system and include the note below. If the user does not receive the within a reasonable amount of time (approximately 15 minutes), please check your Junk folder. The may have been diverted to that folder within your account, or blocked by the spam filter on your server. For immediate assistance, please contact the Help Desk toll free at or via at helpdesk@pdesas.org. 4. Repeat this process for each Assessment Coordinator you would like to set up in the PBA system.

32 Standards Aligned System Project Based Assessment Administration Manual 31 Assessment Coordinator Management Note: The Manage Tutor icons permits Assessment Coordinators to display and reset users usernames and passwords, as well as edit user information. Click the Assessment Coordinator Management icon. Displayed on this page will be information on your Assessment Coordinators and their roles and areas.

33 Standards Aligned System Project Based Assessment Administration Manual 32 Filtering Filtering the list will help you to better identify the user(s) you wish to manage from the list. The list may be filtered by First Name, Last Name, Organization, or Role. 1. The display may be filtered by clicking Click to open the filter at the top of the display. 2. Use the filter areas to specify your parameters. Click Apply Filter. 3. Click Apply Filter. Assessment Coordinators displayed will now conform to the filter parameters.

34 Standards Aligned System Project Based Assessment Administration Manual 33 Management Icons There are three icons to the left of each Assessment Coordinator that allow you to: display the Assessment Coordinator s username and password reset the Assessment Coordinator s password edit Assessment Coordinator information

35 Standards Aligned System Project Based Assessment Administration Manual 34 Display Assessment Coordinator s Username and Password Click the Key icon to open a window displaying the Assessment Coordinator s Username and Password. Click Close to close the window. Reset the Assessment Coordinator s Password Click the Key with green arrow icon to open a window allowing you to create a new password for the Assessment Coordinator. Click Generate to populate a new password. Click Save. Note: This action does not generate an to the Assessment Coordinator. A system should be devised to ensure Assessment Coordinators receive their updated logon information and passwords. This may be communicated using any method that the district elects.

36 Standards Aligned System Project Based Assessment Administration Manual 35 Edit the User s Information Click the Person icon to open a window allowing you to modify the Assessment Coordinator s organization and roles.. Click the icon to the right to delete that Organization or Role. Use the dropdown menu to select an organization or role. Click Add. Click Close when done.

37 Standards Aligned System Project Based Assessment Administration Manual 36 Help Desk Toll Free: Hours: Monday, Wednesday, and Friday 8am 5pm Tuesday and Thursday 10am - 7pm

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