EMPLOYEE: Guide to applying for C2W

Transcription

1 EMPLOYEE: Guide to applying for C2W Employee visits This website provides a range of information about the cycle2work scheme, to help everyone from novice to an enthusiast get all the information they need about cycling to work Once they have the information they need, the employee needs to click the sign up bottom at top right hand side of the screen Clicking this button will open up a page where they are asked to confirm their employer code.. Which on submission displays our registration page. This is where we collate your employee s information, including their address. Once they submit this, they will receive an which they must click to validate their has been provided correctly- this is really important as their hire agreement and letter of collection will all be ed to this address throughout their cycle2work journey

2 This will generate an to the address provided which contains a link. Click this link to validate your address Now the account has been verified, employee needs to go back to and log in using their username and password In this logged in area, there may be additional information available about how the employer is running the scheme, including unique offers When the employee is ready to proceed, they should click apply now and fill out the relevant information

3 When this information is submitted, the employee will receive an from the Halfords cycle2work team, containing a link to their electronic hire agreement. Click view documents to proceed. The employee will be guided through the relevant steps needed to sign the hire agreement. Firstly, check the box that states I consent to use Electronic Records and Signatures and click the orange tab review document By clicking start in top left hand corner, the site will scroll through pages of terms and conditions and show you where to sign There is the option to amend the style of the signature prior to selecting Adopt and Sign

4 This is the end of the application process. The employee now waits for their application to be approved by their Employer, after which the employee will be ed their letter of collection EMPLOYER STEP BY STEP GUIDE You will have received a from Halfords cycle2work team containing your username and password, allowing you to log into the portal at This logged in area gives various information about how the scheme works. To manage your applications, click the detailed order list button This page will give you an overview of the status of all applications under your scheme, and you can filter by any status to review in more detail, though the default is To approve an order, review the alphabetical list of pending applications and click the hyperlink next to the one you want

5 At this point, you are confirming that this employee is eligible for the value they have elected. Things to consider this point are - Is this an employee of my organisation? - Are they working their notice? - Have they provided all the information correctly which I need to set up deductions eg: payroll number - Will the value they have selected take them below minimum wage? If they are eligible, click approve to start the counter signature of the document. Please note, other options available are - referral for people affected by NMW - unsuccessful if you are not able to approve them eg: working their notice and therefore not here for the duration of the hire period print hire agreement0 if you would like to review the content of their agreement If you wish to counter sign this agreement, you will be guided through the approval process Once you complete the counter signature of this agreement, the employee will automatically receive 2 s 1.) A counter signed copy of the hire agreement for their records 2.) The Letter of Collection, which they can print off and take to their local store to redeem

6 You will need to set up employee deductions. To access this information, go back to detailed order list, filter by approved and select export to excel.