Campus Portal for Parents and Students February 2012

Transcription

1 Campus Portal for Parents and Students February 2012

2 This document is intended for restricted use only. Infinite Campus asserts that this document contains proprietary information that would give our competitors undue advantage should they come into possession of any part or all of it. As such, this document cannot be publicly disclosed unless so ordered by a court of competent jurisdiction Infinite Campus, Inc. All rights reserved. INFINITE CAMPUS and Transforming K12 Education are registered trademarks of Infinite Campus, Inc. The INFINITE CAMPUS logo is a trademark of Infinite Campus, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or any means, electronic or mechanical, including photocopying, recording, storage in an information retrieval system, or otherwise, by anyone other than Infinite Campus, Inc. without written permission of Infinite Campus, Inc., th Avenue NE, Blaine, MN 55449, tel. (651) , info@infinitecampus.com.

3 1. Campus Portal for Parents and Students Family (Portal) Messages (Portal) Household Information (Portal) Family Members (Portal) Family Calendar (Portal) Family To Do List (Portal) Food Service (Portal) Payments (Portal) Making an Online Payment Managing Payment Information Student Assignment Submission (Portal) Students (Portal) Course Registration (Portal) Calendar for Students (Portal) Attendance (Portal) Behavior (Portal) etranscript (Portal) Health (Portal) Schedule (Portal) Assessment (Portal) Graduation Planner (Portal) Transportation (Portal) Fees (Portal) School Choice (Portal) To Do List for Students (Portal) Reports (Portal) Student Demographics (Portal) User Account (Portal) Change Password Contact Preferences (Portal) Access Log (Portal)

4 Campus Portal for Parents and Students Overview Accessing the Portal Portal Areas Access to the Campus Portal Security Features Navigating the Campus Portal Other Links Portal Languages Overview This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. PATH: Campus Portal Each district that uses Campus is provided with Portal functionality. Schools should allow the use of the Portal only after data within Campus is accurate. Campus settings should have been verified, addresses should be correct, grades entered, etc. Image 1: Campus Parent Portal Accessing the Portal The Portal can be accessed by parents of enrolled students. Parents will see all children in their household, or students that are related through the Guardian checkbox of the Relationships tool. Students can also be given access to the Portal, but they will only be able to access their own information. 4

5 Infinite Campus recommends that districts require all Portal users to sign an "Acceptable Use" policy before allowing Portal access. A district may also wish to require that Portal users sign a Web Access Agreement. See the Suggestions for Portal Policies Section at the end of this article for further guidance. The Portal web address is district access>/databasename/portal/<district name>.jsp. Thus, a district with a web application name of ICCampus and a district name of ICCSS would have a portal address of: < The home page of the Portal is a login page: Image 2: Portal Login Portal Areas Not all options mentioned here may be available. The following areas are available on the Portal. Different schools within a district can determine which areas of the Portal are available. Some of the following features may not be available in your area. Family (Portal) Student Assignment Submission (Portal) Students (Portal) User Account (Portal) 5

6 Access to the Campus Portal The district determines access to the Campus Portal. Instructions for receiving a username and password are provided by the school or district. The School or district will provide the URL for access to the Campus Portal. Visit the district's website or contact the school for more details. Accessibility to various screens described in this guide is determined by the school or district. Access for one school or building may vary from access for another school within the same district. Some tabs and features may not be available for some users. The following provides a summary of the areas that may be visible, depending on the district. Some areas may not be available. It is a district's decision to display information on the Portal. The Portal is also available as an app for iphones, ipads and ipad Touch devices. Select the Available on the App Store button from the Portal Family Messages page to download the app and view student grades, attendance and assignments. Image 3: Mobile Portal Download option Security Features The Campus Portal incorporates the highest level of security. Parents/guardians can see only information related to the students they are authorized to view. The use of strong passwords, forced password reset and session timeouts ensure secure access. 6

7 Image 4: Campus Portal Sign In Schools create households to which the student belongs, depending on the information provided about parent and guardian rights, living arrangements, etc. Parents and guardians will only have access to the links which they have been given permission, to ensure student privacy. Students who have access to the Portal only have access to view their own data. The Campus Portal allows districts to force strong password usage by all users including parents and guardians. This requires a password that is at least six characters long and meets three of the four qualifications listed: A lower case letter (a, j, r, etc.) An upper case letter (A, J, R, etc.) A number (3, 7, 1, etc.) A symbol (@, %, &, etc.) In addition, the district's administrator may force users to reset their passwords from time to time. By default, a dormant session will automatically end after a set amount of time determined by the district (usually between 25 and 60 minutes). This may vary from district to district since the district can establish the duration before the session times out. Five unsuccessful login attempts will disable the portal account. In order to use the portal again, users will need to contact the school or district to have the account reactivated. If enabled by the district, additional user account settings are found in the User Account section of the navigation pane. Users are able to change their account password and see the account access log. 7

8 Navigating the Campus Portal Once logged in, an index of accessible information for the household as a whole is listed in the navigation pane located on the left hand side of the screen. Sign Out and Home buttons appear in the top right corner of the screen, with the Name of the individual logged into the Portal appearing next to these buttons. Clicking the Home button will take the user back to the homepage seen upon signing in. This page contains the Family and User Account sections of the navigation pane. When a user first logs in the Messages tab located in the Family section is selected. Image 5: User Name and Home and Sign Out Buttons Use the Select Student drop down in the top left of the screen to view all of the students a user has rights to view and select a student to view Portal information for that student only. Only students with an enrollment in the current year or an enrollment next year will display in the list. Image 6: Switch Student Option Students can be enrolled in multiple calendars or schools. When this is the case, another dropdown menu will indicate which enrollment information is currently being viewed and will allow the user to view the information from other enrollments in the current year. 8

9 Image 7: Switch School Option When signed in as a parent, the Family and User Account navigation panes appear on the left side of the screen. When a student is selected in the Select Student option, an information section specific to that student will appear above the Family section in the navigation pane. The tabs in the Family section apply to all students to which that user has rights. For example, when accessing the Calendar tab from the Family section, a calendar will display assignments, day events and attendance for all of the students, whereas when accessing the Calendar tab from the student section, only information specific to that student will appear on the calendar. External links, located at the bottom of the navigation panes, often lead to school or district websites and open in a separate browser window to increase the security of the Campus Portal. Other Links Districts and schools can choose to enter a URL on the School Information and District Information tab. The URLs entered will appear as link at the bottom of the navigation pane. These links display in a separate window allowing easy access to the district and school websites. Portal Languages The Portal is available in four languages: English Spanish Simplified Chinese Traditional Chinese Users can select which option best fits their needs by clicking on the hyperlink of the preferred language on the sign-in page or at the bottom of the Campus Portal after logging in. Selecting a language will display all navigation tab labels and non-student/school specific content into the chosen language. Custom tab are not translated. 9

10 Image 8: Campus Portal in Spanish Image 9: Language Selection at the Bottom of the Portal Family (Portal) Overview Available Tools This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Family The Family section of the Portal contains Messages for the family, Household Information, Family Member information, Calendar information for all enrolled students and a Family To Do List. Additionally, Food Service and Online Payment information is located here. 10

11 Districts can control what information appears in the Campus Portal, so it is possible that not all of the following tabs will appear for all users. When a tab in the Family section is selected the user will be removed from the context of a student if one was selected in the switch student drop list. Available Tools Use the following links to find more information about each of these areas: Messages (Portal) Household Information (Portal) Family Members (Portal) Family Calendar (Portal) Family To Do List (Portal) Food Service (Portal) Payments (Portal) Messages (Portal) Overview Messages Display This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Family > Messages 11

12 The Messages tab is selected by default. Its contents are divided into three sections: District Notices, School Notices and the Inbox. If a section contains no information it will be closed by default. Image 1: Messages A count of all messages is noted next to the message type. An indication of new messages since the last visit will appear in the left hand navigation pane. The new message is also noted by a NEW flag and the message toggle field lists the number of new messages in that section. Messages Display Notices are sorted by start date and display until the expiration date is reached. The Inbox displays student related messages ordered from newest to oldest. The type of messages depend on the schools' use of Campus Messenger. Possible messages include missing assignment notices, failing grade notices, attendance notices, behavior notices, surveys and general information notices. Users can view notices at anytime by selecting the Messages tab or by clicking the Home button in the top right of the Portal. Household Information (Portal) Overview Updating Household Information Updating Household Phone Number Updating Household Address This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Family 12

13 This tab lists the household phone number and all current addresses of the household. Image 1: Portal Household Information Updating Household Information Depending on district settings, parents/guardians may have the opportunity to review and request changes to household information that includes requesting a change to the household address(es) and a change to the household phone number. Image 2: Update Household Information Options 13

14 Requests to change census data will be reviewed by district personnel and approved accordingly. There may be a short lag time between the time the request for change was submitted and when changes are reflected. Updating Household Phone Number Click the Update button below the Household Phone Number field. A pop-up window will appear. Enter the updated 10-digit household number (i.e., area code plus number). Enter any Comments related to the modified information. These comments are seen by the staff person processing the request. Click the Send Update button. A confirmation message will appear indicating the request has been sent. Click OK to return to the Household Information view. Updating this phone number will update the home phone number for all members of the household. Image 3: Update Household Phone Number 14

15 Updating Household Address 1. Click the Update button next to the Address that should be changed (a household may have more than one address). A pop-up window will appear. 2. Enter the correct address information in the appropriate fields. For definitions on these fields, see the Address Fields table following these instructions. 3. If mail should be sent to this address, mark the Send mail to this address checkbox. 4. Determine the type of change for this address and select the correct radio button. a. I am changing my address because I moved or will be moving. This selection requires the entry of an Address Effective Date, meaning the address change will not take effect until the date entered (all mail sent between now and the effective date will be sent to the existing address). A calendar pop-up will display to easily select the date the new address should take effect. b. I am correcting my address information because it was incorrect. 5. Enter any Comments related to the modified information. These comments are seen by the staff person processing the request. 6. Click the Send Update button. A confirmation message will appear indicating the request has been sent. 7. Click OK to return to the Household Information view. Image 4: Update Household Address Request To cancel theses requests, click the Cancel button. When the district approves or denies a request, a message will be visible on the Portal in the Inbox section indicating the request has been processed. 15

16 Image 5: Update Request - Process Message 16

17 Address Fields Field P.O. Box Number Definition Indicates the address is not a street address and mail is sent to the resident Post Office for collection. When a household has a P.O. box as the mailing address, a second address is often listed for transportation (bus) drop offs. House Number of the address, or Box number if the address is a P.O. Box address. In the address 7750 South Barstow Street NE, My Town MN 55555, 7750 is the number. Only enter the number of the address. Prefix Direction of the street in the address. In the address 7750 South Barstow Street NE, MyTown MN 55555, South is the prefix. Street Name of the street. In the address 7750 South Barstow Street NE, My Town MN 55555, Barstow is the street name. Enter only the name of the street. Tag Label of the entered street - Avenue, Street, Blvd., etc. In the address 7750 South Barstow Street NE, My Town MN 55555, Street is the tag. Enter only the tag in this field. Direction Direction indicating the placement of the street within the city limits. In the address 7750 South Barstow Street NE, MyTown MN 55555, NE is the direction. Enter only the direction in this field. Apt Apartment number if this address is for an apartment building location. In the address 7750 South Barstow Street NE, Apt. 101 My Town MN 55555, 101 is the Apartment number. City State Zip Code Postal city for the address. Two-digit state code for the address. Postal zip code (plus 4 if available). County County in which the address is located. 17

18 Family Members (Portal) Overview Updating Family Member Information Updating Contact Information Updating Relationship Information This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Family > Family Members This tab lists demographic information for all household members. Here, parents can review each person's contact information and relationships between all household members. The school can give access rights to all parents/guardians to whom the student has a relationship or only specific rights to one parent or guardian. This authorization structure is established when the custodial parent or guardian informs the schools of the rights of each parent or guardian to this information. Updating Family Member Information Depending on district settings, parents may have the opportunity to review and request changes to Family Member data. Parents can request changes to the following fields: Contact information, including: First Name, Middle Name, Last Name, Suffix and Gender (for non-students only) Cell Phone Work Phone Other Phone Address Relationships Type of relationship Contact Order Legal Guardian Relationship 18

19 Image 1: Update Options for Family Members Requests to change census data will be reviewed by district personnel and approved accordingly. There may be a short lag time between the time the request for change was submitted and when changes are reflected. Updating Contact Information Select the appropriate family member for which to request a change in information. Click the Update button below the Work Phone field. A pop-up window will appear. Enter the updated contact information. For phone numbers, enter the 10-digit number (i.e., area code plus number); for addresses, enter the full address (i.e., name@internetprovider.com). Enter any Comments related to the requested information. These comments are seen by the staff person processing the request. Click the Send Update button. A confirmation message will appear indicating the request has been sent. Click OK to return to the Family view. 19

20 Image 2: Update Contact Information Updating Relationship Information Select the appropriate relationship to request a change in information. Click the Update button to the right of the person's name. A pop-up window will appear. Select the Relationship between the person's information that is currently being viewed and the chosen person. This is a required field. Enter the Contact Order for this relationship. Select whether the relationship is a Legal Guardian Relationship. Enter any Comments related to the requested change in information. These comments are seen by the staff person processing the request. Click the Send Update button. A confirmation message will appear indicating the request has been sent. Click OK to return to the Family view. 20

21 Image 3: Update Relationship Information Family Calendar (Portal) Overview Attendance Events Assignments This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Family > Calendar The Calendar tab, when accessed from the Family section displays calender events for each school in which a student is enrolled. The calendar defaults to the current month but users are able to view previous months and future months by clicking the black arrow buttons on either side of the month and year. 21

22 Image 1: Family Calendar All student assignments and attendance events (such as absences and tardies) also appear on the Family Calendar. The name of the student to whom the event or assignment relates will appear over the assignment or attendance icon, which is also a link to additional content. For additional information on attendance features in the Portal, see the Attendance article. Attendance Events Clicking on an Attendance Event will produce an additional screen over the Calendar which provides the details of the attendance event, including what class periods the event affected and the status of the event. 22

23 Image 2: Attendance Detail from the Family Calendar Assignments Clicking on an Assignment icon takes the user to another screen which provides details of the student assignment, including a description of the assignment and the date due. Clicking the browser back button will return the user to the calendar. Image 3: Assignment Detail from the Family Calendar Family To Do List (Portal) Overview Family To Do List 23

24 This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Portal > Family > To Do List The To Do List tab provides a summary of assignments that are due and/or late for all students in the family or for a student (To Do Lists will appear in the Family toolset and in the Student toolset). The summary includes the Student to whom the assignment was given, the Course and Assignment, the Date Assigned, Due Date and the Days Remaining or Overdue. Image 1: Family To Do List Family To Do List The To Do List can be filtered to show All Dates or only assignments for a specific month. Clicking the Print icon will generate the list in PDF format to be printed. The assignments listed here are only those assignments the student has not turned in. Please remember the student may have turned in an assignment but the teacher may not have changed that information in the Grade Book. Food Service (Portal) Overview Account Types Analyzing Account Information This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview Some Portal users will see the Food Service link in the Portal index, as shown: 24

25 Image 1: Food Service Tab The Food Service link will not appear to all users, as it depends on specific school operations and settings. Similarly, the Payments link, which allows Portal users to electronically deposit funds into food service accounts, will only be available if that feature is used by the school. The Food Service feature allows parents and students access to food service information, including: Current account balances Transactions (food item purchases, account deposits of cash, check and credit card, when enabled) Account history (historical transaction records) Account adjustments (debits/credits) Account Types Depending on school setup of food service accounts, the organization of the Food Service screen may vary. Most users will have individual accounts, where an account exists for each member of a household. Other users may have family accounts, where one account is shared by all individuals in the household. The Portal Food Service screen will change slightly, depending on account setup. Individual Accounts When the Food Service icon is selected from the Portal index, the page will display account summary information. If the school has set up Food Service accounts for individual members of a household, the Account Name column will contain the name of each person with an account. The screen will resemble the following (two, individual student accounts within the same household): 25

26 Image 2: Student Food Service Accounts Students within a household may have individual accounts. Transactions can be organized by student. Family Accounts When the Food Service icon is selected from the Portal index, the page will display account summary information. If the school has set up one Food Service account per household, the Account Name column will contain one account named as "Family Account." All members of the household will share this account. The screen will resemble the following (one, shared account representing both students in the household): 26

27 Image 3: Family Food Service Accounts Students within a household may share one family account number. Transactions can be organized by student or account. Analyzing Account Information The following features of the Food Service tool will be available to the user: Image 4: Account Information 27

28 Account Information Area The following information is available at the top of the screen: Image 5: Individual Accounts Column Account Name Account Number Balance as of (Current Date) Description This column lists the names of household members who have individual Food Service accounts. This column indicates the number associated to the accounts established for the household. This column indicates the balance for each account, as of the current date. Transaction Detail Area The Transaction Detail area, located in the middle of the page, controls which transactions are displayed in the list at the bottom of the page. Information may be filtered based on the fields in this section: Image 6: Transaction Detail Field / Button Show Transactions for Description This dropdown field allows the user to select the person/account to be reviewed or printed. If switching between accounts, click the Go button to refresh the information in the Transaction List table. If accounts are set up as family accounts, the user can choose to view/print specific student transactions or family account transactions. 28

29 Month When the Month button is selected, the user may select a month from the dropdown list that appears. After clicking the Go button, all transactions posted for that month will display. The Ending Balance total at the bottom of the page will be the balance as of the last day of the selected month, OR, the current date, if the selected month is the current month. Date Range When the Date Range button is selected, the user should enter a start date and an end date in the two fields that appear. After clicking the Go button, all transactions posted on and between the specified start and end dates will be displayed in the Transaction List table. Go Clicking on the Go button refreshes the display of the Transaction List table, based on the criteria currently displayed in the Transaction Detail area. Print Clicking on the Print button will generate a PDF of transaction data, based on the criteria currently displayed in the Transaction Detail area. Transaction List Table The following types of information may appear in the table at the bottom of the screen, if the account has applicable transactions posted: Image 7: Transaction List Column Date Patron Description This column contains dates on which transactions occurred. The patron to whom the transaction directly relates. 29

30 Item The transaction type - generally a deposit or (food) purchase, but may also include adjustments, voided items and starting balances. Purchases - each item and/or meal name will be indicated ( e.g., Brkfst Meal, Pizza, Milk, Ala Carte). Deposits - to the account, it will be listed as "Deposit" with a description of the payment method listed in the Comment column. Entries in gray font are posted transactions that have been successfully voided. Entries in red font represent the action of voiding the original transaction (the preceding items in gray font). Comment Entries in this column provide additional details on the transaction listed in the Item column. These are a standard set of labels applied to the transaction. Comments on Purchases - If the transaction was a meal or food item purchase, the school's internal method of processing may be indicated (e.g., Cafeteria Serve, Class Serve). Comments on Deposits - If the transaction was a deposit, the payment method is indicated as "Cash," "Check #," "Credit Card #," "Online Checking" or "Online Savings" (the last three options are only applicable if a school allows that type of payment method). Voided Transactions - If the purchase or deposit transaction has been voided, it will be indicated. Comments on the voided transaction will display, if entered. Entries in gray font are posted transactions that have been successfully voided. Entries in red font represent the action of voiding the original transaction (the preceding items in gray font). Debit This column indicates a purchase or adjustment amount that reduced the current account balance. Credit This column indicates a deposit or adjustment amount that increased the current account balance. Below the Transaction List table are two three totals: Total Debits, Total Credits, Ending Balance as of [Date]. These totals are for the Month or Date Range currently displayed in the Transaction Detail area. Payments (Portal) This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Portal > Payments 30

31 The Payments tool provides Portal users with the ability to pay fees/services or deposit food service money online using a major credit card, checking or savings account. This tool helps eliminate the need to send cash or checks with a student to school and provides parents a simple way to stay on top of school fees and services. The following pages describe the online payment process: Managing Payment Information Making an Online Payment Making an Online Payment Overview Entering Fee Payments Food Service Transactions This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview The Payments tool allows Portal users to make online payments to fees and/or food services incurred by members of a household. If this feature is used by a school, the Payments link will appear in the Portal index as shown: 31

32 The Payments link will not appear to all Portal users, as it depends on specific school operations and settings. Similarly, the Food Service link, which allows Portal users to view Food Service account activity, will only be available if that feature is also used by the school. When both features are enabled, the Payments tool allows parents to pay incurred fees, deposit money into Food Service accounts, and generate a food service transaction report. Entering Fee Payments PATH: Portal > Payments To begin the online payment process for a fee, select Payments from the Index. The online payment editor will appear, displaying outstanding fees for all students within the Household. If the ability to contribute to Food Service accounts is not allowed by the school, the Food Service payment section will not be shown. Similarly, if the students of the household do not have any pending fees, no fees will display in the Fees area. 32

33 To view comprehensive detail on a student's fee payment activity, select the View All Fee Transactions link. The Fee Statement window will appear, with details on fee transactions. 33

34 The columns on the Fee Statement screen can be defined as follows: Column Description Due Date Fee The date on which the fee was due. If a fee has past its due date, but has not yet been paid, the Due Date will appear in red font. The name of the fee. 34

35 Type The category to which the fee is assigned ( e.g., activity, course). Debit Credit Balance The total owed for the fee. The shaded row indicates the total due for the fee. The payments that have been made toward the fee. The shaded row indicates the current total of payments made toward the fee. If partial payments have been made, they are listed on the unshaded rows below the fee to which they apply. The amount of the fee remaining to be paid. Fee Payments Fee payments allow users to pay fees for each student within a household. Users can also view the details of a fee by selecting the plus sign ( + ) next to the fee name. A fee shown in red indicates that a payment for the full amount has not been made before the due date assigned by the school. Before a user can successfully make an online payment, his/her Payment Information must first be registered with the payment vendor. This can be done by selecting the Register your credit cards and banking information link. Once a form of payment has been registered, choose the amount of the fee payment by: Entering the the fee payment amount in the Payment field, OR Clicking the Select Full Amount button to quickly auto-fill the full fee amount due. 35

36 Payments made through the portal cannot be voided. If a Convenience Fee applies, it will be shown and included in the Total. Click Continue to proceed to the Payment Method screen: Select the appropriate payment method (previously registered). Click Continue to proceed to the fees 36

37 Confirmation page: Review the payment information. If the district has ing of payment receipts enabled, the user will be notified on this screen of the address the receipt will be sent to. To modify this address, select the Change the address for the receipt hyperlink. An editor will appear, allowing users to insert a new address. Enter the correct address within the address field and select Okay when finished. The confirmation screen will now display the correct address and the payment receipt will be sent accordingly. 37

38 Review the payment information again to ensure accuracy. To exit without making the transaction, click Cancel. Otherwise, click Make Payments to process the fees payment. When the transaction has been processed, the Payment Receipt screen will display: To print a copy of the receipt, click Print/View in the lower right-hand side of the screen. To return to the main Payments screen, click Back To Payments. Food Service Transactions PATH: Portal > Payments The Payments tool allows deposits to be made to Food Service accounts. The Payments screen will display current account balances for each member of a Household. 38

39 If the ability to contribute to Food Service accounts is not allowed by the school, the Food Service payment section will not be shown. Similarly, if the students of the household do not have any pending fees, no fees will display in the Fees area. Depending on the way a school has set up its Food Service accounts, the appearance of the Food Service transactions area will differ. Family Account Setup - If all Food Service patrons in the household share the same account number, a "Family Account" Payment field will appear, as shown: Users who see a Family Account shown in this area should jump to the Family Account Deposits section of this document. Individual Account Setup - When individual Food Service accounts exist, the name of each household member will be displayed, and each person will have his/her own Payment field, as shown: 39

40 Users who see the names of household members with food service accounts should jump to the Individual Account Deposits section of this document. View Details Link To view the details of the households food service activity, select the View Details link. A separate window will appear to display the account activity details, including deposits and meal item purchases. This information is also available through the Food Service tool of the Portal Index. This screen will differ depending on the type of Food Service account setup for the household ( i.e., family or individual). Viewing Family Account Details When a family account is setup, clicking the View Details link will generate the account details as shown: 40

41 The Show Transactions for field allows Portal users to view the full "Family Account" details, or only view transactions attributed to a specific patron. Deposits made to a family account are equally available to all patrons of that account. However, Portal users should be aware that this screen will show deposit transactions as a credit to one patron (not each). Viewing Individual Account Details When individual accounts are setup, clicking the View Details link will generate the account details as shown: 41

42 Analyzing Account Details The page Food Service (Portal Users) does not exist. Printing Account Details To generate a PDF of Food Service account activity, select the Print button. 42

43 Account Deposits Before a user can successfully make an online payment, his/her Payment Information must first be registered with the payment vendor. This can be done by selecting the Register your credit cards and banking information link. Once a form of payment has been registered, choose the amount of the deposit by: Entering the deposit amount in the Payment field, OR Clicking the Select Estimated Amount button to quickly auto-fill the Payment field. The Estimate total suggests a deposit amount based on a patron's transaction history. After a student has built a history of transactions, an estimated is calculated and displayed in the Estimate area. This is a feature designed for convenience. 43

44 If a Convenience Fee applies, it will be shown and included in the Total. Click Continue to proceed to the Payment Method screen: Select the appropriate payment method (previously registered). Click Continue to proceed to the deposit Confirmation page: 44

45 Review the payment information. If the district has ing of payment receipts enabled, the user will be notified on this screen of the address the receipt will be sent to. To modify this address, select the Change the address for the receipt hyperlink. An editor will appear, allowing users to insert a new address. Enter the correct address within the address field and select Okay when finished. The confirmation screen will now display the correct address and the payment receipt will be sent accordingly. 45

46 Review the payment information again to ensure accuracy. To exit without making the transaction, click Cancel. Otherwise, click Make Payments to process the food service deposit. When the transaction has been processed, the Payment Receipt screen will display: To print a copy of the receipt, click Print/View in the lower right-hand side of the screen. To return to the main Payments screen, click Back To Payments. Managing Payment Information Overview Registering Payment Information Modifying Payment Information Deleting Payment Information Viewing Online Payment History 46

47 This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview Online Payment functionality allows the ability to register, modify and delete payment methods. These tools enable a transaction to occur and provide users with the ability to manage their online accounts. Image 1: Registering / Modifying / Deleting Payment Information Registering Payment Information PATH: Portal > Payments Before a user is able to make an online payment, a payment method needs to be established. Users have the option of paying by credit card, checking account or savings account. To begin registering a payment method, select the Register Your Credit Cards and Banking Information hyperlink. 47

48 Image 2: Registering a Payment Method Registering Checking Information Users have the ability to register and make payments via a checking account. To begin the registration process, select the Checking radio button. Image 3: Registering a Checking Account Payment Method Enter all required Billing Information as well as the checking account's Routing Number and Account Number. Once information has been entered, select the Save button. Users will be directed to a confirmation screen. 48

49 Image 4: Registered Payment Method Confirmation Carefully read and determine if all displayed information is correct. If so, select the Save button. The payment method is now saved within Infinite Campus and can now be used to make transactions. If information is incorrect, select the Back button. Users will be redirected back to the previous page, allowing for information to be adjusted. Registering Savings Information Users have the ability to register and make payments via a savings account. To begin the registration process, select the Savings radio button. Image 5: Registering a Savings Account Payment Method Enter all required Billing Information as well as the saving account's Routing Number and Account Number. Once information has been entered, select the Save button. Users will be directed to a confirmation screen. 49

50 Image 6: Registered Payment Method Confirmation Carefully read and determine if all displayed information is correct. If so, select the Save button. The payment method is now saved within Infinite Campus and can now be used to make transactions. If information is incorrect, select the Back button. Users will be redirected back to the previous page, allowing for information to be adjusted. Registering Credit Card Information Users have the ability to register and make payments via a major credit/debit card. To begin the registration process, select the Credit/Debit Card radio button. Image 7: Registering a Credit Card Payment Method Enter all required Billing Information as well as the Card Number, Expiration Date and Name of Cardholder. If the Card Number is incorrect, the field will highlight in red and a red exclamation point will appear. Selecting the red exclamation point will generate a separate window describing the error that has occurred. 50

51 Image 8: Incorrect Credit Card Information Once correct information has been entered, select the Save icon. The credit card is now established within Infinite Campus and may be used for transactions. Image 9: Registered Payment Method Confirmation Modifying Payment Information PATH: Portal > Payments Users have the ability to modify registered payment methods by selecting the Modify Your Credit Cards and Banking Information hyperlink. 51

52 Image 10: Modifying a Registered Payment Method Once selected, users are directed to a new screen displaying all registered payment methods. To edit a payment method, select the corresponding Edit button. Image 11: Editing a Registered Payment Method Once the Edit button is selected, users are directed to the Billing Information editor where information can be modified. 52

53 Image 12: Entering Correct Payment Method Information Once all modifications have been made, select the Save button. Users are directed to a confirmation screen. Image 13: Confirming Edited Payment Method Information Ensure all payment method information is accurate and select the Save button. Users are directed to a screen confirming the payment method update was successful. If information is incorrect, select the Back button. Users will be directed back to the Billing Information editor, allowing for information to be modified. Image 14: Confirmation of Edited Payment Method 53

54 Deleting Payment Information PATH: Portal > Payments Payment methods can be deleted by selecting the Modify Your Credit Card and Banking Information hyperlink. Image 15: Deleting Registered Payment Methods Once selected, users are directed to a screen displaying all established payment methods. Select the Cancel hyperlink for the payment method to be deleted. Image 16: Deleting a Registered Payment Method One selected, users are directed to a confirmation screen. To permanently delete the payment method, select 54

55 the Cancel button. To go back to the previous screen and cancel the payment method deletion, select the Back button. Image 17: Confirmation of Payment Method Deletion Once the Cancel button is selected, a screen will appear confirming the payment method has been successfully deleted. Image 18: Confirmation of a Successfully Deleted Payment Method Viewing Online Payment History PATH: Portal > Payments Users can view detailed payment history information by selecting the View Your Online Payment History hyperlink. 55

56 Image 19: Viewing Online Payment History Once selected, users are directed to a screen detailing payment transactions within the date range entered. Image 20: Payment History Detail To generate a printable version of this information, select the Download PDF for Printing button. The Online Transaction Report will appear in a separate window in PDF format. 56

57 Image 21: Online Transaction Report Student Assignment Submission (Portal) Overview Submitting an Assignment Overview The information in this article is specific to submitting assignments on the Portal. To see a full description of the Portal, see the Campus Portal for Parents and Students article. PATH: Campus Portal > Calendar > A+ Icon > Assignment Name PATH: Campus Portal > Schedule > Course Name > Assignment Name Using the Campus Portal, students can complete and submit assignments posted there by teachers. Assignments are accessed from the Calendar tab or through the Schedule tab. Through the Calendar Tab In the Calendar Tab, "A+" icons indicate when an assignment is due. Click the icon to view all assignments due on that day. The Description of the assignment will indicate if a response should be submitted through the Portal. 57

58 Image 1: Accessing Assignments through the Calendar Through the Schedule Tab From the Schedule tab, click the Course Name next to the Notebook icon. Then click the name of the assignment. The Description of the assignment will indicate if a response should be submitted through the Portal. 58

59 Image 2: Accessing Assignments through the Schedule For more details on the Calendar tab or Schedule tab, see the Campus Portal for Parents and Students article. Submitting an Assignment When an assignment is enabled to be submitted via the Portal, the Assignment page is divided into sections, the Assignment Detail section and the Assignment Submissions section. Assignment Detail Section The Assignment Detail Section includes all information provided to the student by the teacher, including Due Date, Points Possible, etc. The work to be completed and returned to the teacher will be included in the Description section. 59

60 Image 3: Assignment Detail Section Assignment Submissions Section Students enter work to be submitted to the teacher in the Assignment Submissions Section. Work entered in the Student Response text box can be edited as long as the Status of the assignment is OPEN. Anything written here will appear to the teacher just as it does in the text box. Students can enter comments regarding the assignment in the Student Comments area below the Response area. Saving a comment will not count as a submission. Teachers can view and respond to student comments before a response is submitted. Click the Save button to save your work. The teacher will be able to view any saved material regardless of the due date of the assignment. 60

61 Image 4: Assignment Submission Section If the teacher enters any feedback concerning the student's response or comments, it will appear at the top of the Assignment Submission section. Image 5: Teacher Feedback 61

62 Status The assignment status will remain as OPEN until the teacher marks the assignment as Turned In, at which point the Student Response and Comments sections will be closed for editing. Students (Portal) Overview Available Tools This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Select a Student The following sections describe the Student section, which appears above the Family section in the navigation pane after selecting a student from the Switch Student drop list. The information provide in these tabs is specific to the student named in the Student section header. As with the Family section, districts can control which tabs and information are available for parents to see. Image 1: Portal Student Selection Available Tools Use the following links to find more information about each of these areas: Course Registration (Portal) Calendar for Students (Portal) Attendance (Portal) 62

63 Behavior (Portal) etranscript (Portal) Health (Portal) Schedule (Portal) Assessment (Portal) Graduation Planner (Portal) Transportation (Portal) Fees (Portal) School Choice (Portal) To Do List for Students (Portal) Reports (Portal) Student Demographics (Portal) Course Registration (Portal) Overview Course Registration This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Portal > Student Selection > Course Registration Course Registration is part of the scheduling process and can be done from the Campus Portal. Before students can register, certain things need to be completed and/or checked by the school: The new school calendar must be created and students must have enrollment records for the next school year. The Portal Display Option Course Registration needs to be checked in the Resource section of the System Administration module. Students should be given the portal address. Students must have portal accounts. Students must know their username and password. As of the E.1130 Release Pack, Student Registration was renamed to Course Registration. 63

64 Image 1: Course Registration Tab for a Student Course Registration Logging into the Portal 1. From the portal login screen, enter the Username and Password that has been assigned. The username is the student s Student Number; the password is the student s Birth Date in mmddyy format. 2. Click the Login button. This will bring the user to the main portal page where district and school notices will be listed. If this is the first time the portal has been accessed, it is advised that users change usernames and passwords. Use the Change Account Info in the Index and follow the instructions provided. 3. Click the Course Registration option from the navigation pane on the left of the screen. 4. Any required courses that have been established and already inputted by school counselors and/or administrators will be listed in the Required Courses list. Students cannot change any required courses listed for them. 5. Students can only request Elective Courses or Alternate Courses. Requesting Courses Request the majority of units needed for the grade level. This is indicated by the Units mark The first number ( / 21) tells how many credits the students have requested. The second number ( 21 / ) tells how many total units are needed. Click the Course Search link. A search screen will appear. Courses can be searched by the course name or by the course number. Enter either the Course Name 64

65 (i.e., English) or Course Number (i.e., 2121). Click the Go button. Matching course names will appear to the right. Click on any course listed to view the course description. To request this course as part of the schedule for next year, click the Request as Elective button. Courses can also be requested as Alternates. This course would be placed on the schedule if other electives were full. When finished requesting courses, click the Print Request Summary option to print a report of the courses that were requested. To prevent other users from accessing the portal and changing requested courses, instead of just closing the browser, click the Log Off option in the Index. This will end the session and bring the user to the portal login screen. Calendar for Students (Portal) Overview Attendance Events Assignments This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Student Selection > Calendar The Calendar tab, when accessed from the Student section, displays all day events, assignments and attendance events for that student only. The calendar defaults to the current month but users are able to view previous months and future months by clicking the black arrow buttons on either side of the month and year. Image 1: Student Calendar 65

66 Attendance Events Clicking on an Attendance Event will produce an additional screen over the Calendar which provides the details of the attendance event, including what class periods the event affected and the status of the event. Image 2: Attendance Detail from the Family Calendar Assignments Clicking on an Assignment icon takes the user to another screen which provides details of the student assignment, including a description of the assignment and the date due. Clicking the browser back button will return the user to the calendar. Image 3: Assignment Detail from the Family Calendar _ 66

67 Attendance (Portal) Overview Attendance through the Calendar Tab Attendance Tab Summary Options Detail Options This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Attendance The Attendance tab of the Campus Portal allows parents to track student attendance using a variety of summary options and attendance views. Image 1: The Attendance Tab 67

68 Attendance through the Calendar Tab Attendance information can be accessed through the Calendar tab in both the Family and Student sections of the navigation pane. The tab defaults to the current month, but clicking the black arrow icons on either side of the month allows users to view previous and future months. Image 2: Family Calendar Tab Clicking the Bell attendance icon will generate a detail window for that specific attendance event. The Description column indicates the type of attendance event which occurred. These descriptions are set by the district. Attendance comments will display if a district has selected this option on the Portal Options tab. 68

69 Image 3: Attendance Detail Window from the Calendar Attendance Tab The Attendance Tab can be accessed from the Student section of the navigation pane, after a specific student has been chosen from the Switch Student menu. This section provides a variety of summary and detail options for viewing attendance information. This section is updated in real time, as the teacher or attendance clerk enters daily or period attendance. Attendance Calendars The attendance calendar at the top of the attendance screen provides color-coded absence and tardy information for the selected student. The current day is outlined in blue. Clicking the black arrow icons will allow the user to view previous and future months. All instructional days can be selected. Non-instructional days are grayed out and cannot be selected. 69

70 Image 4: Attendance Calendars The attendance colors are defined as follows. These definitions can vary by district. Color Code Definition Green Excused Parents notify the school with a reason for the absence and district policy determines this it to be an excused absence, such as illness, funerals, medical appointments, etc. Red Unexcused Districts have determined that the absence is not excused. This might include truancy, suspensions, unplanned vacations, etc. Grey Exempt These are usually school-sponsored events, such as field trips, concerts or athletic activities. Yellow Unknown The reason for the absence has not been verified by school staff. Attendance taken by the teacher displays in yellow until it has been verified by school staff and an excuse type has been assigned. Clicking on an instructional day will generate a detail window including any absence or tardy information for that day. The window displays attendance information by period, including the period of the course, the name of the course and the time the course meets. Attendance Event information is found in the Description column. Depending on the district's preferences, attendance Comments may also appear. Clicking the 'X' in the top right corner of the detail window to return to the original attendance screen. 70

71 Image 5: Attendance Day Detail Summary Options Below the Calendar, four tabs allow users to view summaries of attendance information by Course, by Period, by Day and by Term. Dates in the summary tabs can be selected to generate a detail window. Selectable links appear in blue text. Summary By Course Clicking the Course tab within the attendance section will display attendance events sorted by the courses in which a student is enrolled. Courses appear in numerical order by course number with the teacher's name following. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type are located at the bottom of the tab. If no attendances events are recorded for Early Release and Present, these columns will be hidden from view. Clicking the arrow next to the name of a course will expand a list of all attendance events for that course. Dates and attendance event counts will appear in blue and can be selected to display a detail window. Courses that do not have any attendance events will not display in the list. 71

72 Image 6: Attendance Summary by Course Summary By Period Attendance information can also be summarized by class meeting times by selecting the Periods tab. Clicking the black arrow icons on either side of the Term name will display information for previous or future terms. The date range of the term appears below the term name. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type are located at the bottom of the tab. If no attendances events are recorded for Early Release and Present, these columns will be hidden from view. Clicking the arrow next to the name of a period will expand a list of all attendance events for that period. Dates and attendance event counts will appear in blue and can be selected to display a detail window. 72

73 Image 7: Attendance Summary by Period Summary By Day The Day tab lists all attendance events for the school year beginning with the most recent. Each day is broken up by period. Events from different terms are divided by a gray line. Events are color-coded based on the same system as the Attendance Calendars and the following abbreviations: A: Absent T: Tardy P: Present E: Exempt Dates and period totals will appear in blue and can be selected to display a detail window. Attendance information is summarized at the bottom of the tab by Absent Totals, Tardy Totals, Early Release Totals and Present Totals. 73

74 Image 8: Attendance Summary by Day Summary By Term Clicking on the Term tab will sort attendance information by term such as quarter, trimester, or some other school-established term. The dates included in each term are listed next to the term name. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type are located at the bottom of the tab. If no attendances events are recorded for Early Release and Present, these columns will be hidden from view. A total per term of Days Absent also appears measured in whole/half days as defined by the district. Attendance information is totaled at the bottom of the tab. Clicking the arrow next to the name of a term will expand a list of dates on which attendance events occurred for that term. Dates, attendance event counts and totals will appear in blue and can be selected to display a detail window. 74

75 Image 9: Attendance Summary by Term Detail Options At various points in the Attendance Summary tabs, dates, attendance event counts and totals will appear in blue and can be clicked to generate an additional detail window. Clicking the 'X' in the top right corner will return the user to the original attendance page. Summary-Specific Detail Where attendance events exist, totals appear for each summary type, including course, period or term. Clicking these attendance event counts will generate a detail window which displays the count by status, Excused, Unexcused, Exempt and Unknown. 75

76 Image 10: Summary Detail Window Date Detail Where attendance events exist on the Course, Period and Term summary tabs, clicking the black arrow will expand the list of dates that make up the attendance count. Next to the date itself, which is a link to a detail window, appears the day of the week, the type of attendance event (Absent, Tardy, Early Release or Present) and the status of the event (Excused, Unexcused, Exempt or Unknown). Clicking on the date will generate a detail window for that day. This window lists Period, Course and Time the event took place as well as a Description of the attendance event and any Comments. 76

77 Image 11: Date Detail Window Total Detail Where attendance events exist, the each type of attendance event (such as absence, tardy, etc.) is totaled at the bottom of the tab. Clicking these totals will generate a detail window which sorts the attendance events by status, Excused, Unexcused, Exempt and Unknown. This option is available for all summary tabs. 77

78 Image 12: Total Detail Window Behavior (Portal) Overview Behavior Events This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Student Selection > Behavior The Behavior tab displays records for both positive behavior events, such as a student being recognized for a special accomplishment, and negative behavior events, such as disruptive or violent behavior. The information in this tab allows parents to learn more about actions, consequences and remedial steps taken by the school.!studentbehavior.png!image 1: Student Behavior Events 78

79 Behavior Events This tab lists the date an event occurred, what the event was, the number of demerits received as a result of the incident, the role of the student in the event and the steps taken to resolve the event. Hovering over the Event or the Resolution displays the comments that have been entered by the school. etranscript (Portal) Overview Requesting and Reviewing Student Transcripts Accessing Electronically Released etranscript Records Viewing Transcript Request History This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Portal > etranscript The etranscript tool allows students and parents/guardians to request release of a student's electronic transcript and track the status of the transcript request. This tool is designed to eliminate the manual process of verifying and releasing student transcripts as well as allowing schools to generate the student transcript in a widely accepted electronic format. Image 1: etranscript Portal Option 79

80 Requesting and Reviewing Student Transcripts Submitting a new request for release of a student's electronic transcript allows the school to generate the transcript in a computer-readable format for submission colleges/universities and/or third party transcript vendors. Image 2: Requesting Release of a Transcript To request release of a student's transcript, click the New Request button. Users will be directed to the etranscript Request Confirmation editor. Image 3: Authorizing Release of the Transcript Confirm authorization of the transcript release by checking the I am requesting and authorizing release of the student's etranscript checkbox and clicking the Request button. The transcript request has now been made and users will be directed back to the etranscript Center editor. When transcript request has been made, the student whose transcript was requested will appear on the etranscript editor. Users can view details about the request by clicking on the student's name under the Student column. The Released Date column will remain blank until the school releases the transcript. 80

81 Image 4: Viewing Released Transcripts Once the school has generated the XML file through the release process, the Released Date column will populate with the date it was generated. Users should use this column as confirmation that the etranscript was generated. Click the student's name under the Student column to view additional information about the etranscript record. Accessing Electronically Released etranscript Records If a student's etranscript request was electronically released, meaning it was sent to a third-party transcript vendor, the student will display a Select Destination hyperlink in the Transcript Destination field. Image 5: Accessing the etranscript Selecting the Select Destination hyperlink will redirect users to Docufide's website where the parent/guardian (if they have a registered account with Docufide) can log into their account and access the etranscript. The etranscript will be accessible in their account and awaiting further processing. Viewing Transcript Request History Users can view details about a transcript request by selecting the student's name under the Student column. Information such as when the request was made, who made the request, when the request was released, who released the transcript and any comments about the transcript release are detailed. 81

82 Image 6: Viewing Request Status Details Health (Portal) Overview Vaccination Compliance Vaccination Print Sports Physical This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Portal > Health Every state mandates a series of vaccinations to be given to students over several academic years. In addition to vaccines and doses, the Portal will display vaccination compliance.this is required for a student to remain in school. If the student is not vaccinated, the school must have a waiver on file. 82

83 Image 1: Portal - Health Vaccination Compliance Vaccinations will appear with the following statuses: Compliant Non-Compliant - displays in red text No Requirement Waiver - displays as Exempt and the reason for the exemption (Medical, Religous, Conscientious Objection or Lab Confirmation) Image 2: Vaccination Compliance Display Certain vaccines may be grouped together, depending on state requirements, to achieve compliance. These vaccines will appear with an asterisk indicating compliance has been achieved. An example of this is the vaccine are Measles, Mumps and Rubella which will provide compliance for an individual dose of Measles and Mumps. 83

84 Image 3: Grouped Vaccination - Asterisk Display Vaccination Print To print a student's immunization from the Portal, use the browser Print icon. See Image 4 for a printed view of the student's immunizations. It is recommended that the print layout be changed to a landscape view for easier reading. Image 4: Immunization Print Sports Physical A student's health tab also shows the date of when the student last received a Sports Physical. 84

85 Image 5: Last Sports Physical Schedule (Portal) Overview Navigating the Student's Schedule This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Student Selection > Schedule The Course Schedule lists the student's classes in each period and term, along with the time and location the class meets. If a school uses a rotating day or alternating day schedule, the day the class meets will be listed. Parents can use this tool to find out the classes the student is taking along with the teacher's name and room number. 85

86 Image 1: Student Schedule Navigating the Student's Schedule Clicking the teacher's name with an icon next it will generate an in the user's preferred program. A Paper icon appears under the teacher's name indicating a newsletter has been posted. Clicking the Date will open the most recent newsletter in a new tab of the browser in PDF format. This teacher newsletter provides a way for teachers to communicate with parents and eliminates the need for a teacher to print off announcements and other types of communication. A newsletter will remain available until the end date selected by the teacher. All newsletters whose end date has not been reached are available by clicking the >> or and << in the newsletter display page. Clicking the Name of a course when a grade book icon appears next to it will send the user to the student's Grade book for that course, which includes assignments and grades. 86

87 Image 2: Grade Book for a Course Clicking View the scoring rubric(s) and/or grading scale(s) for this class will take the user to the bottom of the screen, where the Grading Scale(s) and Rubric(s) appear. 87

88 Image 3: Grading Scales and Rubrics From within the Grade book, clicking the name of an Assignment will open a screen which provides the details for that specific assignment. This screen including assignment detail and allows parents to see missing and late assignments. Clicking Back to the complete Grade book will return the user to the Grade book screen. 88

89 Image 4: Assignment Detail within Grade Book In some districts, posting assignments is optional for teachers, so this information may not always be available. Assessment (Portal) Overview Assessments This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Student Selection > Assessments The Assessment tab stores information regarding a student's performance on various standardized district-wide, state and federal tests and assessments. 89

90 Image 1: Student Assessments Assessments Although each state or district may label these tests differently, they still serve as important benchmarks of a student's academic achievements, and can be reported to districts and state and federal governments to determine a district's success in teaching required standards. The information displayed here helps parents to be aware of assessments and knowledgeable of their student's progress in them. Assessments and the scores earned on them will appear in this tab. Not all assessments will appear on the Portal. Graduation Planner (Portal) Graduation Planner Codes This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Graduation Planner The Graduation Planner tab can be used to track student progress towards graduation, including taking and completing required courses. This screen first shows the student's Grade Point Average (GPA) and then shows any specific Course Requirements and the student's progress towards accomplishing them. Next, the Graduation Planner lists various required Standards and the number of credits that the student has earned in each term or grade level towards meeting that standard. This information is provided by school guidance counselors, teachers and staff. 90

91 Image 1: Student Graduation Planner Graduation Planner Codes The information in the Graduation Planner is color coded as follows: Color Green Pink Yellow White Definition Requirements are met and the student is on-track for graduation. The student is missing some requirements in this area. The student has taken additional (overflow) credits in this area. These credits are not required for graduation. Transportation (Portal) Overview Transportation This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. 91

92 Overview PATH: Campus Portal > Student Selection > Transportation The Transportation tab lists the student's bus detail and/or vehicle information registered to park in the school lot. Transportation The Transportation tab stores two kinds of transportation information. First, it lists the details of the Bus(es) the student takes to and from school, including bus number, time of pickup and dropoff, location of bus stop, late bus information, if applicable, and the number of miles transported. Below the Bus Detail is the student's Parking information, if applicable. This section lists the make, model and color of the vehicle the student drives to school, as well as the license plate number and whether the student has a parking permit.!studenttransportation.png!image 1: Student Transportation Fees (Portal) Overview Fees This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Student Selection > Fees The Fees tab provides a list of all fees assigned to the student. Image 1: Student Fees 92

93 Fees The Fees tab provides a list of all fees assigned to the student. These fees can include a lab fee for a science course, a fee for a field trip or the cost of an athletic activity. Both fees that are still owed and ones that have been paid appear in this list, followed by the ongoing balance for all fees. School Choice (Portal) Overview School Choice Settings This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Student Selection > School Choice School Choice allows students to attend a different school than the one mandated by their geographic location and its attendance school and district boundaries. Image 1: Student School Choice School Choice Settings Not all districts use this program. In area where School Choice is used, students can apply to attend a variety of participating private and public schools, usually based on a system of vouchers, tax credits and scholarships. The program is designed to give parents more input as to which primary and secondary schools their children attend. The School Choice tab allows parents to submit school choice applications and track their status towards 93

94 possible admission and enrollment in the following school year. To Do List for Students (Portal) Overview Student To Do List This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Student Selection > To Do List The To Do List tab provides a summary of assignments that are due and/or late for that student. The summary includes the Course and Assignment, the Date Assigned, Due Date and the Days Remaining or Overdue. Image 42: Student To Do List Student To Do List The To Do List can be filtered to show All Dates or only assignments for a specific month. Clicking the Print icon will generate the list in PDF format to be printed. The assignments listed here are only those assignments the student has not turned in. Please remember the student may have turned in an assignment but the teacher may not have changed that information in the Grade Book. 94

95 Reports (Portal) Reports Learning and Education Plans This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Reports The Reports tab allows parents to generate reports of information such as missing assignments, a student's schedule, and any transcripts or report cards that are available. These reports generate in PDF format using Adobe Acrobat Reader. Image 1: Student Reports Learning and Education Plans If applicable, a student's Personalized Learning Plan (PLP) may be listed here. A PLP helps students take responsibility for their learning by establishing academic goals, finding instructional strategies to meet those goals and viewing education in a broad and unified way. Parents can view student progress and accomplishments for each student PLP here. Also, a student's Individualized Education Plan (IEP) may be posted here. Each public school child who receives special education and related services must have an IEP. Each IEP is designed for one student only and is a personalized document. The IEP creates an opportunity for teachers, parents, school administrators, related services personnel and students (when appropriate) to work together to improve educational results for children with disabilities. 95

96 Student Demographics (Portal) Overview Updating Student Personal Information Updating Non-Household Contacts Adding a New Non-Household Contact This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > Student Selection > Student Demographics The Demographics tab lists the information the school district currently has for the selected student. If the district allows parents/guardians to request changes to student data, modifications can be made to personal information and non-household contact information. Non-household contacts are those people who may be related to the student or people who should be contacted in case of emergency for that student but do not live in a household with that student. Image 1: Student Demographics 96

97 Updating Student Personal Information Select the Update button on the Personal Information section. An Update Demographics window will appear. Enter the modified information. The First Name, Last Name, Gender and Date of Birth fields must be populated. Select the appropriate answer for Is the individual Hispanic/Latino? This selection may be required. Mark the appropriate Race option for the student. This selection may be required. Enter any Comments related to this change. These comments are seen by the staff person processing the request. Click the Send Update button. An indication the message has been sent will appear. Click the OK button and return to the Demographics page. Image 2: Update Personal Information View 97

98 Updating Non-Household Contacts Select the Update button underneath the contact to be edited. An Update Contact window will appear Enter the modified information. The First Name, Last Name, Gender and Relationship between the person and the Student fields must be populated. Enter any Comments related to the updates to the Contact. These comments are seen by the staff person processing the request. Click the Send Update button. An indication the message has been sent will appear. Click the OK button and return to the Demographics page. Image 3: Update Non-Household Contact Information Adding a New Non-Household Contact Select the Add Contact button on the Non-Household Contacts section. An Add Contact window will appear. Enter the new contact information. The First Name, Last Name, Gender, Date of Birth and Relationship between this person and the Student fields must be populated. Enter any Comments related to the updates to the new Contact. These comments are seen by the staff person processing the request. Click the Send Update button. An indication the message has been sent will appear. Click the OK button to return to the Demographics page. 98

99 Image 4: New Non-Household Contact Information User Account (Portal) Overview Available Tools This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > User Information The third navigation pane can be used to manage account details, such as passwords and contact information. 99

100 Image 1: User Account Toolbar Available Tools Use the following links to find more information about each of these areas: Change Password Contact Preferences (Portal) Access Log (Portal) Change Password Overview Changing Account Password 100

101 Overview PATH: Campus Portal > User Account > Change Password Some districts require users to reset their passwords from time to time, but users also have the option of changing their passwords at any time. See the Security Features section above for guidelines on creating strong passwords. Image1: Change Password Editor Passwords are hidden and will only appear as bullets or stars when typing in these fields. Changing Account Password Enter the existing password used to access the Portal in the Old Password field. Enter a New Password to access the Portal. Enter the same New Password in the Verify New Password field. Click the Change Password button. The password will be changed if it meets the district's requirements for passwords. A reminder of the new password will not be sent to the user's . If the password is lost or a new one is needed due to misentry, contact the district. Contact Preferences (Portal) Overview Modifying Preferred Contact Preferences -Only Preferences Phone Number Preferences 101

102 This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > User Account > Contact Preferences It is important for users to have up-to-date contact information that can be used by Campus Messenger to distribute timely information to parents (not used by all districts). Users should verify that contact information is correct and then indicate which types of messages should be directed to each phone or address, such as high priority, attendance, behavior and general notices. Users can also use this tab to select the preferred language for messages, English or Spanish. Image 1: Contact Preferences This Contact Preferences tool and some of the preferences listed on this page may not be available to all Portal users. Portal configuration is specific to a school and depends on administrator configuration. Phone and text messaging options may not be available if the district does not use these features. The Contact Information checkbox of the Portal Options must be marked to allow Portal Users access to the Change Contact Info tool. 102

103 Modifying Preferred Contact Preferences This tool allows a Portal user to enter his/her address and specify the type(s) of messages to be received through . He/she can select the language in which messages are preferred. Preferences may be set for the following types of messages: Message Type Column High Priority Attendance Behavior General Teacher Definition Mark checkboxes in this column if the indicated and/or phone number should be contacted for high-priority messages sent by the district or school. Mark checkboxes in this column if the indicated and/or phone number should be contacted for student attendance messages. Mark checkboxes in this column if the indicated and/or phone number should be contacted for student behavior messages. Mark checkboxes in this column if the indicated and/or phone number should be contacted for general school or district messages. Mark checkboxes in this column if the indicated and/or phone number should be contacted for teacher-created messages. For some users, the Teacher column of this screen will not allow phone number checkboxes to be marked. This means that teachers do not use phone messaging as a contact method. Administrator Note: The Allow Teacher Messaging with Phones option must be set to a value of "Yes" in the System Preferences to allow the teachers to send phone messages. 103

104 Text Mark checkboxes in this column to give permission to delivery of text messages to the indicated phone number. This option may not be available to all users, depending on whether or not the school/district makes use of text messaging. -Only Preferences Before the contact preference checkboxes will appear, the user must have an address entered and saved. Image 2: -only Message Contact Preferences Enter a valid Address, to which messages will be sent as designated for each message type. Click Save. The page will be refreshed and the contact preference checkboxes will appear. Mark the checkboxes for the types of messages that should be sent to the entered in the Address field. Select the Preferred Language to indicate the desired language for messages. Click Save. Phone Number Preferences If phone and/or text messaging is used by the school/district, a Portal user will be designate specific phone number(s) for receipt of certain message types. 104

105 Administrator Note: Messenger contacts who have Portal accounts can configure their own preferences for receiving voice, and text messages, as long as the school allows them to do so. The Contact Information checkbox must be marked on the Portal Options tool. A Portal user must have phone numbers on file with the district/school for them to appear on this screen. Image 3: and Phone Message Contact Preferences 1. Mark the checkboxes of the types of messages that should be sent to each listed phone number. Mark as many checkboxes as desired. In the event of an emergency, a parent/guardian MUST have at least one phone number flagged for at least one phone message type to receive a message Select the Preferred Language to indicate the desired language for messages. Click Save. Access Log (Portal) Overview 105

106 This document is written for use by parents. Districts can choose to provide this information to their parents or use it as a guide for creating district-owned documentation. Overview PATH: Campus Portal > User Account > Access Log This tab lists the IP addresses from which parents access the Portal, the times it was accessed and whether the login was successful. Users do not have the ability to modify data here. This tool is used to see when logins occurred with the username and password. 106