Marist Mail Reference Guide

Transcription

1 Marist Mail Reference Guide Accessing Marist Mail 1. In your browsers address box, type the url: Mari.st/mmail Logging in 2. On the Marist Login screen, type your Marist Account as First.Last and your Marist account password, press Login. Note: You must allow popups for this site. 3. On the Remember Me screen, select an option, press Continue Page 1

2 4. On successful login, the follow screen will display. Press Mail to access Verse 5. The following Mail screen will display Page 2

3 Compose a new message: There are two ways to compose a new message in Verse: 1. Click on the envelope icon that displays on hovering over any user from the Important To Me bar. (The Important to Me Bar contains people you have added to the bar and those that you with most frequently.) 2. Click on the Compose option to start composing a new message. 3. There are many options available to you in the Compose screen including the ability to add images, links, and attachments. You can also highlight text with bold, italic, change the color, the font. All of this is available in Verse. Images attachments bold Italic Color Change Links Font Page 3

4 4. However, if you have the need to send a mail in plain text (such as posting to a listserv), click on More and Smartcloud Notes Web and refer to the section Send Mail in Plain Text. In Verse, you have access to all of your folders. To open them, click displayed and you can get into the folder by clicking on the specified folder.. All the folders will be Page 4

5 5. To save an to a folder while you are reading it, click on the folder icon On clicking this folder icon, a dropdown list of all the folders will appear. You can also add a new folder. Selecting a folder will send your to that specified folder instantly as you are reading it. 6. If you would like to save and send an in a folder, click on more and Smartcloud Notes Web and then refer to the Section Save and Send. 7. To create a signature, click on the profile picture. On clicking, a dropdown list will display. Select Mail and Calendar settings. Page 5

6 From signature section of Mail Column, edit your signature. Verse provides an automated signature for all users. You can either create a new signature or edit it. To edit or create your signature, click on edit. You can create new signature using different fonts, colors etc. You can also attach images, links. Once your signature has been edited or created, check the box for Always add signature. If you don t, check this box, your signature wouldn t get appended automatically while drafting a mail. Click on the save button to save your changes. Click on the done button to go back to your mailbox. Page 6

7 Incoming mail: Open a message: The above options can be found on opening a received message. The Reply and Reply All options allow you to reply to the originator and everyone involved in the conversation. The Forward option allows you to forward a copy of the message to another person or group. The Needs Action icon lets you mark messages that require a follow up. You can further select a Needs Action date. Messages marked as Needs Action can be filtered in a separate view by clicking on the Needs Action icon Important To Me bar. that displays to the left of the Clicking on the trash icon moves the message to Trash. Messages stay in Trash for 30 days before they are automatically removed from your mail file. Clicking on the envelope icon marks the message as unread. Clicking on the three dots will provide a drop down menu that allows you to perform the following actions: View people, displays the business card information of the people involved in the conversation. Page 7

8 Share this message in a blog allows you to place the message in a blog post in a Community. Print will let you print the message to a printer. Schedule a meeting will allow you to schedule a meeting with the people involved in the conversation. Clicking on the folder icon allows you to move the message to another folder. Clicking on the icon removes the message from your Inbox but keeps it in the All Documents view. (The All Documents view shows you all the messages in your mail file including the ones that are in the Inbox, Sent and personal folders.) To refine the view of messages: The following are some features available to refine the view of messages. Note: These options toggle on/off. Click the icon to enable, which will display a blue bar underneath the icon. Click the icon again to disable, which will remove the blue bar. The folder icon allows you to view all of the folders available within your mail file, including personal folders that you create. The funnel icon lets you refine search results by Time, Folder and Sender. The link icon shows all the messages that contain links. Page 8

9 The paper clip icon shows all messages that contain attachments. The envelope icon show all messages that are Unread. This icon will Group the conversations as a thread. This icon will display the conversation threads as separate messages. Waiting for action : If you mark a message as waiting for action, it appears in a separate folder and reminds you of it on a desired date that you set. You can access these messages by clicking on the Waiting for action icon from the important to me bar. In order to mark a message as waiting for action, Click on compose, in the new pop up that appears you will find the waiting for action icon, on clicking which a drop down menu will appear to display the time options to set the reminder. You can also add notes to the reminder by typing in right next to the drop-down menu where it says, Capture your notes here. To access Calendar: The four ways to access calendar are as listed below, Page 9

10 1. You can create a new event by clicking anywhere on the calendar timeline that is displayed at the bottom of the mail page. 2. To the right corner of the calendar timeline bar, you will notice two icons that allows you to add an event or access the calendar in a new tab. 3. You can schedule a meeting from an by accessing this icon from the . Clicking on the icon displays a list of drop down menu, which includes an option to Schedule a meeting. Selecting this option, you will be directed to the calendar page. 4. Calendar can also be accessed by clinking on the Calendar option that is present on top of the important to me bar. To enable Offline mail: 1. You can set up offline mail by clicking on your profile icon and choosing Set up Offline mail that directs you to the settings page or by clicking on Mail and calendar settings, which again directs you to the same settings page. 2. In the settings page, under offline mail you will have a section to create a password and select off the required offline mail settings. After which, you click on Done at the right top of your page to enable the offline mail feature. To set up Out of Office: 1. To set up Out of Office feature, click on your profile icon and choose Mail and calendar settings. You will then be directed to the settings page. 2. In the settings page, under the out of office section, you will have options to enter the date and time to denote the period to remain out of office. 3. Following this, you have the option to include an additional message that is sent along with the out of office , to people who you during that denoted out of office period. 3. On entering the required details, click on Done at the right top of your page to enable out of office feature. Page 10

11 To access Drafts and Sent items: You can access the drafts and the sent items by clicking on the down arrow that is by the compose, and you can view all the recent draft and sent mails. At the very bottom of these recent mails, there is an option to View all sent mail and View all drafts. Important to me bar: 1. To Add people to the important to me bar, click on the positive icon that is present to the right end of the bar. On clicking this icon, you will have an option to type in the name of the person that you wish to add and the system will look them up in the Marist directory and provide relevant results. Now, by clicking a person s name from the search result, it will add them to your important to me bar. 2. To Remove a person from the important to me bar, click on the negative icon that is present right below the positive icon to the right end of the bar. On clicking this, the negative icon appears below all the people added in your bar and you can go over and click on this icon for the person that you wish to remove. Doing this will remove the person from your important to me bar. Search option : The search option produces search results by filtering message contents and by people s name. You can use the search option by typing in any word from the s subject line or body and clicking on the search icon or just by pressing enter key on your keyboard. Creating a Rule: To create a new rule, click on more and Smartcloud Notes Web. In SmartCloud Notes Web, Click on More from the mail inbox. Page 11

12 Select new rule from the dropdown list. Start filling up the details and actions of the rules. Once you have set your rules, click on save and close. Page 12

13 Mail Delegation: To set up Mail Delegation, click on more and Smartcloud Notes Web. Select More, Preferences. Expand the Delegation options and select Shortcuts. Click the down arrow to the right of the Set up shortcuts field. At the Select Addresses window, choose Company Directory. Search for the account you are delegated to (see figure below). Highlight the account in the Search results: box, then click the Add >> button to place it in the Recipients: box. Click the OK button at the bottom of the window. Page 13

14 Click the Save and Close button in the upper left corner of the Preferences window. The account will now appear under Other Mail. Sending mail in plain text: In SmartCloud Notes Web, click on the preference button. From the Mail options, in the default editor section, choose Plain text radio button. Click Save and close the changes. to save Page 14

15 Send and Save mail: In SmartCloud Notes Web, click on New from the mail inbox. Compose the mail and click on Send and File Select the folder in which you want your mail to be saved. On clicking OK, the mail will be sent as well as will be saved in the specified folder. Page 15

16 Creating a Stationery: Stationery can be created if you frequently send a message in the same format to the same people. To create a stationery, click on more and Smartcloud Notes Web. In SmartCloud Notes Web, Click on More from the mail inbox. Select new stationery from the dropdown list. Fill in the details just like composing a mail. When you are done, click save and close. Page 16

17 To access the stationery, click on View Stationery from the drop down list or you can also view it from the side bar. Click on the stationery and select which stationery you want to choose. Compose your mail inside the stationery and send it. Page 17