Recruitment Standard Operating Procedures Profile Management and Job Application for External Candidates

Transcription

1 Recruitment Standard Operating Procedures Profile Management and Job Application for External Candidates HRMD - PARTNERING WITH YOU TOWARDS EXCELLENCE

2 Register African Union Login Access the Login screen from the applicable link on the African Union website. The first time you access our e-recruitment system you need to register yourself as an external candidate in order to create your own profile and search for vacancies. Steps to register : Select the Register here link to create your own user profile.

3 Register Registration The Registration screen displays. Select a User Name and Password that is easy to remember as you will use it to access our system in the future. Ensure that your address is valid, as we will use it to contact you. The fields marked with an asterisk (*) are mandatory and must be completed to advance to the next screen Read and accept our to confirm that your personal data can be accessed by our e-recruitment team. Steps to register : Complete all the fields in the registration form. All fields marked with * are mandatory. Select the Yes checkbox. Select. A new screen displays confirming that you will receive an from us to complete your registration. Remember your User Name and Password to login to our system! Select.

4 Register Registration Validation Example of Registration Validation Open the Registration Validation message sent from our system to verify your address and complete the registration process. The confirmation link is only valid for the next 14 days. 6 6 Steps to register : 6 Select. A new screen displays with confirmation of your address. You can now login to our e- Recruitment system. 7 Select the applicable option: - to login to exit and return at a later stage 7

5 Login African Union The Login screen is displayed. Only registered users can log into the AUC e- Recruitment system. Remember to use the username and password you selected during the registration process. Use the Forgot Password link to reset your password if required. 1 3 Steps to login to the SAP portal: 1 Enter your username in the User * field. Enter your password in the Password * field. 3 Select LOGIN to access the AUC e- Recruitment system.

6 Home Applicant Cockpit i ii The Applicant Cockpit screen is the e- Recruitment home screen and contains tabs: i Candidate Profile - where you can update your electronic CV and manage your registration profile ii Employme nt Opportunities - where you can search and apply for job postings (advertised vacant positions) and manage your applications Form here you can access all the e- Recruitment functions by selecting the applicable tab and link. Use the Log Off link to close the SAP portal page. i - ii Select the relevant tab to learn more about the available links.

7 Home Applicant Cockpit Candidate Profile ii A B C D The following links are available on the Candidate Profile tab: A My Profile Create an electronic CV complete with supporting documents B Personal Settings Maintain settings to suit your own display preferences C Change User Name Change your user name to log into the system D Delete Registration Deregister your profile from the AUC e-recruitment system

8 Home Applicant Cockpit Employment Opportunities i B A B C C D E The following links are available on the Employme nt Opportunities tab: A Job Search Search for advertised vacant positions (job postings) B Application via Reference Code Use the reference code to apply for a vacant position (job posting) C Favorites Display and apply for a bookmarked job posting D My Applications Display the status of your application E Job Agents Create a notification for relevant employment opportunities

9 My Profile Personal Data You need to create an electronic CV, complete with supporting documents, referred to as a Candidate Profile. This profile consists of 8 steps indicated in a road map. The Personal Data screen allows you to view and maintain your own details. Some of the information extracted from the registration process has already been populated, such as your first and last name and address. The fields marked with an asterisk (*) are mandatory. You cannot move to the next step without entering data in them. Steps to complete Personal Data: 1 Enter / edit the applicable personal data fields. Select or to continue. 1

10 My Profile Education/Qualification The Education & Qualification screen allows you to add and update details of your education and training. 8 Please ensure you enter at least one Education/Qualification entry, as you cannot move to the next step without adding an entry. 6 Steps to complete Education/Qualification: 3 Select to create a new entry Enter the applicable education fields. 5 Select to save the new entry. 6 Edit or delete an existing entry Select selection button next to the entry. 4 7 Select the required function. 5 8 Select or to continue.

11 My Profile Work Experience The Work Experience screen allows you to add and update your previous and current employment relationships. Please ensure you enter at least one Work Experience entry, as you cannot move to the next step without adding an entry. The system will automatically sort your records by placing the most recent work experience first. Please create an accurate and complete list. Steps to complete Work Experience: 9 Select to create a new entry. 10 Enter the applicable work experience fields Select to save the new entry. Edit or delete an existing entry Select selection button next to the entry Select the required function 14 Select or to continue..

12 My Profile Preferences The Preferences screen allows you to tell us your expectations of a new job, as well as what type of job you would like. You can also specify your employment preferences and desired work location Steps to complete Preferences: Use the dropdown button in the fields to specify your expectations. Enter additional preferences in the Description free text field Employment Preferences 19 Select to create a new entry for Industry, Functional Area and Hierarchy Level. Use the dropdown the relevant options. buttons to select Desired Work Location 1 Select tab. Select to create a new entry. 3 Use the dropdown buttons and select your desired location. 4 Select or to continue.

13 My Profile Attachments The Attachme nts screen allows you to upload supporting documents to your application such as copies of your qualifications, identity document, etc. 31 Remember to specify the applicable Attachment Type. You must upload at least one form of ID (ID Document or Passport). Each document needs to be uploaded Separately and can be deleted, for example, if you want to replace it with an updated document Steps to complete Attachments: 5 Select to add a document. Enter the title in the Document Title: field. 6 Use the dropdown button in the Attachment Type: and Language: 7 fields and select the relevant option. 8 Select to locate the file you would like to upload on your computer Select the file by double clicking on it. Select to upload the attached document. Select or to continue.

14 My Profile Overview and Release The Overview and Release screen allows you to review your profile and submit (Release) your information to the AUC e-recruitment team. Review your completed profile in the Data Overview section by using the scroll bars in the PDF form You need to Release your profile to the e-recruitment team. If you do not complete this step the e-recruitment team will not be able to display any of your job applications. 34 Steps to complete Overview and Release: 3 Select I want to release my profile... checkbox Select Yes, I have read the... checkbox. Select to submit your information to the e-recruitment team.

15 My Profile Completed A message displays confirming that your candidate profile was successfully released. You can return to your candidate profile at any time to make changes, or add additional information. Once all your information is captured on the candidate profile, it is quick and easy to apply for job postings (advertised vacancies), via the following methods located under the Employment Opportunities tab: - Job Search (click here to navigate to the relevant screens for detailed information) - Apply Using Reference Code (click here to navigate to the relevant screens for detailed information)

16 Personal Settings This link allows you to maintain your personal settings, namely the date format, decimal notation and preferred language. 1 Steps to maintain personal settings: 1 Use the dropdown button in the applicable field, for example, Date Format: to specify your preference. Select to save your changes. A message displays confirming that your data is successfully saved.

17 Change User Name This link allows you to change your assigned user name on the AUC e- Recruitment system. Please be aware that the next time you log in, you should use the new user name as the old one will no longer be valid. 1 Steps to maintain personal settings: 1 Edit the User Name: field. Select to save your changes. A message displays confirming that your data is successfully saved.

18 Delete Registration This link allows you to delete your registration from our system. All your personal details and job applications will be removed. You will receive an notification confirming your de-registration from the system. 1 If you wish to make a future application, you will have to re-register and create a new profile. Steps to maintain personal settings: 1 Select. Select to confirm your de-registration. A message displays confirming that you have logged off.

19 Job Search Search Criteria Use the Job Search to search for advertised vacant positions. You can display all the current job postings (adverts), or refine the results by specifying search criteria. - clear the search fields and begin a new search. 3 - save your search criteria under a name for future use. 1 - automatically search the database and send notifications about the results to your address. - obtain more information on the various search fields. Steps to search for current vacancies: 1 Enter search criteria in the Keywords: field. Select the applicable options from the dropdown lists to refine your search. 3 Select to display list of current vacancies filtered according to your search criteria.

20 Job Search Select Posting The Search Result table displays the current open vacancies filtered according to your search criteria. Use the button to change your search criteria if applicable. Mark a job posting as a favorite by clicking the checkbox under Favorite next to the relevant job posting. A message displays confirming that the selected job posting is added to your favorites. 4 The same advertisement can be published in different languages as two separate job postings (e.g. English and French). You can only apply for one job posting. 5 Steps to apply for current vacancy: 4 5 Select the job posting link you are interested in to view the advert. A new window displays the job posting. Select the applicable option: - To apply and display the application wizard. - To forward a link to this job posting to a friend via . - To close the window.

21 Job Search Application Wizard 6 The Application Wizard displays your Candidate Profile with 3 additional steps, namely: Questionnaire Cover Letter Complete Application You can update your existing profile screens (steps 1-6) before submitting the new application. Click here to return to the My Profile screens for detailed information. Steps to apply for current vacancy: 6 Select to navigate directly to the Questionnaire step.

22 Job Search Application Wizard The Questionnaire displays short questions that are relevant to the job being applied for Steps to apply for current vacancy: 7 Select or after Questionnaire is complete

23 Job Search Application Wizard The Cover Letter allows you to indicate how you became aware of the vacancy. You can also add a short application cover letter to state why you are interested in the job Steps to apply for current vacancy: Use the dropdown button in the Application Source Type: and Application Source: fields to select the relevant options. 9 Enter the referral's first and last name in the Other Information: field. 10 Enter a short application cover letter in the free text box. 11 Select or to continue.

24 Job Search Application Wizard Submit your application once you are confident that your application is correct and complete Remember to select the checkbox to release your profile as this is necessary for the AUC e-recruitment team to display your information. 1 Steps to apply for current vacancy: Select I want to release my profile... checkbox Select Yes, I have read the... checkbox. Select to submit your application to the AUC.

25 Job Search Application Wizard A message displays confirming that your application is sent. You will receive an Acknowledge Job Application confirmation . Example of Acknowledge Job Application

26 Application via Reference Code Another method to search and apply for an employment opportunity is by entering the applicable reference code of the job posting (advert). This method can only be used if you have the applicable reference code of the job posting (advert). 1 Steps to maintain personal settings: 1 Enter the job posting reference code in the Reference Code: field Select posting. to search for the job The applicable job posting displays in the Search Result table. Select selection button next to the job posting. 4 Select the applicable option: - to apply for the vacancy via the Application Wizard. Click here to return to the Application Wizard screens for detailed information. - to forward a link to this job posting to a friend via .

27 Favorites The Favorites screen displays a list of job postings (adverts) you have marked as your favorites. 1 From here you can apply for the job posting or remove it from your favorites if you are no longer interested in the job. If the closing date of the favorite has expired, you will not be able to apply for the job posting. The following message will be displayed: Steps to manage your Favorites: 1 Select selection button next to the relevant job posting. Select the applicable option: - Apply for the selected job posting. A new window displays the Application Wizard. Click here to return to the detailed screens. - Remove the selected job posting from your favorites. - to forward a link to this job posting to a friend via .

28 1 My Applications The My Applications screen displays your applications with the relevant status. The following statuses can be assigned: Draft - You have not completed the application process (not visible to Recruiters). In Process - You have submitted your application Withdrawn - You have cancelled your application. Rejected Application was not successful. To be Hired Application was successful. 3 Steps to manage your Applications: 1 Select selection button next to the relevant job posting. 3 Select. Depending on the current status, you can either make changes or view the application. Select to navigate back to the My Applications screen.

29 My Applications You can delete an application that you have not yet submitted (Draft status). You can withdraw a submitted application (In Process) status. 4 5 Steps to manage your Applications: 4 Select selection button next to the relevant job posting. 5 Select. 6 6 Select the applicable option: - The selected job posting will be withdrawn. - The selected job posting will remain under My Applications.

30 Job Agents Use the Job Agent to set up a job agent that will automatically send you information via regarding employment opportunities that meet the search criteria you defined. 1 Steps to create a Job Agent: 1 Select.

31 Job Agents The Job Search window displays, where you can define your applicable search criteria. 3 Steps to create a Job Agent: 3 Enter you required search criteria. Click here to return to the Job Search screens for detailed information. Select. A Save as Job Agent dialog box displays Enter the name in the *Name of Job Agent: field. 5 Use the dropdown button in the Frequency: field to select the relevant value. 6 Select to save the job agent. 6

32 Job Agents A message displays confirming that the job agent is successfully saved. You can adjust the frequency in which the job agent searches for employment opportunities or change the status to inactive. You can also select Edit to make changes to the search criteria or Delete to remove the job agent. 7 Remember to save your entries after making a change. Steps to create a Job Agent: 8 7 Select the Notify me by ... checkbox to receive s of job postings that match the criteria of your job agent. 8 Select to save the changes.