ADAMS. USER GUIDE FOR NATIONAL CRICKET FEDERATIONS (NCFs)

Transcription

1 ADAMS USER GUIDE FOR NATIONAL CRICKET FEDERATIONS (NCFs)

2 TABLE OF CONTENTS Getting Started on ADAMS... 3 Logging In... 3 Forgotten your username and password... 5 ICC Anti-Doping Contacts... 6 Log Out... 6 My Zone (Home Page)... 7 Messages... 7 Groups Management... 8 Address Book... 9 Create an address Edit an address Delete an Address Team Whereabouts Calendar Access the Team Calendar Populate the team Calendar Update Team whereabouts on ADAMS Edit team whereabouts on ADAMS Urgent team whereabouts updates via SMS Delete a team whereabouts entry in ADAMS Viewing Team whereabouts Summary of Team Whereabouts Activities on ADAMS Log Out

3 GETTING STARTED ON ADAMS To access ADAMS there are a few things you need to check Access to the internet - verify which browser version you are running. ADAMS will work with: 1. Microsoft Internet Explorer Version 5.5 or higher 2. Netscape Version 6.0 or higher 3. AOL V 7.0; or Firefox To verify which version you are running, click on Help/About from the browser s main menu bar. Verify if you have a pop-up blocker - if so you must disable it. Enabling the pop-up blocker may prevent some screens from appearing. In the Internet Explorer Tools menu, select Pop-up Blocker Settings and add adams.wada-ama.org to your allowed sites list. LOGGING IN When logging in to ADAMS, always remember to include the s in the https part of the site address, as without it you will be unable to access the site. Step 1 - Access the ADAMS production system: You will see the following screen. Step 2 - Enter your username and password that you should have received from ICC and click on the Login button to enter the site. The login process is case sensitive so make sure you enter the details exactly as they have been given to you. 3

4 Unique Usernames & Passwords- Your ADAMS username and password is unique and meant only for your personal use. Please keep it secure as you are solely responsible for any changes made to your ADAMS account using your login details. If you have not received your login details or experience problems logging in please contact ICC on or call or SMS on Note: if you are sending an SMS to ICC or leaving a voice message make sure you include the following information: Full Name Country and city you are calling from Reason for call (please be specific) Phone number to call back on (including country and area code) Step 3 - When logging in for the first time, you will see the screen below prompting you to change your current password. Type in your current and new password where indicated. Password length must be at least eight characters and the system is case sensitive (so that, for example cricket and CriCKet are not recognized as the same word by ADAMS). Step 5 - Click the confirm button. You will return to the login screen to re-login to the ADAMS system. 4

5 FORGOTTEN YOUR USERNAME AND PASSWORD Attempting to login with the incorrect details three times will result in you being locked out of the system for 60 minutes. For security reasons you will not see any indication that your account has been locked out. If you need to login before this time has passed then you have two options: 1. You can request the ADAMS system to forward a temporary password to your address that ICC has entered in your ADAMS profile. To request a temporary password: Step 1 - Click on the forgot password link below the login button. You will see the screen below: You will receive the following from ADAMS with a temporary password that can be used only once when logging in. You will be prompted to change your password immediately after you login to ADAMS. 5

6 Dear Sir/Madam, We have received your request to reset your password on the ADAMS System. Your temporary password which can only be used once is: xxxxxxx Please use this the next time you login, and the system will ask you to change the password. If the password reset was not requested by you, please inform your ADAMS-contact as soon as possible. Please do not reply to this If you are not certain of the address updated on your ADAMS profile or if you have forgotten your ADAMS user name you should contact ICC Anti-Doping on the following contact details to reset your password: ICC ANTI-DOPING CONTACTS Phone: Mobile: (after hours) Fax: (Confidential) anti-doping@icc-cricket.com (Confidential) When contacting the ICC Anti-Doping via SMS, fax or please include the following information: Full name Detailed phone number (country code and area code) Country and city you are currently in (to calculate the time difference and call at a reasonable hour if required) Short note summarizing the purpose of your SMS, fax or . Please note the ICC s regular office hours are 08:30 17:00 (Sunday Thursday) (+4GMT) LOG OUT To log out of the ADAMS system click the Logout button that appears at the top left corner My Zone (your home page). 6

7 MY ZONE (HOME PAGE) After having successfully logged in to ADAMS you will see a page called My Zone. It is your home page and has a couple of areas in ADAMS including a link to Group Management. If at any time you wish to go back to My Zone (your home page) click on the ADAMS logo (shown below). This is always displayed in the top left corner of every screen. My Zone displays links to a couple areas in ADAMS. 1. Messages 2. Groups Management MESSAGES The messages link allows you to receive and review all messages and notifications sent either by other ADAMS users or generated automatically by the ADAMS system. Should you receive automated reminders of overdue whereabouts submissions in your messages or notifications, please ignore them as the reminders usually pertain to quarterly whereabouts submissions and Member Boards will be required to submit whereabouts to the ICC on a rolling four week basis. 7

8 GROUPS MANAGEMENT Groups Management is a link that allows you as a team manager to access the group/team you are assigned to and enter team whereabouts. Step 1 Click on the Groups Management link to proceed to the Group Management page. Step 2 When on the group management page, click on the Whereabouts Team/ Group Management link to gain access to the following page. Step 3 - On viewing the Whereabouts Team/Group Management page, click on the Search button to gain access to the group or team you are managing on ADAMS without needing to enter any information in the blank fields. The results of your search will appear below the search criteria as shown below. Step 4 - Click on the team group name in blue as indicated by the arrow above in order to view details of the team. 8

9 This will take you to the page which displays details of the team namely: the name of the team/group who has access to the team the team manager the discipline/sport to which the team belongs to and ICC will not include any players in your team as you are no longer required to specify the NPP players to whom the whereabouts information applies. On the left column of the team page you will see two links 1. Address Book 2. Whereabouts ADDRESS BOOK The address book stores all the addresses to be used in your whereabouts calendar. To access the address book click on the words Address Book that appears in blue on the left of the screen as shown above. You will see the following address book with one pre-entered address No international team activity already in your team address book. 9

10 This address has been created by the ICC to assist you in completing your team whereabouts calendar on days when your international team has not been assembled and has no international team activity. CREATE AN ADDRESS Step 1 - Click on the New button, in the top right corner of the Address Book page, to create a new address entry as shown above. The new address pop-up will be displayed: Step 2 - Enter the required information in each field to create an address that you can use to populate your calendar. All mandatory fields are indicated with an asterisk (*) on the ADAMS system. You will need to provide the following mandatory details to save each address: Label (mandatory): this label will appear on the whereabouts calendar. The label must be unique and help you to clearly identify what address it relates to. When populating your team s calendar you will only see the address labels of the addresses entered in your team address book therefore it is important to be specific in labeling addresses. For example: If entering the address of the Hilton hotel in Dubai, you should label the address Hilton, Dubai in order to help differentiate from the other Hilton hotel addresses you may put into your address book. If the label already exists in the address book, an error message will appear asking you to change it. Address Line 1 and 2 (line 1 is mandatory) enter the detailed address e.g. Dubai Sports City Emirates Road (next to Dubai Autodrome). Remember you must provide enough detail for the team to be located. City (mandatory) Country (mandatory) chose from the drop down list by clicking the downward facing arrow 10

11 The following detail about each address is optional. Remember you need to provide as much detail as you think is necessary so the team can be located at the address you are providing. Region: e.g. the name of a province or state. This needs to be chosen from the drop down list by clicking the downward facing arrow. If no drop down list appears please leave the field blank Postal / Zip Phone Number 1 and 2. Please enter a plus sign (+), followed by the country code and the phone number. (E.g ) Additional information: this field could contain instructions on how to find the address, how or where to locate the team in a large venue etc. Step 3 After having entered the address details making sure you have entered information in the mandatory fields, click on the Save button. The address book uploads with the new address that has just been entered. You should repeat the above steps for all of the addresses you will need for the upcoming four week that have not already been entered. As you continue to update the address book with addresses they will appear in a list on the page shown below EDIT AN ADDRESS Step 1 - Should you wish to edit an address that was previously entered in your address book, just click anywhere on the specific address line that you wish to edit. An Edit Address pop-up will appear on your screen containing all the current details of the address. 11

12 Step 2 - You can make the required changes to one or more address fields by clicking in the relevant field and overwriting the existing information. Click Save once done. The address book will reload with the edited address details. Should you wish to cancel any change you started to make you can either click Cancel or the close icon (x) in the top right corner of the pop-up. This will cancel any change and close the pop-up. If the original address that you had chosen to edit, was used in whereabouts entries on any day that has already passed, then the original (unedited) address will remain in the address book. The label of the old (original) address will automatically be given a number to differentiate it from the edited address. A whereabouts entry for any day(s) that has passed will not change as a result of having edited an address in your team address book. For example, if you change an address labeled Training Academy from 123 First Street to 456 Second Street and save: If the 123 First Street address has been used in days now passed, it will be retained in the address book; its label will automatically be changed to Training Academy - 1 (or Training Academy-2, etc.); The 456 Second Street address will be saved in the address book with the label Training Academy. If the address that you are editing has been used to populate your whereabouts calendar for upcoming days, you will be asked to confirm whether or not those whereabouts entries should be modified with the changes you have just made to the address. Clicking OK will automatically change the address on all upcoming whereabouts entries in the calendar. Clicking New Address will allow you to create a new address instead on the existing address for the upcoming whereabouts entries Click cancel to abort the editing of the address DELETE AN ADDRESS You can delete an address from the team address book. To do so, click the delete (x) icon, in the extreme right column of the address you want to delete. A pop-up window will ask you to confirm the deletion. 12

13 If the address you are deleting is used in upcoming whereabouts calendars, a dialog box will remind you that future whereabouts entries will also be deleted. Click Delete to delete all upcoming whereabouts entries using this address, or Click Cancel to abort the deletion of the address. If the address you are deleting has been used in the calendar days passed, those whereabouts entries will not be deleted. TEAM WHEREABOUTS CALENDAR After creating the addresses in the address book, you can start to populate your team whereabouts calendar. ACCESS THE TEAM CALENDAR To open your team whereabouts calendar for the relevant four weeks click on the My Whereabouts tab that sits at the top of your screen. This should take you to the calendar of the current month. 13

14 Should you wish to access your team whereabouts calendar for the next month because your rolling four weeks goes into the next month, you can do so by clicking on any day in the next month that appears on the left of the screen for that quarter. If the next month is included in a new quarter you can access the month by clicking on the relevant quarter from the drop down list available on the left of your screen. POPULATE THE TEAM CALENDAR After having opened your team s whereabouts calendar for the period you wish to populate, you can start to enter whereabouts by following the steps below: Step 1- Click on the New button at the top right corner of the calendar screen. A New Enrtry pop up will appear that you are required to complete. All fields must be completed on this pop up box. 14

15 Step 2 Address: To select an address you can either select a label from the addresses in the address book by clicking on the drop down list or you can create a new address by clicking on the New button. If you click on the New button you will see the New Address window pop up and you will be required to complete the mandatory fields as explained in the Create an address section on page 10 of this guide. Note: On days when the team is not assembled and has no activity scheduled you must select the label No international team activity. If using the same address for different activities (training and matches) you need to input the whereabouts activities in two separate entries. For example if you are training and competing at M Chidambaram Stadium, Chepauk, Chennai, India, you can enter all trainings with the same start and end time as one entry and enter all matches as a separate entry. Step 3 - Category: Now that you have selected the address you must assign a category to the address by selecting from the four categories in the drop down list. The four whereabouts categories are: Overnight accommodation: This category is used to describe the address details of the hotel(s) where the team will be staying overnight during the rolling four week period. You are not required to specify a start and end time for this category. Competition: This is the category that should be used when providing addresses for venues where the team will be competing during the rolling four week period. You are not required to specify a start and end time for this category. Regular Activities: The regular activity category should be used when providing details of official team training and team activities including all training camps, gyms, net sessions etc. You are required to specify a start and end time for any regular activity. Other: The other activity refers to the one off team activities such as bat signing or photo shoots or official team outings etc. This category requires you to specify a start and end time. The Other category must also be chosen when using the address No international team activity to populate your calendar. When using this address you are not required to enter a start and end time therefore tick the All day box which deactivates the start and end time fields. Different categories appear in different colours on the whereabouts calendar for easy identification. Overnight Accommodation - Orange Competition - Green Regular Activities - Yellow Other - Grey Step 4 Date: Enter the date(s) on which the team will be at the address selected. The address may relate to more than one date in which case you are required to enter the very first date from when the address is relevant. 15

16 If the address relates to a specific date you are required to enter that date in this field. The date entered in this field cannot be a past date. Step 5 Recurrence: After having entered the first date from when the address is relevant you need to select the relevant recurrence option by selecting from the drop down list. The recurrence options are below: None Select None if the address applies to only one single day of the month. Daily Select Daily if the address is applicable for every day for a certain period (e.g. 3 or 5 days or even longer). If you chose this option an additional information box will appear asking for the end date. For example you would use this option, if the address you are inputting into the team calendar is a hotel where the team is expected to stay from 8 13 Jul. The Start Date field will have 8-Jul-2012 entered. You will select Daily in the recurrence field and then you will need to select 13-Jul-2012 from the calendar that appears when you click in the End Date field. This address will then appear in each of the six days from 8-13 July Weekly Select Weekly if the address is applicable on a weekly basis. After selecting the weekly option from the drop down list, you will need to tick boxes that will appear to choose one or more days of the week that the address is applicable. For example, if the team was training every Monday, Wednesday and Friday for three weeks (1-22 Sep) from 9am-12noon at the Dubai International Cricket Stadium. The Start date field will have the start of the three week period which is 1-Sep You will select Weekly in the recurrence field and then you will need to choose the days of the week the team is training (Monday, Wednesday and Friday) by ticking the boxes ahead of each day. You will then need to select the end date from the calendar that appears when you click in the End Date field. Specific dates Choose specific dates when the address is needed more than once, but there is no pattern. When you choose this option from the drop down list you will notice a calendar symbol that 16

17 appears on the left of the recurrence field. You can click on the calendar and select the specific dates the address applies to by clicking on the dates. If you have clicked on an incorrect date in error you can remove the selection by clicking on the date again. Entire Quarter This entry is relevant if the address is applicable to the entire quarter (Jan Mar or Apr Jun or Jul Sep or Oct- Dec). Please note, you are only required to submit whereabouts on a rolling four weeks basis and may not have much use for this option. Step 6 Start and End time - The start and end time fields will only appear when selecting the Regular Activity or Other category. When entering time you must use the 24 hour format or add AM or PM if using the 12 hour format. For example when entering 2:30pm you can use either of the following formats: o 14:30 (24 hour format) o 2:30pm (12 hour format) When assigning the No international team activity address to the Other category you are not required to update a start and end time instead tick the All Day check box instead of entering specific times You will not be required to enter a Start Time and End Time if using the addresses No international team activity. Instead you must tick the All Day box that exempts you from having to enter a Start and end time for the activity. Step 7 Entire Team - The last field in this New Entry pop up is the Entire Team check box. You are required to tick this box for all whereabouts entries as you are no longer required to assign players to a whereabouts entry. Step 8 Continue to populate the calendar with addresses in the address book, while assigning categories to each address entered until complete. 17

18 Ensure you have at least one entry for every day of the upcoming four weeks and please use the No international team activity address for days when the team is not assembled and therefore have no activity scheduled. Step 9 Once complete, you can Log out of the ADAMS website. You are not required to save or submit the whereabouts information updated on your calendar as it saves automatically and ICC has access to the most up to date information entered on the team calendar on ADAMS. UPDATE TEAM WHEREABOUTS ON ADAMS EDIT TEAM WHEREABOUTS ON ADAMS To edit or update existing team whereabouts information on ADAMS follow the steps below: Step 1 Access the team calendar by following the steps listed under Access the team calendar section on page 13 of this User Guide. Step 2 - Click on the specific entry on the day you wish to amend. The View Entry box appears as shown below. Step 3 - Click on the Edit button. If the entry recurs on different days of the month a warning box will ask you to indicate if you wish to update this specific occurrence on the date you clicked on or update the entire series. Click on the appropriate option. 18

19 Step 4 - The Edit entry box then appears and you can update the relevant details of the entry/entire series as required. Step 5 - Once complete click on the Save button and the change will be updated as instructed. URGENT TEAM WHEREABOUTS UPDATES VIA SMS Urgent updates to team whereabouts can be done via SMS, provided the authorised NCF representative (Anti- Doping contact or team manager etc) has registered his/her mobile number with the ICC. For further details on how to register your mobile number with the ICC to send urgent whereabouts updates via SMS refer to the following documents available on the anti-doping section of the ICC website ( Registering a mobile number for NPP cricket whereabouts updates NPP cricket whereabouts updating options. DELETE A TEAM WHEREABOUTS ENTRY IN ADAMS Step 1 - To delete an entry in your team whereabouts calendar double click on the specific entry. A pop up box will appear that provides you with the option of Deleting the entry 19

20 Step 2 - If the entry is a recurring entry a warning will appear asking you if you wish to delete the specific occurrence or the whole series. Step 3 - Click on the relevant button and the entry will be deleted as required. VIEWING TEAM WHEREABOUTS To view the team whereabouts entered in the ADAMS system follow the steps below: Step 1 Click on the Groups Management link to proceed to the Group Management page. Step 2 When on the group management page, click on the Whereabouts Team/ Group Management link to gain access to the next page. 20

21 Step 3 - On viewing the Whereabouts Team/Group Management page, click on the Search button to gain access to the group or team you are managing on ADAMS without needing to enter any information in the blank fields. Step 4 - Click on the team group name in blue and access the team whereabouts calendar for the specific period by clicking on the relevant quarter/month on the left column of the screen. Step 5 On viewing the specific calendar month you will see at the top of the calendar page two tabs, Calendar View and List View. Click on each tab to view your team whereabouts in a different format. Calendar View The Calendar view presents team whereabouts in a calendar format with the colour specifications for various categories List View The List View presents your team whereabouts in a list format in date order SUMMARY OF TEAM WHEREABOUTS ACTIVITIES ON ADAMS To view a summary of your team whereabouts activities on ADAMS you must follow steps 1 4 of the above section, Viewing team whereabouts On viewing the relevant period of the calendar month you will see at the top of the calendar page a tab titled, Notes and Activities. Click on the tab to view a summary of your team whereabouts activities on ADAMS. This tab is specifically useful when more than one NCF representative is using the ADAMS system to provide team whereabouts to the ICC. The Notes & Activities tab provides details of when (date & time) your team whereabouts information for that quarter was last updated or modified and by whom. 21

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23 LOG OUT Once you have finished entering/updating your team whereabouts on ADAMS for the specific rolling four week period you will need to log out by clicking on the word Logout at the top right corner of the screen. 23