Joining SportsWare. Dear Wiley College Student-Athletes:

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1 1 Dear Wiley Cllege Student-Athletes: Prir t participating n a team frm Wiley Cllege, all student-athletes must prvide the Athletic Training Department with current address, emergency cntact, insurance, and health histry infrmatin. T expedite this prcess, Wiley Cllege uses an nline data entry system. T enter yur infrmatin, visit The first time yu visit the website yu will need t click the Jin SprtsWare buttn and fllw the instructins belw. Jining SprtsWare Instructin G t: Example Scrll t the middle f the screen and click the blue Jin SprtsWare buttn. Enter yur Schl ID: Wiley Cllege Then click the Next buttn Enter yur First Name, Last Name, address, and grup (Wiley Cllege). Click the Send buttn. Yur request t jin SprtsWare will then be sent t the Athletic Trainer fr review. *Yu will be apprved within a 48 hur perid. Yu DO NOT get apprved immediately!* Once yur request is accepted yu will receive an with the Subject SprtsWare request accepted. Please Check yur SPAM as well if yu did nt receive an back within the time perid. If yu still d nt see an invitatin back, please me and I will try t fix the prblem. *Remember yur lgin and passwrd infrmatin fr future use! This will be hw yu access yur persnal health recrds fr yur entire athletic career at Wiley Cllege*

2 Open the and click the link t cntinue t SprtsWareOnLine. 2

3 Setting Yur Passwrd Instructin G t Example 3 Enter yur Address and click the Reset Passwrd buttn. Yu will receive an with the Subject SprtsWareOnLine Passwrd Request. Open the and click n the link t reset yur passwrd. Enter yur address, new passwrd and click the Save buttn. Entering Yur Infrmatin Instructin G t Example Enter yur Address and click the Lgin buttn. At the tp f the page is the Menu Bar. My Inf: Enter yur address, emergency cntact and insurance infrmatin. (Details n hw t cmplete these sectins can be fund n pages 3-6)* Med Histry: DO NOT DO ANYTHING TO THIS SECTION! Frms: View/cmplete required paperwrk. Nte: SprtsWare will als display Yu have frms t cmplete/dwnlad. (Details n hw t fill ut frms can be fund n page 7)* Thank yu fr yur assistance in cmpleting this prcess. If yu have any questins, please cntact the Wiley CllegeAthletic Training Department fr assistance. Sincerely, Falln Ewing, (903) * will get yu a faster respnse than the phne!

4 4 Entering Infrmatin in SprtsWare Dashbard Page: Frms This sectin will tell yu hw many frms yu must cmplete Status This sectin will tell yu if yur Athlete Infrmatin & Medical Histry are cmplete r incmplete NOTE: Medical Histry Will say Incmplete, d nt wrry abut this. Make sure everything is cmplete! Once I see everything cmplete yu will see a clear t play say (YES) in the next week Ntices & Handbks The sectin cntains all dcuments yu will need t read in rder t cmplete yur frms My Inf Tab (n the Menu Bar): ALL LINES MARKED WITH A RED ASTERISK (*) ARE REQUIRED TO BE COMPLETED! If yu d nt have an answer fr smething just put N/A d nt leave anything blank. If yu d yur frms will cme back saying they are incmplete still. General Tab General Sectin ID = Wiley Cllege Student ID# SSN = Scial Security Number If yu are an internatinal student-athlete and d nt have a SSN, enter 0 This is fr insurance purpses Class = Academic Year Gender = Male r Female Birthdate Sprts/Grup Sectin Sprt 1 = Primary Sprt (M = Men s; W = Wmen s) Sprt 2 & 3 = Secndary Sprt(s) If yu are participating in mre than ne sprt (i.e. Crss Cuntry & Track & Field) Grup = Wiley Cllege Checklight = N actin needed Athlete Online Access-DO NOT TOUCH THIS SECTION!!!! UNLESS YOU WANT TO CHANGE YOUR TO SIGN IN. PLEASE REMEMBER YOUR PASSWORD!!! Address Tab: Primary Address Sectin = Permanent HOME address *Internatinal student-athletes: Please prvide us with yur full mailing address in this sectin. State = N/A; Zip = Pstal Cde. If yur cuntry is nt listed, put ther and cntact Ms. Ewing n the cuntry yu are frm. Address = Street Name and Number, City = City/Twn State = State Zip = Zip Cde Cuntry = Cuntry Phne = HOUSE phne # (N/A if yu d nt have a landline) Cell = US CELL phne # f the STUDENT-ATHLETE (N/A if he/she des nt have a cell phne) Secndary Address Sectin = Drm r lcal address during the schl year All yu need t put in is 711Wiley Avenue. Marshall, Texas if yu are staying n campus

5 5 Cuntry = United States Address = address that yu use the mst (des nt have t be Wiley Cllege) Emergency Tab: Emergency Cntacts = Tw peple wh yu wuld allw the HLGU Athletic Training Department t cntact in case f emergency. Just Primary is Required. If yu have anther cntact please put a secndary if pssible. Primary Emergency Cntact Sectin First = First Name Last = Last Name Relatinship = His/her relatinship t the student-athlete Address = Street name and number City = City/Twn State = State Zip = Zip/Pstal Cde Cuntry = Cuntry Emergency Cntacts MUST have at least ne wrking phne number! Hme Phne = Huse phne # r N/A if he/she des nt have a landline Wrk Phne = Wrk phne # with extensin (if necessary) r N/A if he/she des nt have ne Cell Phne = N/A if he/she des nt have ne Secndary Emergency Cntact Sectin Fllw same instructins fr Primary Emergency Cntacts Secndary Emergency Cntact MUST be different frm the Primary Emergency Cntact! Insurance Tab: Primary Insurance Cmpany Sectin Cmpany = Health Insurance Cmpany Name Address = Health Insurance Cmpany Claims Address (can be fund n the back f the Health Insurance Card) Address = Street name and number, PO Bx City = City/Twn State = State Zip = Zip Cde Phne = Health Insurance Cmpany Custmer Service Phne Number (can be fund n the back f the Health Insurance Card) Billing ID = Only if knwn, therwise leave blank Plicy Hlder Sectin *NOT the student-athlete unless the student-athlete is the plicy hlder! S if n a parent s insurance then their name and infrmatin. Plicy Hlder s Last & First Name Address = Street name and number, PO Bx City = City/Twn State = State Zip = Zip Cde Phne = Phne number f the Plicy Hlder Birthdate = Birthdate f the Plicy Hlder ID = Member ID # (Fund n the health insurance card, if applicable) Plicy Infrmatin Sectin *Any infrmatin nt knwn belw, please cntact yur insurance prvider t btain the infrmatin. N/A if yu d nt have insurance r internatinal student

6 6 Plicy = Plicy # Plan = Grup/Plan # Type = Type f insurance See First = Leave blank Insurance Card Sectin Uplad Insurance Card = Yu MUST scan a cpy f the frnt AND back f yur health insurance card and uplad it in this sectin! (See Appendix A t d this with yur phne. Appendix A is lcated n page 8). All infrmatin n the card MUST be legible! Medical Tab: Alerts Sectin DO NOT FILL OUT THIS SECTION! Immunizatins Sectin DO NOT FILL OUT THIS SECTION! Drugs Taken Sectin Medicatin = Leave Blank Ntes = Use this sectin t type specific medicatins/supplements/vitamins yu are currently taking. If yu use an inhaler, specify the type f inhaler yu use in this sectin. If yu are nt taking any medicatin/supplement/vitamin, type Nne Dctr Sectin Dctr = Primary Physician first and last name Phne = Primary Physician s ffice phne # *If yu d nt have a primary physician, yu must type N/A in bth sectins Paperwrk Tab: Yu d nt need t cmplete anything in this sectin.

7 7 Frms Tab (n the Menu Bar): All frms will be verified using signatures! The student-athlete s signature is needed n all frms Yu must type yur full, legal name in any signature bx! Unless it says Initials. Print the frms, If yu are a minr (under the age f 18 at the time f cmpleting the frms), Yu will need t print ff these frms and bth, yu and yur parent/guardian, MUST physically sign all frms. Once the frms are signed, yu may: Scan and uplad the frms t SprtsWare under the Frms Tab by clicking Add n the left f the screen r Scan and cmpleted frms t Physical Frms Yu must print ff this frm! BOTH PAGES! All Athletes Freshmen and transfer students, and Returning Students Must cmplete full phsyical Fill ut the first page (the dctr fills ut the secnd) If yu have the physical dne at hme: Scan and uplad (BOTH pages) t yur SprtsWare prfile-name the files as physical and Waiver frm separately. Or Scan and them t Must have a dctr s signature (DO, MD and PA BUT NO CHIROPRACTERS) and cntact infrmatin.

8 8 Appendix A Uplading Yur Insurance Card using a Smart Phne Step 1: Take a picture f the frnt f yur insurance card (make sure all numbers are legible) Step 2: Take a picture f the back f yur insurance card (make sure all numbers are legible) Step 3: the pictures t yur frm yur phne. Step 4: Get n a cmputer and pen the with the pictures. Step 5: Save the pictures t yur cmputer r flash drive. Step 6: Lg nt yur SprtsWare ( prfile and click My Inf. Step 7: Click n the insurance tab at the tp f the page. Step 8: At the bttm f the insurance tab, in the uplad sectin, click the Chse file buttn and find the saved picture f the frnt f yur insurance card. Select the file and click Open. Step 9: Click the Add buttn n the SprtsWare site fr the Frnt Upladed sectin (meaning uplad the frnt f yur insurance card). Step 10: Repeat steps 8 & 9 fr the back f yur insurance card. Make sure t uplad the back f yur insurance card t the Back Upladed sectin. Step 11: Once file has been added t the insurance tab, click save at the tp f the page and yur insurance card will be upladed. Step 12: T ensure that the card is upladed, g back int the My Inf sectin and click n the insurance tab. At the bttm f the page, in the uplad sectin, click Open. This shuld pen the dcuments that yu just upladed f yur insurance

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