Infinite Campus Parent Portal

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1 Infinite Campus Parent Portal Assignments Page 1 Calendar for Students Page 2 Schedule Page 4 Attendance Page 6 Grades Page 15 To Do List for Students Page 19 Reports Page 20 Messages Page 21 Discussions Page 22 Account Management Page 23 Contact Preferences Page 26 Notifications Page 28

2 simple powerful Assignments (Portal) This article will describe the two ways to access assignments through the portal, through the Calendar and the Schedule. From an assignment, you can view assignment details such as dates and scores, access files attached to the assignment by the teacher, and submit responses for enabled assignments. See the Student Assignment Submission and Student Online Assessment articles for more information about submitting assignments through the Portal and completing Online Assessments. Through the Calendar Access assignments through the calendar by clicking on the A+ icon. Feedbac Accessing Assignments Through the Calendar Through the Schedule From the student's schedule, click the name of the section to see a list of assignments in that section. Accessing Assignments Through the Schedule 1

3 Calendar for Students (Portal) simple powerful Calendar for Students (Portal) PATH: Campus Portal > Student Selection > Calendar The Calendar tab, when accessed from the Student section, displays all day events, assignments and attendance events for that student only. The calendar defaults to the current month but users are able to view previous months and future months by clicking the black arrow buttons on either side of the month and year. Image 1: Student Calendar Attendance Events Clicking on an Attendance Event will produce an additional screen over the Calendar which provides the details of the attendance event, including what class periods the event affected and the status of the event Image 2: Attendance Detail from the Family Calendar 2

4 Calendar for Students (Portal) Assignments Clicking on an Assignment icon takes the user to another screen which provides details of the student assignment, including a description of the assignment and the date due. Clicking the browser back button will return the user to the calendar. _ Image 3: Assignment Detail from the Family Calendar 3

5 Schedule (Portal) simple powerful Schedule (Portal) PATH: Campus Portal > Student Selection > Schedule The Course Schedule lists the student's classes in each period and term, along with the time and location the class meets. If a school uses a rotating day or alternating day schedule, the day the class meets will be listed. Parents can use this tool to find out the classes the student is taking along with the teacher's name and room number. Image 1: Student Schedule Navigating the Student's Schedule Clicking the teacher's name with an icon next it will generate an in the user's preferred program. A Paper icon appears under the teacher's name indicating a newsletter has been posted. Clicking the Date will open the most recent newsletter in a new tab of the browser in PDF format. This teacher newsletter provides a way for teachers to communicate with parents and eliminates the need for a teacher to print off announcements and other types of communication. A newsletter will remain available until the end date selected by the teacher. All newsletters whose end date has not been reached are available by clicking the >> or and << in the newsletter display page. Clicking the Name of a course when a grade book icon appears next to it will send the user to the student's Grade book for that course, which includes assignments and grades. 4

6 In some districts, posting assignments is optional for teachers, so this information may not always be available. Clicking View the scoring rubric(s) and/or grading scale(s) for this class will take the user to the bottom of the screen, where the Grading Scale(s) and Rubric(s) appear. Image 2: Grade Book for a Course From within the Grade book, clicking the name of an Assignment will open a screen which provides the details for that specific assignment. This screen including assignment detail and allows parents to see missing and late assignments. Clicking Back to the complete Grade book will return the user to the Grade book screen. Image 3: Grading Scales and Rubrics 5

7 Attendance (Portal) simple powerful Attendance (Portal) PATH: Campus Portal > Attendance The Attendance tab of the Campus Portal allows parents to track student attendance using a variety of summary options and attendance views. Image 1: The Attendance Tab 6

8 Attendance (Portal) Attendance through the Calendar Tab Attendance information can be accessed through the Calendar tab in both the Family and Student sections of the navigation pane. The tab defaults to the current month, but clicking the black arrow icons on either side of the month allows users to view previous and future months. Image 2: Family Calendar Tab Clicking the Bell attendance icon will generate a detail window for that specific attendance event. The Description column indicates the type of attendance event which occurred. These descriptions are set by the district. Attendance comments will display if a district has selected this option on the Portal Options tab. Image 3: Attendance Detail Window from the Calendar 7

9 Attendance (Portal) Attendance Tab The Attendance Tab can be accessed from the Student section of the navigation pane, after a specific student has been chosen from the Switch Student menu. This section provides a variety of summary and detail options for viewing attendance information. This section is updated in real time, as the teacher or attendance clerk enters daily or period attendance. Attendance Calendars The attendance calendar at the top of the attendance screen provides color-coded absence and tardy information for the selected student. The current day is outlined in blue. Clicking the black arrow icons will allow the user to view previous and future months. All instructional days can be selected. Non-instructional days are grayed out and cannot be selected. Image 4: Attendance Calendars The attendance colors are defined as follows. Color Code Definition Green Excused Parents notify the school with a reason for the absence and district policy determines this it to be an excused absence, such as illness, funerals, medical appointments, etc. Red Unexcused Districts have determined that the absence is not excused. This might include truancy, suspensions, unplanned vacations, etc. Grey Exempt These are usually school-sponsored events, such as field trips, concerts or athletic activities. Yellow Unknown The reason for the absence has not been verified by school staff. Attendance taken by the teacher displays in yellow until it has been verified by school staff and an excuse type has been assigned. 8

10 Attendance (Portal) Clicking on an instructional day will generate a detail window including any absence or tardy information for that day. The window displays attendance information by period, including the period of the course, the name of the course and the time the course meets. Attendance Event information is found in the Description column. Depending on the district's preferences, attendance Comments may also appear. Clicking the 'X' in the top right corner of the detail window to return to the original attendance screen. Image 5: Attendance Day Detail Summary Options Below the Calendar, four tabs allow users to view summaries of attendance information by Course, by Period, by Day and by Term. Dates in the summary tabs can be selected to generate a detail window. Summary By Course Clicking the Course tab within the attendance section will display attendance events sorted by the courses in which a student is enrolled. Courses appear in numerical order by course number with the teacher's name following. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type 9

11 Attendance (Portal) are located at the bottom of the tab. If no attendance events are recorded for Early Release and Present, these columns will be hidden from view. Clicking the arrow next to the name of a course will expand a list of all attendance events for that course. Dates and attendance event counts will appear in blue and can be selected to display a detail window. Courses that do not have any attendance events will not display in the list. Image 6: Attendance Summary by Course Positive Attendance by Course If any of the student's courses record attendance using minutes present (instead of minutes absent), this time displays after the Summary by Course list. The course name and teacher, Present Time and the expected Hours are viewable. Click the linked Present Time value to see specific time in and out values. Image 7: Positive Attendance Entries 10

12 Summary By Period Attendance information can also be summarized by class meeting times by selecting the Periods tab. Clicking the black arrow icons on either side of the Term name will display information for previous or future terms. The date range of the term appears below the term name. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type are located at the bottom of the tab. If no attendance events are recorded for Early Release and Present, these columns will be hidden from view. Clicking the arrow next to the name of a period will expand a list of all attendance events for that period. Dates and attendance event counts will appear in blue and can be selected to display a detail window. Image 8: Attendance Summary by Period Summary By Day The Day tab lists all attendance events for the school year beginning with the most recent. Each day is broken up by period. Events from different terms are divided by a gray line. Events are color-coded based on the same system as the Attendance Calendars and the following abbreviations: A: Absent T: Tardy P:Present E: Exempt Dates and period totals will appear in blue and can be selected to display a detail window. Attendance information is summarized at the bottom of the tab by Absent Totals, Tardy Totals, Early Release Totals and Present Totals. 11 Image 9: Attendance Summary by Day

13 Attendance (Portal) Positive Attendance by Day If any of the student's courses record attendance using minutes present (instead of minutes absent), this time displays on the Summary by Day view. Click the Date or the Present Time value to see more information about the entered time. Image 10: Positive Attendance by Day Summary By Term Clicking on the Term tab will sort attendance information by term such as quarter, trimester, or some other schoolestablished term. The dates included in each term are listed next to the term name. Attendance information is summarized by event type Periods Absent, Tardy, Early Release and Present. Totals for each event type are located at the bottom of the tab. If no attendance events are recorded for Early Release and Present, these columns will be hidden from view. A total per term of Days Absent also appears measured in whole/half days as defined by the district. Attendance information is totaled at the bottom of the tab. Clicking the arrow next to the name of a term will expand a list of dates on which attendance events occurred for that term. Dates, attendance event counts and totals will appear in blue and can be selected to display a detail window. Image 11: Attendance Summary by Term 12

14 Attendance (Portal) Positive Attendance by Term If any of the student's courses record attendance using minutes present (instead of minutes absent), this time displays on the Summary by Term view. A list of the terms in the calendar and the entered Present Time is listed. Click the time entry to see additional details. Image 12: Positive Attendance by Term Detail Options At various points in the Attendance Summary tabs, dates, attendance event counts and totals will appear in blue and can be clicked to generate an additional detail window. Clicking the 'X' in the top right corner will return the user to the original attendance page. Summary-Specific Detail Where attendance events exist, totals appear for each summary type, including course, period or term. Clicking these attendance event counts will generate a detail window which displays the count by status, Excused, Unexcused, Exempt and Unknown. Image 13: Summary Detail Window 13

15 Attendance (Portal) Date Detail Where attendance events exist on the Course, Period and Term summary tabs, clicking the black arrow will expand the list of dates that make up the attendance count. Next to the date itself, which is a link to a detail window, appears the day of the week, the type of attendance event (Absent, Tardy, Early Release or Present) and the status of the event (Excused, Unexcused, Exempt or Unknown). Clicking on the date will generate a detail window for that day. This window lists Period, Course and Time the event took place as well as a Description of the attendance event and any Comments. Image 14: Date Detail Window Total Detail Where attendance events exist, each type of attendance event (such as absence, tardy, etc.) is totaled at the bottom of the tab. Clicking these totals will generate a detail window which sorts the attendance events by status, Excused, Unexcused, Exempt and Unknown. This option is available for all summary tabs. Image 15: Total Detail Window 14

16 Grades (Portal) simple powerful Grades (Portal) PATH: Portal > Student > Grades The Student Grades tab displays recent assignments that have been graded, a list of term grades by course, and the student's current Term GPA. Parents and students are able to see all grading tasks and grades and can easily view all assignments for a particular course. Parents and students can or call the teacher for more information on the student (as long as the school has recorded that information). Feedback Image 1: Portal Student Grades 15

17 Grades (Portal) Navigating the Student Grades Tab The following lists the items available on the Student Grades tab. Recently Graded Assignment At the top of the Grades tab, a list of Recently Graded Assignments displays. This section works like a news feed, where assignments scored and saved by the teacher in the Assignments tool are instantly viewable in the Portal, noting when the score was last updated (1 second ago, 5 minutes, ago, etc.). These assignments display for 14 days and appear in Posted Date order, which is the date the teacher added the grade in his/her Grade Book. The name of the course, name of the assignment and the score the student received, total points possible and percent is also listed. Image 2: Assignment Detail Assignments display in the Recently Graded Assignments list as follows: Assignments display in the recent assignment list for 14 days once the students score has been entered or 16

18 Grades (Portal) modified. Assignment flags display to the right of the assignment name. Assignments marked as Missing or Cheated will display even when a score has not been entered. Dropped and Exempt assignments will not display in the recent assignments list. If an assignment is marked as Turned In, Incomplete or Late, it only displays in the recent assignments list when a score has been entered. Unscored activities do not display in the recent assignments list. If a teacher modifies an existing score it will display in the recent assignments list for 14 days. Additional information about the assignment is found when clicking on the name of the assignment. See the Student Schedule section for more information on this view. Grades by Course A summary of course grades can be viewed for each term schedule in the calendar. The course section grades include Final Grades (if available) and In-Progress Grades (grade the student currently has) for each grading task and standard. If a student has dropped a course, posted grades still appear in this tab, but In Progress scores do not. These courses can be collapsed to display only the available links for each section. The student's Grade Point Average displays at the bottom of this view for each term in the school year. Image 3: Grades by Course Click the Name of the Course to view details of that course. This same view is displayed when selecting the Grade Book icon from the Schedule tab. 17

19 Grades (Portal) Select the Teacher's Name to display contact information (phone number and ) in a pop-up window. The Primary Teacher of the course will display first, followed by any other teacher assigned to the course. Image 4: Teacher Contact Information Features on this tab require settings to be selected by the district. If you have concern about this tab, please contact your district. 18

20 To Do List for Students (Portal) simple powerful To Do List for Students (Portal) PATH: Campus Portal > Student Selection > To Do List The To Do List tab provides a summary of assignments that are due and/or late for that student. The summary includes the Course and Assignment, the Date Assigned, Due Date and the Days Remaining or Overdue. Image 1: Student To Do List To Do List Logic Assignments with a score do not display in the To Do List. Assignments that have been turned in do not display in the To Do List. Assignments marked as missing will display in the To Do List. Student To Do List The To Do List can be filtered to show All Dates or only assignments for a specific month. Clicking the Print icon will generate the list in PDF format to be printed. If the student is viewing this information, the To Do List and the Calendar are not displayed in the Family section. 19

21 Reports (Portal) simple powerful Reports (Portal) Reports The Reports tab allows parents to generate reports of information such as missing assignments, a student's schedule, and any transcripts or report cards that are available. These reports generate in PDF format using Adobe Acrobat Reader. Image 1: Student Reports The Missing Assignments report lists any assignment that is marked as Missing in the teacher's grade book. When a student in an active course section as of the current date, the report prints all missing assignments from that section. This includes sections that span multiple terms. When a student drops a section and the drop date is prior to the current date, the report does not print those assignments. If the course section or school year ends, the student or parent/guardian is not able to see missing assignments for that section within the report being generated after the end date. The Schedule report prints the student's current class schedule. The Report Card prints the student's posted course grades. The Transcript prints the student's grade history for end of term grades. Learning and Education Plans If applicable, a student's Personalized Learning Plan (PLP) may be listed here. A PLP helps students take responsibility for their learning by establishing academic goals, finding instructional strategies to meet those goals and viewing education in a broad and unified way. Parents can view student progress and accomplishments for each student PLP here. Also, a student's Individualized Education Plan (IEP) may be posted here. Each public school child who receives special education and related services must have an IEP. Each IEP is designed for one student only and is a personalized document. The IEP creates an opportunity for teachers, parents, school administrators, related services personnel and students (when appropriate) to work together to improve educational results for children with disabilities. 20

22 Messages (Portal) simple powerful Messages (Portal) PATH: Campus Portal > Family > Messages The Messages tab is selected by default. Its contents are divided into three sections: District Notices, School Notices and the Inbox. If a section contains no information it will be closed by default. Image 1: Messages A count of all messages is noted next to the message type. An indication of new messages since the last visit will appear in the left hand navigation pane. The new message is also noted by a NEW flag and the message toggle field lists the number of new messages in that section. To view a new message in the Inbox, click the Subject of the message. Messages Display Notices are sorted by start date and display until the expiration date is reached. The Inbox displays student related messages ordered from newest to oldest. The type of messages depend on the schools' use of Campus Messenger. Possible messages include missing assignment notices, failing grade notices, attendance notices, behavior notices, surveys and general information notices. Users can view notices at anytime by selecting the Messages tab or by clicking the Home button in the top right of the Portal. Image 2: Example of a Inbox Message 21

23 Discussions simple powerful Discussions PATH: Campus Instruction > Discussions The Discussions tool allows teachers to create and manage discussions for your classes. Students can respond to a thread created by the teacher, create their own threads, and comment on each other's responses, depending on discussion setup. Discussions form the umbrella that hold the threads, which in turn organize individual posts. Image 1: List of Discussions Any discussions with unread content display with the title in bold. By default, the list displays in date order by most recent post. Click the column headers to sort discussions by Title, Last Post, Section assigned, number of Threads, number of Posts, or number of New Posts. Discussion Filter Options Filter options for the discussion list appear in the top right corner. Filter Option Available Hidden Description Lists all discussions that are currently available to participants. Lists discussions that have been hidden by the current user. Hiding a discussion only removes it from your view; the discussion is still available to participants. To hide a discussion, click on the title to open the discussion and click Hide in the action bar. Unavailable Lists discussions that are currently unavailable to participants. To make a discussion unavailable, either click on the title to open the discussion, select Edit Discussion Settings from the Moderator Actions dropdown list, and choose No for Make Discussion Available. Archived Lists discussions that have the Archive option marked. These discussions are no longer visible to participants but have been saved in the database. To archive a discussion, click on the title to open the discussion and select Archive from the Moderator Actions dropdown list. 22

24 Account Management (Portal) simple powerful Account Management (Portal) PATH: Portal > User Account > Account Management The Account Management tool allows Portal users to update their account security preferences. This tool functions differently depending on whether or not Password Reset functionality is enabled. See the sections below for more information about each version of this tool. If Password Reset is Enabled If Password Reset functionality is enabled, the Account Management tool allows users to change their existing account password, update their account address and modify their Like and Dislike images which are used when recovering a forgotten password. Image 1: Portal Account Management Tool (Password Reset Enabled) 23

25 Account Management (Portal) Modifying Account Security Preferences (Password Reset Enabled) 1. If you would like to change your account password, enter a New Password and Verify the New Password. The box to the right of each of these fields indicates the strength of the new password. Red means weak, yellow means medium and green means strong. Users will not be allowed to save a red or yellow password. 2. To set your E-Signature PIN, enter a new E-Signature PIN. This PIN is used to electronically verify and sign Meal Benefit Applications. 3. If you would like to modify your Likes and Dislikes selections made when first setting up your account preferences, select each Like and Dislike image to be removed in the Your Selections area. You will need to replace these selections and ensure a total of 8 Likes and 8 Dislikes images populate the Your Selection area prior to saving. 4. Enter your address if the existing address on the account is incorrect. This must be a valid address. Password recovery is done through a unique URL sent to this address. Failure to provide a legitimate address means an inability to recover your password. 5. Enter your Current Password. Changes to security preferences cannot be saved unless the user's existing password is entered. 6. Once all updates have been made, select the Save Changes button. Your account security preferences are now updated. How are the 8 Like and Dislike Images Used? When resetting a forgotten password, Campus will walk you through a series of steps including one where you need to recognize 4 Like or Dislike images from the 8 Like and 8 Dislike images you initially selected when setting up your account security preferences. You are NOT expected to remember all 8 Like or Dislike images when resetting a forgotten password. For example, in the image below (Image 2) the user is asked to click on the 4 images that are from his Dislikes and then select the Next button. The rest of the images will be random images that are neither Likes nor Dislikes. Image 2: Selecting 4 Dislike Images 24

26 Account Management (Portal) Image 3: Portal Account Management Tool (Password Reset Not Enabled) Modifying Account Security Preferences (Password Reset Not Enabled) 1. If you would like to change your account password, enter a New Password and Verify the New Password. The box to the right of each of these fields indicates the strength of the new password. Red means weak, yellow means medium and green means strong. Users will not be allowed to save a red or yellow password. 2. Enter your Current Password. 3. Select the Save Changes button. Why Can I Not Access the Account Management Tool? Due to security changes, the Change Passwords portal option has been removed from Campus. As a result of this removal, the existing Change Password value has been converted as follows: If Change Passwords was marked, the Account Management tool is available within the Campus Portal, allowing Portal users to change their passwords. If Change Passwords was unmarked, the Account Management tool is NOT available within the Campus Portal. Districts must enable Password Reset functionality in order to activate the Account Management tool. 25

27 Contact Preferences (Portal) simple powerful Contact Preferences (Portal) PATH: Campus Portal > User Account > Contact Preferences It is important for users to have up-to-date contact information that can be used by Campus Messenger to distribute timely information to parents. Users should verify that contact information is correct and then indicate which types of messages should be directed to each phone or address. Message types include Emergency, Attendance, Behavior, General Notification, Priority Notification and Teacher. Before the contact preference checkboxes will display, the user must have an address entered and saved. Text messaging may not be available to all users and depends on whether the school/district makes use of text messaging. Image 1: Contact Preferences This Contact Preferences tool and some of the preferences listed on this page may not be available to all Portal users. Portal configuration is specific to a school and depends on administrator configuration. Voice and text messaging options may not be available if the district does not use these features. 26

28 Contact Preferences (Portal) Modifying Preferred Contact Preferences This tool allows a Portal user to enter his/her address and specify the type(s) of messages to be received through . He/she can select the language in which messages are preferred. Preferences may be set for the following types of messages: Message Type Column Emergency Attendance Behavior General Notification Mark checkboxes in this column if the and/or phone number should be contacted for... emergency messages. student attendance messages. student behavior messages. general school or district messages. Priority Notification Teacher high-priority messages sent by the district or school. teacher-created messages. For some users, the Teacher column of this screen will not allow phone number checkboxes to be marked. This means that teachers do not use phone messaging as a contact method. Phone Number Preferences If phone and/or text messaging is used by the school/district, a Portal user may designate specific phone number(s) for receipt of certain message types. A Portal user must have phone numbers on file with the district/school for them to appear on this screen. 27

29 Notifications (Portal) simple powerful Notifications (Portal) PATH: Portal > Notification Bell In the Portal, parents and students have the option of receiving notifications for attendance, score and grade changes, and low lunch balances. Grade change notifications are sent both for changes to final grades at the end of a term and changes to in-progress grades throughout the term. Access notifications through the bell icon at the top of the Portal. The count totals the number of notifications you've received since you last looked at them. Notifications in the Portal Click the notification to go to the related area of the Portal, such as Attendance or Grades. The blue box next to a notification indicates if you've read the notification or not. Mark a notification as read by clicking this box, clicking the notification to go to the related area, or by clicking Mark All As Read in the notifications modal. Click See More to view additional notifications. Be aware that notifications are deleted after 30 days. Parents receive notifications for all students in their household, whereas students only receive notifications for themselves. 28

30 Notifications (Portal) If a school is using composite grading (such as a semester grade automatically calculated from two quarter grades), Portal users may receive multiple notifications for single score change, since scoring an assignment could update multiple grades. Notification Settings The Notification Settings tool is at the bottom of the Portal index. Alternately, click the Settings link in the Notifications modal to access Settings. From here, you can opt out of receiving specific kinds of notifications and establish thresholds for those you do receive. Set thresholds to only receive notifications when a grade or score falls below the selected percentage or a lunch balance falls below the selected dollar amount. Portal Notification Settings You won't receive notifications if any of these tools have been turned off by your district. Portal users who are also employed by the district may see notifications that cross platforms if they use the same account to access both applications, with Portal notifications displaying in the Campus application and vice versa. 29

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