Internet Data Exchange - General Navigation - View and Confirm Purchase Orders and Scheduling Agreements

Transcription

1 Internet Data Exchange - General Navigation - View and Confirm Purchase Orders and Scheduling Agreements

2 Table of Contents Page 3 What is Internet Data Exchange (IDE) Page 4 - Benefits / Access Page 5 Logging On Page 6 Accessing IDE Page 7 IDE Supply Chain Management Dashboard Page 8 IDE Filter Options / Definitions Page 9,10 View Purchase Orders (Discrete Orders / Scheduling Agreements) Page 11,12, 13 Confirm Purchase Orders without Split Option Page 14,15,16,17 General Navigation Page 18 Setting Preferences Page 19,20 Quick Reference Page 21 Support Center 2

3 Internet Data Exchange (IDE) What is it? Web based application that allows suppliers to view, acknowledge, and print purchase orders / change orders. 3

4 Internet Data Exchange (IDE) Benefits Eliminates hard copies / faxes of purchase orders / change orders Eliminates delays in receiving purchase orders / change orders Eliminates lost purchase orders / change orders Increases TE s visibility (planning) Eliminates ing / calling for delivery dates Improves supplier performance Access Self-registration process - address, supplier number, and either an open purchase order number or invoice number or complaint number required Supplier number and purchase order number can be obtained from a TE purchase order or by contacting your TE buyer Invoice number can be obtained from supplier s billing department Complaint number can be obtained from your TE Quality contact 4 Select Internet Data Exchange - IDE

5 Logging onto the Supplier Portal Go to the Supplier Login using your address and password Click Sign In 5

6 Accessing IDE Click Internet Data Exchange to proceed to the Supply Chain Management Dashboard 6

7 Supply Chain Management Dashboard Click ORDER/JIT/INVOICE to proceed to IDE View Orders Page Quick Search by Purchase Order / Scheduling Agreement (SA) or Part Number Summary Number of open, unconfirmed orders Number of open, unconfirmed non-inventory orders Number of parts that have a forecast on a Scheduling Agreement Number of Internet Labeling shipments that have not been marked Complete Number of new download requests to view New alerts that are ready to view MRP Forecast and S&OP Forecast only appears on Dashboard is set up. Home and Quick Actions are Available on the Top Right of Every Page Home Navigate to the Supply Chain Management Dashboard Order/JIT/Invoice Navigate to Internet Data Exchange View Orders MRP Forecast Navigate to MRP Forecast S&OP Forecast Navigate to S&OP Forecast Preferences Navigate to Preferences Download All Firm Demand Download All Firm Demand Download Forecast Download Forecast. Download Stock Status Report Download Stock Status Report Download Material Document Download Material Document Download S&OP Forecast Download S&OP Forecast View Part Info Navigate to Part Info View Package Info Navigate to Package Info 7

8 Internet Data Exchange View Orders (PO/CO) Filter Options Suppliers can query Purchase Order Data based on the filter criteria entered in the Filter Options Order No - Search for a particular PO / JIT Entering a PO / JIT in this field will override all other filter criteria. Part Number - Search for PO s / JITs that have a particular part / material number Entering a part number in this field will override all other filter criteria. Start Date / End Date - Search for PO / JIT s that were created / released within a particular date range Status - Search for Open or Closed PO s / JITs Ack Status Search for Unacknowledged or Acknowledged PO s / JIT s Order Type Search for Inventory or Non-Inventory PO s. Purchasing Org Search for PO s / JIT s for a particular Purchasing Organization Plant Search for PO s / JIT s for a particular Plant A Purchasing Organization must be selected before a Plant can be selected. Order List Field Definitions + - Drill down to Line Item Drop Ship Drop ship status for Private Brand Label Suppliers only Ack Status PO Acknowledgement Status Order (Rel) - TE Purchase Order or Scheduling Agreement Number (Rel) - Scheduling Agreement Release Number Order Date Date Order was placed or JIT was released Part TE Part Number Item Category Order Type # of Items - Number of items on the PO PO Status Status of whether the PO is Open or Closed Change Issued The date a change was issued on the PO Pur Org - Purchasing Organization Plant - Location 8 Line Item Field Definitions Line # - Line Item number on the PO Part TE Part Number for that Line Item Rev Part Revision Ack Status Line Item Acknowledgement Status Dropship Status Drop ship status of that Line Item Req Qty TE Order Quantity Req Date Date the product is to be delivered Promise Qty Same as Req Qty. Promise Date The date the supplier can promise to deliver the product. Quick Actions - Actions the supplier can perform at the line item level.

9 Internet Data Exchange View Orders (PO/CO) Bypass Filters Enter purchase order number in Order No. Field, Click Search Filter Defaults Start Date = 30 Days back from Today s Date End Date = Today s Date Status = Open Ack Status = All Invoice Order - Select order, click icon (only one purchase order can be selected at a time) View PO Header - Select order, click icon (only one purchase order can be selected at a time) Print Order - Select order, click icon (multiple purchase orders can be printed at the same time) Acknowledge Order with no exceptions - Select order, click icon 9 (multiple purchase orders can be acknowledged at the same time)

10 Internet Data Exchange View Orders (PO/CO) View Orders (PO/ CO) Click the plus sign next to PO Line item / Schedule detail data displays Promise Date is editable at the line item / schedule level Line Detail View line item details GR View good receipts information Schedule Detail View schedule detail Print Order - Select order, click icon 10 Acknowledge Order - Select order, click icon (multiple purchase orders can be acknowledged at the same time)

11 Acknowledge Purchase Orders (Discrete Orders) No Exceptions from View Orders PO / CO Acknowledge PO s Select the checkbox next to the PO(s) / SA(s) to confirm Click on the Acknowledge icon to at the Order Level to send the Acknowledgements A confirmation message will display to let you know that the Acknowledgements have been sent 11

12 Acknowledge Purchase Orders (Discrete Orders) - With or Without Exceptions from Line Item Acknowledge PO s Click the plus sign next to the PO / SA to view PO / JIT Line item detail If you do not want to acknowledge all of the line items, deselect the line items you do not wish to acknowledge Edit Promise Date if different than Request Date Once the Promise Date is entered click on the Acknowledge button at the line item level. A confirmation message will display to let you know that the Acknowledgement has been sent 12

13 Acknowledge Purchase Orders (Discrete Orders) - Splitting Schedules from Line Item Acknowledge PO Click the plus sign next to the PO / SA Number to view PO / JIT Line item detail Click on the Split Schedule icon Enter Promise Quantities and Promise Dates in the Update Schedule table Click on the Save icon. NOTE: The total Promise Quantity Must Equal the Total Requested Quantity Click the item and then Acknowledge icon when returned to the Order List A confirmation message will display to let you know that the Acknowledgement has been sent 13

14 General Navigation View Header Details / Notes / Change Notes View Order Header Details Click the checkbox next to the PO Click the Order Header icon View Order Header Notes Click Header Notes View Order Change Notes Click Change Notes To Return To Order List From Header Notes or Change Notes, Scroll to bottom of page and Click the View Orders button 14

15 General Navigation Line Item Details View Order Header Details Click the checkbox next to the PO Click the Order Header icon View Line Item Details Click Order Items To Return To Order List From Header Notes or Change Notes, Scroll to bottom of page and Click the View Orders button 15

16 General Navigation Line Item Details View Line ItemSchedule Click Line 1 View Part and Revision Information Click Part Number * View Packaging and Process Sheet View Item Details and Item Notes Click Details View Scheduled Items Click Quantity 16

17 General Navigation Good Receipt Details View Goods Receipt Details for Scheduling Agreements Click the plus sign next to the Scheduling Agreement View Goods Receipt Details for Scheduling Agreements Click the GR icon 17

18 Setting Preferences Click on the Quick Actions Dropdown and select Preferences User Preferences General displays the suppliers address and allows the supplier to set a different default Supplier ID if there is more than one Supplier ID associated with the profile. Order Search Preselect filter criteria to always be selected in the Filter Options on the PO List page Download and Alerts Allows the supplier to select the alert notification they want to receive. S&OP Settings Inquiry only for suppliers Once the User Preferences have been updated, click on the Save Preferences button. 18

19 Quick Reference View Orders Click INTERNET DATA EXCHANGE to proceed to Supply Chain Management Dashboard Click ORDER/JIT/INVOICE to proceed to IDE View Orders Page Quick Reference Guide Print Orders Select order, click printer icon (multiple purchase orders can be printed at the same time) 19

20 Quick Reference Acknowledge Orders Select order, click acknowledge icon (multiple purchase orders can be acknowledged at the same time if no exceptions) Click + sign, acknowledge icon 20

21 Support Center The Supplier Portal contains a Support Center that provides suppliers numerous support options including this training documentation and frequently asked questions. The Support Center can be accessed via the Supplier Portal Home Page 21