Scanner setup procedure for Kyocera MFP devices on Windows

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1 Scanner setup procedure for Kyocera MFP devices on Windows 2000,XP, 2003 RGO recommends using scan to pc method first for reliable document scanning. End users are exponentially scanning larger and larger documents creating larger file sizes thus substantially increasing loads on servers. Scan to begins on page 12. Incoming network faxing is on page 5. Troubleshooting tip: Many servers are changing locations and adding security access restrictions in an effort to reduce spam, thus reducing the reliability of scan to functionality. Download the utility from Click Run or Save the program to a folder if it will be required later for multiple computers.

2 Click OK Click Setup Click OK.

3 Click Next. Click Next.

4 Select Install as a service, and click Next to avoid interruptions when users are not logged in. Press Clear all,

5 Exception: If electronic forwarding of received faxes is to be utilized, leave KM network fax receive handler checked and refer to the document how to set up network faxing. Press Next. Click Next. Press Next and once the program has installed press finish.

6 Once complete, go to the programs and start the scanner file utility The utility will be running in the taskbar. If the icon is pink the utility must first be setup for the destination folder for the location of the scans are wanted to be deposited to before starting the service. The same applies s if the utility was installed in desktop mode. Right click the utility and select configuration.

7 Click the Setup button. Click the New button. Type the folder number (i.e. 001, 002) and the folder that you want the scans to be directed to. (i.e. c:\scans) or press the 3 dots to browse to a folder. Important: Remember this number Press OK on all windows and close. Windows XP users with SP2 may be required to allow the file NSCATCOM.DLL to be allowed. Important note to network administrators using client server networks with shared folders: The utility can be loaded on a server running to multiple folder destinations. This would be set using a different folder number for each users destination (i.e. 002, 003, etc.) Security permissions play an important role in the ability of the utility to work correctly. Even though the utility will show mapped drives and destinations, if the permissions are not given for the utility to write to the folder it will not work. An example of this would be setting a destination to a users drive (u drive). Only the user could write to his drive and the utility would not be able to access the folder from the server location.

8 Right click the utility in the taskbar (pink) and click Start. This completes the utility set up of the utility. If additional folders are required you must right click the utility first, stop it then create the additional folder as before.

9 The next section is how to configure the network scanner card of your Kyocera MFP to point at the computer with the utility running. Enter the IP address of the scanner in a web browser. If you don t know the address or it hasn t been set use the document on how to set up a network card. Scanner cards are called NS30. Verify the scanner card is a NS-30 and version 1.30 If not a firmware upgrade may be needed for the following screens to appear. An appointment can be arranged by calling our service department at Click on Scanner Default Setting and change to the settings shown below. Click Registration.

10 Click on Extension button and change to same settings. Note: The sender list can be turned off by turning on skip sender list, however there must be a sender entered in sender list number 001. Click on Registration. Press sender List and enter the users information in location 001. Repeat for all other users. There must be minimum of one sender in address 001 or the scanner will not work, even if sender list is turned off in the defaults.

11 Enter the users information such as below. The save number MUST MATCH the folder number set in the utility in the previous section. Click Registration at the bottom of the page. Click on scan to pc Destination list. Click on the Blue numbers e.g. (destination 001)

12 Click on Single registration. Enter the name of the users computer to be displayed on the MFP operation panel and the IP address of the computer running the utility that was set up. Enter the matching folder number to the folder number set up on the utility. This number must match exactly the folder save number created in the utility. This is the folder where the scans will be deposited. Click the Registration button. Click the Registration button and repeat for other users.

13 For configuration of scan to click on the system basic setting and scroll half way down the page. Enter the ip address of your mail server. You may enter the name as long as the DNS ip address and names are correct. If not know enter the IP address of the mail server. Troubleshooting tips: If your companies internal server is used, scanning can only be performed to internal addresses. External addresses will result in an E022 error. If scan to with an external destination addresses is required, point to the ISP server ip or name, or allow relaying on your internal mail server from the scanner ip address. Click Registration at the bottom.

14 In order to allow scans larger s than approx 7 pages to be scanned via , change Data Size from Low to Non-Restricted and click Registration at the bottom of the page. File size is now dependant on the file restrictions of your server. If the server is using SMTP authentication click on the SMTP authentication link and enter the required information as required. Many network administrators are invoking this function on servers in an effort to avoid spam. If your administrator has turned this on, and hasn t made this change, the scan to function will no longer work. Click Registration at the bottom.

15 Congratulations, your scanner set up is now ready to use.

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