Please refer to your booking for Log in Details. QS Outreach guide

Transcription

1 Please refer to your booking for Log in Details QS Outreach guide

2 Overview 1. Your QS Outreach Profile 2. Your event listing 3. Events Tabs: overview 4. Event registration 4.1 Event registrations: filtering database 4.2 Event registrations: overview 5. Event Connections 6. Communications 6.1 Communication: Sending s to candidates in outreach 6.2 Communications: overview 7. Statistics 8. Communities/Activities 9. Logistics 10. Other tabs: Your activities, Interested candidates 11. T&C

3 1. Your QS Outreach Profile Log into Outreach and start creating your profile Profile Imagine Upload your profile image. Used throughout the site wherever your profile is shown. Inspirational Quote Exactly what it says. Tell us the quote that inspire you the most. You personal details and background Please make sure your name and institution are entered correctly. Remember: Only enter the information you are happy to share with other users. Languages Spoken Social Media Please enter your professional social media information (if applicable). Events Attending A list of all upcoming events you have indicated you are attending.

4 2. Your event listing Click on Events tab, then All Events Select the Tour you want to manage, then click on the specific event

5 2. Your event listing Don t forget it is important to indicate which events you are attending and which events you wish to receive notifications for. By doing this you will receive event updates (i.e. when list of registered candidates is available to be downloaded) and notifications about social activities. You can indicate your attendance by using the team management tool (1) or by ticking box on event listing page (2). The new TEAM MANAGEMENT tool will also allow you to indicate which member of your institution is attending an event

6 3. Event Tabs: overview Registrations Search and download registrations. Registrations are available from 14 days before an event Communications Setup, view and manage your communications with registrants- Pre and Post event Community/ Activities See who else is attending this event and find out what activities are being held around the event Connections Add, update, download and view connections made during an event. Connections will be available shortly after each event Statistics View a breakdown of registrations and connections by multiple criteria including gender, experience, intentions etc. Logistics View and download the logistics pack for the event

7 4. Event registrations 1. Click on Event you want to manage 2. Click on Registrations tab 3. Database will be available 2 weeks before the event

8 4.1 Event registrations: filtering database 1. View basic event statistic 2. Filter registration 3. Export data (Excel or CSV) and save the search (useful for ing candidates later)

9 4.2 Event registrations: overview

10 5. Event Connections A downloadable list of connections from candidates met during the event. The list is also ed to the person whose was used with our On The Day Tap system)

11 6. Communications There are 3 simple steps to candidates through outreach 1 Create a saved search 2 Create an template 3 Compose and schedule * You can re-use saved searches and templates across cities!

12 6.1 Communications: Sending s to candidates in outreach 1. Create a saved search 1. Once you re in an event, click on the registrations tab 2. Make filter edits 3. Save the search at the bottom of the page

13 6.1 Communications: Sending s to candidates in outreach 2. Create an template 1. Click on Campaign Management tab 2. Click on Create template 3. Follow the instruction to create a template 4.Click on the save template button Click on Campaign Management tab to view all saved templates

14 6.1 Communications: Sending s to candidates in outreach 3. Compose and schedule 1. Click on Communications tabs and then on Compose communication

15 6.1 Communications: compose and schedule communication 2. Click on saved search to select recipient 3. Choose address you would like to send out from 4. Select template you want to send out 5. Choose candidate type (Registrations/ Connections). Before the event s should go out to Registration, after the event to Connections. 6. Select schedule time. You can either send the communication now or schedule it for later (by selecting a date and time on the calendar)

16 6.4 Communications: overview You may use QS Outreach to send communications to registrations (terms and conditions apply). You may send communications to a saved search list of either registrations or connections. The s to registrations go at a time and date you decide, and for event connections, either when they are uploaded or immediately post event.

17 6.2 Communications: overview You may use QS Outreach to send communications to registrations (terms and conditions apply). You may send communications to a saved search list of either registrations or connections. The s to registrations go at a time and date you decide, and for event connections, either when they are uploaded or immediately post event.

18 This area shows you a current breakdown of registrations and, post event connections. The data is up to the minute live and enables you to get a sense of the type of person that will be attending the event. Therefore allowing you to tailor your message to them accordingly. 7. Statistics

19 8. Community/ Activities (1) Select this if you are personally attending the event. You will then appear in the Exhibitor Members Attending area (3) (2) Shows who is attending from QS and gives access to their profile / travel plans. (4) Click here to add your travel plans

20 Logistics information about the event. Downloadable in Pdf. The information includes: Venue, Date and Map Event Access (Including Airport transfers, Parking and local transport information) Event timetable Delivery information and links to delivery tags needed for parcels and hotel contact details Hotel information (Includes discount code, breakfast information and alternative hotels recommended by QS) Visa & Vaccination Information On the day terms and conditions 9. Logistics

21 10. Other tabs: Your activities, Interested candidates Click on Events tab, then All Events Under Your activities tab you will find all activities you are attending whilst on tour

22 10. Other tabs: Your activities, Interested candidates Under Interested Candidates tab you will have access to candidates that have expressed an interest in your institution at the registration stage or via QS Candidate App

23 10. Other tabs: Your activities, Interested candidates You can select the Tour you want to manage and then download the list on an Excel spreadsheet

24 11. T&C 1. Database- Terms & Condition. 2. Suppression list. Contains addresses that cannot be sent to. Unsubscribed addresses are automatically added to the list, as well as hard bounced s. List should be downloaded every 28 days.