Class Roster. Curriculum Class Roster Step-By-Step Procedure

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1 Imprtant Infrmatin The page prvides faculty and staff a list f students wh are enrlled and waitlisted in a particular class. Instructrs are given access t each class fr which they are listed as an instructr, and ther faculty and staff users may have access t classes depending n their rle within a department r curse. The allws users t mdify the list f students that displays. Befre printing, sending s frm, r exprting the class rster, pay clse attentin t the selectins made in the Optins bx. This dcument is divided int 6 sectins. When wrking with the, always Define View Optins first. This allws fr mre accurate results when perfrming ther actins. If yu need t I. Define View Optins 2 II. Receive Updated by 4 III. Print 5 IV. Send frm the 6 V. View and Print the Pht 8 VI. Dwnlad the t Micrsft Excel Refer t page f Last updated: /30/206

2 I. Define View Optins Page. Select Optins. The Optins bx allws yu t chse class sectin(s) that display in the class rster. Ntes: Valid Values include: All curse sectins Displays all class rsters fr all sectins fr the curse selected. All my sectins Displays all class sectins in which the user has been designated as an instructr. This sectin nly Class rster data appears fr nly the class selected. This is als the default value. Phts are nt available when selecting the All Curse Sectin ptin. The Include Cmbined sectins checkbx will be turned n fr any class that is crss-listed r is scheduled t meet with anther sectin. Yu may chse t turn ff the checkbx if yu wish t see nly ne sectin f the cmbined class. The Expand Student Data checkbx can be turned n t view additinal student data, such as: Units Prgram and Plan Academic Level Student Grups Enrll Date Grading Basis 2 f Last updated: /30/206

3 Page Select the Enrllment Status. The Enrllment Status ptins allw yu t chse the enrllment status f the students wh display in the class rster. Valid Values include: All All students assciated with the curse by enrllment, waitlist, r permissins. Enrlled All enrlled students. Permissins All students wh have been issued a class permissin t enrll but have nt dne s. Waiting All students wh are enrlled n the waitlist. 3. Click t update the Class Rster results. 3 f Last updated: /30/206

4 II. Receive Updated by Page. If yu wuld like t receive a new class rster via when there are enrllment changes, turn n the a new class rster checkbx, and then select Daily r Weekly frm the drp-dwn list. Ntes: Yu will receive ntice f changes frm the first day f classes up t the drp/add deadline. Fr cmbined sectins, yu must set this ptin fr each subject area r meet tgether sectin. 4 f Last updated: /30/206

5 III. Print Page. Select the View Optins (see page 2) and then click update the results. 2. Click Printer Friendly Versin. Nte: Students frm multiple sectins will appear n this page if All Sectins, All My Sectins, and/r Cmbined Sectins ptins are selected. t 2 Printer Friendly Versin Page 3. Use yur internet brwser s print functin t Print the (e.g., File > Print r type CTRL+P). Nte: If yu are having truble printing the class rster, see the Administrative Systems: Settings and Trubleshting ITS webpage. 4. Click Return t navigate back t the Class Rster. 4 5 f Last updated: /30/206

6 IV. Send frm the Imprtant Infrmatin Faculty Business autmatically lgs users ff after 60 minutes f inactivity. Typing a message n the page is nt cnsidered system activity. If a message takes lnger than 60 minutes t cmpse, Faculty Business autmatically lgs yu ff and any text entered will be lst. If a message may take lnger than 60 minutes t cmplete, cnsider writing it in an applicatin like Micrsft Wrd, then cpying and pasting the text int Faculty Business pages. The address fr each student selected n the page appears in the Bcc: (blind carbn cpy) prtin f the message page. This ensures that students receiving the message d nt see any ther recipient s address. Users can send a message t additinal addresses beynd thse selected frm the Class Rster page by typing them in the Bcc: field. addresses must be separated by semiclns. Page 2a. Select the View Optins (see page 2) and then click update the results. 2. Determine which students yu wuld like t ntify. OR OR a. Individual Students Click n the student s name in the Name field. This ptin launches yur system s default prvider. b. selected students Turn n the apprpriate check bxes in the Ntify field, and then click c. all students wh appear n the selected Click.. t 2b 2c 6 f Last updated: /30/206

7 Send Ntificatin Page 4. Type the message in the Message Text field. 5. Click Add t add attachments. Nte: Multiple attachments can be added r deleted by using and. 6. Click. Ntes: Message bx displaying the text Yur was sent appears after has been sent Message bx displaying text Yur was nt sent appears after an attempted t be sent t an invalid address. Instructrs can send s via the class rster up t thirty days after the curse end date. 7 f Last updated: /30/206

8 V. View and Print the Pht Imprtant Infrmatin A student can request t have his/her Mcard pht deleted frm the database by filling ut the Request fr Deletin f Mcard Digitized Phtgraph Frm at Fr mre infrmatin abut the apprpriate use f phts, see SPG 60.3 at Page. Select the View Optins (see page 2) and then click update the results. Nte: The Pht will return ONLY thse students yu define t see in the View Optins. 2. Click Print Pht Rster. Nte: Yu can view individual student phts by clicking the pht icn the left f the student name. t lcated t 2 Print Pht Page Turn n the apprpriate checkbxes fr the infrmatin yu wuld like displayed. Ntes: The Name field is autmatically selected. Yu can select up t 3 additinal fields. The number f ptins yu chse t display n the Pht determines hw many pictures display n a page and the size f thse pictures. 4. Click. 8 f Last updated: /30/206

9 SQR Windw pens in new windw 5. The SQR Reprt windw will appear and read Queued. Nte: If the reprt des nt display after several minutes, see the If the reprt des nt display instructins at the bttm f page 0. Reprt Index Windw pens in new windw 7 6. When the reprt is finished running, the Applicatin Engine windw will appear and read Success. This windw will reppulate and the Reprt Index page will display. 7. Clse the Reprt Index windw/tab. Student Pht 0 8. The Pht will pen in the SQR Reprt windw. (Fr privacy purpses, n pictures display in this example.) 9. View and Print the Pht. Use the internet brwser r Adbe PDF print functin t print the. (e.g., File > Print r type CTRL+P) Nte: Phts are available nly fr enrlled students. If there is n pht fr the student, N Pht Fund displays. 0. Clse the reprt windw/tab. 9 f Last updated: /30/206

10 Print Pht Page. Click Return t g back t the Class Rster. If the reprt des nt display If the class rster des nt pen as expected after several minutes, yu can return t the Reprt Manager screen and pen the reprt frm there. Print Pht page 2. Return t the Print Pht page, which shuld still be pen in the Faculty Center brwser tab. 2. Click Reprt Manager. 3. On the Reprt Manager screen, click MSR0460-PHOTO CLASS ROSTER. The mst recent reprt shuld be at the tp f the list that displays. Click the mst recent pdf t pen the class rster. 0 f Last updated: /30/206

11 VI. Dwnlad the t Micrsft Excel Page. Select the View Optins (see page 2) and then click t update the results. 2. Click the Dwnlad icn. Nte: If the File Dwnlad windw des nt appear after clicking Dwnlad, yu may need t adjust yur Internet Explrer Security ptins t accept File Dwnlads. Refer t the Dwnlad Grid Data t Excel Step-by-Step Prcedure fr mre detailed infrmatin. 2 File Dwnlad Windw 3. Click and then chse a lcatin n yur lcal netwrk r cmputer t save the Excel file. OR 3 Ntes: Click t pen the dcument with Micrsft Excel. If yu are using a pre-office 2007 versin f Excel, the reprt may pen in the Web brwser windw. Select Save As frm the File menu t save the reprt. If necessary, click YES n the Micrsft Office Excel warning message. When the reprt pens in Excel, it leaves a blank brwser windw, which needs t be clsed separately. f Last updated: /30/206

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