Steps to complete within Privit Profile :

Transcription

1 Welcme t Privit Prfile! This article prvides instructins t students, athletes, parents and/r guardians n cmpleting the Privit Prfile prcess. The infrmatin can be cmpleted n yur mbile device, laptp, tablet r any device cnnected t the internet. If yu need assistance with Privit Prfile, please cntact the Help Center at r visit Steps t cmplete within Privit Prfile : 1. Register an accunt in parents name here: 2. Add athlete(s) t yur accunt 3. Cmplete all relevant athlete infrmatin Persnal Details Pre-Participatin Histry Frm GHSA Cncussin Frm GHSA Heat Plicy 4. Apply parent electrnic signature Pre-Participatin Histry Frm Student/Parent Cncussin Frm GHSA Heat Plicy 5. Apply athlete electrnic signature 6. Uplad Physical Frm frm physician Once the required infrmatin has been cmpleted and e-signatures have been applied t the necessary frms, the signed dcument will becme available autmatically fr the apprpriate staff member fr review and apprval. 1 If yu need assistance with Privit Prfile, please cntact the Help Center at r visit

2 Step 1: Privit Prfile Instructins fr Parents: As a parent/guardian, yu are ging t register an accunt, then add yur student t the accunt and cmplete nly their infrmatin. Start creating yur accunt by selecting r enter the link then fllw the steps belw. 1. Frm the landing page, click Register. 2. Please register with yur name as a parent, yur address, and create a passwrd f yur chice. When yu are finished, click Sign Up. (If yu have multiple family members r if yu have already registered yurself, yu d nt need t register again and please refer t #5 belw.) 3. Next, a Welcme Message shuld appear. Click Cntinue lcated twards the tp f the message. Then yu will be taken t the HOME page. 4. On the Hme page click the Add Member buttn n the left side f the page. (This allws yu t add yur student/athlete t yur accunt; and this sectin allws yu t add ther family members if necessary.) Click Add Member n the left side f the page. Enter yur athlete s first name (and last name if different), date f birth, and gender. In additin, please check the bx that states Enable Lgin. Then yu will want t enter an address fr yur athlete (The address fr yur athlete will have t be different than the address yu registered with) and create a passwrd. (Enabling a lgin will allw the student athlete t e-sign dcuments later in the prcess). The click Add Member. Yu shuld be directed t a Cpy Data page. Please select the grey Cancel tab at the bttm and yu will be taken back t the Hme page. Yu will nw see the student/athlete listed under Family Members. Please click n their Name. Then begin cmpleting the Persnal Details by clicking the Start buttn t the right f Persnal Details. Step 2: Cmplete all required frms fr yur athlete 1. Frm yur athlete s prfile, begin cmpleting the Persnal Details by clicking the Start buttn t the right f Persnal Details. Cmplete each sectin f the Persnal Details sectin and click Save and Exit. IMPORTANT: In rder fr the Persnal Details t be cmplete, yu will need t answer all mandatry questins, marked with a red asterisk (*). Yu will nt be able t mve n until this step is cmplete. 2. Again frm yur athlete s prfile, click Start t the right f Pre-Participatin Histry Frm. Cmplete all the questins marked with a red asterisk (*). 3. Dwnlad the Physical Frm at the bttm f the Pre-Participatin Histry frm. Yu will take this frm with yu t the physician and then uplad this frm back int yur Privit Prfile (See Step 7). 2 If yu need assistance with Privit Prfile, please cntact the Help Center at r visit

3 Step 3: Apply Parent Electrnic Signature: 1. When yu have finished the Pre-Participatin Histry Frm, click Submit near the end f the frm. a. A message will appear if yu want t review r sign it the dcument. Click the blue Sign buttn and yu will be taken t a page t create an electrnic parent signature. Select the blue Create New Signature tab. b. With yur curser n a cmputer r with yur finger frm a tablet/mbile device, create yur signature r initials then click the blue Save tab. Yu will see yur signature displayed. Select the grey Dne tab underneath. Once cmplete, yu will then be n yur accunt management page. Select Hme near the tp left f the screen. c. Once yu have created a parent e-signature, yu will nt be required t repeat this prcess. Yu will be able t apply this parent e-signature t all frms that require a parent e-signature. 2. Frm yur athlete s hme page, click n Start t the right f GHSA Cncussin Frm. Cmplete the GHSA Cncussin Frm and click Submit when yu have finished. Then yu will be able t apply yur parent e-signature t the frm. Yu will then be directed t the Manage Dcuments page, yu will want t select Hme near the tp left t be directed back t Hme page. IMORTANT: All GHSA Smart frms require an athlete e-signature, and fr instructins fr athlete e-signature, please see Step 6 belw fr creating an athlete e-signature. Step 4: Jin Team(s) 1. After cmpleting the frms, yu MUST jin a team. T jin a team, click Update next t Jined Teams, and check the bx next t the team(s) yur athlete will be participating thrughut the schl year. IMPORTANT: Yu cannt skip Step 4 as it is critical fr yu t be able t print yur physical frm. In additin, yur athlete's caches and athletic trainers will be able t review clearance status, emergency cntact infrmatin, and see yur athlete n the team rster. Step 5: Print Physical Frm 1. When yu have cmpleted all the GHSA frms and have jined a team, yu will want t print the Physical Frm fr the dctr t sign. 2. Frm yur athlete s hme page, click Print Dcuments. 3. T print the Physical Frm, click Dwnlad t the right f the Physical Frm and the frm shuld appear within a new tab. Yu can print the physical frm by right clicking n the page and selecting Print. 3 If yu need assistance with Privit Prfile, please cntact the Help Center at r visit

4 When the Physical Frm has been signed by the dctr, please uplad the frm int yur Privit Prfile (See Step 7). Step 6: Creating and Applying Athlete E-Signature: 1. First, yu will want t be certain yu have enabled a lgin fr yur athlete, s select Manage Accunt frm the hme page. 2. Frm the Manage Accunt Screen, select Manage Family Accunts. 3. Frm the family member drp dwn, select yur athlete and check the bx that says Enable Lgin. (If there is an address already listed next t Current , please skip t step number 6) 4. Please type in an address fr yur athlete (different frm the address that was used t register) and create a passwrd. Then click Submit. 5. Next, select the name in the tp right crner with the circle symbl and frm the drp dwn, select Lg Out. 6. Then click Lgin and lgin with the address and passwrd that was just created fr yur athlete. 7. After lgging in as the athlete, select Manage Dcuments frm the hme page. Then click Sign Dcument where an athlete e-signature is required. a. A message will appear if yu want t review r sign it the dcument. Click the blue Sign buttn and yu will be taken t a page t create an electrnic athlete signature. Select the blue Create New Signature tab. b. With yur curser n a cmputer r with yur finger frm a tablet/mbile device, create yur athlete signature r initials then click the blue Save tab. Yu will see yur athlete signature displayed. Select the grey Dne tab underneath. Once cmplete, yu will then be n yur accunt management page. Select Hme near the tp left f the screen. c. Once yu have created an athlete e-signature, yu will nt be required t repeat this prcess. Yu will be able t apply this athlete e-signature anywhere an athlete e- signature is required. Step 7: Uplad Required Dcuments (Physician Frm): After yur athlete has had their physical and yu have had yur physician sign the Physician Frm, yu will need t uplad the dcument back int yur Privit Prfile. 1. Yu may use a scanner r yur mbile device t uplad a cpy f yur physical int yur athlete s prfile. 2. Scan r take a picture with a mbile device f the signed frm. 3. Frm yur athlete s Hme page, select the Manage Dcuments buttn. 4. Click the Uplad Dcument buttn in the upper right. 5. Brwse t select the apprpriate dcument t uplad. 4 If yu need assistance with Privit Prfile, please cntact the Help Center at r visit

5 6. Select the Clearance Frm dcument type 7. Yu may add an ptinal cmment 8. Select Uplad. 9. Yu will be directed back t the manage dcuments area nce yu have upladed the dcument. COMPLETION NOTE: Once the required e-signatures have been applied t the necessary frms, the signed dcument will becme available autmatically fr the apprpriate staff member fr review and apprval. The apprpriate staff member will manually update the Clearance Status fr the athlete when they have reviewed the infrmatin. 5 If yu need assistance with Privit Prfile, please cntact the Help Center at r visit