PowerPoint 2016: Part 2

Transcription

1 PwerPint 2016: Part 2 Updated: April 2018 Cst: $1.00

2 Using Multimedia Cmpnents PwerPint allws users t create presentatins that incrprate a variety f multimedia cmpnents. This includes audi and vide clips and images. These are used t enhance presentatins, capture attentin, and aid the learning prcess. WARNING: T much use f multimedia items can be distracting, verwhelming, and can take away frm the infrmatin itself. Types f Multimedia: Sund: Includes sund effects, such as: shrt sund effects (click, drum beat, sneeze), entire sngs, r lengthy narratin. Yu cannt access sunds directly frm CDs; they must be transferred t yur PC first. Mvies: Includes vides, such as hme mvies, dwnladed vides frm the Internet, and shrt vides included with MS Office. Yu cannt create vides with PwerPint. Yu will need t have the file befre inserting it int the presentatin. As with sund files, they must be transferred yur PC and nt frm a mvie dvd. Animated GIFs: GIFs are very shrt vides (ne r tw secnds) f an image. Like mvies, yu need t find r create yur wn GIF in rder t insert it in the PwerPint presentatin. WARNING: Many images, sunds, and clips are cpyrighted against being used by the general public. If yu are searching the internet fr yur multimedia cmpnents, be sure yu knw hw t search fr cpyright-free items r items labeled fr public use. NOTE: Yu can schedule time in ur Creative Lab t create yur wn sunds and mvies! Open the presentatin called, Red Pandas, lcated n the desktp in the flder Class Files. LESSON 1: Sund Clips Inserting a sund clip Yu can either insert a sund clip frm yur cmputer, r create yur wn sund thrugh PwerPint. T insert a sund clip: 1. Navigate t the Insert ribbn. 2. Click n the Audi symbl n the right hand crner f the screen. 3. Chse either Audi n My PC fr a saved clip r Recrd Audi t recrd a clip immediately. 2

3 4. Fr a saved clip: a. Click Audi n My PC. b. Frm the ppup windw that appears, click n the Music r ther relevant flder. c. Select the sund clip. d. Click Insert. 5. T recrd a new audi clip: a. Select Recrd Audi. b. A new bx shuld pp up where yu can recrd yur audi. c. Frm here, yu click the circle t recrd, the square t stp, and the triangle t review/play back. d. When yu re satisfied with yur recrding, click OK. 6. A speaker symbl will appear n the slide when the sund clip had been successfully inserted. NOW YOU TRY: Mve t Slide Three f the presentatin. It shuld have tw pictures f adrable red pandas. Insert the Red Panda Sunds file frm the Sample Music flder. Editing a sund clip Click n the speaker symbl (1) n the slide t view presentatin ptins fr the audi clip. The Audi Tls tab (2) will pen, giving yu a Frmat and a Playback ribbn and a side panel (3) f ptins will appear. Frm here, yu can mdify the sunds t yur preference (similar t hw yu wuld mdify animatins and transitins)

4 The Playback tab allws yu t mdify hw the sund file will be bradcast in yur presentatin: Play: Listen t the sund. 2. Add Bkmark: Add a visual cue t mark a spt n the audi track. 3. Trim Audi: Adjust the length f the sund. 4. Fade Duratin: Add a fade effect fr the sund. It can fade in and fade ut fr the duratin yu chse (in secnds). Example: If yu enter int the Fade In bx, the sund will start quietly and grw luder within 3 secnds. 5. Vlume: Allws yu t adjust the vlume f yur sund. 6. Start: Decide if yu want the sund t play Autmatically r when yu click the symbl (On Click). 7. Hide During Shw: Check this bx t hide the speaker symbl during yur presentatin. This is ften used when yu set the clip t start autmatically. 8. Lp until Stpped: The sund will repeat until yu hit the Escape key. 9. Play Acrss Slides: Check this bx t have the audi play thrughut the presentatin. Yu can als click the Play in Backgrund buttn t autmatically set up yur presentatin t d this. NOW YOU TRY: Have the audi clip yu just inserted t Start On Click. Set the sund t have a Fade In and Fade Out f five secnds. LESSON 2: Vide Clips 4 Yu can insert a persnal vide frm a saved file n yur cmputer r embed a vide frm the internet. This is dne by using the Vide ptin n the Insert tab and then navigating t the vide f yur chsing. NOTE: Yu may need t have QuickTime installed t use vides with the file extensins: (.mv,) (.qt,) and (.mp4)

5 T insert a vide int a presentatin: 1. Click n the Vide cmmand n the Insert ribbn. 2. Fr a vide n yur cmputer: a. Chse Vide n My PC. b. Frm the ppup windw that appears (see right), click n the Vides (r relevant) flder. c. Select the mvie clip. d. Click Insert. 3. Fr an nline vide: a. Chse Online Vides. b. If the vide is n YuTube.cm, yu can enter the search terms in the search bar. T insert vides frm Facebk r ther surces, yu have t sign int a Micrsft Access accunt. c. Select the mvie r vide clip. d. Click Insert. NOW YOU TRY: On the furth slide f the presentatin, insert a vide f cute little red pandas. In the search bar fr YuTube (a), type in red pandas snw fun Use the first vide (b). If the vide was inserted crrectly (after adjusting the size), yur slide shuld lk similar t this: b WARNING: Ensure any vides btained frm the internet fllw cpyright laws befre using them!! a c 5

6 As with ther inserted bjects, a new cntextual menu called Vide Tls appears abve the tabs when yu select the vide. Select the Frmat tab t mdify the appearance and the Playback tab t mdify the vide itself. The Frmat tab Play: Lets yu preview the vide and play as is. 2. Crrectins: Imprve brightness and cntrast f vide. 3. Clr: Reclr t give a stylized effect. 4. Vide Styles: Add a frame, brder r shape t the vide. 5. Bring Frward/Bring Backward: Send the vide up r dwn a level t be in frnt r behind bject(s). 6. Crp: Cut the vide t size yu want. 7. Height/width: Adjust the height and width f the vide The Playback tab Play: Lets yu preview the vide and play as is. 2. Bkmark: Lets yu pint t a clip f interest. 3. Trim Vide: Allws yu t shrten the length f the vide frm bth ends. 4. Fade: Allws yu t add a fade effect. 5. Vlume: Lets yu adjust the vlume. 6. Start: Decide if yu want the vide t play Autmatically r when yu click n the vide itself (On Click). 7. Play Full Screen: When yu begin playing the vide during yur presentatin, the vide will fill the screen as ppsed t being embedded in a slide. 8. Hide While Nt Playing: The vide frame will be hidden frm yur audience when it is nt being watched. WARNING: DO NOT use this feature if yu want the vide t begin when clicked. Yu will nt see the vide, and it will be impssible t click during the presentatin. Only use this feature if yu will have the vide play autmatically. 9. Lped until Stp: The vide will play ver and ver until yu hit the Escape key NOW YOU TRY: Engage the ptin that lets the pandas play until yu stp them. Have the vide Start Autmatically. Add a frame t the vide. 6

7 LESSON 3: WrdArt WrdArt is anther standard f Micrsft Office. The text yu create has a predesigned frmat and can be clrful, fun, and attentin grabbing. Be cautius t nt veruse WrdArt; t much can be distracting. T insert WrdArt int a presentatin: 1. Click n the Insert tab and click WrdArt. 2. A palette f different styles will appear. Select the desired pattern. 3. A bx shuld nw appear saying Yur text here. Yu can nw begin t enter the text. When yu are clicked n the WrdArt, a Frmat tab shuld appear. Frm here, yu can alter the WrdArt style, fnt, shape effects, and mre. NOW YOU TRY: In the PwerPint presentatin, insert a blank slide at the end f the presentatin. Chse the secnd style frm the left in the secnd rw. It is an range text with a shadw. Type in Red Panda Preferences. Click and drag the WrdArt tward the tp f the slide. If dne successfully, yur slide shuld lk similar t this: LESSON 4: Text Bxes, Tables, Shapes, and Charts There are many different bjects yu can add t a PwerPint presentatin t enhance the audience s interest and learning. Fr each f the items discussed belw, there are many different editing ptins and ways t frmat the bject. Text Bx: Use this cmmand t insert a text bx. These functin similarly t WrdArt. With a text bx, yu can write text anywhere n the slide. After yu click the text bx icn, click and drag the bx t where yu want it n the slide. Yu are nw able t type directly int the text bx. NOTE: Text bxes can be altered just like ther cntent sectins f presentatin slides. Yu can apply bullets, alter the fnt, and edit the wrding as needed. Yu can size and mve the textbx as needed. 7

8 Shape: The shapes cmmand lets yu create yur wn simple graphics, such as lines, wrd ballns, stars, and ther shapes. After yu click the icn, use yur muse t click and drag t size the shape. Frm here, yu can use the Frmat tab t change the utline, fill, and mre. Yu can even add text t a shape. Example: We use the circle shape in instructinal packets such as this ne t indicate areas n a screensht r picture we are indicating in the text. Yu ve seen ne several times already: Chart: When yu insert a chart, it will pen up a cndensed versin f an Excel spreadsheet. Yu can enter and manipulate data in rder t create yur wn charts and graphs. This creates a simple visual that allws yu t display detailed and cmplex data. If yu wuld like t learn mre abut Excel and creating charts, try ne f ur Excel 2016 curses r sign up fr a caching sessin! Table: Tables can be easier t make than charts fr cmplex and detailed data.when a table is inserted, a new menu appears with varius frmatting ptins. Here, yu can add brders, change the brder sizes f the table, and manage the cells in the table. T add a table t a presentatin: 1. Click n the Insert tab and select Table. 2. A bunch f bxes will appear in a drp dwn menu. This crrespnds directly t hw many cells will be in yur table. Highlight the number f bxes that will crrespnd t the shape and size f the table. 3. Yu can nw click int a cell t type text. When yu click n a table there are tw mre ribbns: Table Tls Layut and Design. Use the Layut tab t change the appearance f the data in the table and the Design tab t mdify the style f the table. NOW YOU TRY: On Slide 5, insert a table. Highlight three cells ver and six cells dwn. A green table shuld nw appear, n yur slide. Click and drag the green table dwn s that it s situated under the WrdArt: 8

9 In the Design ribbn, there is a gallery f small tables with different clrs. Click n the first ptin, a black and white table. Yur table in the slide shuld nw have a black, white, and gray scheme. In the tp rw (slid black), type in Item in the first cell, Yes in the secnd cell, and N in the third cell. Then, center yur text by clicking in the cell and then clicking the center text buttn in the Paragraph grup f the Hme ribbn. Yur table shuld lk like this: Under the Item clumn, type in the fllwing, ne wrd per cell: Fd Clthing Lud Nises Warm Weather Cuddles In the Yes Clumn, put an X in the cells next t Fd, Warm Weather, and Cuddles. In the N Clumn, put an X in the cells next t Clthing and Lud Nises. Center all the cells (yu can highlight all the cells at nce and click the center text ptin). Yur slide shuld nw lk similar t this: LESSON 5: Setting Up and Viewing Yur Presentatin Setting up yur presentatin In the Slide Shw tab, there is a Set Up Slide Shw ptin. When yu have finished editing all f yur slides, yu can adjust the presentatins settings. 9

10 T set the presentatin settings: 1. Click the Slide Shw ribbn. 2. Click Set Up Slide Shw. 3. Yu can nw specify lps, timing, slides viewed in presentatin mde, and mre frm the pp-up windw that appears (see right). 4. After yu ve edited the cntent t yur liking, click OK. Viewing yur PwerPint presentatin Yu can view yur slide shw presentatin in a number f ways: Click the icn n the tp right f the screen. Navigate t the Slide Shw ribbn and click the icn fr Frm Beginning. Hit F5 n the keybard. Once yur slide shw presentatin begins t play, yu can transitin frm slide t slide (and animatin t animatin) by using ne f the fllwing methds: Click t transitin slides using yur muse. Use the spacebar r Enter key n yur keybard t navigate slides Use the arrw keys t g frward (left) and backward (right). NOTE: T end yur slide shw in the middle f the presentatin, press the Esc key n yur keybard. Yu can nw view yur finished presentatin frm the beginning. Enjy watching an infrmative presentatin abut preccius red pandas! 10