Version Essentials for Participants. May-02-13

Transcription

1 Versin 12.5 Essentials fr Participants May-02-13

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3 Table f Cntents Chapter 1 Using this Guide 1 Wh Shuld Read this Guide 1 Hw t Use this Guide 2 Getting Help 2 Dcumentatin and Learning Resurces 2 Technical Supprt 3 Cmmunity 3 Blackbard Cllabrate Prduct Feedback 3 Cnventins Used in this Guide 3 Variables 3 Ntes 4 Typgraphical Cnventins 4 Operating System Differences 5 Keystrkes and Muse Clicks 5 Screen Captures 5 Chapter 2 Getting Started 7 Minimum Client System Requirements 8 Jining a Blackbard Cllabrate Web Cnferencing Sessin 8 Setting Yur Prxy Cnfiguratin 8 Chapter 3 The Blackbard Cllabrate Web Cnferencing Rm 13 The Cntent Area Mdes 15 The Menus 17 Menus in the Main Menu Bar 17 Drp-Dwn Menus 18 Clsing the Applicatin 18 The Cnfirmatin Dialg 19 Chapter 4 Attending Sessins n Mbile Devices 21 Chapter 5 The Participants Panel 23 Understanding Permissins 24 Permissin Indicatrs in the Participants List 26 Viewing all f yur Permissins 27 Knwing When Smene has Jined r Left a Sessin 27 Table f Cntents i

4 Raising and Lwering Yur Hand 27 Raised Hand Ntificatin 28 Stepping Away 29 Stepping Back 29 Entering Feedback 30 Activity Indicatrs 31 Status Indicatrs 32 Plling 33 Viewing Plling Results 34 User Prfiles 35 Viewing a User s Prfile 35 Editing Yur User Prfile 36 Imprting a vcard file 39 Exprting a vcard file 40 Mbile Device Indicatrs 40 Chapter 6 Vide 43 Vide Activity, Permissin and Status Indicatrs 44 Activity and Permissin Indicatrs 45 Status Indicatrs 45 Previewing and Transmitting Vide 45 Previewing Vide 46 Transmitting Vide 46 Stpping Vide Transmissin 47 Selecting yur Vide Camera 47 Viewing Vide 48 The Default Views 49 Multiple Simultaneus Cameras 51 Cntrlling the Primary Vide Display 51 Make Vide Fllw Mderatr Fcus 52 Make Vide Fllw Speaker 52 Manually Selecting What t Display 52 Stpping Vide Transmissin 53 Chapter 7 Chat 55 Chat Activity and Permissin Indicatrs 56 ii Table f Cntents

5 Viewing Chat Messages 57 New Messages in Other Cnversatin Tabs 58 Turning Off Event Messages 58 Cnversatin Tabs 58 Mving Between Cnversatins 59 Clsing Cnversatin Tabs 59 Sending Chat Messages 59 Sending Messages t Everyne in a Rm r Existing Grup Cnversatin 60 Sending Messages t Selected Individuals 60 Adding Emticns t yur Chat Message 61 Adding External Links t yur Chat Message 62 Chapter 8 Audi 63 Audi Activity, Permissin and Status Indicatrs 65 Activity and Permissin Indicatrs 65 Status Indicatrs 65 Basic Audi Cnfiguratin 66 Using the Audi Setup Wizard 66 On Windws r Linux 66 On Mac OS X 67 Using Yur Micrphne 68 Adjusting Micrphne and Speaker Levels 69 Micrphne Level 69 Speaker Level 70 Chapter 9 The Whitebard 71 Whitebard Activity and Permissin Indicatrs 73 Adding Cntent t the Whitebard 73 The Tls Palette 73 The Prperties Editr 74 Inserting Text 75 Inserting Graphics 77 Inserting Clip Art Images 78 Inserting Screen Captures 79 Pinting t Things n the Whitebard 80 Setting Whitebard Preferences 80 Table f Cntents iii

6 Wrking with Whitebard Pages 82 Whitebard Rms and Grups 82 The Main Rm 83 Private Wrk Area 83 Page Grups 84 Breakut Rms 84 Using the Page Explrer 84 Selecting Pages in the Page Explrer 85 Viewing Thumbnails 86 Rearranging and Duplicating Pages 87 Navigating Between Pages 87 Using the Whitebard Navigatin Bar 88 Creating New Blank Pages 89 Cutting, Cpying, Pasting and Deleting Pages 90 Cutting Pages 90 Cpying Pages 91 Pasting Pages 91 Deleting Pages 92 Saving Whitebard Pages 93 Printing Whitebard Pages 94 Chapter 10 Applicatin Sharing 95 Applicatin Sharing Activity, Permissin and Status Indicatrs 96 Activity and Permissin Indicatrs 96 Status Indicatrs 96 Viewing a Shared Applicatin 97 Scaling the Shared Cntent 97 Maximizing the Cntent Area 98 Emphasized Cursr 98 Hsting an Applicatin Sharing Sessin 98 Applicatin Sharing Mde 98 Starting an Applicatin Share 99 The Hst's View f Applicatin Sharing 101 Cntrlling an Applicatin Share 102 Pausing and Resuming an Applicatin Share 102 iv Table f Cntents

7 Previewing an Applicatin Share 102 Taking a Snapsht 103 Giving Cntrl f an Applicatin Share t Anther 103 Delegating Remte Cntrl 104 Granting a Request fr Cntrl f an Applicatin Share 104 Revking Cntrl 105 Stpping an Applicatin Share 105 Chapter 11 Web Tur 107 Web Tur Mde 108 Web Tur Activity and Permissin Indicatrs 108 Starting a Web Tur 109 Cnducting a Web Tur 109 The Fllw Me Optin 110 Publishing URL t Chat Panel 110 Stpping the Web Tur 110 Viewing a Web Tur 110 Optimizing the Cntent Area 111 Chapter 12 Interactive Recrdings 113 Playing a Recrding 114 Blackbard CllabrateCpyright 117 Trademarks 117 Table f Cntents v

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9 Chapter 1 Using this Guide This guide prvides infrmatin n the mst widely used features f Blackbard Cllabrate web cnferencing thse features mst essential t cnducting a Blackbard Cllabrate sessin. Fr infrmatin n all the features, refer t the full Participant's Guide. Wh Shuld Read this Guide This guide is written fr all thse wh are attending Blackbard Cllabrate web cnferencing sessins Participants. Blackbard CllabrateParticipants need nt be cmputer experts, hwever, sme functins d require basic cmputer skills such as wrking knwledge f yur perating system, ability t navigate between and within applicatins, r basic text editing. Nte: Users wh make use f the accessibility features in Blackbard Cllabrate web cnferencing shuld refer t the Accessibility Guide fr Participants. Page 1

10 Hw t Use this Guide It is highly recmmend that yu read the first three chapters f this guide prir t attending a Blackbard Cllabrate web cnferencing sessin. 1. Read Cnventins Used in this Guide n page 3 f this chapter t familiarize yurself with the varius presentatin, frmatting and typgraphical cnventins used in this guide. 2. Fllw the instructins in Getting Started n page 7 t ensure yu have the prper hardware and sftware t run Blackbard Cllabrate and t set up yur Blackbard Cllabrate envirnment. 3. Read The Blackbard Cllabrate Web Cnferencing Rm n page 13 t familiarize yurself with the Blackbard Cllabrate user interface. Refer t the remaining chapters in any rder t becme familiar with the available tls and features f Blackbard Cllabrate. Nte: Fr a discussin f the accessibility features in Blackbard Cllabrate web cnferencing, including Clsed-Captining and the Activity Windw, see the Accessibility Guide fr Participants. Getting Help Dcumentatin and Learning Resurces Dcumentatin and learning resurces (fr all Blackbard Cllabrate prducts) are available n the On-Demand Learning Center, which can be reached as fllws: In yur brwser, enter the fllwing address: Frm within Blackbard Cllabrate web cnferencing, select Additinal Dcumentatin frm the Help menu. Yu can directly pen the fllwing dcuments frm within Blackbard Cllabrate web cnferencing by selecting them frm the Help menu: Keybard Shrtcuts Accessibility Guide fr Participants Blackbard Cllabrate Essentials fr Participants 2 Using this Guide

11 Technical Supprt Blackbard Cllabrate technical supprt and the supprt Knwledge Base are available thrugh the Supprt Prtal: Cmmunity We encurage Blackbard Cllabrate users f all levels (administratrs, instructrs and students) t submit questins t Ask the Dctrs, a free questin-and-answer frum mderated by an expert team f yur fellw Blackbard Cllabrate users. Their gal is t prvide quality answers t yur questins in a highly respnsive manner, while building a glbal knwledge base fr nline teaching and learning. Yu can find Ask the Dctrs at the link belw: Messages psted in the Ask the Dctrs frum d nt g t ur Supprt Team. If yu require technical supprt assistance t reslve a prblem, please cntact Technical Supprt (see the headingtechnical Supprt in this sectin). Blackbard Cllabrate Prduct Feedback Blackbard Cllabrate welcmes yur cmments and suggestins. If yu have an idea fr a new feature r enhancement, r wuld like t send ther feedback, please send an t BBCllabrateFeedback@blackbard.cm. Yur feedback will be sent directly t ur Prduct Management Team. Cnventins Used in this Guide Variables There are a few places in Blackbard Cllabrate web cnferencing that are ppulated with data specific t the sessin. Because we d nt knw in advance what thse data (e.g., wrds r names) will be, in this guide they are represented by variables enclsed in angle brackets. Fr example, the variable <Panel Name> is used in the discussin f Restring Default Preference Settings t represent the name f the currently selected panel. Using this Guide 3

12 Ntes Six types f ntes may be used in this guide t highlight infrmatin: Nte: Ntes are used t highlight imprtant infrmatin r t present asides relevant t the tpic at hand. Tip: Tips prvide helpful infrmatin n hw t mst effectively use a particular feature f the prduct. Cautin: Cautins alert yu t ptentially cnfusing terminlgy r difficulties that may ccur when using the prduct. Warning: Warnings alert yu t ptentially serius prblems. Ntes f this frmat are used t highlight Linux-specific infrmatin. Ntes f this frmat are used t highlight Mac-specific infrmatin. Ntes f this frmat are used t highlight infrmatin specific t mbile devices (mbile phnes and tablets). Typgraphical Cnventins Cnventin Descriptin 1. Number Indicates a step in a task. Hllw bullets Bld Italics Mnspace <brackets> Indicates that there are several ptins available fr cmpleting a task, but nly ne is necessary. Represents clickable elements in the user interface (e.g., text links, buttns, tabs, etc.). Als used t give emphasis t wrds. Represents menu items, ptins and parameters. Als used fr crss references and names f dcuments. Indicates pathnames, filenames, flders and cmmand lines. Indicates variables. 4 Using this Guide

13 Operating System Differences This guide is written fr Blackbard Cllabrate web cnferencing users n all supprted perating systems: Windws, Mac OS X, and Linux. Keystrkes and Muse Clicks The same keystrkes and muse clicks are used n Windws and Linux platfrms. Thse used n Mac OS X are different. This guide gives instructins fr users f all supprted perating systems. The Windws/Linux keystrkes r muse clicks are given first, fllwed by thse fr Mac OS X (in parentheses): Muse Click Example Select the bject and then right-click (Cntrl-Click n Mac) anywhere n the Whitebard t display the cntext menu. Keystrke Example Select the bject(s) in the Whitebard r in the Object Explrer and then enter Ctrl+X (Cmmand-X n Mac) t cut the bject(s). Screen Captures Mst screen captures shwn in this guide were taken in a Windws envirnment. If yu are running Blackbard Cllabrate web cnferencing n a Mac OS X r Linux platfrm, the appearance f windws, dialg bxes, etc. will differ slightly frm thse shwn in this guide. Using this Guide 5

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15 Chapter 2 Getting Started There are a few things yu shuld d befre yu participate in a sessin: 1. Ensure yur cmputer meets the minimum system requirements recmmended fr running a Blackbard Cllabrate web cnferencing sessin n yur cmputer. See Minimum Client System Requirements n page Launch int a private Blackbard Cllabrate web cnferencing sessin where yu can familiarize yurself with the Whitebard tls r create r review presentatins and/r quizzes prir t jining yur scheduled sessin. (Fr instructins n launching a private sessin, see the Participant's Guide.) 3. Jin a Blackbard Cllabrate web cnferencing sessin. Yu may jin a sessin either thrugh an link sent t yu by yur rganizatin r via a link n a web page. The methd by which yu jin a sessin will vary depending n yur rganizatin. See Jining a Blackbard Cllabrate Web Cnferencing Sessin n page Once yu have successfully launched int a Blackbard Cllabrate web cnferencing sessin, run the Audi Setup Wizard (see Using the Audi Setup Wizard n page 66) and set yur prxy settings (see Setting Yur Prxy Cnfiguratin n next page). Page 7

16 Minimum Client System Requirements Befre yu can get started in a Blackbard Cllabrate web cnferencing sessin, yu shuld ensure that yur cmputer is able t supprt the needs f the cllabratin envirnment. Tip: Fr Linux and Mac OS X 10.4 and earlier users, we strngly recmmend that yu use a headset (r at least headphnes r an ech canceling micrphne) rather than speakers when using simultaneus talkers. This will eliminate ptential eching and feedback and imprve yur audi experience. Please read the minimum system requirements listed n the Supprt website: supprt.blackbardcllabrate.cm/ics/supprt/default.asp?deptid=8336&task=knwledge&questinid=1443 Jining a Blackbard Cllabrate Web Cnferencing Sessin Hw yu jin a Blackbard Cllabrate web cnferencing sessin varies depending n the rganizatin hsting the Blackbard Cllabrate web cnferencing sessin. Fllw the instructins prvided by the rganizatin hsting yur sessin. Yur System Administratr r Mderatr shuld prvide yu with the fllwing infrmatin: Hw t access yur Blackbard Cllabrate web cnferencing sessins. Yur username and passwrd (if applicable). Hw t access yur recrdings. Wh t cntact fr help and where t access the user guides and ther resurce material fr yur system. Setting Yur Prxy Cnfiguratin If yu are cnnecting thrugh an Internet firewall, which is set up t blck bth utbund and inbund cnnectins and web brwsing that is dne thrugh an HTTP r HTTPS prxy server, yu may have t change the Prxy Settings preference in Blackbard Cllabrate web cnferencing By default, Blackbard Cllabrate inherits the same prxy settings as the brwser it was launched thrugh. If Blackbard Cllabrate is unable t autmatically detect the prxy settings it will be unable t cnnect t the Sessin. In this case, yu may be able t start Blackbard Cllabrate web cnferencing but nt be able t jin a sessin. If Blackbard Cllabrate encunters a prxy cnfiguratin errr, it will return a Cnnectin failed errr message similar t the ne belw. 8 Getting Started

17 If this happens, yu may have t change yur Prxy Settings t enable Blackbard Cllabrate web cnferencing t cmmunicate with yur prxy server. Nte: Ask yur System Administratr t prvide yu with the necessary prxy server infrmatin. T Cnfigure yur Prxy Settings in the Preferences: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate web cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) Getting Started 9

18 2. In the left pane f the Preferences dialg, select Prxy Settings under General. The Prxy Settings preferences panel appears. 3. Select the desired Methd ptin frm the Methd drp-dwn list. The chices are the fllwing: Prxy Settings Frm Launcher (<prxy setting>) Blackbard Cllabrate uses the cnnectin settings frm Java Web Start. If manual prxy settings are nt prvided t Java Web Start, it will attempt t detect these settings n its wn and then pass the results t Blackbard Cllabrate This is the default prxy setting and shuld be changed nly if yu are unable t establish a reliable cnnectin. Nte: <prxy setting> will be whichever type f prxy setting is detected by the launcher. Direct Cnnectin Specifies that n prxy server is t be used. Blackbard Cllabrate web cnferencing will cnnect directly t the apprpriate server. SOCKS V4/V5 Prxy Server Specifies that a versin 4 SOCKS prxy server is t be used. HTTPS Prxy Server Specifies that a secure HTTPS prxy server is t be used. HTTP Prxy Server Specifies that an HTTP prxy server is t be used. HTTP Prxy Server (Half-Duplex) Specifies that an HTTP prxy server is t be used in reduced bandwidth half duplex mde. Use this ptin nly if yu have an HTTP prxy server and yu are unable t establish a reliable cnnectin with the previus setting. 10 Getting Started

19 HTTP Direct Specifies that Blackbard Cllabrate web cnferencing is t cnnect directly t the server with the HTTP prtcl. While this is similar t a direct cnnectin, the use f the HTTP prtcl may reduce perfrmance and shuld be used nly if a nrmal direct cnnectin is nt pssible. HTTP Direct (Half-Duplex) Specifies that Blackbard Cllabrate web cnferencing is t cnnect directly t the server with the HTTP prtcl in a reduced bandwidth half duplex mde. Use this ptin nly if yu require an HTTP direct cnnectin and are unable t establish a reliable cnnectin with the previus setting. 4. Enter yur prxy server IP address in the Server field and enter yur prxy serverprt number in the Prt field. (Yu may have t ask yur System Administratr t prvide yu with this infrmatin.) Nte: Fr mre infrmatin n prxy cnfiguratin, visit the Knwledge Base ( and search fr "prxy". 5. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate web cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Getting Started 11

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21 Chapter 3 The Blackbard Cllabrate Web Cnferencing Rm The Blackbard Cllabrate web cnferencing rm cnsists f six main cmpnents: Nte: Fr mbile device users, the Web Cnferencing rm will nt be exactly as described in this chapter. Fr a discussin f attending sessins n mbile devices, refer t the Mbile User's Guide fr yur device (ios r Andrid) n the On-Demand Learning Center: Learning-Center/Web-Cnferencing.aspx#dcumentatin Page 13

22 Term Menu bar Audi & Vide panel Participants panel Chat panel Cllabratin tlbar Cntent area Meaning The Menu bar cntains the File, Edit, View, Tls, Windws and Help menus. The Audi & Vide panel enables yu t participate in cnversatins using either a micrphne and speakers (r headset) r via a telecnference. Yu als can transmit and receive Vide during the sessin and preview yur vide befre transmitting it. The Participants panel prvides a list f all Participants and Mderatrs in the sessin and infrmatin abut their current activities, such as talking (Audi), transmitting Vide, sending a Chat message, using the Whitebard drawing tls and cnducting an Applicatin Sharing sessin. Abve the Participants list is a small tlbar cntaining buttns fr raising yur hand and stepping away frm the sessin and menus fr selecting plling respnses and feedback ptins. The Chat panel enables yu t send Chat messages t everyne in the rm r t Mderatrs nly. By selecting names in the Participants list, yu can send private Chat messages t individuals. Messages can be printed and saved t track sessin cmmunicatin. The Cllabratin tlbar (at the tp f the Cntent area) cntains three buttns fr switching between the three cntent mdes (Whitebard, Applicatin Sharing and Web Tur) in the Cntent area; an Infrmatin menu fr btaining sessin infrmatin (e.g., cnnectin type) and starting the Timer; a Lad Cntent buttn fr lading cntent int the sessin; and the Recrd buttn. The Cntent area is the main presentatin windw. Mderatrs use this regin t lad presentatins. Everyne can use the tls n the Whitebard t draw r write. All the bjects and images n the Whitebard are dynamic and can be mdified. Everyne can print the Whitebard pages r save them t a file t review later (unless the Whitebard has been prtected). 14 The Blackbard Cllabrate Web Cnferencing Rm

23 1 Title bar 6 Minimize buttn 2 Menu bar 7 Maximize buttn 3 Audi & Vide panel 8 Clse buttn 4 Participants panel 9 Cllabratin tlbar 5 Chat panel 10 Cntent area This chapter describes the Blackbard Cllabrate menus and Cntent area mdes, and discusses hw t exit the sessin. The Audi & Vide, Participants, Chat and Audi, panels and the three cntent mdes (the Whitebard, Applicatin Sharing and Web Tur) are described in detail in their respective chapters. The Cntent Area Mdes The cntent area n the right side f yur Blackbard Cllabrate web cnferencing interface, enables yu t exchange infrmatin and ideas with thers thrugh three different features: The Blackbard Cllabrate Web Cnferencing Rm 15

24 the Whitebard, fr sharing presentatins and drawings; Applicatin Sharing, fr sharing individual applicatins r yur entire desktp; and Web Tur, fr sharing web pages. These features share space in the cntent area, with each representing a "mde" in the cntent area, s yu will be able t see the cntent f nly ne mde at a time. The Whitebard cntent is persistent s will be there when yu mve t anther mde and then return t the Whitebard. Applicatin Sharing cntent is persistent but yu need t Resume Sharing when yu return t Applicatin Sharing in rder t see it. Web Tur cntent will always have t be reladed (URL entered again) when yu switch mdes and return t Web Tur. Only certain users can switch between mdes: Mderatrs can switch between all mdes. Participants with Applicatin Sharing permissin can switch t Applicatin Sharing mde and back t Whitebard mde. Participants with Web Tur permissin can switch t Web Tur mde and back t Whitebard mde. Nte: Participants wh have Whitebard permissin but nt Applicatin Sharing r Web Tur permissin are nt able t switch t Whitebard mde frm either f the ther tw mdes. This safeguards against Participants switching mdes during smene else's Web Tur r Applicatin Sharing presentatin. When smene switches mdes, everyne in the sessin will fllw them t the new mde. Cautin: Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. T switch mdes, d ne f the fllwing: Click n the buttn in the Cllabratin tlbar assciated with the desired mde. Select the desired mde frm the View menu. Use the keybard shrtcut assciated with the desired mde: Whitebard mde: Ctrl+Alt+W (Cmmand-Optin-W n Mac) Applicatin Sharing mde: Ctrl+Alt+A (Cmmand-Optin-S n Mac) Web Tur mde: Ctrl+Alt+U (Cmmand-Optin-U n Mac) 16 The Blackbard Cllabrate Web Cnferencing Rm

25 Yu can easily see which mde is selected by nting which buttn in the Cllabratin tlbar is clred. In the Cllabratin tlbar belw, the current mde is Whitebard mde. 1 Whitebard mde buttn 3 Web Tur mde buttn 2 Applicatin Sharing mde buttn The Menus Mst f the functinality f Blackbard Cllabrate web cnferencing can be accessed thrugh the menus. In additin t selecting menu ptins with yur muse, yu can use mnemnics and, fr sme functins, keybard shrtcuts. Menus in the Main Menu Bar The fllwing menus are available in Blackbard Cllabrate in the main menu bar: File menu: Cntains file-related cmmands (New, Open, Save and Print) fr Whitebard files, Multimedia files, quizzes, sessin plans, Chat cnversatins and the Participants list. It is als where yu will find the Exit cmmand fr clsing Blackbard Cllabrate web cnferencing. Edit menu: Cntains standard editing cmmands (Cut, Cpy, Paste and Select All) and enables yu t pen the Preferences dialg. View menu: Cntains cmmands fr changing yur windw layut and changing cntent mdes (Whitebard, Applicatin Sharing and Web Tur). Tls menu: Cntains sub-menus fr using the varius tls in Blackbard Cllabrate: Applicatin Sharing, Audi, Chat, Interactin, Prfile, Vide and Whitebard. Windw menu: Enables yu t pen the fllwing windws: Activity, Graphing Calculatr, Ntes and File Transfer Library. Help menu: Gives yu access t dcumentatin (a table f Keybard Shrtcuts, the Accessibility Guide, the Blackbard Cllabrate Essentials Guide and the On-Demand Learning Center web site), prvides diagnstic tls (that Supprt persnnel may ask yu t use t help trublesht an issue), enables yu t leave the sessin withut clsing the applicatin (and then rejin it) and prvides general infrmatin abut the Blackbard Cllabrate web cnferencing sftware. The Blackbard Cllabrate Web Cnferencing Rm 17

26 Drp-Dwn Menus In additin t the menus in the main menu bar, Blackbard Cllabrate has a number f drpdwn menus thrughut the interface. Tw types f drp-dwn menus are ntewrthy: Optins menus: Mst f the main mdules in the interface have their wn Optins menus t give yu quick access t cmmands specific t thse mdules. (These cmmands als can be fund in the main menus.) T pen an Optins menu, either click n it with yur muse r use the keybard shrtcut Ctrl+Shift+O (Cmmand-Shift-O n Mac). Tip: The keybard shrtcut will pen the Optins menu f whichever mdule currently has keybard fcus. Be sure t mve fcus t the desired mdule befre using the keybard shrtcut. Participant interactin menus: There are tw drp-dwn menus in the Participants panel that enable yu t enter yur feedback and respnses in the Participants list: the Feedback menu cntaining emticns (see Entering Feedback n page 30) and the Plling Respnse menu (seeplling n page 33). By default, whatever yu select frm ne f these menus will be displayed in the Participants list (next t yur name) fr everyne t see. (A Mderatr may turn ff the display f plling respnses.) Tip: Yu d nt need t click n these menus t pen them. They will pen up autmatically when yu hver yur muse ver them. Clsing the Applicatin T clse the Blackbard Cllabrate web cnferencing applicatin, d ne f the fllwing: Frm the File menu, select Exit (Windws and Linux) r frm the Blackbard Cllabrate web cnferencing menu, select Quit (Mac OS X). Click n the windw s Clse buttn. Enter Ctrl+Q (Cmmand-Q n Mac) Enter Alt+F4 (Windws and Linux nly) By default, a cnfirmatin dialg will prmpt yu t cnfirm whether r nt yu want t leave the sessin. Fr instructins n hw t hide this dialg in the future, see The Cnfirmatin Dialg. 18 The Blackbard Cllabrate Web Cnferencing Rm

27 Nte: When yu leave a sessin, yu may be directed t a web page defined by the sessin creatr. Yur default web brwser will launch autmatically. The Cnfirmatin Dialg By default, yu will be prmpted t cnfirm whether r nt yu want t leave the sessin. Click n OK t leave the sessin r Cancel t stay in the sessin. T turn this cnfirmatin ff fr future sessins, select the ptin Dn t remind me again and click n OK. Yu can turn the reminder back n fr future sessin, using the Preferences dialg: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate web cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select Leaving under Sessin. The Sessin Leaving preferences panel appears. 3. Unselect the ptin Ask fr cnfirmatin befre leaving a sessin. The Blackbard Cllabrate Web Cnferencing Rm 19

28 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate web cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. 20 The Blackbard Cllabrate Web Cnferencing Rm

29 Chapter 4 Attending Sessins n Mbile Devices Imprtant Nte: D nt attempt t mderate a sessin frm a mbile device. Mderatr-nly functins (such as lading cntent and sessin permissins) are nt supprted n mbile devices. Mderatrs shuld jin the sessin frm a desktp r laptp cmputer. Nte: Accessing and participating in web cnferencing sessins n mbile devices is nt supprted fr all user lgin grups. Cntact yur Blackbard Cllabrate system administratr fr details. The fllwing Blackbard Cllabrate web cnferencing functinality is supprted n mbile devices (mbile phnes and tablets): use Audi t cmmunicate interact with thers via the Participants panel use Raised Hand and Stepped Away indicatrs enter plling respnses see wh is in yur current rm (either Main rm r Breakut Rm) enter and read Chat messages Page 21

30 view Applicatin Sharing view Whitebard attend Breakut Rms Nte: Fr a discussin f attending sessins n mbile devices, refer t the Mbile User's Guide fr yur device (ios r Andrid) n the On- Demand Learning Center: Learning-Center/Web-Cnferencing.aspx#dcumentatin 22 Attending Sessins n Mbile Devices

31 Chapter 5 The Participants Panel The Participants panel prvides yu with infrmatin abut yurself and thers in the sessin. Yu can view the user prfiles f thers and edit yur wn, see what features thers are currently using and see what permissins yu and thers have. The Participants panel als gives yu tls fr interacting with thers in the sessin: yu can enter emticns, raise yur hand, indicate that yu have stepped away frm the sessin, send a private Chat message and respnd t plls cnducted by a Mderatr. Nte: Nt all features f the Participants panel are supprted n mbile devices. Fr a list f features that are supprted, see Attending Sessins n Mbile Devices n page 21. Page 23

32 The Participants panel has the fllwing cmpnents: 1 Expand/Cllapse buttn 7 Glbal ptins menu 2 Feedback menu 8 Status area 3 Step Away buttn 9 Tlbar 4 Raise Hand buttn 10 Activity indicatrs 5 Plling Respnse menu 11 Participant ptins menu 6 Participants list Yur name appears at the tp f the Participants panel in the Status area as well as in the Participants list belw it. In bth places yu will see infrmatin abut yur permissins (see Understanding Permissins belw), yur current activity (see Status Indicatrs n page 32) and yur prfile (see Editing Yur User Prfile n page 36). In the Participants list, all the Mderatrs in the sessin are displayed in alphabetical rder at the tp f the list (abve the hrizntal rule), fllwed by all the Participants, wh are als listed in alphabetical rder. Understanding Permissins Yur access t Blackbard Cllabrate web cnferencing features is managed by permissins. Mderatrs can change yur permissins, either by changing the glbal permissins (thse that apply t all Participants) r by changing yur permissins nly. Fr infrmatin n hw permissin infrmatin is presented in the Participants panel, see Permissin Indicatrs in the Participants List n page 26. The fllwing table shws the icns assciated with each permissin and describes what the permissins entail. 24 The Participants Panel

33 Icn Permissins The Audi permissin allws Participants t talk in the sessin. If the permissin is nt granted, they can still listen t thers. The Vide permissin allws Participants t transmit vide in the sessin. If the permissin is nt granted, they can still preview their wn vide and view the vide transmissins f thers. The Chat permissin allws Participants t enter chat messages in the sessin. If the permissin is nt granted, they can still send private chat messages t Mderatrs and read the Chat messages f thers. The Whitebard permissin allws Participants t use the drawing tls in the Whitebard. It desn't allw them t lad cntent (e.g., presentatins) int the Whitebard, which requires Mderatr privileges, nr t switch t Whitebard mde frm anther mde (see The Cntent Area Mdes n page 15). Neither des it allw them t navigate between pages in the Main rm, which requires the Mderatr t turn ff the Fllw ptin. If the permissin is nt granted, Participants can still view the Whitebard cntent entered by Mderatrs. The Applicatin Sharing permissin allws Participants t hst an Applicatin Sharing sessin, including switching t Applicatin Sharing mde (see The Cntent Area Mdes n page 15) and back t the Whitebard. It als enables them t request remte cntrl f anyne's Applicatin Sharing sessin r the desktp f Mderatrs r ther Participants wh als have the Applicatin Sharing permissin; in bth cases, the request can be denied by the hst. If the Applicatin Sharing permissin is nt granted, Participants can still view thers' shared applicatins r desktps. The Web Tur permissin allws Participants t hst Web Turs and Web Pushes, including switching t Web Tur mde (see The Cntent Area Mdes n page 15) and back t the Whitebard. If the Web Tur permissin is nt granted, Participants can still view thers' Web Turs. The Clsed-Captining permissin allws Participants t enter text int the Clsed- Captining windw. If this permissin is nt granted, Participants can still read the Clsed-Captining text f thers. (Nte: this permissin can be set nly frm the Participant ptin menu i.e, it cannt be set glbally fr all Participants.) The Participants Panel 25

34 Permissin Indicatrs in the Participants List Only thse individual permissins (granted r revked) that represent exceptins t the glbal permissins are displayed in the Participants list. Nte: Yu can view all yur permissins nt just the exceptins in yur Participants panel Status Area. See Viewing all f yur Permissins n the facing page. When a Mderatr remves yur permissin t use a glbally permitted feature, the icn representing that feature is stamped with a red X and appears next t yur name in the Participants list. In the example belw, the glbal permissins (shwn t the right f the rm name) are set t the default (permissin t use Audi, Vide, Chat and Whitebard but nt Applicatin Sharing and Web Tur) and the exceptins t these are indicated by the icns next t the sessin attendee names in the Participants list. The Mderatr has granted Charlie the Clsed- Captining permissin and revked his permissin t transmit vide. Lucy has been granted the Applicatin Sharing permissin. Ricky has been granted the Web Tur permissin and his Audi permissin has been revked:. 26 The Participants Panel

35 Viewing all f yur Permissins If yu wuld like t see a cmplete list f all yur permissins, nt just the exceptins t the glbal permissins, select Shw My Permissins frm the Glbal Optins menu f the Participants panel. Yur permissins will be displayed in the Status area at the tp f the Participants panel. (Yur activity and status indictrs are als displayed in the Status area.) Nte: All the individual permissins (granted r revked) that represent exceptins t the glbal permissins are still displayed in the Participants list. Knwing When Smene has Jined r Left a Sessin There are five ways t tell when smene has jined r left a sessin: The persn s name will appear in the Participants list when they jin the sessin and will be remved when they leave the sessin. An Audible Ntificatin may be played when smene jins r leaves a sessin. A Visual Ntificatin may be displayed when smene jins a sessin. A message will be displayed in the Chat cnversatin area. A message may be displayed in the Activity Windw. Raising and Lwering Yur Hand Mderatrs and Participants can raise their hands at any time during the sessin. The Participants list will indicate wh has raised their hand and in what rder. When a Participant raises their hand, their name ges t the tp f the participant list, just under the Mderatrs. The Participants Panel 27

36 There are tw ways t raise yur hand: Participants panel Click the buttn. Keybard shrtcut Enter Ctrl+R (Cmmand-R n Mac). There are three ways t lwer yur hand: Participants panel Click the buttn. Participant Optins menu Select Lwer Hand. Keybard Shrtcut Enter Ctrl+R (Cmmand-R n Mac). Raised Hand Ntificatin Each time smene raises their hand, yu may be ntified in ne r bth f the fllwing ways: A red hand icn will appear ver the prfile picture (r avatar) f the persn wh raised their hand. A number will appear under their name indicating where they are in the queue f thse wh have raised their hands (the rder in which hands were raised). An Audible Ntificatin may be played. Yu can cnfigure yur Audible Ntificatin preferences t play ne sund when yu raise yur wn hand and anther when smene else raises theirs r yu can turn the sund ff altgether. 28 The Participants Panel

37 Stepping Away The Step Away feature enables yu t indicate t the thers in the sessin that yu are temprarily unavailable. Yu are still cnnected t the sessin and can see and hear everything that is ging n thers just wn't expect yu t be available fr interactin. There are three ways t shw that yu have stepped away: Click n the buttn in the Participants panel. Frm the Tls menu, select Interactin and then select Step Away. Enter Ctrl+Shift+A (Shift-Cmmand-A n Mac). The Step Away indicatr (clck icn and the wrd "Away") will appear next t yur name in the Participants list fr everyne t see. Yu will als see the indicatr next t yur name in the Status area (tp) f the Participants panel. Stepping Back There are three ways t shw that yu have stepped back int the sessin: Click n the buttn in the Participants panel. Frm the Tls menu, select Interactin and then unselect Step Away. Press Ctrl+Shift+A (Shift-Cmmand-A n Mac). The Step Away indicatr will be remved frm the Participants list s thers will knw yu are back in the sessin. The Participants Panel 29

38 Entering Feedback Mderatrs and Participants can select feedback ptins frm the Feedback menu r via keybard shrtcuts. These ptins express cmmn reactins t a presentatin. An indicatr assciated with each ptin appears fr a shrt time t the right f the name f the persn wh selected it. There are three ways t select ne f the feedback ptins: Participants panel Feedback menu Select the desired ptin. Interactin Sub-menu f Tls Menu Frm the Tls menu, select Interactin fllwed by Shw Emtin and select the desired ptin frm the submenu. This menu is identical t the menu in the Participants panel. 30 The Participants Panel

39 Keybard Shrtcuts Enter the apprpriate keybard shrtcut fr the desired ptin. Icn Emtin Windws and Linux Keybard Shrtcuts Mac Keybard Shrtcuts Shw Smiley Face Alt+1 Optin-1 Shw LOL Alt+2 Optin-2 Shw Applause Alt+3 Optin-3 Shw Cnfusin Alt+4 Optin-4 Shw Apprval Alt+5 Optin-5 Shw Disapprval Alt+6 Optin-6 (blank square) Shw Slwer (when yu want the presenter t slw dwn) Shw Faster (when yu want the presenter t speed up) Shw Nne (clears all displayed feedback icns) Alt+7 Alt+8 Alt+0 Optin-7 Optin-8 Optin-0 Activity Indicatrs The Participants list presents infrmatin abut user activity thrugh activity indicatrs. These indicatrs display infrmatin abut what feature a user is currently using, shw if a user is using the Audi Setup Wizard r indicate if a user has stepped away frm the sessin. Nte: Alngside the activity indicatrs, yu may see ther icns in the Participants list. There may be permissin icns (see Understanding Permissins n page 24) r status indicatrs shwing that users are experiencing delays (see Status Indicatrs n next page Activity Indicatr Meaning User has turned n his/her micrphne. The Participants Panel 31

40 Activity Indicatr Meaning In the example t the right, User is running the Audi Setup Wizard. User is transmitting Vide. User is entering a Chat message. User is entering cntent int the Whitebard with ne f the Whitebard drawing tls r, if the user is a Mderatr, may be lading cntent int the Whitebard. User is hsting an Applicatin Sharing sessin. User is cnducting a Web Tur r Web Push. User has stepped away frm the sessin. Charlie is entering a Chat message and is als using the Audi Setup Wizard; Ethel has the Talk buttn pressed; Lucy is entering Clsed-Captining text; Ricky has stepped away frm the sessin; and Vivian is transmitting Vide. Status Indicatrs Status indicatrs are amber and red lights that appear n the activity indicatrs in the Participants list when there is a delay in the sending and/r receipt f Audi, Vide and Applicatin Sharing data. An amber status indicatr dentes a mderate delay whereas a red status indicatr dentes a significant delay. The status indicatrs are dynamic and are updated and visible thrughut the sessin. By keeping an eye n these indicatrs, yu can see when it might be apprpriate t adjust yur pace (e.g., temprarily stp talking, turn ff yur Vide camera r pause yur Applicatin Sharing sessin) s thers can catch up. 32 The Participants Panel

41 In the example t the right, Charlie is talking, Ricky is experiencing a mderate delay in receiving Audi, Vivian is experiencing a significant delay in receiving Audi, and Ethel is nt having any prblems receiving Audi. Nte: Fr details abut the varius status indicatrs, refer t the chapters n Applicatin Sharing, Audi and Vide. Plling A Mderatr may ask yu t participate in an pll. There are fur pll types: Yes/N Optins (the default) Multiple-Chice Respnses A C Multiple-Chice Respnses A D Multiple-Chice Respnses A E Peple can respnd t questins by selecting respnse ptins frm the Plling Respnse menu in the Participants panel r by entering keybard shrtcuts (listed in the fllwing table). When the Mderatr selects a different type f pll, the available respnse buttns will change accrdingly. The Participants Panel 33

42 Type f Pll Respnse Buttns Windws and Linux Shrtcuts Mac Shrtcuts Yes/N Yes: Ctrl+1 Yes: Cmmand-1 N: Ctrl+2 N: Cmmand-2 Multiple Chice with three answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 Multiple Chice with fur answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 D: Ctrl+4 D: Cmmand-4 Multiple Chice with five answer chices A: Ctrl+1 B: Ctrl+2 A: Cmmand-1 B: Cmmand-2 C: Ctrl+3 C: Cmmand-3 D: Ctrl+4 D: Cmmand-4 E: Ctrl+5 E: Cmmand-5 Nne (clears all displayed plling respnses) blank square Ctrl+0 Cmmand-0 Mderatrs can determine whether plling respnses are visible t bth Mderatrs and Participants r Mderatrs nly. Fr details abut viewing the plling results, see Viewing Plling Results belw. Viewing Plling Results If a Mderatr has enabled it, Participants can see the respnses f thers displayed next t their names in the Participants list. Yur wn respnse is als shwn in the buttn f the Plling Respnse menu. 34 The Participants Panel

43 User Prfiles User Prfiles are a means fr users t publish infrmatin abut themselves and t view infrmatin prvided by thers. Viewing a User s Prfile A user s prfile appears in a flating display beside the Participants list. T view a user s prfile, hver yur muse ver their name in the Participants list. The cntent displayed in the user s prfile varies depending n hw cmpletely the user has filled in his r her prfile. If a user des nt have a prfile, the display will simply cntain the same name that is already listed in the Participants list. The Participants Panel 35

44 T dismiss the prfile, click n it r mve yur cursr ff f the Participants list. Editing Yur User Prfile Create r edit yur Prfile in the Preferences dialg. Nte: All fields in the My Prfile preferences dialg are ptinal. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate web cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 36 The Participants Panel

45 2. (Skip this step if yu selected Edit Prfile frm yur Participants Optin menu in the Participants list.) In the left pane f the Preferences dialg, select the My Prfile preferences panel under Prfile. 3. Enter yur infrmatin in the desired fields under the Identity tab. T insert a pht, click the Change buttn and brwse t select yur pht. T remve the pht, click n the Clear buttn. Tip: Only.gif and.jpg r.jpeg files can be used fr yur User Prfile pht. If yur pht is larger than 96 x 96 pixels, it will be autmatically scaled t fit the available space. The Participants Panel 37

46 4. Click n the Cntact tab and enter infrmatin in the desired fields. 38 The Participants Panel

47 5. Click n the Addresses tab and enter infrmatin in the desired fields. 6. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate web cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Imprting a vcard file Instead f creating a new user prfile fr a Blackbard Cllabratesessin frm scratch, yu can imprt an existing vcard (*.vcf file). 1. Open the My Prfile preferences dialg bx. (See steps 1 and 2 under Editing Yur User Prfile.) 2. Click n the Imprt buttn. The Open dialg bx will pen. 3. Navigate t the directry cntaining yur vcard, select the.vcf file yu wish t imprt and then click n Open. 4. Click n OK t save yur new prfile and clse the Preferences dialg, Apply t save yur new prfile and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. The Participants Panel 39

48 Exprting a vcard file Yu can exprt yur Blackbard Cllabrate prfile as a.vcf file and imprt it int ther applicatins (such as Outlk). 1. Open the My Prfile preferences dialg bx. (See steps 1 and 2 under Editing Yur User Prfile.) 2. Click n the Exprt buttn. The Save dialg will pen. 3. Navigate t the lcatin in which yu want t save the *.vcf file and then click n Save. 4. Click n OK t cmplete the exprt and clse the Preferences dialg, Apply t cmplete the exprt and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut cmpleting the exprt. Mbile Device Indicatrs The Participants list displays indicatr icns next t peple's names when they are cnnected t a sessin using mbile devices: a mbile phne r tablet. This infrmatin is imprtant because mbile users are smewhat limited in the Blackbard Cllabrate features they can use and yu may want t tailr yur sessin activity t accmmdate them. Fr a list f features supprted n mbile devices, see Attending Sessins n Mbile Devices n page 21. Imprtant Nte: D nt attempt t mderate a sessin frm a mbile device. Mderatr-nly functins (such as lading cntent and sessin permissins) are nt supprted n mbile devices. Mderatrs shuld jin the sessin frm a desktp r laptp cmputer. Nte: Accessing and participating in web cnferencing sessins n mbile devices is nt supprted fr all user lgin grups. Cntact yur Blackbard Cllabrate system administratr fr details. Nte: N device icn is displayed fr users cnnected t the sessin using a desktp, laptp r ntebk cmputer. Device Indicatr Meaning User is cnnected t the sessin using a mbile phne. User is cnnected t the sessin using a tablet. 40 The Participants Panel

49 In the fllwing example, Vivian and Charlie are cnnected t the sessin using desktp cmputers, Lucy is cnnected using a mbile phne and Ethel is cnnected using a tablet. (Ricky has stepped away frm the sessin.) The Participants Panel 41

50

51 Chapter 6 Vide The Vide feature f Blackbard Cllabrate web cnferencing enables yu t transmit and receive vide bradcasts with thers in a sessin. A vide bradcast is vide yu send live via a vide camera (e.g., web cam) nt t be cnfused with a pre-recrded vide (mvie) that Mderatrs can play using the Multimedia feature. Nte: This feature is nt supprted n mbile devices. Fr a list f features that are supprted, see Attending Sessins n Mbile Devices n page 21. The Vide feature can display up t six simultaneus camera transmissins. Fr details, see Multiple Simultaneus Cameras n page 51 Page 43

52 The Audi & Vide windw has the fllwing Vide cmpnents: 1 Expand/Cllapse buttn 4 Preview Vide buttn 2 Optins menu 5 Transmit Vide buttn 3 Primary vide display Yu will knw smene is transmitting vide (has their Transmit Vide buttn turned n) when the blue Vide activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Vide Activity, Permissin and Status Indicatrs belw). In the example belw, Vivian and Lisa are transmitting vide. If the Vide buttn is disabled (grayed ut) in yur Audi & Vide panel, it means yu d nt have permissin t use Vide. Yu can always view anther's vide transmissin, change yur vide display, preview yur wn Vide and set yur camera preferences but yu need the Vide permissin in rder t transmit. (Fr infrmatin n permissins, see Understanding Permissins n page 24.) Vide Activity, Permissin and Status Indicatrs Yu can mnitr the state f Vide activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Fr details abut permissins, see Understanding Permissins n page Vide

53 Activity and Permissin Indicatrs The fllwing table describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Vide. Activity Indicatr Meaning User has turned n his/her vide camera. Vide permissin is set glbally t "n" but the Mderatr has revked Vide permissin frm this user. Vide permissin is set glbally t "ff" but the Mderatr has granted Vide permissin t this user. Status Indicatrs Status indicatrs appear n the Vide activity indicatr icns f Vide users in the Participants list if there are delays in the transmissin r receipt f Vide. When there are delays, the server begins t drp frames. Yu will experience delays as a drp in vide quality. The degree f delay is indicated by clr: Amber Indicatr: Appears when a persn's receipt r transmissin f vide is mderately delayed. Red Indicatr: Appears when a persn's receipt r transmissin f vide is significantly delayed. This may indicate a prblem with the netwrk cnnectin and ften will be fllwed by the user getting discnnected frm the sessin. In the example t the right, Vivian is transmitting vide, Lisa is experiencing a mderate delay in receiving Vide, Lucy is experiencing a significant delay in receiving Vide, and Charlie is nt having any prblems receiving Vide. Previewing and Transmitting Vide Befre yu transmit vide t everyne in the sessin, it is a gd idea t preview it first t check the quality f the image. If it is nt satisfactry, yu may want t adjust yur camera settings (refer t the dcumentatin fr yur camera). Vide 45

54 Tip: If yur Vide buttn is inaccessible (grayed ut) it may be because a Mderatr has remved yur Vide permissin r the maximum number f simultaneus cameras has been reached. Nte: If yur Audi & Vide panel is in its cllapsed state, it will autmatically be expanded when yu preview r transmit vide. Previewing Vide T preview vide, click n the Preview buttn. Ntice that, when activated, yur Preview buttn turns blue. The images captured by yur camera will be displayed in yur primary vide display, alng with the wrd "Preview". N ne else will be able t see yur preview. 1 Preview image 2 Preview buttn Nte: If yu get an errr when yu click n the Preview buttn (such as "Cannt cnnect t the vide surce"), yur camera may be in use by anther applicatin r yu dn't have the crrect camera selected under Preferences (see Selecting yur Vide Camera n the facing page). Transmitting Vide T transmit vide t everyne in the rm, d ne f the fllwing: Click n the Transmit Vide buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F3 (Cmmand-F3 n Mac). 46 Vide

55 Nte: If yu get an errr when yu click n the Preview buttn (such as "Cannt cnnect t the vide surce"), yur camera may be in use by anther applicatin r yu dn't have the crrect camera selected under Preferences (see Selecting yur Vide Camera belw). Ntice that, when activated, yur Vide buttn displays a red camera. 1 Vide buttn ff 2 Vide buttn n Stpping Vide Transmissin T stp vide transmissin, turn yur camera ff in the same way yu turned it n: Click n the Vide buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F3 (Cmmand-F3 n Mac). Click n the Preview buttn. Yu will cntinue t see vide images, but thers in the sessin will nt. Selecting yur Vide Camera If yu have nly ne vide camera installed n yur cmputer, that device is autmatically used by Blackbard Cllabrate web cnferencing t preview and transmit vide. Hwever, if yu have mre than ne vide input device n yur cmputer, yu can select which device yu want t use thrugh the Preferences dialg. 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) Frm the Blackbard Cllabrate web cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) Vide 47

56 2. In the left pane f the Preferences dialg, select Camera Settings under Audi/Vide. 3. Select the desired camera frm the Select the camera t use drp-dwn list. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate web cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Viewing Vide T view the vide being transmitted by thers, yur primary vide display must be pen. If it is cllapsed, click n the Expand buttn (in the tp left crner f the panel) t pen it. 48 Vide

57 Tip: Alternatively, if yu want t preview yur Vide, click n the Preview Vide buttn t expand the panel. If yu want t transmit Vide, click n the Vide buttn t expand the panel. If yu d nt wish t view anther's vide transmissin, cllapse the primary vide display by clicking n the Cllapse buttn. Tip: When yu cllapse yur primary vide display when viewing vide, incming vide is nt transmitted t yu. This will reduce the bandwidth used and will imprve the verall respnsiveness f Blackbard Cllabrate. (If yu are transmitting vide, cllapsing the vide display will nt affect bandwidth vide will still be transmitted.) Nte: Fr infrmatin n wrking with panels, see the Participant's Guide. In the primary vide display, yu may see either smene's prfile picture (r default prfile icn) r Vide transmissin. The display will als shw their name. 1 Cllapse buttn 2 Primary Vide display 3 Name f transmitter The Default Views By default, the ptin Make Vide Fllw Speaker is turned n and the Mderatr-nly ptin, Make Vide Fllw Mderatr Fcus, is turned ff. These ptins affect what is shwn in the primary vide display. (Fr infrmatin n these ptins and hw t change what is presented in the primary vide display, see Cntrlling the Primary Vide Display n page 51.) If the default ptins are maintained (and yu are nt previewing yur wn vide), the fllwing happens in the primary vide display as peple jin the sessin, transmit vide r speak: Vide 49

58 If yu are the first persn in the sessin, yur primary vide display will be blank. If yu click n the Transmit Vide buttn, yu will see yur wn transmissin in the primary vide display. When a secnd persn jins the sessin, yu will see their vide transmissin r, if they are nt transmitting vide, their prfile picture. It is assumed yu will want t lk at that persn, nt yurself, regardless f wh is speaking. (This happens even if neither f yu has spken.) As subsequent peple transmit vide r speak, their vide transmissins r prfile pictures are added as thumbnails. Nte: There is ne exceptin: if neither f the first tw parties is transmitting vide, when a third persn jins the sessin, the primary vide display will g blank until smene transmits vide r speaks. When smene speaks, yur primary vide display will always shw either the prfile picture r the vide transmissin f the persn currently speaking r, if n ne is speaking, the last persn t speak (even if that speaker has left the rm). Nte: When smene is transmitting vide while yu are previewing yur wn vide, the received vide will be displayed in a thumbnail and the vide frm yur camera will be displayed in yur primary vide display. In the example belw, Lisa is speaking (she desn't have her vide camera turned n s yu just see her prfile picture) and Vivian has her vide camera turned n. Vivian's vide is shwn in a thumbnail belw the primary vide display. Tip: Hver yur muse ver a thumbnail t display a "tl tip" cntaining the transmitter s name. 50 Vide

59 Multiple Simultaneus Cameras Sessins can be enhanced by having the vide streams f multiple peple displayed at nce. Blackbard Cllabrate web cnferencing has the capacity t shw the transmissins f up t six vide cameras simultaneusly. Mderatrs can disable multiple simultaneus cameras (by setting the maximum allwed t ne) r enable frm tw t six simultaneus cameras. When there is mre than ne simultaneus camera enabled, the vide stream f ne persn will appear in the primary vide display. Everyne else's transmissin will appear belw the primary display in thumbnails, up t a maximum f five thumbnails. 1 Primary Vide Display 2 Thumbnails Fr a discussin f what yu will see (by default) in the primary vide display as mre peple transmit vide, see The Default Views n page 49. Fr a discussin f hw yu can change that display, see Cntrlling the Primary Vide Display belw. Cntrlling the Primary Vide Display The primary vide display can be cntrlled in three ways: setting the Make Vide Fllw Mderatr Fcus ptin, setting the Make Vide Fllw Speaker ptin, and by manually selecting what t display. The Make Vide Fllw Mderatr Fcus ptin is set by Mderatrs nly and verrides an individual's Make Vide Fllw Speaker ptin. Bth ptins verride a persn's ability t manually select what vide stream t shw in the primary vide display. Vide 51

60 Nte: When images change in the primary vide display, they may be a bit fuzzy fr a few secnds while the server changes the reslutin f the new image frm lw (which is what is used fr thumbnails) t a higher reslutin (which is used in the primary display). Make Vide Fllw Mderatr Fcus Mderatrs can use the Make Vide Fllw Mderatr Fcus ptin t frce everyne in the rm t see the same thing in their primary vide display as what the Mderatr is seeing in his r her primary vide display. This ptin verrides all ther methds f cntrlling the primary vide display. Make Vide Fllw Speaker By default, the ptin t Make Vide Fllw Speaker is turned n. When it is turned n (and a Mderatr has nt turned n Make Vide Fllw Mderatr Fcus), the primary vide display will always display either the prfile picture r the vide transmissin (and the name) f the persn currently speaking r, if n ne is speaking, the last persn t speak (even if that persn has left the rm). The Mderatr ptin Make Vide Fllw Mderatr Fcus always verrides this ptin. If yu want t manually select the image t be shwn in the primary vide display, turn ff Make Vide Fllw Speaker. Yu can d s in tw ways (prvided the Mderatr desn't have Make Vide Fllw Mderatr Fcus turned n): Frm the Tls menu, select Vide and then Make Vide Fllw Speaker. Frm the Audi & Vide Optins menu, select Make Vide Fllw Speaker. T turn the ptin back n, just repeat the prcess. Manually Selecting What t Display If Make Vide Fllw Mderatr Fcus and Make Vide Fllw Speaker are turned ff, yu can manually cntrl what is displayed in yur primary vide display. T mve a thumbnail image int the primary vide display, simply click n the thumbnail. The image that was riginally in the primary display will mve t the thumbnail in which the mved image previusly resided the images swap places. 52 Vide

61 Stpping Vide Transmissin T stp transmitting vide, d ne f the fllwing: Click n the Vide buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F3 (Cmmand-F3 n Mac). Click n the Preview buttn. Yu will cntinue t see vide images, but thers in the sessin will nt. T stp previewing vide, click n the Preview buttn in the Audi & Vide panel. Vide 53

62

63 Chapter 7 Chat The Chat panel enables yu t exchange text messages with thers in the sessin. It has the fllwing cmpnents: 1 Expand/Cllapse buttn 4 Optins menu 2 Message text bx 5 Cnversatin pane 3 Cnversatin tabs 6 Emticn menu Page 55

64 Yu will knw smene is entering a Chat message when the blue Chat activity indicatr ( ) appears next t their name in the Participants list. In the example belw, Ethel and Lisa are entering Chat messages. (Fr details abut activity indicatrs, see Chat Activity and Permissin Indicatrs belw.) If the message text bx in yur Chat panel, says "Send a chat t the Mderatr", the menu ptin Send a Private Chat in a selected persn's Optin menu is disabled r the Chat permissin "ff" indicatr is displayed next t yur name in the Participants list (see Chat Activity and Permissin Indicatrs belw), it means yu d nt have permissin t use Chat. Yu will, hwever, always be able t read Chat messages and send a message t the Mderatrs. Fr instructins, see the Participant's Guide. Nte: Fr infrmatin n wrking with panels, see the Participant's Guide Chat Activity and Permissin Indicatrs Yu can mnitr the state f Chat activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. These indicatrs are described in the fllwing table. Fr details abut permissins, see Understanding Permissins n page 24. Activity Indicatr Meaning User is typing a Chat message. Chat permissin is set glbally t "n" but Mderatr has revked Chat permissin frm this user. Chat permissin is set glbally t "ff" but Mderatr has granted Chat permissin t this user. 56 Chat

65 Viewing Chat Messages New Chat messages appear at the bttm f the cnversatin pane f the Chat panel. Yu can scrll back and frth t read messages in the cnversatin pane. 1 Vertical scrll bar 2 Scrll thumb 3 Hrizntal scrll bar When a new message arrives, if the scrll thumb is at the bttm f the scrll bar (the last Chat message is visible), the cnversatin pane will scrll as new messages are received; but if yu had scrlled back t review earlier messages, the cnversatin pane will nt scrll when new messages are received yu must manually scrll t the bttm t see the new message. Yu have the ptin f turning ff event messaging in the Chat cnversatin pane. Fr details, see Turning Off Event Messages n next page. Chat 57

66 New Messages in Other Cnversatin Tabs If yu are nt in a cnversatin when a message arrives, yu will see a New Message Indicatr (Chat bubble) in the tab f that cnversatin. Simply click n the tab t read yur message. (Fr details n cnversatin tabs, see Cnversatin Tabs belw.) Turning Off Event Messages The Chat cnversatin pane, by default, gives yu event infrmatin abut wh has entered r left the Main rm and breakut rms. If yu d nt want t view this infrmatin, yu can turn it ff. T d s, unselect Shw Event Messages in the Chat Optins menu. Cnversatin Tabs When chatting in Blackbard Cllabrate, yu can participate in mre than ne Chat cnversatin at a time. These cnversatins take place in cnversatin tabs at the bttm f the Chat panel. When a sessin begins, there are n cnversatin tabs. When a new private cnversatin is initiated (by yu r by smene else with yu), a new cnversatin tab is added t the bttm f the Chat panel fr that cnversatin and a Rm cnversatin tab added fr the rm yu are in (Main rm r breakut rm). Nte: Sending and receiving private chat messages is nt supprted n mbile devices. 58 Chat

67 As mre private chat cnversatins are initiated, mre tabs are pened. When yu run ut f space fr mre tabs, new cnversatin tabs are added t a list n the right side f the Chat panel. Just click n the duble arrw icn t pen the list f hidden cnversatin tabs. 1 Click t read new messages 2 Click t pen hidden tabs Nte that, when there is a new Chat message in a cnversatin (ne in which yu are currently nt participating), a New Message Indicatr (Chat bubble) is displayed in its tab. In the example abve, there is a new message in the cnversatin with Lucy. Mving Between Cnversatins Yu can mve freely between cnversatins simply by clicking n the cnversatin tabs r, fr private cnversatins, duble-clicking n the name f the persn with whm yu are cnversing. Yu will be able t catch up n all the messages thers entered while yu were away. Clsing Cnversatin Tabs T clse a cnversatin tab, hver yur muse ver the peple/persn icn in the tab until it changes t an X. Click n the X t clse the cnversatin tab. Sending Chat Messages With Chat, yu can send the fllwing types f messages: public messages t everyne in yur current rm (Main rm r breakut rm). Fr details, see Sending Messages t Everyne in a Rm r Existing Grup Cnversatin n next page private messages t ne r mre selected individuals. This will initiate a new cnversatin in its wn tab. Fr details, see Sending Messages t Selected Individuals n next page Nte: Sending and receiving private chat messages is nt supprted n mbile devices. Chat 59

68 Sending Messages t Everyne in a Rm r Existing Grup Cnversatin 1. If the desired rm tab r existing grup cnversatin tab is nt in fcus, mve t it. (Fr details, see Mving Between Cnversatins n previus page.) G directly t step 3 since yur cursr will already by in the message text field. Nte: T start a new grup cnversatin, see Sending Messages t Selected Individuals belw. 2. If it isn't already there, place yur cursr in the message text field by ding ne f the fllwing: Click anywhere in the message text field. Press Ctrl+M (Cmmand-M n Mac). 3. Enter yur text in the message text field. (Yu can type it r cpy and paste frm an external surce.) 4. Press Enter t send yur message. The message will appear in the cnversatin pane. Sending Messages t Selected Individuals Yu can send private Chat messages t a specific persn r grup f peple by selecting their names in the Participants list. These messages will appear t nly yurself and thse yu selected frm the Participants list. There is ne ntable exceptin: when a sessin is supervised, Mderatrs will be able t see the private messages f everyne. A nte n Supervised sessins: Sme sessins are supervised, meaning that Mderatrs will be able t see the activity f everyne in the sessin. Yu will knw a sessin is supervised by the presence f the wrd "Supervised" in the title f the Chat panel. When yu are entering a "private" message, keep in mind that all Mderatrs can read it in supervised sessins. 60 Chat

69 1. Initiate the message in ne f the fllwing ways: (If sending t ne persn) Duble-click n the name f the persn in the Participants list. (If sending t ne persn) Select the persn's name in the Participants list and then select Send a Private Chat frm their Participant Optin menu. (If sending t multiple peple) Select the names f the peple in the Participants list (using the standard Shift r Cntrl methds), right-click (Cntrl-click n Mac) n the highlighted names t pen the Participants Optin menu and then select Send a Private Chat. Tip: D nt click n the Participant Optin menu f any individual that will unselect all the thers yu've selected in the Participants list. 2. Enter yur text in the message text field. (Yu can type it r cpy and paste frm an external surce.) 3. Press Enter t send yur message. A new cnversatin tab will pen in yur Chat panel and the recipient's Chat panel. The recipient will see a New Message Indicatr (Chat bubble) in the tab and will need t click n the new tab t read yur message. Adding Emticns t yur Chat Message Emticns are special graphical icns that yu can insert int any text-based chat t make yur cnversatins mre expressive and fun. Yu can add emticns t yur Chat messages by selecting them frm the Chat Emticn menu r by entering text strings in the Chat message text field. The text string equivalent f the emticn selected in the Emticn menu is displayed in the bttm left crner f the menu. Chat 61

70 Nte: If yu d nt see the Chat Emticn menu, it means a Mderatr has disabled Chat emticns. Yu can still type the text string equivalents f emticns in the message text bx but they wn't be cnverted t icns. Fr example, when yu type ;-), thers in the sessin will see ;-) rather than. The fllwing table lists a few f the mst ppular emticns and their respective text strings. (A full list f the text strings used fr entering emticns is available in the Participant's Guide.) Nte: The emticn text strings are nt case sensitive, s yu can use either upper case r lwer case letters t enter yur emticns. Emtins Icns Text strings Smiley :) r :-) Wink ;) r ;-) Sad :( r :-( Surprised :- r :-O Cnfused :/ r :-/ Grin Angry Thumbs up Thumbs dwn :D r :-D :@ r :-@ (y) (n) Adding External Links t yur Chat Message Yu can include HTTP links in yur Chat messages either by typing them in directly, cpying and pasting them r dragging and drpping them frm a brwser r message. Recipients f yur messages will be able t click n the links t pen web sites in their default brwsers. Link Type Syntax Example HTTP web site Secure HTTP web site Chat

71 Chapter 8 Audi The Audi feature enables yu t participate in cnversatins during a Blackbard Cllabrate web cnferencing sessin using a micrphne and speakers (r headset) via Vice ver Internet Prtcl (VIP). If yur rganizatin ffers telecnferencing services with Blackbard Cllabrate, yu can use the Telephny (telephne cnferencing integratin) feature fr yur insessin cmmunicatins. Nte: Mbile device users cannt use a telecnference fr Audi cmmunicatins in a sessin. Fr a list f features supprted n mbile devices, see Attending Sessins n Mbile Devices n page 21. Audi shares a panel with Vide in the Blackbard Cllabrate interface. The panel has the fllwing cmpnents relevant t Audi: Page 63

72 1 Expand/Cllapse buttn 5 Optins menu 2 Micrphne Level indicatr and slider 6 Primary vide display 3 Talk buttn 7 Speaker Level indicatr and slider 4 Audi Setup Wizard buttn Yu will knw smene has their micrphne turned n (has activated the Talk buttn) when the blue Audi activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Audi Activity, Permissin and Status Indicatrs n page 65.) In the example belw, Vivian and Lisa have their micrphnes turned n. Yu may see the Vide transmissin r the prfile picture (r default prfile icn) f the persn currently speaking in the primary Vide display. The display will als shw their name. Whether r nt yu see this depends n the cnfiguratin f the Vide display. Fr details, see Viewing Vide n page 48. Nte: Fr infrmatin n wrking with panels, see the Participant's Guide. If the Talk buttn is disabled (grayed ut) in yur Audi & Vide panel, it means yu d nt have permissin t use Audi. Yu can always receive audi and adjust yur micrphne and speaker levels, but yu need the Audi permissin in rder t send audi. (Fr infrmatin n permissins, see Understanding Permissins n page 24.) 64 Audi

73 Audi Activity, Permissin and Status Indicatrs Yu can mnitr the state f Audi activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Activity and Permissin Indicatrs The fllwing table describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Audi. Fr details abut permissins, see Understanding Permissins n page 24. Activity Indicatr Meaning User has turned n his/her micrphne. Audi permissin is set glbally t "n" but the Mderatr has revked Audi permissin frm this user. Audi permissin is set glbally t "ff" but the Mderatr has granted Audi permissin t this user. User is running the Audi Setup Wizard. Status Indicatrs Status indicatrs appear n the Audi activity indicatr icns f Audi users in the Participants list if there are delays in the receipt f Audi r if the talker r listener is nt respnding t the Audi service. Amber Indicatr: Appears when a listener's receipt f audi is delayed. Red Indicatr: Appears when a talker r listener is experiencing a significant delay (is nn-respnsive) and may be ffline frm the sessin. This may indicate a prblem with the netwrk cnnectin and ften will be fllwed by the user getting discnnected frm the sessin. In the example t the right, Charlie is talking, Ricky is experiencing a mderate delay in receiving Audi, Vivian is experiencing a significant delay in receiving Audi, and Ethel is nt having any prblems receiving Audi. Audi 65

74 Basic Audi Cnfiguratin Generally speaking, it is recmmended that yu cnfigure yur Audi befre the sessin begins. There are a number f Audi settings that yu can cnfigure but yu will likely nly need t set yur micrphne and speaker levels (see Using the Audi Setup Wizard n page 66). The ther available cnfiguratin items are advanced and, in mst cases, yu prbably wn t need t mdify them. Hwever, if yu wish t mdify the advanced Audi settings, yu can d s in the Preferences dialg. Using the Audi Setup Wizard The Audi Setup Wizard is a tl yu can use t verify that yur Audi is set up crrectly. It is cmprised f a series f panels that guide yu thrugh selecting Audi input (micrphne) and utput (speaker) devices and setting yur speaker and micrphne vlumes. We encurage everyne t run the wizard prir t the start f the sessin. Tip: T run the Audi Setup Wizard befre yur sessin begins, either jin yur sessin early r pen the Cnfiguratin Rm n the Blackbard Cllabrate Supprt Prtal: T pen the Cnfiguratin Rm, brwse t First Time Users and then t Step 2 under Blackbard Cllabrate Web Cnferencing. Yu can run the Audi Setup Wizard again at any time within yur sessin. Nte: When yu are using the Audi Setup Wizard during a sessin, yu will nt be able t hear any f the sessin Audi. Others will knw yu can't hear them because the Audi Setup Wizard icn will appear next t yur name in the Participants list. T pen the Audi Setup Wizard, d ne f the fllwing: Click n the Audi Setup Wizard buttn at the tp f the Audi & Vide panel. Frm the Tls menu select Audi and then Audi Setup Wizard. Frm the Audi & Vide Optins menu, select Audi Setup Wizard. On Windws r Linux 1. Select yur audi utput device (speakers), fllwing the instructins given in the dialg bx. 66 Audi

75 2. Play the recrded audi message prvided and adjust yur speaker vlume t a suitable level. (Fllw the instructins given in the dialg bx.) 3. Cnfirm whether r nt yur speaker was set t an apprpriate level. If yu clicked n Yes, g t step 4. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Select an audi input device (micrphne), fllwing the instructins given in the dialg bx. 5. (Linux nly) Select yur micrphne type t get the best results when testing yur micrphne. Single Talker: Select this ptin if using a headset r a micrphne just fr yurself. Multiple Talkers: Select this ptin if using a single micrphne t pick up multiple talkers, such as when yu are in meeting rm sharing the micrphne with thers. This is the default. 6. Press Recrd and adjust yur micrphne recrding level as yu speak int the micrphne (audi input device). (Fllw the instructins given in the dialg bx.) Press Stp when yu are dne. 7. Press Play t listen t the recrding yu just made and, based n the ludness and clarity f the recrding, determine if yur micrphne was set t an apprpriate level. 8. Cnfirm whether r nt yur micrphne was set t an apprpriate level. If yu clicked n Yes, g t step 8. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Read the message in the dialg bx and click n OK t cmplete Audi setup and exit the Audi Setup Wizard. On Mac OS X 1. Mac users cannt change their audi utput (speaker) devices directly in Blackbard Cllabrate web cnferencing Blackbard Cllabrate uses the system default device. T change yur utput device, click n the speaker icn in the Select Audi Output Device dialg f the Audi Setup Wizard and make yur changes in the System Preferences Sund Output panel. When dne, click n OK t advance t the next panel f the wizard. 2. Play the recrded audi message prvided and adjust yur speaker (audi utput device) vlume t a suitable level. (Fllw the instructins given in the dialg bx.) Audi 67

76 3. Cnfirm whether r nt yur speaker was set t an apprpriate level. If yu clicked n Yes, g t the next step. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Select an audi input (micrphne) device frm the list r select the ptin Use System Default Device. Fllw the instructins given in the dialg bx. 5. (Mac OS X 10.5 and earlier nly) Select yur micrphne type t get the best results when testing yur micrphne. Single Talker: Select this ptin if using a headset r a micrphne just fr yurself. Multiple Talkers: Select this ptin if using a single micrphne t pick up multiple talkers, such as when yu are in meeting rm sharing the micrphne with thers. This is the default. 6. Press Recrd and adjust yur micrphne recrding level as yu speak int the micrphne (audi input device). (Fllw the instructins given in the dialg bx.) Press Stp when yu are dne. 7. Press Play t listen t the recrding yu just made and, based n the ludness and clarity f the recrding, determine if yur micrphne was set t an apprpriate level. 8. Cnfirm whether r nt yur micrphne was set t an apprpriate level. If yu clicked n Yes, g t the next step. If yu clicked n N, yu are prmpted t try again r cancel. Click n Try Again t g back t step Read the message in the dialg bx and click n OK t cmplete Audi setup and exit the Audi Setup Wizard. Using Yur Micrphne Yu can turn n yur micrphne in ne f tw ways: Click n the Talk buttn in the Audi & Vide panel. Enter the keybard shrtcut Ctrl+F2 (Cmmand-F2 n Mac). 68 Audi

77 T turn yur micrphne ff, again click n the Talk buttn r use the keybard shrtcut. Ntice that, when ff, yur Talk buttn cntains the wrd Talk nly but, when activated, als displays a blue micrphne. 1 Talk buttn ff 2 Talk buttn n Tip: If yur Talk buttn is inaccessible (grayed ut) it may be because a Mderatr has remved yur Audi permissin, the maximum number f simultaneus talkers has been reached r yu are using the Telephny feature fr audi cmmunicatins. Adjusting Micrphne and Speaker Levels The micrphne level indicatr (micrphne icn) shws the vlume levels when yu are speaking and the speaker level indicatr (speaker icn) shws the vlume levels when smene else is speaking. Tip: If all talkers have their micrphnes set prperly, listeners wn t need t keep adjusting their speakers t accmmdate changes in vlume. The best way t ensure prper micrphne and speaker levels is t run the Audi Setup Wizard at the beginning f the sessin. See Using the Audi Setup Wizard n page 66. Micrphne Level There are fur ways t adjust yur micrphne level: Audi & Vide panel: Grab the micrphne level slider in the Audi & Vide panel and drag it t the right t increase the vlume and t the left t decrease the vlume. Optins menu: Frm Audi & Vide Optins menu, select either Adjust Micrphne Level Up (t increase the vlume) r Adjust Micrphne Level Dwn (t decrease the vlume). Tls menu: Frm the Tls menu, select Audi and then select either Adjust Micrphne Level Up (t increase the vlume) r Adjust Micrphne Level Dwn (t decrease the vlume). Audi 69

78 Keybard Shrtcuts: Enter Ctrl+Shift+Up Arrw (Shift-Cmmand-Up Arrw n Mac) t increase the vlume r Ctrl+Shift+Dwn Arrw (Shift-Cmmand-Dwn Arrw n Mac) t decrease the vlume. Speaker Level There are fur ways t adjust yur speaker level: Audi & Vide panel: Grab the speaker level slider in the Audi & Vide panel and drag it t the right t increase the vlume and t the left t decrease the vlume. Optins menu: Frm Audi & Vide Optins menu, select either Adjust Speaker Level Up (t increase the vlume) r Adjust Speaker Level Dwn (t decrease the vlume). Tls menu: Frm the Tls menu, select Audi and then select either Adjust Speaker Level Up (t increase the vlume) r Adjust Micrphne Speaker Dwn (t decrease the vlume). Keybard Shrtcuts: Enter Ctrl+Up Arrw (Cmmand-Up Arrw n Mac) t increase the vlume r Ctrl+Dwn Arrw (Cmmand-Dwn Arrw n Mac) t decrease the vlume. 70 Audi

79 Chapter 9 The Whitebard The Whitebard is the mst cmmnly used (and default) mde f the Blackbard Cllabrate web cnferencing Cntent area. It is used fr giving presentatins (e.g., PwerPint slides) and fr cllabratin between sessin attendees, wh can interact by displaying images, writing, r drawing. If yu have permissin t use the Whitebard drawing tls, the Tls palette appears in the Whitebard Cntent area. Nte: Mbile device users can nly view the Whitebard, nt add cntent r navigate thrugh its pages. Fr a list f features that are supprted, see Attending Sessins n Mbile Devices n page 21. Page 71

80 The Whitebard has the fllwing cmpnents: 1 Whitebard Actin bar 6 Infrmatin menu 2 Cllabratin tlbar 7 Whitebard Page 3 Web Tur Mde buttn 8 Prperties Editr palette 4 Scaling menu 9 Tls palette 5 Page name When smene is lading cntent int the Whitebard r using the Whitebard tls, the blue Whitebard activity indicatr ( ) appears next t their name in the Participants list. In the example belw, the Mderatr Vivian is lading a presentatin int the Whitebard. (Fr details n activity indicatrs, see Whitebard Activity and Permissin Indicatrs n the facing page.) 72 The Whitebard

81 Whitebard Activity and Permissin Indicatrs Yu can mnitr the state f Whitebard activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. The fllwing table describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using the Whitebard. Activity Indicatr Meaning User is lading cntent int the Whitebard r using the Whitebard tls. Whitebard permissin is set glbally t "n" but the Mderatr has revked Whitebard permissin frm this user. Whitebard permissin is set glbally t "ff" but the Mderatr has granted Whitebard permissin t this user. Adding Cntent t the Whitebard A number f different kinds f cntent can be added t the Whitebard. Everyne in the sessin can add bjects using the Tls Palette (see The Tls Palette n page 73) and Mderatrs can lad image, PwerPint, OpenOffice and Whitebard files. The Tls Palette The Tls palette cntains drawing and text tls yu can use t create and manipulate bjects in the Whitebard wrkspace. It als has a pinter tl, a tl t place screen captures n the Whitebard and a clip art tl t add images frm available clip art libraries. Tls in the palette with a tabbed lwer right crner have additinal ptinal tls that can be swapped int their spt. Click and hld r duble-click (depending n yur perating system) the tl t expand the ptins. Participants have access t the Whitebard tls if they have been granted the Whitebard tls permissin (see Understanding Permissins). The Whitebard 73

82 1 Selectr tl 2 Pinter tls 3 Pencil tl 4 Text editr tl 5 Filled shape tls 6 Empty shape tls 7 Line tl 8 Screen capture tl 9 Clip art tl 10 Highlighter tl 11 Simple text tl The Prperties Editr When yu click n any f the text r drawing tls in the Whitebard's Tls palette, the Prperties Editr palette will appear at the bttm f the Whitebard. Frm here yu can frmat yur text r graphic by specifying varius prperties. The cntents f the Prperties Editr palette changes depending n which tl is being used r which bjects are selected. Fr example, if yu are using the Filled Ellipse r Filled Rectangle tl, the Prperties Editr will present clr buttns nly. The Prperties Editr fr the Simple Text and Text Editr tls cntains buttns t set clr, fnt, size and style prperties. Nte: If yu select tw (r mre) different kinds f bjects, the Prperties Editr palette will display nly thse attributes cmmn t all f the bjects. Tip: When selecting the clr f an bject thrugh the Prperties Editr, click utside the clr palette nce t clse the palette and then click a secnd time t start drawing. 74 The Whitebard

83 Inserting Text The Whitebard has tw text tls. The Simple Text tl creates text as an bject directly n the canvas. The text can be manipulated just like a shape r image in a graphic design prgram. The Text Editr tl creates a bunding bx fr text, and the text inside can be edited as in a wrd prcessr r publishing prgram. Using the Simple Text Tl Fllw the steps belw t enter a single line f text: 1. Click n the Simple Text tl. If the Simple Text tl is nt in the Tls Palette, click and hld the Text Editr tl until it expands t reveal the Simple Text tl icn, the click n the Simple Text tl. 2. Select the fnt name, clr, size, bld, underline and/r italics frm the Prperties Editr. 3. Click the Whitebard t place an insertin pint, and then type the text. 4. Press Enter when yu are dne typing the line f text. Nte: The Simple Text Tl lets yu type nly ne line f text at a time. Yu cannt insert a line break and the text des nt autmatically wrap t the next line when it reaches the edge f the Whitebard page, as the Text Editr des. Using the Text Editr Tl Fllw the steps belw t enter multiple lines f wrapping text: 1. Click n the Text Editr tl. If the Text Editr tl is nt in the Tls Palette, click and hld the Simple Text tl until it expands t reveal the Text Editr tl icn, then click n the Text Editr tl. 2. Single-click n the Whitebard t create a text bx f the default size (250 x 70 pixels). Alternatively, click and hld dwn the muse buttn as yu drag the cursr t create a text bx f the desired size. Either way, the Prperties Editr will appear at the bttm f the Whitebard. 3. Select the fnt name, clr, size, bld, underline and/r italics frm the Prperties Editr. 4. Type yur text, pressing Enter when yu want t create a new line f text within the text bx. The Whitebard 75

84 Nte: If the amunt f text yu type exceeds the space available in the text bx, a scrll bar will appear n the right side f the text bx. If yu dn t want the scrll bar, resize the text bx t display all the text. Nte: The maximum number f characters that can be entered in a Text Editr bject is 10,000. Inserting External Links Yu can insert links int Whitebard text using either the Simple Text tl r the Text Editr tl. Anyne viewing yur Whitebard page will be able t click n yur links t access an Internet site r send an . Nte: T enter a link using the Simple Text tl, d nt enter any text except that cntained in the link. If yu d, the link will nt wrk. Link Type Syntax Example HTTP web site Secure HTTP web site FTP site ftp:// ftp://ftp.linuxfcus.rg/ message mailt: mailt:dcs@blackbard.cm Nte: T launch a link, pass ver the link with the Selectin tl. The pinter will change t a hand. Single click n the link with the hand pinter. The applicatin that pens the link will be specific t yur system. Inserting Special Symbls and Characters (Windws nly) T type a special symbl r character n the Whitebard, lcate the ANSII numeric cde fr the special symbls r character that yu want t type (fr a list f all available cdes, see the Participant's Guide) and fllw these steps: 1. Select the Simple Text tl r Text Editr and click n the Whitebard where yu want t insert the symbl r character. 2. Make sure NUM LOCK is n. 76 The Whitebard

85 3. Hld dwn the Alt key and then, using the numeric keypad, type the numeric character cde fr the character that yu want t type. Fr example, t place the cpyright symbl n the Whitebard hld dwn the Alt key and enter the numeric character cde Nte: Sme special characters nly can be typed using Bld text. If the character yu want des nt appear when yu enter the character cde, select the character yu typed and chse Bld frm the Prperties Editr. Inserting Graphics Use the fllwing tls t insert graphics int the Whitebard. Tl Optins Freehand Select the clr, transparency, and line thickness frm the Prperties Editr. Line Select the clr, transparency, and line thickness frm the Prperties Editr. Filled Shapes (rectangle and ellipse) Select the clr and transparency frm the Prperties Editr. Empty Shapes (rectangle and ellipse) Select the clr, transparency, and line thickness frm the Prperties Editr. Tip: Hlding dwn the Shift key while drawing the line will result in a hrizntal, vertical r a line at a 45 degree angle depending n the directin that yu draw it. Hlding dwn the Shift key while drawing an ellipse will result in a circle. Hlding dwn the Shift key while drawing a rectangle will result in a square. The Whitebard 77

86 Tip: When selecting the clr f an bject thrugh the Prperties Editr, click utside the clr palette nce t clse the palette and then click a secnd time t start drawing. Inserting Clip Art Images Clip art images can be laded frm a Clip Art library f presentatin and mathematical symbls. Fllw the steps belw t insert a clip art image n the Whitebard: 1. Click n the Insert Clip Art buttn. The Clip Art dialg pens. 2. Select the tab that cntains the clip art yu wish t lad. 3. Select (single-click n) the desired image. Tip: As yu hver yur muse ver an image, a tl tip will prvide a descriptin f the image. 4. Mve yur cursr t the desired psitin n the Whitebard then click n the Whitebard t anchr the image int psitin. Inserting a Clip Art Backgrund Image Fllw steps 1 t 3 abve t add a backgrund t yur Whitebard page frm the Clip Art library. The selected image will be inserted in the backgrund f the Whitebard page s cannt be edited r mved. Tip: T remve the Clip Art backgrund image, use the same prcess t select the blank white backgrund image (n the far right). 78 The Whitebard

87 Inserting Clip Art Images as Stamps Yu can use clip art images as stamps, s yu can repeatedly insert the same image ver and ver. T d s, duble-click n the desired image in the Clip Art dialg. Yur cursr will change t a stamp icn. Click n the Whitebard in as may places as yu want t leave a stamp. The cursr will remain a stamp tl until yu select a different clip art image r use ne f the Whitebard drawing tls. Inserting Screen Captures The Screen Capture tl creates an image f a prtin f yur desktp, any applicatin, r web site and lads it int the Whitebard. Nte: Yu cannt take a screen capture f the Blackbard Cllabrate applicatin. Fllw the steps belw t capture a screen image: 1. Click n the Insert Screen Capture buttn. A transparent frame appears with fur buttns in the middle. 2. Click inside the frame and drag it int psitin n the screen s that the desired area is cmpletely enclsed by it. Click and drag the edges f the frame t resize it. Switching between prgrams r perfrming certain ther tasks under the frame may cause the frame t stp updating. Click Refresh t manually update the frame if this ccurs. The Whitebard 79

88 3. D ne f the fllwing: Select the ptin OK t capture exactly what is enclsed in the frame at that mment. Select With Delay t add a ten secnd delay befre the frame is captured. This gives sme time t psitin the cursr r ther feature f the desktp that must be maintained with the muse in rder t be captured. Select Cancel t clse the frame withut capturing an image. 4. The image appears n the Whitebard. Psitin the image n the Whitebard by dragging it t a new lcatin and click n the Whitebard regin t anchr it in psitin. Pinting t Things n the Whitebard When yu want t draw peple's attentin t smething n the Whitebard, yu can pint t it using ne f the Pinter tls. 1. Click and hld the Pinter tl in the Whitebard Tls palette until it expands t reveal all available pinters. 2. Click n the desired pinter and, s thers will see it as yu mve it arund the Whitebard, d ne f the fllwing: Hld dwn the left r right muse buttn as yu mve the pinter. Release the muse buttn t stamp the pinter image n the Whitebard. T get the pinter t fllw the muse mtin withut having t hld dwn the muse buttn, duble-click anywhere n the Whitebard and then mve the pinter. T release this mde, click with the muse again r select a different tl. Nte: If yu dn't d ne f the abve, the pinter will be visible t nly yu. Setting Whitebard Preferences The Whitebard Cntent Optins preferences panel is used t set cntent lading ptins and Whitebard page size. T set the ptins, d the fllwing: 1. Open the Preferences dialg in ne f the fllwing ways: Frm the Edit menu, select Preferences (Windws & Linux) 80 The Whitebard

89 Frm the Blackbard Cllabrate web cnferencing menu, select Preferences (Mac OS X) Enter Ctrl+Cmma (Windws & Linux) Enter Cmmand-Cmma (Mac OS X) 2. In the left pane f the Preferences dialg, select the Cntent Optins preferences panel under Whitebard. This pens the Whitebard Cntent Optins preferences panel. 3. Set the fllwing ptins as needed: Page Insertin Lcatin: Select where yu want newly laded Whitebard cntent t be placed in relatin t existing pages: after the current page, befre the current page r replace the current page. Tip: Befre yu lad cntent int the Whitebard, remember t mve t the apprpriate "current" page. The Whitebard 81

90 Page Size: Yu can size yur pages fr a specific mnitr reslutin r yu can specify the width and height in pixels. If yu select Mnitr Reslutin, use the drp-dwn menu t chse the apprpriate reslutin frm the list. The default screen reslutin is 1280 x 1024 pixels. If yu select Canvas Size, enter the Width and Height in the text bxes prvided. Each f the Mnitr Reslutin ptins has a crrespnding Canvas Size they are just tw ways f expressing the same thing. These ptins can be used interchangeably. Presentatin Imprt Optins: When selected, the Include Speaker Ntes ptin will place the presenter ntes frm yur imprted PwerPint r OpenOffice.rg presentatin int the Ntes editr f all sessin attendees. OpenOffice.rg Applicatin: The OpenOffice.rg executable will be fund autmatically n Mac and Windws systems if yu select the ptin Use default OpenOffice.rg installatin (this is the default). If yu wish t use an installatin ther than the default, unselect Use default OpenOffice.rg installatin and brwse t the lcatin f that installatin. 4. Click n OK t save yur preferences and clse the Preferences dialg, Apply t save yur preferences and leave the Preferences dialg pen r Cancel t clse the Preference dialg withut saving any f yur changes. When yu cnfigure preferences, Blackbard Cllabrate web cnferencing will remember the settings each time yu jin anther sessin n the same cmputer. Wrking with Whitebard Pages As a Participant with the Whitebard permissin, yu can wrk freely in yur private wrk area (create new pages, lad cntent, etc.) but have limited page management capabilities in the main public area (Main Rm). Yu can print the entire Whitebard r save it t be viewed later, as lng as the Whitebard is nt prtected. Whitebard Rms and Grups The Whitebard cnsists f varius areas that are visible in the Page Explrer. By default, yu will see the Main rm and yur wn private wrk area. Nte: Yu can pen the Page Explrer nly if yu have been granted the page navigatin permissin by the Mderatr. 82 The Whitebard

91 1. Breakut Rms 2. Main Rm 3. Page Grups 4. Private Wrk Area The Main Rm When yu first jin a sessin, it will have ne blank Whitebard page in the Main Rm. This wrk area is public and available t all sessin attendees. Nte: One blank page is the default, hwever, there may be mre pages if the sessin was cnfigured with a pre-laded Whitebard presentatin. Private Wrk Area Each sessin attendee has their wn private wrk area (Wrk Area <User Name>) with ne blank page. N ne else in the sessin, including Mderatrs, can view anther's private wrk area. Participants can use their wn private wrk areas nly when they have been granted the page navigatin permissin by the Mderatr. The Whitebard 83

92 Page Grups Mderatrs can rganize pages int distinct tpics r presentatins by creating page grups. Page grups can be inside r utside f a rm and can be nested within ther page grups. Breakut Rms When a Mderatr creates a new breakut rm, it is created with ne blank Whitebard page. The breakut rm and its pages are accessible t all Mderatrs and thse Participants wh have been mved int the breakut rm. Using the Page Explrer Nte: Yu can pen the Page Explrer nly if yu have been granted the page navigatin permissin by the Mderatr. The Page Explrer is a windw that lists all yur Whitebard pages and enables yu t easily navigate thrugh and manage the pages. Nte: Only Mderatrs can perfrm page management functins in the Main rm and breakut rms. Participants can manage pages nly in their wn private wrk areas. They can, hwever, cpy pages frm the Main rm r breakut rm t their private wrk areas. T pen the Page Explrer, d ne f the fllwing: Select Shw Page Explrer frm the Optins menu in the Whitebard Navigatin bar in the upper right crner f the Cntent area. Type Ctrl+Shift+P (Cmmand-Shift-P n a Mac). Nte: The Page Explrer pens autmatically when yu lad a file int the Whitebard. Page navigatin functins are perfrmed thrugh the Navigatin bar a the tp f the Page Explrer (see Navigating Between Pages n page 87) and pages can be mved by dragging and drpping them (see Rearranging and Duplicating Pages n page 87). Page management functins are dne thrugh the Page Explrer cntext menu. 84 The Whitebard

93 Yu can perfrm the fllwing functins (as well as thers) using the cntext menu: Nte: Yu can perfrm nly a subset f these page functins utside f yur private wrk area (Wrk Area <Yur Name>). Cut, Cpy, Paste and Delete pages (see Cutting, Cpying, Pasting and Deleting Pages n page 90) private wrk area nly, except fr Cpy Create new pages (see Creating New Blank Pages n page 89) private wrk area nly Save the Whitebard (see Saving Whitebard Pages n page 93) Mve t the selected page (see Navigating Between Pages n page 87) nly if the Mderatr has given yu the page navigatin permissin Selecting Pages in the Page Explrer Yu can select ne r mre pages in the Page Explrer. Once yu have dne s, yu can perfrm peratins n the pages by pening the cntext menu with a right-click (Cntrl-click n a Mac), selecting Selected Pages and then selecting the desired functin. The Whitebard 85

94 Nte: Yu can pen the Page Explrer nly if yu have been granted the page navigatin permissin by the Mderatr. T select pages, d the fllwing: T select a single page, click n the page. T select multiple pages, hld dwn Cntrl (Cmmand n Mac) as yu click n pages, r hld the Shift key t select tw pages and all pages between them. T select all f the pages in a rm r page grup, right-click (Cntrl-click n a Mac) n a page in the desired rm r page grup, select Selected Pages frm the cntext menu and then chse Select All Page Peers. Viewing Thumbnails Mderatrs can cnfigure pages in the Explrer windws (Page Explrer, Object Explrer and the Select Page(s) dialg) t be displayed as either thumbnails r as icns. When the Mderatr cnfigures thumbnails, it changes the display fr everyne in the sessin. Thumbnails are turned n by default. Nte: Yu cannt turn thumbnails ff and n. The functinality available in Explrer windws (such as cpying, pasting, dragging/drpping, etc.) is identical in bth views. 86 The Whitebard

95 Rearranging and Duplicating Pages Pages can be rearranged and cpied using the Page Explrer. Participants can rearrange pages nly in their wn private wrk areas. Mderatrs can rearrange any pages. Nte: Yu can pen the Page Explrer nly if yu have been granted the page navigatin permissin by the Mderatr. T mve a page, simply select and drag the page(s) t the desired psitin. T duplicate a page, hld dwn the Cntrl key (Optin n Mac), click n the page which yu want t cpy, and drag it t the psitin where yu wuld like place the duplicate. Release the muse befre releasing the Cntrl key. (If yu release Cntrl first, yu will end up mving the riginal page rather than cpying it.) A plus (+) symbl verlaying the muse cursr indicates that the page will be cpied instead f mved. Navigating Between Pages T navigate between pages, yu can use the Whitebard navigatin bar, the Tls menu, the Page Explrer (see Using the Page Explrer n page 84) r the Page Up and Page Dwn keys n yur keybard. By default, yu need the Mderatr's permissin t navigate between pages in the Main rm r t mve t yur private wrk area. By default, in breakut rms, yu can freely navigate between pages but this permissin can be turned ff by a Mderatr. Yu will knw yu are free t mve between Main rm and breakut rm pages when yu see a red brder arund yur Whitebard cntent area. Nte: If the Whitebard is prtected, yu will nt see the Navigatin bar and will nt be able t navigate between any pages anywhere. T mve t the next page: In the Whitebard Navigatin bar r Page Explrer, click the Next Page buttn. In the Tls menu, select Whitebard fllwed by G t Next Page. Enter Alt + Page Dwn (Optin-Page Dwn n Mac). If fcus is n the G t Page menu f the Navigatin bar, press the Dwn Arrw. T mve t the previus page: In the Whitebard Navigatin bar r Page Explrer, click the Previus Page buttn. In the Tls menu, select Whitebard fllwed by G t Previus Page. The Whitebard 87

96 Enter Alt + Page Up (Optin-Page Up n Mac). If fcus is n the G t Page menu f the Navigatin bar, press the Up Arrw. T mve t any page that is nt adjacent t anther, in the Page Explrer, duble-click n the desired page r right-click (Cntrl-click n a Mac) n the page and select G t Page frm the cntext menu. Using the Whitebard Navigatin Bar The Whitebard Navigatin bar is a tlbar cntaining cntrls that enable yu t mve between rms and pages within thse rms. It is lcated in the upper right crner f the Cntent area whenever the Page Explrer is nt pen. Nte: Yu can use this feature nly if yu have been granted the page navigatin permissin by the Mderatr. 1 Previus Page buttn 3 G t Page menu 2 Next Page buttn 4 Navigatin Optins menu When the Page Explrer is pen, the Navigatin bar is lcated at the tp f the Page Explrer windw. Use the Next Page buttn and Previus Page buttn t mve within the current rm r page grup. T g t a different rm r grup, duble-click n the page r navigate t it using the G t Page menu. Use the G t Page menu t select and mve t a particular page. The Page Cunter reflects the psitin f the current page within its page grup. By default, yu will nt be able t see the Page Cunter but the Mderatr can turn it n fr yu. 88 The Whitebard

97 Creating New Blank Pages All new Blackbard Cllabrate web cnferencing sessins cntain at least ne Main rm page and ne private wrk area page fr each sessin attendee. (Additinal pages may als have been preladed by the sessin creatr.) Yu can add mre pages using the New Page buttn in the Whitebard Actin Bar r in the Create New Pages dialg, where yu can set further page ptins. Nte: Yu can perfrm this functin nly in yur private wrk area and yu can mve t yur private wrk area nly if yu have been granted the page navigatin permissin by the Mderatr. T create a single new blank page, click New Page n the Whitebard Actin bar. This creates a single new blank page after the page yu are currently n and directly takes yu t that page. T create multiple pages r pages with mre ptins, fllw the steps belw: 1. Open the Create New Pages dialg in ne f the fllwing ways: In the File menu, select New, fllwed by Whitebard Page. In the Page Explrer, right-click (Cntrl-click n the Mac) n a page r page grup. Select New frm the cntext menu, fllwed by Whitebard Page Enter Ctrl+N (Cmmand-N n the Mac) and select Whitebard Page in the New dialg. 2. Under Page Lcatin, select a psitin fr the new page(s) relative t the current page. Nte: If the dialg was pened thrugh the Page Explrer, current page refers t the selected page in the Page Explrer rather than the currently viewed page. The Whitebard 89

98 3. Under Page Size, select r specify a canvas size. Yu can size yur pages fr a specific mnitr reslutin r yu can specify the width and height in pixels. If yu select Mnitr Reslutin, use the drp-dwn menu t chse the apprpriate reslutin frm the list. The default screen reslutin is 1280 x 1024 pixels. If yu select Canvas Size, enter the Width and Height in the text bxes prvided. Each f the Mnitr Reslutin ptins has a crrespnding Canvas Size they are just tw ways f expressing the same thing. These ptins can be used interchangeably. 4. Under Page Number and Names, enter a number (up t a maximum f 99) in the Number f new pages text bx. Click in the list f pages (belw the text bx) t see the new nes added. Each page will have a number alng with a default Page Name, fr example Private Page Optinally, edit the name f each page by duble-clicking n the default name in the Page Name clumn and typing a new name. 6. Click OK. The pages are added sequentially in the psitin selected in Step 2. Nte: If multiple pages frm multiple rms r page grups were selected in the Page Explrer, pages will be added in the selected psitin in relatin t each f them. Fr example, if yu had tw page grups selected and entered 1 fr Number f new pages, tw pages are created, ne in each grup. If the Number f new pages was 2, fur pages wuld be created, etc. Cutting, Cpying, Pasting and Deleting Pages Yu can cut, cpy, paste, and delete pages frm the Whitebard. In the Page Explrer, yu als can duplicate pages (see Rearranging and Duplicating Pages n page 87). Cutting Pages Cutting a Whitebard page remves the page frm its rm r grup and places it in the clipbard. The clipbard is verwritten whenever yu cut r cpy anther page. 90 The Whitebard

99 Nte: Yu can perfrm this functin nly in yur private wrk area and yu can mve t yur private wrk area nly if yu have been granted the page navigatin permissin by the Mderatr. T cut a Whitebard page, d ne f the fllwing: With the Navigatin tlbar, navigate t the page yu wish t cut and then right-click (Cntrl-Click n Mac) n the Whitebard canvas t pen the cntext menu. Select Current Page fllwed by Cut. In the Page Explrer, select the page(s) yu wish t cut and right click (Cntrl-Click n Mac) t pen the cntext menu. Select Selected Pages and then select Cut. In the Page Explrer, select a page r pages and enter Ctrl+X (Cmmand-X n a Mac). Yu can nw paste the cut page(s). Cpying Pages Cpy Page places a duplicate f the selected page in the clipbard. The clipbard is verwritten whenever yu cpy r cut anther page. T cpy a page, d ne f the fllwing: Using the Navigatin tlbar, navigate t the page yu wish t cpy and then right-click (Cntrl-Click n Mac) n the Whitebard canvas t pen the cntext menu. Select Current Page and then chse Cpy. In the Page Explrer, select the page(s) yu wish t cpy and then right-click (Cntrl- Click n Mac) t pen the cntext menu. Select Selected Pages and then select Cpy. In the Page Explrer, select the page(s) yu wish t cpy and enter Ctrl+C (Cmmand-C n a Mac). Yu can nw paste the cpied page(s). Pasting Pages Yu must have previusly cut r cpied a page t have placed it in the clipbard. The last page(s) placed in the clipbard will be the page(s) that will be pasted. When pasting, yu must identify ne r mre "target" pages in relatin t which yu want t paste the cpied r cut page(s). If yu identify mre than ne target page (e.g., three), the page(s) in the clipbard will be pasted nce fr each target page (e.g., in three places). Nte: Yu can perfrm this functin nly in yur private wrk area and yu can mve t yur private wrk area nly if yu have been granted the page navigatin permissin by the Mderatr. The Whitebard 91

100 T paste a page, d ne f the fllwing: Using the Navigatin tlbar, navigate t the target page and then right-click (Cntrl- Click n Mac) n the Whitebard canvas t pen the cntext menu. Select Current Page, fllwed by Paste and then select a psitin fr the page. The ptins are After, Befre and At End. In the Page Explrer, select ne r mre target pages r grups and then right-click (Cntrl-Click n Mac) t pen the cntext menu. Select Selected Pages, select Paste, and then select a psitin fr the pages. The ptins are After, Befre and At End. If the pages in multiple page grups are selected, the page(s) in the clipbard will be pasted nce t each rm r grup. In the Page Explrer, select ne r mre target pages r grups and enter Ctrl+V (Cmmand-V n a Mac). The page(s) appear after the currently selected page(s) r at the end f the selected grups. If multiple pages r grups are selected, the page(s) in the clipbard will be pasted nce t each rm r grup. The page(s) appears in the selected psitin. Deleting Pages T delete a page permanently, d ne f the fllwing: Nte: Yu can perfrm this functin nly in yur private wrk area and yu can mve t yur private wrk area nly if yu have been granted the page navigatin permissin by the Mderatr. Using the Whitebard Actin bar, navigate t the page yu wish t delete and click Delete Page in the Whitebard Actin bar. Using the Navigatin tlbar, navigate t the page yu wish t delete and right-click (Cntrl-Click n Mac) n the Whitebard t pen the cntext menu. Select Current Page and then Delete. In the Page Explrer, select the page(s) yu wish t delete and press the Delete key. In the Page Explrer, select the page(s) yu wish t delete and then right-click (Cntrl- Click n Mac) t pen the cntext menu. Select Selected Pages and then Delete. Yu will be prmpted t cnfirm whether r nt yu want t delete the page and its cntents. Click Yes t cmplete the deletin. 92 The Whitebard

101 Saving Whitebard Pages Yu can save the Whitebard pages in Blackbard Cllabrate web cnferencing in the fllwing frmats: WBD File When Whitebard pages are saved as a Whitebard file (.wbd), they are saved as ne file that can nly be imprted and reviewed in a Blackbard Cllabrate sessin. WBP File When Whitebard pages are saved as a Prtected Whitebard file (.wbp), they are saved as ne file that can nly be imprted and reviewed in a Blackbard Cllabrate sessin. These files are prtected and cannt be printed, saved, r edited unless the Mderatr remves the prtectin flag (by selecting Tls, then Whitebard, and deselecting the cmmand Prtect Whitebard). PDF File When Whitebard pages are saved as a PDF file (.pdf), they are saved as ne file and can be reviewed utside f the Blackbard Cllabrate envirnment. PNG File When Whitebard pages are saved as PNG files (.png), each page is saved as a separate image and can be laded individually nt the Whitebard as an image r used in an graphics editr applicatin. T save all r part f the Whitebard, d the fllwing: 1. If yu want t save all pages in a rm r grup, navigate t that rm r grup. If yu want t save a single page, navigate t that page. (See Navigating Between Pages n page 87.) 2. Open the Select Pages dialg by ding ne f the fllwing: Frm the File menu, select Save fllwed by Whitebard In the Page Explrer, select the page(s) and/r Grup(s) yu wish t save and then right-click (Cntrl-Click n Mac) t pen the cntext menu. Select Save Type Ctrl+S (Cmmand-S n Mac). The Save dialg appears. Select Whitebard and click n Save. The Whitebard 93

102 3. Chse whether yu want t save All Pages in yur current rm r grup, nly the Current Page r Selected Pages. If yu chse Selected Pages, a list f pages in the Whitebard appears. Select the page(s) yu wish t save. Use Shift r Cntrl (same n Mac) t select multiple pages. Then click OK. 4. Frm the Save Whitebard dialg, navigate t and pen the file flder in which yu want t save the Whitebard. 5. Type a file name in the File name text bx. 6. Scrll thrugh the Files f type drp-dwn menu and chse the file frmat. 7. Click Save t save the file and clse the Save Whitebard dialg bx. Printing Whitebard Pages Yu can print individual pages, multiple selected pages and all the pages in a rm rgrups. 1. If yu want t print all pages in a rm r grup, navigate t that rm r grup. If yu want t print a single page, navigate t that page. (See Navigating Between Pages n page 87.) 2. Open the Select Pages dialg by ding ne f the fllwing: Frm the File menu, select Print and then chse Whitebard Enter Ctrl+P (Cmmand-P n Mac). The Print dialg appears. Select Whitebard and click n Print. 3. Chse whether yu want t print All Pages in yur current rm r grup, nly the Current Page r Selected Pages. If yu chse Selected Pages, a list f pages in the Whitebard appears. Select the page(s) yu wish t print. Use Shift r Cntrl (same n Mac) t select multiple pages. Then click OK. 4. The Page Set-up dialg bx pens. Specify yur preferences and click OK. Nte: If the Whitebard is prtected, n ne, including the Mderatr, can print any pages. 94 The Whitebard

103 Chapter 10 Applicatin Sharing Applicatin Sharing enables sessin participants t share their applicatins r entire desktps with thers in the sessin. Applicatin Sharing is a type f cntent that, like the Whitebard and Web Tur, appears in the Cntent area. Nte: Mbile device users cannt hst r remtely cntrl Applicatin Sharing sessins, nly view them. If yu want t hst an Applicatin Sharing sessin, lg in t the sessin frm a desktp r laptp cmputer. Fr a list f features supprted n mbile devices, see Attending Sessins n Mbile Devices n page 21. Yu will knw smene is hsting an Applicatin Sharing sessin when the blue Applicatin Sharing activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Applicatin Sharing Activity, Permissin and Status Indicatrs n next page.) In the example belw, Vivian is sharing an applicatin r her desktp. Page 95

104 There are tw cnditins that need t be met befre yu can hst an Applicatin Sharing sessin: yu must have been granted the Applicatin Sharing permissin and a Mderatr must have switched t Applicatin Sharing mde in the Cntent Area. Applicatin Sharing Activity, Permissin and Status Indicatrs Yu can mnitr the state f Applicatin Sharing activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. Activity and Permissin Indicatrs The fllwing table describes the icns displayed in the Participant list t indicate Mderatr and Participant permissins and activity while using Applicatin Sharing. Activity Indicatr Meaning User is cnducting an Applicatin Sharing sessin. Applicatin Sharing permissin is set glbally t "n" but the Mderatr has revked Applicatin Sharing permissin frm this user. Applicatin Sharing permissin is set glbally t "ff" but the Mderatr has granted Applicatin Sharing permissin t this user. Status Indicatrs Status indicatrs appear n the Applicatin Sharing activity indicatr icns f peple in the Participants list if they are experiencing delays in the receipt f Applicatin Sharing cntent. Amber Indicatr: Appears when receipt f Applicatin Sharing cntent is mderately delayed. Red Indicatr: Appears when receipt f Applicatin Sharing cntent is significantly delayed. This may indicate a prblem with the netwrk cnnectin and ften will be fllwed by the user getting discnnected frm the sessin. Nte: Only the persn currently hsting an Applicatin Sharing sessin can see status indicatrs. Viewers d nt see them. 96 Applicatin Sharing

105 In the example t the right, Lucy is sharing an applicatin, Vivian is experiencing a mderate delay in receiving the Applicatin Sharing cntent, Lisa is experiencing a significant delay in receiving the Applicatin Sharing cntent, and Charlie is nt having any prblems receiving the Applicatin Sharing cntent. Viewing a Shared Applicatin Applicatin Sharing is displayed in the Cntent area, which cntains an Applicatin Sharing Actin bar in the upper left crner. Fr Participants withut the Applicatin Sharing permissin, the bar cntains the Scale t Fit ptin nly (see Scaling the Shared Cntent belw). Participants wh have the Applicatin Sharing permissin have the additinal ptin Request Cursr Cntrl. Fr infrmatin n this feature refer t Requesting Cntrl f an Applicatin Share frm the Hst. Scaling the Shared Cntent The applicatin r desktp area shared by the Hst can be scaled t fit the Cntent area (the default) r viewed at its native size (same size as the Hst). T view the cntent at the same size as the Hst, d ne f the fllwing: Uncheck Scale T Fit in the Actin bar. Frm the Tls menu, select Applicatin Sharing and then uncheck Scale t Fit. T restre scaling, recheck Scale T Fit. Applicatin Sharing 97

106 Maximizing the Cntent Area Anther ptin yu have fr viewing an Applicatin Share is t resize the Cntent area. Yu can ptimize the space available in the Cntent area in tw ways; fr maximum space, d bth: Maximize yur Blackbard Cllabrate web cnferencing windw. Hide the side bar (Audi & Vide, Participants and Chat panels) by unselecting Shw Side Bar in the View menu r by grabbing the brder f any ne f the panels and dragging it all the way t the left. T restre the side bar, reselect Shw Side Bar r drag the panel brder back t the right. Emphasized Cursr If the applicatin hst has turned n the ptin Emphasize Cursr, yu will see their cursr surrunded with a circle (the default clr is yellw), making it easier fr yu t fllw. Hsting an Applicatin Sharing Sessin Applicatin Sharing Mde Befre yu can cnduct an Applicatin Sharing sessin, yu must have been granted the Applicatin Sharing permissin and must switch t Applicatin Sharing mde in the Cntent area. (Fr details n mdes, see The Cntent Area Mdes n page 15.) Cautin: Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. 98 Applicatin Sharing

107 Switch t Applicatin Sharing Mde in ne f the fllwing ways: In the Cllabratin tlbar, click the Applicatin Sharing Mde buttn. In the View menu, select Applicatin Sharing. Enter the keybard shrtcut Cntrl+Alt+A (Cmmand-Optin-A n Mac). In the Tls menu, select Applicatin Sharing fllwed by Start Sharing. Frm the Tls menu, select Applicatin Sharing fllwed by Share Entire Desktp. This will start Applicatin Sharing immediately withut pening the Available Sharing Selectins dialg. When in Applicatin Sharing mde, the Available Sharing Selectins dialg will pen. Starting an Applicatin Share Befre yu can start an Applicatin Sharing sessin, yu must be in Applicatin Sharing mde. Fr details, see Applicatin Sharing Mde n previus page. T start Applicatin Sharing, d the fllwing: 1. Open the Available Sharing Selectins dialg by clicking n the Start Sharing buttn in the Actin bar. (If yu have the Hsting preference Hide cntent area turned n, the Actin bar will nt be visible.) Applicatin Sharing 99

108 2. Click n Share Desktp r an available prgram windw t select it. Fr prgrams with multiple available windws, click the arrw icn t expand the list if yu wish t share nly ne windw frm the prgram. Yu can share multiple applicatins r windws by selecting them using Shift r Cntrl. Nte: Minimized (Windws) r dcked (Mac) prgram windws will nt be available t share. 3. Click Share t begin sharing, r Cancel t clse the menu withut starting a share. If yu wish t begin a new share after canceling, click the Start Sharing buttn in the Actin bar. (If yu have the Hsting preference Hide cntent area turned n, the Actin bar will nt be visible.) 100 Applicatin Sharing

109 4. Mve the windw yu wish t share t the frnt f the desktp. Obscured windws r prtins f windws will nt be visible t remte Participants. Tip: One helpful apprach is t resize the windw yu intend t share s that it matches the dimensins and psitin f the Cntent area. That way yu will be sure t have access t all f the Blackbard Cllabrate web cnferencing tls even while yu are sharing. The Applicatin Share persists until it is clsed r the hst leaves the sessin. If a Mderatr switches t Whitebard r Web Tur mde, the share will still be active, but nt visible until a Mderatr switches back t Applicatin Sharing mde. Fr mre infrmatin refer t Stpping an Applicatin Share n page 105. The Hst's View f Applicatin Sharing When yu are the hst f an Applicatin Sharing sessin, by default yur shared applicatin r desktp will have a yellw brder arund it, making it easy t identify n yur screen. Attached t the brder will be a cntrller (nrmally at the tp but may mve t the bttm, left side r right side if there is n rm fr it n the tp) with buttns fr stpping and pausing/resuming the applicatin share and a buttn fr sending a snapsht f the Applicatin Sharing windw t the Whitebard. If the entire desktp is shared, the cntrller appears in the tp right crner f the screen. 1 Hst's Actin bar 4 Pause/Resume buttn 2 Stp Sharing buttn 5 Send Snapsht t Whitebard buttn 3 Hst's cntrller Applicatin Sharing 101

110 Cntrlling an Applicatin Share While running an Applicatin Sharing sessin, a hst can, fr the mst part, cntinue t use the prgram r desktp as usual. Hwever, the Applicatin Share itself can be stpped, paused, previewed, r captured. Cautin: If yu are sharing an applicatin that has a keybard shrtcut identical t ne in Blackbard Cllabrate, and fcus is n Applicatin Sharing, the shrtcut will activate its assciated cmmand in the shared applicatin, nt in Blackbard Cllabrate. Pausing and Resuming an Applicatin Share A paused Applicatin Share can be easily restarted later. T pause Applicatin Sharing, d ne f the fllwing: In the Actin bar, click Pause Sharing. (If yu have the Hsting preference Hide cntent area turned n, the Actin bar will nt be visible.) Frm the Tls menu, select Applicatin Sharing and then Pause Applicatin Sharing. In the Hst's cntrller, click the Pause buttn. Switch t either Whitebard mde r Web Tur mde. (Fr details, see The Cntent Area Mdes n page 15.) T resume Applicatin Sharing, d ne f the fllwing: In the Actin bar, click Resume Sharing. (If yu have the Hsting preference Hide cntent area turned n, the Actin bar will nt be visible.) Frm the Tls menu, select Applicatin Sharing and uncheck Pause Applicatin Sharing. In the Hst's cntrller, re-click the Pause buttn. Previewing an Applicatin Share Hsts can activate a small preview windw t see hw the shared applicatin r desktp appears t thers. This helps hsts knw if part f a shared windw is bscured r if the applicatin share becmes frzen r lst. T pen the preview windw, frm the Tls menu select Applicatin Sharing and then Shw Preview. 102 Applicatin Sharing

111 Taking a Snapsht Hsts can send a Snapsht f what is being shared t the Whitebard. T capture an image and send it t the Whitebard, d ne f the fllwing: Enter the keybard shrtcut, Cntrl+Print Screen (Cntrl-F13 n Mac). In the Hst's cntrller, click the Send Snapsht t Whitebard buttn. Frm the Tls menu, select Applicatin Sharing and then Send Snapsht t Whitebard, t send an image f the current applicatin share exactly as it is at that mment; r Send Snapsht t Whitebard with Delay, t take the Snapsht after a ten secnd delay. Blackbard Cllabrate web cnferencing switches autmatically t Whitebard mde and pauses the Share until the hst resumes it. The snapsht will be placed as the backgrund image f a new Whitebard slide, immediately after the current Whitebard page. The title f the new page will be Applicatin Sharing Image x, where x is an incremental number. Giving Cntrl f an Applicatin Share t Anther Applicatin Sharing hsts can let thers in the sessin remtely cntrl their (the hst's) shared applicatins r desktps. When remtely cntrlling anther's applicatin r desktp, yu can mve the muse cursr, click, and type. The hst f the applicatin share als retains cntrl at all times, and can revke cntrl frm the remte cntrller at any time. Only the hst and ne ther persn can share cntrl at nce. There are tw ways fr a persn t remtely cntrl yur shared applicatin r desktp: Yu can delegate cntrl t them. They can request cntrl frm yu, which yu can reject r apprve. Nte: Participants d nt need the Applicatin Sharing permissin t take cntrl if yu delegate cntrl t them. When sharing an applicatin windw r a prgram, the remte participant's cntrl is limited nly t that applicatin. The participant has n access t ther areas f the hst's desktp. Cautin: Be very careful when giving remte cntrl access t yur desktp as the remte cntrller has full user cntrl ver yur cmputer. D nt leave yur remtely cntrlled sessin unattended. Applicatin Sharing 103

112 Delegating Remte Cntrl T pass cntrl f an Applicatin Share that yu are hsting t anther persn, d ne f the fllwing: Right-click (Cntrl-click n Mac) n the desired persn in the Participants list and, frm the cntext menu, select Give Cntrl f Shared Applicatins. Open the Participant Optins menu f the desired persn in the Participants list and select Give Cntrl f Shared Applicatins. Select the desired persn in the Participants list. Frm the Tls menu select Applicatin Sharing fllwed by Give Cntrl f Shared Applicatins. The persn remtely cntrlling yur Applicatin Share will have jint cntrl ver yur cursr until yu revke it (see Revking Cntrl n the facing page) r they vluntarily end their cntrl (see Giving Cntrl f an Applicatin Share t Anther n previus page). Granting a Request fr Cntrl f an Applicatin Share Mderatrs and Participants with the Applicatin Sharing permissin can initiate a request fr cntrl f yur shared applicatin r desktp (see Requesting Cntrl f an Applicatin Share frm the Hst). When smene requests cntrl, yu will see the Remte Cntrl Requested dialg appear n yur screen: T allw a participant access t the desktp ne time, click Yes. T allw future requests fr cntrl frm any participant with the apprpriate permissins withut requiring apprval, check Allw all ther requests until I quit. This setting lasts until the hst exits the sessin. T require a passwrd frm Participants wh request cntrl, enter the passwrd in the field belw. Participants wh request cntrl will be prmpted fr this passwrd withut ntifying the hst. T deny the Participant access t the desktp ne time, click N. 104 Applicatin Sharing

113 Cautin: Be very careful when giving remte cntrl access t yur desktp as the remte cntrller has full user cntrl ver yur cmputer. D nt leave yur remtely cntrlled sessin unattended. Revking Cntrl T revke a persn's ability t remtely cntrl yur Applicatin Share (whether yu delegated cntrl r the persn requested it), d ne f the fllwing: Type the keybard shrtcut fr revking cntrl. The default is Cntrl+Space (Cmmand-Space n Mac). Right-click (Cntrl-click n Mac) n the desired persn in the Participants list and, frm the cntext menu, select Take Away Cntrl f Shared Applicatins. Open the Participant Optins menu f the desired persn in the Participants list and select Take Away Cntrl f Shared Applicatins. Frm the Tls menu, select Applicatin Sharing fllwed by Take Away Cntrl f Shared Applicatins. Stpping an Applicatin Share T stp an Applicatin Sharing sessin, d ne f the fllwing: Enter the keybard shrtcut, Cntrl+Shift+S (Cntrl-Shift-S n Mac). In the Actin bar, click Stp Sharing. (If yu have the Hsting preference Hide cntent area turned n, the Actin bar will nt be visible.) Frm Tls menu, select Applicatin Sharing fllwed by Stp Sharing. Applicatin Sharing 105

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115 Chapter 11 Web Tur The Web Tur feature enables sessin participants t share web pages with thers in the sessin. Web Tur is a type f cntent that, like the Whitebard and Applicatin Sharing, appears in the Cntent area. Nte: This feature is nt supprted n mbile devices. Fr a list f features that are supprted, see Attending Sessins n Mbile Devices n page 21. The Web Tur interface has the fllwing cmpnents: 1 Cllabratin tlbar 5 Address text bx 2 Navigatin bar 6 Fllw Me ptin 3 Back buttn 7 Optins menu 4 Frward buttn Page 107

116 Yu will knw smene is hsting a Web Tur when the blue Web Tur activity indicatr ( ) appears next t their name in the Participants list. (Fr details n activity indicatrs, see Web Tur Activity and Permissin Indicatrs belw.) In the example belw, Vivian is hsting a Web Tur. There are tw cnditins that need t be met befre yu can hst a Web Tur: yu must have been granted the Web Tur permissin and a Mderatr must have switched t Web Tur mde in the Cntent Area. Web Tur Mde Befre yu can cnduct a Web Tur, yu must have been granted the Web Tur permissin and must switch t Web Tur mde in the Cntent area. (Fr details n mdes, see The Cntent Area Mdes n page 15.) Cautin: Be careful nt t inadvertently switch mdes n smene else wh is presenting cntent. Everyne in the sessin will fllw yu t the new mde. Switch t Web Tur Mde in ne f the fllwing ways: In the Cllabratin tlbar, click the Web Tur Mde buttn. In the View menu select Web Tur. Enter the keybard shrtcut Ctrl+Alt+U (Cmmand-Optin-U n Mac). Web Tur Activity and Permissin Indicatrs Yu can mnitr the state f Web Tur activity and permissins thrugh indicatrs displayed in the Participants list f the Participants panel. These indicatrs are described in the fllwing table. Fr details abut permissins, see Understanding Permissins n page Web Tur

117 Activity Indicatr Meaning User is cnducting a Web Tur (r Web Push). Web Tur permissin is set glbally t "n" but the Mderatr has revked Web Tur permissin frm this user. Web Tur permissin is set glbally t "ff" but the Mderatr has granted Web Tur permissin t this user. Starting a Web Tur Befre yu can start a Web Tur, yu must be in Web Tur mde. Fr details, see Web Tur Mde n previus page. T start a Web Tur, d the fllwing: 1. Select the Fllw Me ptin if yu want thers t see the web pages t which yu will be brwsing. (Fr details, see The Fllw Me Optin n next page.) 2. Enter the URL f the desired web site in the Address text bx f the Web Tur navigatin bar. 3. Press Enter. Cnducting a Web Tur Within the Web Tur, yu can navigate thrugh the current web site by clicking n links r can mve t a different web site by entering a new URL in the Address text bx. As yu mve between web pages, Web Tur maintains a histry f where yu have been. Yu can use the Back and Frward buttns t mve between the pages kept in the histry. Nte: D nt use Web Tur fr passwrd-prtected web sites. Viewers f the web tur will nt be able t fllw yu past the lgin screen. T share passwrd-prtected sites, use Applicatin Sharing t share yur desktp r web brwser. Web Tur 109

118 The Fllw Me Optin By default, yur Fllw Me ptin is nt selected and yu will need t select it if yu want thers t view the web pages t which yu will be brwsing. With Fllw Me selected, sessin attendees will be able t freely brwse t ther pages in the Web Tur, independent f the pages t which yu, the tur guide, brwses. Hwever, when yu mve t a new page, they will be redirected t yur new page. Nte: There is ne exceptin: users cannt fllw yu t web pages prtected by lgin credentials. They will see an errr such as "The web page cannt be fund." If yu dn't want t push them t yur new pages, unselect the Fllw Me ptin. When yu start a Web Tur, yu are autmatically the "tur guide". Hwever, a Mderatr, r Participant with the Web Tur permissin, can take cntrl f the Web Tur by selecting their Fllw Me ptin. Yur Fllw Me ptin will be unselected. Yu can take back cntrl by selecting it again. Publishing URL t Chat Panel Mderatrs, and Participants with the Web Tur permissin, can publish the URL f the current web page t the Chat Cnversatin pane s it is accessible t (clickable by) everyne. T d s, select Publish URL t Chat frm the Web Tur Optins menu. Stpping the Web Tur T stp the Web Tur, d ne f the fllwing: Unselect the Fllw Me ptin. Switch t Whitebard mde. (Fr details, see The Cntent Area Mdes n page 15.) Viewing a Web Tur A Web Tur is a type f cntent, and appears in the Cntent area like the Whitebard and Applicatin Sharing. 110 Web Tur

119 Once smene starts a Web Tur, yu can freely navigate t ther pages within the website by clicking n links r using the Back and Frward buttns. Hwever, if the Hst f the Web Tur has selected the Fllw Me ptin, yu will be redirected t the Hst's current page whenever the Hst mves t a new page. Nte: There is ne exceptin: yu cannt fllw the Hst t web pages prtected by lgin credentials. Yu will see an errr such as "The web page cannt be fund." Fr mre infrmatin n Fllw Me, see The Fllw Me Optin n previus page. Optimizing the Cntent Area The Web Tur cntent ften may nt fit int yur Cntent area s yu will have t use the scrll bars t view web pages. Yu can ptimize the space available in the Cntent area in tw ways; fr maximum space, d bth: Maximize yur Blackbard Cllabrate web cnferencing windw. Hide the side bar (Audi & Vide, Participants and Chat panels) by unselecting Shw Side Bar in the View menu r by grabbing the brder f any ne f the panels and dragging it all the way t the left. T restre the side bar, reselect Shw Side Bar r drag the panel brder back t the right. Web Tur 111

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121 Chapter 12 Interactive Recrdings While watching a recrding f a Blackbard Cllabrate web cnferencing sessin, yu may have pprtunities t interact with the recrding. Yu may receive a file frm the sessin Mderatr thrugh the File Transfer facility, be prmpted t take a Quiz, r be able t navigate t web pages in Web Tur. Mderatrs can recrd sessins and prvide yu with a link t the recrding s yu can play the recrding. This is useful fr thse wh have missed a sessin r t thse wh attended but wuld like t review the sessin. Nte: Interactive recrdings cannt be watched n mbile devices, hwever, recrdings can be cnverted t MP3 and MP4 frmats, which can be viewed n mbile devices. Hwever, nt all institutins supprt cnversin f recrdings t MP3 and MP4 frmats, s cnsult yur system administratr fr details. All activity that ccurs in the Main rm f the sessin will be recrded, except fr private Chat messages, the Timer and persnal Ntes. (Only the activity in the main Blackbard Cllabrate web cnferencing rm will be recrded. Anything that ccurs in a breakut rm will nt be recrded.) As the recrding prgresses, Blackbard Cllabrate inserts index entries t mark significant events within the sessin. Anyne viewing the recrding can navigate thrugh the recrding t pints marked with index entries. Yu can tell that a sessin is being recrded in tw ways: Page 113

122 A red Recrding icn appears in the Cllabratin tlbar. The audible ntificatin Recrding started is played. (If yu are using the telephne fr audi cmmunicatins, yu will nt hear it.) Nte: If yu jin the sessin after recrding has already resumed, yu will hear the audible ntificatin Recrding in prgress. Playing a Recrding A recrding is played by clicking n a recrding link. Access t recrdings will be dependent n yur rganizatin s administrative interface. Please cntact yur administratr fr mre infrmatin n accessing recrding links. T pen the recrding, click n the recrding link. A Blackbard Cllabrate web cnferencing windw will pen. Use the Playback Cntrller panel at the bttm the windw t start, stp, pause/resume and navigate thrugh the recrding. 1 Play/Pause buttn 5 Shw Index Entry Menu buttn 2 Index Entry marks 6 Playback Time indicatr 3 Playback Slider indicatr 7 Playback slider 4 Current Index Entry 8 Ttal Recrding Time T play a recrding r resume a paused a recrding: Click the Play buttn (t play at nrmal speed). Frm the Playback menu, select Player and then Play (t play at nrmal speed). Frm the Playback menu, select Player and then Fast Frward (t play at an accelerated speed). 114 Interactive Recrdings