Microsoft PowerPoint 2004 for Macintosh

Transcription

1 Micrsft PwerPint 2004 fr Macintsh ITS Technlgy & Learning Services Dr. Luanne Fse Revised May 6, 2005

2 Table f Cntents INTRODUCTION...1 PREREQUISITES...1 STARTING A NEW POWERPOINT PRESENTATION...1 SETTING UP THE WORKSPACE...1 NAVIGATING THROUGH THE WORKSPACE...2 APPLYING A DESIGN TEMPLATE...2 CREATING THE SLIDE MASTER & TITLE MASTER...3 CREATING THE TITLE SLIDE...4 CUSTOMIZING THE TITLE SLIDE BACKGROUND...4 PLACING ADDITIONAL TEXT ON TITLE SLIDE (TEXT BOXES)...6 SAVING YOUR FILE...6 ADDING A NEW SLIDE...6 ADDING TEXT AND AN IMAGE TO SLIDE ADDING A BORDER TO AN IMAGE...7 SLIDE 3 CHANGING THE TEXT COLOR...8 SLIDE 3 MODIFYING IMAGES...9 SLIDE 4 MORE MANIPULATIONS OF IMAGES...10 SLIDE 4 DRAWING AUTOSHAPES...11 SLIDE 4 ADD A BIRD SOUND FILE...12 SLIDE 5 INSERTING A VIDEO FILE...12 SLIDE 5 - WORD ART...13 SLIDE 6 - INSERTING A TABLE...15 SLIDE 7 - USING OUTLINE VIEW...16 SLIDE 8 - INSERTING A HYPERLINK...17 SETTING THE COLOR SCHEME...18 SLIDE TRANSITIONS...18 SLIDE ANIMATIONS...19 WATCHING YOUR PRESENTATION IN SLIDE SHOW VIEW...20 CHANGING THE ORDER OF YOUR SLIDES...21 ADDING NOTES TO YOUR SLIDES...21 PRINTING YOUR POWERPOINT FILES...22 SAVING AS HTML & UPLOADING TO BLACKBOARD...22 ADDING NARRATION TO YOUR SLIDE SHOW...26 SAVE A PRESENTATION AS A POWERPOINT PACKAGE INCLUDING LINKED FILES...27 CONVERT YOUR PRESENTATION TO A QUICKTIME MOVIE...27

3 Intrductin Micrsft PwerPint 2004 is a presentatin graphics prgram fr creating cmputer screen slide shw, transparencies, printed handuts, r fr psting a presentatin t the web. This wrkshp is designed t help new and existing PwerPint users get a basic t intermediate understanding f the newly designed PwerPint interface fr 2004 fr the Macintsh. Participants will learn hw t insert text, graphics (including using the Drawing Tls and inserting images and WrdArt), mvies, tables, transitins, animatins, hyperlinks t web pages, printing presentatin handuts, and cnverting the final prduct t HTML s that the presentatin may be viewed frm a web page r frm Blackbard. Tips will be presented fr creating prfessinal-lking presentatins, such as using a slide master t create cnsistency and speed up yur effrts in wrking with fnts, styles, and clrs. Prerequisites Sme experience in the use f cmputers and the Windws-based envirnment is a helpful prerequisite, but nt essential. Starting a New PwerPint Presentatin 1. Duble-click n the Macintsh HD icn t view the cntents f yur hard drive. 2. Duble-click n the Applicatins flder r select Applicatins frm the Sidebar. 3. Navigate t the Micrsft Office 2004 flder and duble-click n Micrsft PwerPint. 4. When the Prject Gallery dialg bx appears, select the New tab, click n the PwerPint Presentatin icn t select it and click n the Open buttn. 5. Once the PwerPint icn is sitting in yur dck, yu may want t click and hld n the icn with yur muse and select Keep in Dck s that it will always be available frm yur dck. Nte: If the Micrsft PwerPint icn is already in yur dck, yu can simply click nce n the icn t pen the sftware. Setting Up the Wrkspace PwerPint 2004 cntains all srts f tlbars, panes, and icns t make access t all the tls easier. Since there are many different ptins fr setting up yur wrkspace, we will want t set up ur wrkspace unifrmly fr class purpses. 1. On the Menu Bar, g t View > Frmatting Palette and make sure that it has a checkmark next t it s that it is selected (This will pen a pane n the right f the screen). 2. G nce again t View in the Menu Bar, but this time select Tlbars and frm its submenu, verify that the fllwing selectins have checkmarks next t them: Standard, Frmatting, and Drawing and unselect any thers that might have a check mark next t them. ITS - Technlgy & Learning Services Page 1

4 Navigating Thrugh the Wrkspace THE VIEW BUTTONS: PwerPint 2004 has five VIEW BUTTONS in the bttm-left crner. Frm left t right, these buttns represent Nrmal View, Outline View, Slide View, Slide Srter View, and Slide Shw View (frm current slide). Yu may either click n these buttns t change views r g t the View menu in the Menu Bar. In Nrmal View, yu will see three panes, Outline, Slide, and Ntes View that allw yu t wrk in different views and mdes in this ne area. In Outline View, yu will see an rdered list f the text infrmatin n yur slides. In this view, yu can examine the entire text cntent f yur presentatin all at nce. This view allws yu t create and edit text infrmatin n yur slides, but it des nt let yu add r edit nn-text items such as pictures. In Slide View, yu can view a single slide under cnstructin and see all the text, clrs, sunds, and mvies. This view allws yu t create and edit all infrmatin and images n yur slide. In Slide Srter View, yu can get an verall lk at the rder f yur slides, yu can re-arrange the rder and add/delete slides. In Slide Shw View, yur presentatin can be seen in full-screen size as it wuld be when yu present yur slide shw t yur audience. This buttn is used t start a slide shw frm the current slide. T start a slide shw frm the beginning f yur presentatin, select Slide Shw > View Shw. THE FORMATTING PALETTE: The Frmatting Palette allws yu t access many functins frm ne place such as: Add Objects; Fnt; Alignment and Spacing; Bullets and Numbering; Size, Rtatin and Ordering; Shadw; Animatin; Hyperlink; and Change Slides. If yu dn t see all f these ptins, click n the dwn arrw at the bttm f the Frmatting Palette and chse Custmize Frmatting Palette and make sure that all the Panels are turned n (i.e., have checkmarks). Applying a Design Template PwerPint is packaged with a variety f design templates that yu may use t set the backgrund f yur slides and als t prvide suggested clr schemes. Fllw the instructins belw t apply a design template: 1. Click n the Nrmal View buttn in the bttm left crner t view the PwerPint in Nrmal View. Frm the Frmatting Palette, click n the arrw next t Change Slides t flip it pen and then click n the Slide Design icn (Nte: As yu pass yur muse cursr ver an icn, it will reveal t yu what that icn is). PwerPint will display the varius design templates available t yu (Nte: Chices may vary depending upn hw many yu installed during the installatin f PwerPint). Cntinue t click n the dwn arrw t see mre. ITS - Technlgy & Learning Services Page 2

5 2. If yu want t see hw a particular design template will lk when assigned t yur PwerPint presentatin, click n a specific design template and yu will see the slide design applied t the slide. 3. If yu dn t like the way the design template lks, just click n anther chice in the Slide Design area. 4. When yu psitin yur muse ver a slide design, yu can see the name f that particular template. PwerPint uses the extensin f.pt t dente its design templates but this extensin desn t shw up n the Macintsh. PwerPint culd assign any f these design templates t yur slides; hwever, fr the purpse f this tutrial, please select the slide design labeled Calm Seas which resides in the secnd set f chices. (Nte: If yu wish t dwnlad mre slide design templates frm Micrsft r ther vendrs, the.pt templates shuld be placed in Applicatins > Micrsft Office 2004 > Templates > Presentatins > Designs s that yu will have access t them frm this menu.) Creating the Slide Master & Title Master T create cnsistency in screen elements such as fnt types, fnt size, fnt styles, and fnt clrs, yu can create a Slide Master, which will help t make yur slides mre cnsistent and lk mre prfessinal. Once yu set these elements in the Slide Master, they remain the same fr additinal slides unless yu chse t change the elements n the individual slide. The Slide Master als allws yu t add smething t every slide. If yu add smething t the Master, it will autmatically shw up n every slide. The Slide Master als includes placehlders fr three bjects that appear at the bttm f each slide: the Date Area, the Fter Area, and the Number Area. 1. T create a Slide Master, g t the View menu and select Master > Slide Master. 2. The Slide Master will appear. Click n the tp text bx and highlight the text where it says Click t edit Master title style; then cntrl-click (i.e., right-click n a multiple buttn muse) and select Fnt (Nte: An alternative t this wuld have been t highlight the text and press Cmmand-T t bring up the Fnt dialg bx.) 3. Select Verdana, Regular, 44 and click OK. 4. Click n the secnd text bx and highlight the text where it says Click t edit Master text styles; then Cntrl-click and select Fnt again. 5. Select Verdana, Regular, 32 and click OK. 6. Click in the secnd text bx and highlight the text where it says Secnd level and change t Verdana, Regular, 28 and click OK. 7. Cntinue changing Third level t Verdana, Regular, 24 and change bth the Furth and Fifth levels t Verdana, Regular, 20 and click OK. 8. Click n the Number text bx; highlight the pund (#) sign and Cntrl-click t select Fnt and select Verdana, Regular, 14 and click OK. 9. G t the Clse bx n the screen and click n Clse t clse ut the Master Slide. 10. G t View > Header and Fter and when the Header and Fter dialg bx appears (Figure 1), click n the Slide tab. Where it says Include n slide: deselect the checkmark next t Date and time, click n the checkbx next t Slide number and deselect the checkmark next t Fter. Als select the checkbx next t Dn t shw n title slide. Finally, click n the Apply t All buttn t clse ut this dialg bx and apply these settings t all yur slides. ITS - Technlgy & Learning Services Page 3

6 Figure 1: Header and Fter Dialg Bx Nw let s create a Title Master: 1. G t View > Master > Title Master t wrk n the master fr yur title slides. Check t make sure that the text fr these tw text areas are Verdana Regular 44 and Verdana Regular 28, respectively. 2. T leave the Title Master area, g t the Clse bx n the screen and click n Clse t clse ut the Master Slide. Creating the Title Slide The first slide that PwerPint pens when yu create a new presentatin is the title slide. If yu click in the areas f the slide, yu can type the text fr the title f yur presentatin. 1. Make sure yu re in Nrmal View. 2. Click n the title slide itself and type the fllwing title in the tp textbx: Mrr Bay: (press Return) After the paragraph return, type: A Birdwatcher s Paradise 3. In the subtitle bx, type yur name, university, and city/state (e.g., Luanne Fse, Ph.D. (Return) Cal Ply State University (Return) San Luis Obisp, CA) Custmizing the Title Slide Backgrund Althugh we may want t use a PwerPint design template fr the majrity f ur presentatin, let s change the backgrund f ur title slide t incrprate an image f Mrr Rck. ITS - Technlgy & Learning Services Page 4

7 1. G t the Menu Bar and select Frmat > Slide Backgrund. 2. Select Fill Effects frm the Backgrund pull-dwn menu as shwn in Figure 2 belw. Figure 2: Backgrund Dialg Bx 3. When the Fill Effects dialg bx appears (Figure 3), make sure the Pictures tab is chsen and then click n the Select Picture buttn. Figure 3: Fill Effects Dialg Bx (Picture Tab Selected) 3. Navigate t My Dcuments > Class Materials > Fse PwerPint 2004 > Fse PwerPint 2004 Images and click n the image called mrr_rck1.jpg. Click the Insert buttn. 4. When PwerPint returns t the Fill Effects dialg bx, yu shuld see the picture f Mrr Rck in the dialg bx. Click the OK buttn. 5. When PwerPint returns t the Backgrund dialg bx, make sure there is a checkmark next t Omit backgrund graphics frm master and click n the Apply buttn (DO NOT SELECT APPLY ALL). This will cause the Mrr Rck image t be applied nly t this particular title page and nt t the Master Title page. ITS - Technlgy & Learning Services Page 5

8 6. Let s use the guides supplied by PwerPint t mve the text bxes and make sure they are centered. G t the View menu and select Guides. 7. Click n the text f the tp textbx n the title slide s that the brder appears arund the textbx and then click directly n the brder t select it. Use the up arrw key n yur cmputer keybard t mve the textbx t the upper part f the page. The guides can help yu keep the text bx centered hrizntally. 8. Click n the brder f the subtitle text bx t select it and use the dwn arrw key n yur cmputer keybard t mve this textbx dwn slightly, creating mre distance between the tw textbxes fr aesthetic purpses. Again, use the guides t help yu keep the text bx centered hrizntally. Placing Additinal Text n Title Slide (Text Bxes) Yu may place additinal text n any page (utside f its typical slide layut) by inserting a textbx and typing within it. Let s add a textbx t this title page s that we can prvide a pht credit. 1. Frm the Insert menu, select Text Bx. Yu ll ntice that yur cursr changes int an A. Mve yur muse t the lwer right-hand side f the title slide and then click and drag t make a text bx n the slide. 2. The cursr will blink in the text bx, waiting fr yu t type. Begin typing: Mrr Bay at Sunrise Pht by Sctt J. Hein 3. Highlight the text and change the fnt t Verdana and change the size f the text t 10 by selecting these chices in the Frmat Tlbar (this is an alternative t right-clicking and selecting Fnt). 4. Drag the bttm right-crner f the textbx inward t make the bx smaller. 5. Click n the brder f the text bx and nudge it with the arrw keys int the psitin yu desire at the lwer right-hand crner f the title slide. Saving Yur File It s always gd t save yur file every nce in a while 1. G t the File menu. 2. Select Save As 3. Select a lcatin t save yur file t frm the pull-dwn menu r click n ne f the icns t the left in the Sidebar f this dialg bx. Fr the purpse f this class, save the PwerPint file t the Desktp. 4. Type a name fr yur file (e.g., Mrr Rck.ppt) in the text bx next t Save As: and click the Save buttn. Adding a New Slide As with a lt f ther cmmands in PwerPint there are several ways t add a new slide t yur presentatin. 1. Yu can always chse Insert > New Slide t add a new slide r yu culd als chse t click n the New Slide buttn in the Standard tlbar f PwerPint. Hwever, generally yu ll want t wrk with a slide that has already been frmatted in a certain way. As the default, PwerPint will give yu the slide layut f Bulleted List Slide when yu select t insert a new slide. Since we dn t really want t wrk with nly a bulleted list slide frmat right nw, instead f selecting Insert > New Slide, g t the ITS - Technlgy & Learning Services Page 6

9 Frmatting Palette and select the Add Objects area and click n the Slides buttn there (i.e., the first icn). This area allws yu t pick frm 40 different types f slide layuts. Each slide layut has a name, which yu can see by hvering the muse pinter ver the layut fr a mment. The layut name tells yu which types f bjects are included in that particular layut. 2. Fr the purpse f this tutrial, click the dwn arrw in this Slides area t mve t the third sectin and select the slide layut designated Add Text and Picture Slide (i.e., the textbx is n the left f the slide and the picture bx is n the right side f the slide layut). Yu ll nw see Slide 2 appear with the requested slide layut. Adding Text and an Image t Slide 2 Let s add sme cntent t Slide 2: 1. Click n the title area f the secnd slide and type: Where is Mrr Bay? 2. In the textbx n the left side f the slide, type: Mrr Bay is lcated n the Central Cast f Califrnia 3. In the bject bx n the right, click n the icn where it says Duble click t add picture. 4. Navigate t Fse PwerPint 2004 > Fse PwerPint 2004 Images and select the image called centralcastmap1.jpg and then click n the Insert buttn. PwerPint will resize the image t fit inside the bject bx. 5. After the image is inserted n the slide, click n it t select it and use the arrw keys t mve it dwn the page a bit. 6. Nw click n the textbx t select it and grab the bttm right-crner f the textbx and stretch it ut hrizntally and shrten it vertically s that n the first line f the text bx it says Mrr Bay is lcated n the and n the secnd line f the textbx it says Central Cast f Califrnia. Adding a Brder t an Image Let s spice up the map image a bit by adding a brder t it: 1. Cntrl-click (right-click) n the image f the Central Cast map and select Frmat Picture Figure 4: Frmat Picture Clrs and Lines Tab ITS - Technlgy & Learning Services Page 7

10 2. When the Frmat Picture dialg bx appears, click n the Clr and Lines tab. 3. In the sectin labeled Line, select the ryal blue clr frm the Clr: pull-dwn menu (this is ne f the clr selectins frm the slide design clr scheme; hwever, if yu prefer yu can als chse frm the ther clrs there as well.) 4. Next t Dashed:, select the slid line. 5. Next t Style:, select the 6 pt slid line. 6. Click OK and a ryal brder shuld appear arund the image f the Central Cast map. Slide 3 Changing the Text Clr Let s add a third slide nw, add sme text and change sme f the text clr: 1. G t the Frmatting Palette and select the Add Objects area and click n the Slides buttn there (i.e., the first icn). Click the dwn arrw in this Slides area t mve t the furth sectin and select the slide layut designated Add 2 Pictures and Text Slide (i.e., the textbx is n the right side f the slide and tw picture bxes stacked vertically are n the left side f the slide layut). Yu ll nw see Slide 3 appear with the requested slide layut. 2. Click in the title text bx and type: Why Visit Mrr Bay? 3. Click in the bulleted text bx t the right f the slide and type: MB is listed as ne f the TOP 10 lcatins fr birdwatching in Califrnia 4. Press Shift + Return t cause a paragraph return withut a bullet; then press Return t get the secnd bullet and type: The wilds f Mrr Bay Estuary is a haven fr hundreds f sea birds At first it will appear as yur typing that this text will nt fit but watch as PwerPint resizes the fnt s the text fits in the textbx. 5. Let s accentuate the wrds Tp 10 with a different text clr. Highlight the wrds Tp 10 and g t the Frmatting Palette and g t the Fnt area and click n the dwn arrw next t the Fnt Clr icn (Remember: As yu hver yur muse ver the icns, yu can see what they are named.) Select Mre Clrs: and when the Clrs dialg bx (Figure 5) appears, click n the crayn icn in this dialg bx. Click n the bright red crayn called Maraschin and click n the OK buttn. The fnt clr f the highlighted text will change t red. 6. Highlight the wrd hundreds and click n the U and the I in the Frmatting Tlbar t underline and italicize this wrd. With it still highlighted, click n the Fnt Clr icn (which is nw red) and the text fr the wrd hundreds will turn red. Figure 5: Clrs Dialg Bx ITS - Technlgy & Learning Services Page 8

11 Slide 3 Mdifying Images Let s add sme images t this slide and mdify them: 1. In the tp bject bx, duble-click n the Picture icn and navigate t Fse PwerPint 2004 > Fse PwerPint 2004 Images and select the jpeg called pelican_near_rck.jpg and click the Insert buttn. 2. Duble-click n the Picture icn in the bttm bject bx and navigate t Fse PwerPint 2004 > Fse PwerPint 2004 Images and select the jpeg called whitepelican.jpg and click the Insert buttn. Use the arrw keys t nudge these pictures int place. 3. Althugh yu can use Phtshp t frmat and crp yur images, PwerPint will allw yu t crp right within PwerPint. Let s use the Crp Tl t slightly crp the image f the pelican_near_rck.jpeg by clicking n the image t select it and then ging t the Frmatting Palette. In the Image sectin f the Frmatting Palette (Nte: Yu wn t see the Image sectin f the Frmatting Palette if yu didn t click n the image first!), click n the Crp Tl. The cursr will change int a hand when placed ver the picture. Ntice that with the Crp Tl activated, the selectin handles change t special crp marks (i.e., the cursr at the edges f the jpeg will lk like the letter L in varius psitins). G t the tp right crner and drag t the left in rder t crp the pht a bit. 4. Ntice hw the saturatin f the bttm pelican picture is quite different than the tp pelican picture. We can change the saturatin f the picture within PwerPint as well. Click n the whitepelican.jpeg t select it and then g t Frmatting Palette > Image > Adjust This will bring up the Clr Adjustment dialg bx as shwn in Figure 6. In this area yu can adjust saturatin r RGB f a jpeg. Click the radi buttn next t Saturatin and then mve the selectr underneath Setting a bit t the right t gain mre saturatin that will smewhat match the ther pht n the page. If yu make a mistake, click n Reset Settings. Once yu get the saturatin the way yu desire, click n the Apply buttn. Figure 6: Clr Adjustment Dialg Bx 5. We already discussed ne way t add a brder t a picture. Anther way t add a brder is t select the picture f the pelican_near_rck.jpeg and frm the View menu, select Tlbars > Picture t bring up the Picture Tlbar, which will be flating smewhere ITS - Technlgy & Learning Services Page 9

12 n the page (Figure 7). Click n the Frmat Picture buttn in the Picture Tlbar, which will lead yu t the Frmat Pictures dialg bx. Click n the Clr and Lines tab as yu did befre and select the parameters yu desire fr yur brder as yu did befre. Click OK when yu are dne. Figure 7: Picture Tlbar 6. Fllw the same prcess as abve t add a brder t the whitepelicans.jpeg. Slide 4 Mre Manipulatins f Images Let s add a furth slide and cntinue t manipulate sme images: 1. G t the Frmatting Palette and select the Add Objects area and click n the Slides buttn there (i.e., the first icn). Click the dwn arrw in this Slides area t mve t the first sectin f chices and select the slide layut designated Add Bulleted List Slide Yu ll nw see Slide 4 appear with the requested slide layut. 2. Fr the title f the slide, type the fllwing: Peregrine Falcns 3. Next t the first bullet, type: The Peregrine Falcn is a cmmn resident at Mrr Rck 4. Nw we are ging t insert an image withut using the slide layut icns. Select Insert > Picture > Frm File and navigate t Fse PwerPint 2004 > Fse PwerPint 2004 images > peregrine_falcn_transparent.gif 5. Drag the falcn image t the bttm-left f the slide and resize the textbx by grabbing frm the lwer right-hand crner s that the textbx size nly encmpasses tw lines abve the falcn image. 6. Since this is a GIF, we can make it transparent and eliminate the white edges s the image blends int the page better. T make the GIF transparent, click n the falcn image. Since we previusly turned n the Picture Tlbar thrugh the View > Tlbars > Picture area, the Picture Tlbar shuld appear smewhere n the screen. Click n the Set Transparent Clr icn in the Picture Tlbar. Click nce with yur muse n the white edges arund the falcn image and the white area will becme transparent. 7. Nw make the falcn image smaller at the bttm-left f the screen by dragging inward frm the lwer right-hand crner f the image. Let s flip the falcn image s that the falcn is turned hrizntally facing the ther directin. Select the falcn image and frm Frmatting Palette > Size, Rtatin, Ordering, click n the arrw next t Rtatin and select Flip Hrizntal. 8. Nw let s rtate the falcn image a little tward the right s it lks mre like the falcn is leaning frward a bit. Select the falcn image and select Free Rtate frm the Rtatin icn. Drag the rtate handle (green handle cnnected t the image with a line) in the directin yu want t rtate it (in this case, t the right and dwn a bit). ITS - Technlgy & Learning Services Page 10

13 9. With the falcn image still selected, chse Frmatting Palette > Shadw (Figure 8) and change the fllwing values: Click the checkmark next t Shadw; change Directin: t 130 degrees; change Clr: t ryal blue; change Offset: t 5 pt. Play with these values s yu can see hw they affect the shadw. Figure 8: Shadw Parameters in Frmatting Palette Slide 4 Drawing Autshapes With the drawing tl, yu can create all srts f shapes frm the AutShapes menu. Let s create a clud callut abve the falcn s head and write sme text in it t create a cartn bubble. Then we will als draw an arrw, which will cntain text within it as well. 1. G t the Drawing Tlbar at the side f the screen and frm the AutShapes menu, select Calluts > Clud Callut. Yur cursr will change int a plus sign. T the upper right f the falcn, drag yur muse and as yu d, the clud will grw larger and larger. Make the clud large enugh t type a sentence within it. 2. The cursr will blink waiting fr yu t type within the clud. Type: I m the KING [return] f the Rck! 3. Drag the lwer right-hand crner t resize the clud callut t fit the text. 4. T mve the clud callut, click n it and then click n the brder f this bject. Use the arrw keys n yur keybard t nudge it int place. 5. Nw let s g t the AutShapes menu and select Blck Arrws > Left Arrw. 6. Again, the cursr will change int a plus sign. Drag with yur muse t the right and make a fairly large arrw. Type: Click t hear falcn. Resize the arrw yu created by dragging frm the lwer right-hand crner s that the text fits perfectly upn the arrw. 7. Change the clr f the arrw by ging t the Drawing Tlbar and clicking n the arrw lcated next t the Fill Clr icn and then select Mre Fill Clrs In the Clrs dialg bx, select the crayn icn again and chse the Silver crayn clr. 8. Let s make the arrw int a 3-D shape. With the silver arrw yu just created selected, g t the Drawing Tlbar and click n the arrw at the bttm that reveals mre chices. Frm thse chices, select 3-D Style > 3-D Style 1 (Figure 9). Yur arrw will change int a 3-D shape. Cl, eh? Figure 9: 3-D Styles in the Drawing Tlbar ITS - Technlgy & Learning Services Page 11

14 Slide 4 Add a Bird Sund File In PwerPint 2004 yu can add sund files t yur presentatins. Let s add a recrded falcn.aiff sund file t this page. 1. Select Insert > Mvies and Sunds > Sund frm File. Navigate t the falcn.aiff file in Fse PwerPint 2004 > Fse PwerPint 2004 Sunds > falcn.aiff and click n the Insert buttn. 2. A dialg bx will appear that asks: D yu want yur sund t play autmatically in the slide shw? If nt, it will play when yu click it. Fr the purpse f this tutrial, select N s that the sund desn t play until the viewer clicks upn it. (Nte: Fr sunds and mvies within PwerPint t wrk within Blackbard as an HTML file, yu must always set this setting at Yes because Blackbard desn t allw fr sund that is nt autmatic.) 3. Drag the sund speaker icn clser t the silver arrwhead and drag frm the lwer right-hand crner t resize it t a larger size. 4. T listen t the sund, click n the Slideshw frm current slide icn in the View area at the bttm left f the PwerPint screen. Once Slideshw View appears, click n the speaker icn in Slideshw View t hear the falcn sund (Nte: Yu must have yur cmputer speakers n r use headphnes t hear the sund). 5. T exit Slideshw View, press the Esc key. Slide 5 Inserting a Vide File PwerPint allws yu t insert a vide t play within yur presentatin. Hwever, if yu chse t d this, be careful t select shrt vides because a vide within yur PwerPint can greatly increase its size. What s the prblem with that yu ask? If yu place yur PwerPint n the web r within Blackbard, a larger-size PwerPint can greatly increase dwnlad time. Fr lnger vides (abve 2 minutes) that yu want t insert in a PwerPint presentatin, have the vide placed n the streaming server in Media Distributin Services (Bldg. 2, Rm 9) and access the vide thrugh yur PwerPint with a hyperlink t the streamed vide (We ll learn hw t insert a hyperlink later in this tutrial). 1. G t the Frmatting Palette and select the Add Objects area and click n the Slides buttn there (i.e., the first icn). Click the dwn arrw in this Slides area t mve t the secnd sectin f chices and select the slide layut designated Add Title Only Slide Yu ll nw see Slide 5 appear with the requested slide layut. 2. Fr the title f this slide type: Great Blue Hern [return] Fishing Expeditin 3. G t Insert > Mvies and Sunds > Mvie frm File and navigate t Fse PwerPint 2004 > Fse PwerPint 2004 Vides and select the mvie called greatbluehern.mv. 4. PwerPint will bring up a dialg bx that asks: D yu want yur mvie t play autmatically in the slide shw? If nt, it will play when yu click it. Fr the purpse f this tutrial, select N s it must be clicked upn befre it plays. (Nte: Remember, fr mvies within PwerPint t wrk in Blackbard, yu must always set this setting at Yes s that it will play autmatically.) 5. PwerPint will insert the mvie and place the image f the first frame n the PwerPint. 6. Cntrl-click n the mvie and select Mvie Object and select the checkbx next t Rewind mvie when dne playing. This is als where yu may select t lp yur mvie. Click OK t clse the Mvie Optins dialg bx. ITS - Technlgy & Learning Services Page 12

15 7. If yu wish, yu can place a brder arund yur mvie by right-clicking and Shw Mvie Tlbar and clicking n the selecting Frmat Picture icn and then using the Clr and Lines tab t set a brder as yu have dne previusly t images. Place a white brder f 9 pts. (cnsisting f multiple lines) n this vide. 8. Yur mvie will play when yu view it in Slideshw View. Hwever, if yu wish t play it in nrmal slide view, with the Mvie Tlbar present, click the Play icn. In Nrmal view, yu can als click n the Shw Cntrller icn within the Mvie Tlbar in rder t have mre cntrl ver which part f the vide yu wish t play. 9. If yu wish t set a different prtin as the first frame (called the pster frame), then use the cntrller t play up t where yu want the pster frame and click n Set Pster Frame in the Mvie Tlbar. The vide pster frame will be set at the lcatin yu chse but when yu start the vide in Slideshw View, it will play frm the beginning f the mvie. Slide 5 - Wrd Art Wrd Art is a fun way f adding text with a mre interesting graphical nature. 1. Make sure that the Drawing tls are available (usually at the left side f yur PwerPint screen). If yu dn t see Drawing tls there, g t View > Tlbars > Drawing and make sure a checkmark is there. 2. Click n the Insert WrdArt icn. When the WrdArt Gallery dialg bx appears, select the bx in the fifth rw, fifth clumn (Figure 10) and click OK. Select this ne! Figure 10: WrdArt Gallery Dialg Bx 3. When the Edit WrdArt Text dialg bx appears (Figure 11), select Impact as the fnt and 28 as the size. In the bx under Text: type Click Vide t Watch and click OK. ITS - Technlgy & Learning Services Page 13

16 Figure 11: Edit WrdArt Text Dialg Bx 4. Drag the WrdArt and mve it s it is lcated belw the falcn vide. (Mve the vide up if yu need t). 5. With the WrdArt selected, cntrl-click n it and select Shw WrdArt Tlbar 6. Select the Frmat WrdArt icn frm the WrdArt Tlbar, click n the Clrs and Lines tab and then click n the arrw next t Clr: and select Fill Effects as shwn belw in Figure 12. Click here! Figure 12: Frmat WrdArt Dialg Bx 7. When the Fill Effects dialg bx appears, click n the Gradient tab (Figure 13). 8. Under the Clr sectin, select the radi buttn next t Tw clrs. Frm the Clr 1: pull-dwn menu, select the yellw clr. Frm the Clr 2: pull-dwn menu, select the ryal blue clr. 9. Frm the Shading styles sectin f this dialg bx, select the radi buttn next t Hrizntal and select a Variant by clicking upn it (e.g., first rw, first clumn). Click OK t clse the Fill Effects dialg bx and then click OK again t clse the Frmat WrdArt dialg bx. ITS - Technlgy & Learning Services Page 14

17 Figure 13: Fill Effects Dialg Bx Nw, let s change the shape f this WrdArt. 1. In the WrdArt Tlbar, click n the WrdArt Shape icn and frm the submenu, select a shape (e.g., Wave 2). Click here! Figure 14: WrdArt Shapes 2. PwerPint will change the WrdArt t emulate the shape yu have chsen. Slide 6 - Inserting a Table Nw let s learn abut adding a table t a slide: 1. G t the Frmatting Palette and select the Add Objects area and click n the Slides buttn there (i.e., the first icn). Click the dwn arrw in this Slides area t mve t the first sectin f chices and select the slide layut designated Add Table Slide Yu ll nw see Slide 6 appear with the requested slide layut. 2. Type the fllwing title: Tw Ppular MB Birds 3. Duble-click n the icn in the center f the slide that says: Duble-click t add table. When the Insert Table dialg bx appears, create a table with 3 clumns and 2 rws and click OK. ITS - Technlgy & Learning Services Page 15

18 4. Mve the title bx up a bit and resize the table by dragging the bttm-right crner in rder t make it a bit larger. 5. Select Insert > Picture > Frm File and navigate t Fse PwerPint 2004 > Fse PwerPint 2004 Images and select the image called egret1.jpg. Drag the image int the tp rw, first clumn and resize the image t fit in the cell. Nudge it t the far left f the cell. 6. Select Insert > Picture > Frm File again and navigate t Fse PwerPint 2004 > Fse PwerPint 2004 Images and select the image called greatbluehern1.jpg. Drag the image int the bttm rw, first clumn and resize the image, if needed. Nudge it t the far left f the cell. 7. Change the clumn size width by dragging n the vertical line f the right-side f the first clumn and resizing the clumn width t fit the width f the image. 8. In the tp rw, secnd clumn, type: Great White Egret In the bttm rw, secnd clumn, type: Great Blue Hern Change the fnt size f each t 20 and bld the text. 9. With yur muse, drag and select bth rws f the third clumn. Frm the Table Tlbar that is flating n the screen (Figure 15), select Merge Cells. Figure 15: Tables and Brders Dialg Bx 10. In this newly-merged third clumn, type: Bth f these birds can be fund in the dune area f Mrr Bay near the Clisters Estuary. Slide 7 - Using Outline View The Outline View is an excellent view t use when yu mstly want t quickly type text int a slide (e.g., when yu are brainstrming ideas fr yur PwerPint and yu just want t quickly get them dwn). Be aware that yu cannt insert an image nt the slide in Outline View but yu can g back later and d it if yu wish. Let s wrk n adding sme bullet-pint text t Slide 7 using the Outline feature: 1. G t the Frmatting Palette and select the Add Objects area and click n the Slides buttn there (i.e., the first icn). Click the dwn arrw in this Slides area t mve t the first sectin f chices and select the slide layut designated Add Bulleted List Slide Yu ll nw see Slide 7 appear with the requested slide layut. 2. Click n Outline View at the lwer left crner f the screen. 3. With the cursr blinking next t Slide 7 in Outline view, type Other Mrr Bay Birds Press Return and then press Tab. Pressing Return gives yu anther slide but by pressing the Tab key, yu are telling PwerPint t stay n the current slide and add a bullet pint. (Pressing the Tab key causes the functin knwn as Increase Indent, which can als be accessed with the Increase Indent icn in the Frmatting Tlbar), 4. At the bullet pint, type: Snwy Plvers Press Return and PwerPint will give yu anther bullet pint. Type: Sandpipers and press Return. At the next bullet pint, type: Lns and press Return. Cntinue in this fashin t add the bullet pints f Marbled Gdwits Pied-billed Grebes and Western Gulls. 5. Press Return ne last time after typing Western Gulls. When the bullet pint appears, press Shift-Tab and PwerPint will decrease the indent and prvide yu with a new ITS - Technlgy & Learning Services Page 16

19 slide (Nte: Using Shift-Tab here is the same as using the Decrease Indent icn in the Frmatting Tlbar). 6. If we wanted t cntinue typing mre infrmatin in Outline View, we culd cntinue typing n the new slide (Slide 8). Hwever, fr the purpse f this tutrial, let s leave Outline View by clicking n the Nrmal View again. Slide 8 - Inserting a Hyperlink In PwerPint, a hyperlink is a text r graphic image that allws yu t summn anther slide, anther presentatin, anther type f dcument (e.g., a Wrd r Excel dcument), r even a page frm the Wrld Wide Web. In extremely lng presentatins r presentatins that might be used fr multiple purpses, yu might even chse t create a table f cntents slide, which hyperlinks t ther sectins f yur presentatin. Let s insert a hyperlink n a slide t the Mrr Bay Winter Bird Festival website: 1. When we were in Outline View, a new slide was added (Slide 8) that is already in the layut we desire fr this exercise (i.e., Bulleted Text). Fr the title f the slide, type the fllwing: MB Winter Bird Festival 2. Open the Safari brwser and use the Ggle search t search fr the Mrr Bay Winter Bird Festival. The first site Ggle will display is: Highlight the URL with yur muse and then press Cmmand+C t cpy it t the cmputer s Clipbard. 3. Leave Safari and return t PwerPint. At the first bullet, type: Are yu interested in visiting Mrr Bay and jining ther birdwatchers? Check ut the Mrr Bay Winter Bird Festival at: 4. Press Shift-Return twice t mve dwn the page withut adding anther bullet. 5. Press Cmmand+V t cpy the URL that we stred n the Clipbard nt yur slide. 6. Highlight the URL text n the PwerPint and select Insert > Hyperlink (Cmmand+K). When the dialg bx appears (Figure 16), paste (Cmmand+V) the URL that yu cpied previusly in the upper bx where it says: Link t: Ntice that it will als paste this URL in the Display bx. (Nte: If yu didn t want the URL t display in the slide, yu culd change this text t whatever yu desire but mst peple like t have the URL displayed fr the audience s reference n handuts, etc.) Click the OK buttn t clse the dialg bx and apply the URL t the slide. 7. The URL text will change clr based n the clr scheme that hyperlinks were assigned in the verall clr scheme. Figure 16: Edit Hyperlink Dialg Bx ITS - Technlgy & Learning Services Page 17

20 ` 8. Nw when yu g t Slide Shw view, yu can click the URL n the slide and it will pen the prper web page in yur brwser. 9. T change a hyperlink, highlight it and then cntrl-click it and chse Hyperlink > Edit Hyperlink. Setting the Clr Scheme The advantage f applying a design template is that a clr scheme is already set up. Hwever, if yu make yur wn design r want t change a design template s clr scheme, yu will need t knw hw this is dne. 1. T change the slide clr scheme, select Frmat > Slide Clr Scheme 2. When the Clr Scheme dialg bx appears (Figure 17), select the Custm tab. 3. Click n the clr blck next t any f the listings in the Scheme clrs area (e.g., Backgrund, Text and lines, Shadws, Title text, Fills, Accent, Accent and hyperlink, etc.) and then click n the Change Clr buttn. Figure 17: Custm Clr Scheme Dialg Bx 4. Click n the crayns icn and select a clr frm the palette (we suggest Maraschin again) and click OK. Click the Apply t All buttn in the Clr Scheme dialg bx t apply the clr t all yur slides. (Nte: Yu can als click n the buttn labeled Add As Standard Scheme t add this as a permanent future chice in the Slide Clr Scheme Standard selectins.) Slide Transitins Yu can chse fr PwerPint t place transitins between yur slides. This is usually a bit distracting and nt used very ften but there might be sme ccasins yu wuld like t use it. A slide transitin is hw PwerPint gets frm ne slide t the next during an nscreen slide shw. PwerPint enables yu t assign any f mre than 50 different special effects t each slide transitin (but please, dn t d it!) ITS - Technlgy & Learning Services Page 18

21 1. Frm the Slide Shw menu, select Slide Transitin 2. When the Slide Transitin dialg bx appears (Figure 18), experiment with the transitins by clicking thrugh the selectins t see the available chices. (Try Fade Smthly) Figure 18: Slide Transitin 3. Chse a speed fr the transitin: Fast, Medium, r Slw. (Slw wrks well fr Fade Smthly) 4. If yu really want t be bnxius, add a sund t yur slide transitin. Click n the dwn arrw at Sunds and scrll thrugh thse chices (again, ften distracting in yur presentatin but can be used ccasinally fr effect). 5. Select On muse click under Advance slide t have the transitin ccur when yu click yur muse t change slides in Slideshw View. Hwever, if yu wish t have the slide change autmatically, yu may click n the checkbx next t Autmatically after and then chse the number f minutes/secnds yu wish t transpire befre it the transitin ccurs. 6. If yu wish t apply the transitin t all the slides at nce, click n the Apply t All Slides. 7. Nte: Yu can als preview yur transitins in Slide Srter view by clicking n the little slide icn beneath each slide. Als, the autmatic slide timing is shwn beneath the slide in Slide Srter view if yu have set the slide t advance autmatically. Slide Animatins A slide transitin adds mvement frm ne slide t the next. A slide animatin adds mvement t a selected bject n a slide. Yu can add this effect t all slides using Preset Animatins r yu may affect selected slides using Custm Animatin. Using Preset Animatins: 1. G int Slide Srter View and Cmmand-A t select all the slides at nce. 2. G t the Slide Shw menu and select Preset Animatins and frm its submenu select an animatin type (e.g., Disslve). 3. After yu have selected an animatin, g t the Slide Shw menu and select View Shw. Click thrugh the slideshw and yu will see the preset animatins have been set n all slides. ITS - Technlgy & Learning Services Page 19

22 4. If yu wanted t use the Preset Animatin ptin t add an animatin t nly ne slide, yu wuld fllw the same prcess as described abve but nly select a single slide befre selecting Preset Animatin. Using Custm Animatin: 1. Return t Nrmal View and navigate t Slide 3 Why Visit Mrr Bay? 2. Frm the Slide Shw menu, select Custm Animatin. 3. When the Custm Animatin dialg bx appears, click n the first chice under Select t animate and then click n the Add Effect buttn and chse an effect (Appear is a gd chice fr the images and Disslve in is a gd chice fr the text). Cntinue t d this fr each chice under Select t animate. 4. Under Animatin rder:, click n a chice in this bx and use the up and dwn arrws t rearrange the rder t yur liking. Rearrange the rdering s it lks like the rder in Figure 19. Crrect Final Order Figure 19: Custm Animatin 5. Click n the Play buttn and watch t make sure the effects ccur in the crrect rder. In this example, yu want the title t appear first when yu click the muse; then the left single pelican image t appear; upn the next muse click the first bullet f text shuld disslve in; upn the next muse click the bttm multiple pelicans image shuld appear; and upn the next muse click the secnd bullet f text shuld disslve in. 6. Click OK t clse ut the dialg bx. Yu may als wish t click n the Slide Shw buttn t view the successin f entries that take place with each muse click in the nrmal manner. The Slide Shw view will shw yu the animatins at the prper speed whereas the Play buttn perfrms the animatin quickly fr a preview. Watching Yur Presentatin in Slide Shw View Slide Shw View is the view yu will use t display yur presentatin t yur audience. It is als the view yu will use t check hw yur shw really lks. 1. Frm the Slide Shw menu, select View Shw. Using this methd will ensure that the Slide Shw begins frm the first slide n matter where yu are in the slide rder. If yu ITS - Technlgy & Learning Services Page 20

23 wish t mve immediately t Slide Shw view f the slide yu are residing upn, click n the Slide Shw View buttn in the lwer-left crner f the PwerPint screen. 2. Once yu are in Slide Shw View, begin clicking yur muse t mve thrugh the slides and thrugh animatins yu have added. 3. Cntrl-clicking in Slide Shw View will give yu sme ptins fr navigating such as Next, Previus, G t Slide (which allws yu t chse the exact slide by title that yu wish t navigate t). Yu can als select Help (als available by pressing the? key n yur cmputer keybard), Screen (t switch quickly t Black screen), Pinter Optins (e.g., Arrw, Pen, etc.), which allws yu t mark yur slide, erase the marks, and even chse the Ink Clr, and finally, yu can als select End Shw. 4. Did yu knw that yu can take meeting ntes r create actin items while viewing a slideshw? At any time in the slide shw, Cntrl-click and select Meeting Minder, and then click the Meeting Minutes tab. Type yur ntes r minutes. Click the Actin Items tab t assign actin items that will appear n a separate slide at the end f the slideshw. Yu can clse the Meeting Minder dialg bx and repen it withut lsing any f the text yu typed. Nte: The Meeting Minder features are nt available when yu are using the presenter tls. 5. Yu may als quit the shw at anytime by pressing yur Esc key n yur cmputer keybard. Changing the Order f Yur Slides In Slide Srter view yu can view yur slide rder, change the rder f yur slides, cpy and paste slides r easily delete slides. 1. G t the View buttns at the bttm left area f the screen and click n the furth icn that lks like a waffle -- this is the Slide Srter icn. 2. T mve a slide: select and drag it t a new lcatin. 3. T cpy and paste a slide: select the slide, press Cmmand-C t cpy it. Nw click with yur muse in frnt f the slide where yu wish t place the cpied slide (yu will see the cursr change int a very lng line) and press Cmmand-V t paste it there. Smetimes slides are s similar t ne anther it will save time t cpy/paste a slide and just change a few things n the pasted slide. 4. T delete a slide: select the slide and press the Delete (Backspace) key n yur cmputer keybard. Adding Ntes t Yur Slides Yu can add ntes t yur presentatin that nly appear when yu are in Nrmal View. 1. Click n the Nrmal View buttn at the lwer-left side f the screen. 2. Ntice that right belw the slide there is a place t type yur ntes where it says Click t add ntes. 3. Click in that lcatin and type yurself a nte. 4. If yu need t enlarge the area where the ntes are typed, yu can click n the bar abve it and drag t make it larger; hwever, yu dn t really need t d this because as yu type the text wraps in the Ntes view and up/dwn scrll cntrls are available fr yu t the right f this area. ITS - Technlgy & Learning Services Page 21

24 Printing Yur PwerPint Files Yu have several ptins when printing yur file: Yu may print the slides themselves; print handuts with ptins f several handuts per page; print each slide with yur ntes attached; r print the utline view. 1. T print yur PwerPint file, g t File > Print 2. When the Print dialg bx appears (Figure 20), make sure the prper printer is selected frm the pull-dwn menu next t Printer:. 3. Select the Number f Cpies desired, and whether r nt yu want t Cllate the cpies. Chse whether t print nly a selected number slides r all slides. 4. Under the area Print what: select frm the pull-dwn menu the ptins f Slides (with r withut animatins), Handuts, Ntes Pages, r Outline View. Figure 20: Print Dialg Bx 5. Frm Output:, chse frm Clr, Grayscale, r Pure Black and White. 6. Select Scale t Fit Paper fr best results. 7. Click the checkbx next t Frame slides t add brders t the slides. 8. Click the Shw Quick Preview checkmark bx if yu wish t see a preview befre yu print. 9. Click Print. 10. T save as a PDF instead, click n Save As PDF and add the.pdf extensin and click Save. Saving as HTML & Uplading t Blackbard One f Blackbard s mst useful features is its ability t imprt existing files int the curse site. By reading this dcument yu'll be able t cnvert existing Micrsft PwerPint X dcuments t HTML and uplad them t Blackbard. It is imprtant t nte that when cnverting dcuments special characters and sme types f frmatting will be lst. Typically, superscripting, subscripting, frmulas, and ftntes will be lst because MS Wrd s cnversin f HTML cde desn t handle this type f frmatting. Any sund and/r animatin will als be lst when cnverting yur presentatin t HTML. Hwever, any hyperlinks yu have included in yur presentatin will be cnverted t HTML and will wrk when upladed t Blackbard. ITS - Technlgy & Learning Services Page 22

25 CONVERTING POWERPOINT X DOCUMENTS Micrsft PwerPint dcuments can ften be identified by a.ppt extensin (e.g. Presentatin.ppt). 1. Open (r create) yur MS PwerPint presentatin. 2. Frm the File menu select Save as Web Page 3. When the Save As dialg bx appears (Figure 21), click n the Web Optins buttn. 4. The Web Optins dialg bx appears. Select the varius tabs and change the ptins as yu desire. The imprtant tabs t address are the Appearance and Pictures tabs. We suggest that in the Appearance tab (see Figure 22) that yu select Tp fr Buttn placement: s that n matter hw big the student s screen size is, they will see the navigatin buttns fr the slide shw. In the Pictures tab (see Figure 23), make sure that the screen size is set t 800 x and smaller mnitrs. Click n the OK buttn when yu are finished selecting yur ptins. Figure 21 - Save As Dialg Bx 5. PwerPint will return yu t the Save As dialg bx (see Figure 21). Name yur file (e.g., Presentatin1.htm) Make sure that Web Page is selected frm the pull-dwn menu next t Frmat: Select Desktp frm the pull-dwn menu t save yur PwerPint file t the Macintsh Desktp and click n the Save buttn. Figure 22 Web Optins (Appearance Tab) 6. PwerPint will save yur presentatin by placing gifs (images) and ther cntent required fr HTML int a flder that will be named by the same name as the name f yur presentatin but with the additinal wrds _files (e.g., Presentatin1_files) A.htm file with the name f yur PwerPint presentatin will als appear n the Desktp (e.g., Presentatin1.htm) Figure 23 Web Optins (Pictures Tab) ITS - Technlgy & Learning Services Page 23

26 7. G t yur Finder and select New Flder frm the File menu. Click n the new flder s title and name it (e.g., pwerpint1). Take the HTML cntents flder (i.e., Presentatin1_files) and the.htm file (i.e., Presentatin1.htm) and place them within the new flder that yu just created. NOTE: D nt place the.htm file in the HTML cntent flder that PwerPint created; the.htm file must reside utside f the HTML cntent flder. (If yu have cmpleted this step crrectly, the cntents f yur new flder shuld be similar t Figure 24). 8. Dwnlad the default.htm file frm the fllwing web page: _pwerpint.html 9. Open the TextEdit applicatin that is included with OS X (Path n yur hard drive = Applicatins > TextEdit). G t Preferences within TextEdit and in the Rich Text Prcessing sectin, make sure that there is a checkmark next t Ignre rich text cmmands in HTML files. Nw, within TextEdit, g t File > Open and pen this default.htm file that shuld nw be dwnladed n yur Desktp. Nte: If yur cmputer changes the name f this file t default.html, change its title t read default.htm 10. In the text where it says, Presentatin1.htm, erase that text and substitute the name f yur.htm file by typing its name there instead (Figure 25). (Nte: If yur file was already named Presentatin1.htm, yu wn t have t d anything t it.) Figure 24 Flder Cntents Figure 25 Change Name f.htm file Figure 26 Save Plain Text Dialg Bx 11. In TextEdit, g t File > Save and save the changes t this TextEdit file, replacing the default.htm file that resides n yur Desktp. 12. When the Save Plain Text dialg bx (Figure 26) says, Dcument name default.htm already seems t have an extensin. Append.txt anyway? Select Dn t Append. 13. Drag this default.htm file int yur new flder that yu placed n the Desktp where yur PwerPint.htm file and HTML cntents flder reside. At this pint, yu will have a ttal f 3 items in this new flder (e.g., default.htm, Presentatin1.htm, and the Presentatin1_files flder as shwn in Figure 27). Yu re nw ready t zip this flder. Figure 27 Flder Cntents with Default.htm ITS - Technlgy & Learning Services Page 24

27 ZIPPING A FOLDER USING DROPZIP Nte: If yu d nt have the DrpZip sftware, g t and dwnlad StuffIt Expander fr the Macintsh and install it n yur cmputer. StuffIt Expander includes unregistered shareware versins f DrpStuff, DrpZip and DrpTar A. Drag the new flder yu just created, which cntains the 3 items, t the DrpZip icn lcated n yur hard drive. (If the registratin page appears, just click n the Nt Yet buttn t prceed.) A. A number f Zip windws will appear as DrpZip cmpresses yur presentatin. A zip dcument will appear in the same lcatin as yur presentatin flder with the same name as yur flder but with a.zip extensin. Fr example, if yu named yur HTML presentatin flder pwerpint1 then yur zipped flder will be named pwerpint1.zip. UPLOADING YOUR ZIPPED FOLDER INTO BLACKBOARD 1. Open yur web brwser. 2. G t the Cal Ply prtal at in rder t lgin t Blackbard and click n the link t enter the Blackbard curse. Figure 28 Cntent Areas 3. Click n the Cntrl Panel buttn. 4. Under the Cntent Areas categry (see Figure 28) select the area where yu wish t uplad the file, (e.g., Curse Material, Assignments, etc). 5. Click n the Add Item buttn. 6. In Sectin 1 Cntent Infrmatin (Figure 29), select a name fr yur file. Figure 29 Add Item, Sectin 1 7. In Sectin 2 Item Attachments (Figure 30): click n the Brwse buttn and find the zip file frm yur Desktp and select it. Type a name in the text bx fr Name f Link t File: and select Unpackage this file frm pull-dwn menu next t Special Actin: Figure 30 Add Item, Sectin 2 8. In Sectin 3 Optins (Figure 31): select the ptins yu desire (e.g., Yes, N, Yes, Yes). 9. In Sectin 4 Submit: click n the Submit buttn. 10. A windw will pen requesting that yu chse the entry Figure 31 Add Item, Sectin 3 pint frm the list f files. Select the default.htm file that ITS - Technlgy & Learning Services Page 25