Kaltura Video Extension for IBM Connections User Guide. Version: 1.0

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1 Kaltura Vide Extensin fr IBM Cnnectins User Guide Versin: 1.0

2 Kaltura Business Headquarters 5 Unin Square West, Suite 602, New Yrk, NY, 10003, USA Tel.: Cpyright 2014 Kaltura Inc. All Rights Reserved. Designated trademarks and brands are the prperty f their respective wners. Use f this dcument cnstitutes acceptance f the Kaltura Terms f Use and Privacy Plicy.

3 Cntents Preface... 4 Abut this Guide... 4 Audience... 4 Dcument Cnventins... 4 Supprted IBM Versins... 5 Abut the Screenshts... 5 Sectin 1 Overview f the Kaltura Vide Extensin fr IBM Cnnectins... 6 Main Features and Tls... 6 Sectin 2 Adding the Kaltura Vide Widget t yur Hme Page and Managing Yur Media... 8 My Media Widget... 9 Editing Media... 9 Selecting a Frame t Use as a Thumbnail Uplading and Managing Captins Sectin 3 Managing a Cmmunity Media Gallery Adding Media t a Cmmunity Media Gallery Mderating Cmmunity Media Gallery Cntent (available t Cmmunity Managers) Sectin 4 Interacting with Media Displaying and Viewing Cntent Searching Media and Captins Searching fr Media Based n Metadata Searching fr Strings in Captins in a Single Vide Sectin 5 Creating New Media Uplading Media Vide Status after Uplad Sectin 6 Recrding frm Webcam Sectin 7 Recrding Yur Screen Sectin 8 Adding Media in Other Tls with the WYSIWYG Editr Kaltura Vide Extensin fr IBM Cnnectins User Guide 3

4 Preface This preface cntains the fllwing tpics: Abut this Guide Audience Dcument Cnventins Supprted IBM Versins Abut the Screenshts Abut this Guide This guide describes hw t use Kaltura Vide Extensin fr IBM Cnnectins v1.0 and integrate different wrkflws. NOTE: Please refer t the fficial and latest prduct release ntes fr last-minute updates. Technical supprt may be btained directly frm: Kaltura Custmer Care. Cntact Us: Please send yur dcumentatin-related cmments and feedback r reprt mistakes t We are cmmitted t imprving ur dcumentatin and yur feedback is imprtant t us. Audience This manual is intended fr users f the Kaltura Vide Extensin fr IBM Cnnectins. The manual assumes familiarity with IBM Cnnectins cncepts and flws and fcuses n the Kaltura Vide Extensin fr IBM Cnnectin flws and functinality. Dcument Cnventins Kaltura uses the fllwing admnitins: Nte Wrkflw NOTE: Identifies imprtant infrmatin that cntains helpful suggestins. Kaltura Vide Extensin fr IBM Cnnectins User Guide 4

5 Preface Wrkflw: Prvides wrkflw infrmatin. 1. Step 1 2. Step 2 Supprted IBM Versins The Kaltura Vide Extensin fr IBM Cnnectins v1.0 integratin supprts the fllwing IBM versins: IBM Cnnectins IBM Cnnectins 4.0 IBM Cnnectins 4.5 Abut the Screenshts The Kaltura Vide Extensin fr IBM Cnnectins implements a respnsive web design fr ptimal user experience acrss all devices. The user interface displays differently n different devices and available screen sizes. The screenshts in this guide were taken n a desktp cmputer, and n widgets that use the entire available screen width, the user interface may differ smewhat n different devices r fr different widget sizes. The functinality remains the same. Kaltura Vide Extensin fr IBM Cnnectins User Guide 5

6 S E C T I ON 1 Overview f the Kaltura Vide Extensin fr IBM Cnnectins Kaltura has partnered with IBM t ffer and ut-f-the-bx extensin that enables yu t recrd, uplad, publish, search and share vides directly frm yur IBM Cnnectins envirnment. This translates int time and mney saved fr yur rganizatin, imprved cllabratin, training results, secured vide delivery as well as ease f use fr emplyees. Main Features and Tls Uplad and Recrd Easy Vide Uplading - Uplad any type f media (vide, audi, images) using a simple interface. Create webcam vides - Welcme messages, intrductins, assignment instructins, simple demnstratins, and ther webcam media. Screen Recrding Easily recrd the screen, alng with audi and webcam feeds, t create and publish screencasts. Users can recrd and share lectures, presentatins, sftware tutrials, and additinal screencasts. Organize and Share My Media Uplad, manage, assign, and share cntent (based n permissins) with a private media library fr each IBM Cnnectins user. Cmmunity Media Gallery Search r view rich media assigned t a Cnnectins Cmmunity if yu are a member. Media can be added by members, with an ptin fr mderatin by cmmunity managers. Embed Media: Intuitively use rich media withut time-cnsuming training, simply click n the Kaltura icn when creating a blg pst, wiki page r any type f cntent t embed a vide yu create. View and Interact The Kaltura Player: Custmize the player - Functinality, features and display. Cnfigure nce, use everywhere - Mbile, tablet, PC, TV. Open Standards, Open Surce. Files are transcded fr Web, HD, r Mbile Delivery acrss varius devices and platfrms. Player aut detects device and platfrm and adjusts the playback using adaptive bitrate technlgy. Playback supprting bth Flash and HTML5 fr mbile, with autmated fall back. Accessibility - Supprts playback with ADA/508 cmpliant player. Respnsive Design: Autmatically adjusts site layut t the screen size and device t prvide ptimal mbile device supprt. Captins - Uplad multi-lingual captins t reach internatinal, multi-lingual, and hearing- Kaltura Vide Extensin fr IBM Cnnectins User Guide 6

7 Overview f the Kaltura Vide Extensin fr IBM Cnnectins impaired audiences while als enabling in-vide search within the captins. Cmments - Bst nline cnversatins and user engagement by allwing users t cmment n vides. Search - Quickly find vides based n metadata (name, descriptin, tags). In-vide search Uplad captins and then search fr every spken wrd. Search results allw skipping directly t the relevant part in the vide. In-vide search is available within an entry r acrss vides in the cmmunity media gallery. Kaltura Vide Extensin fr IBM Cnnectins User Guide 7

8 S E C T I ON 2 Adding the Kaltura Vide Widget t yur Hme Page and Managing Yur Media After yu add the Kaltura Vide Widget t yur hme page, the My Media widget is used t manage yur media. Yur My Media widget lists the media that yu created in additin t all interactins with media as described in Interacting with Media. T add the Kaltura My Media Widget t yur Hme Page In yur Hme page, g t My Page and select the Custmize link. Select the Kaltura My Media widget. After the Kaltura My Media widget is added, yu can mve it in yur hme page layut t the desired place. Kaltura Vide Extensin fr IBM Cnnectins User Guide 8

9 Adding the Kaltura Vide Widget t yur Hme Page and Managing Yur Media My Media Widget In the My Media widget, yu can: Edit metadata. Select a thumbnail. Uplad and manage captins. Editing Media T edit media d ne f the fllwing: On yur My Media widget, click Edit fr the media yu want t edit. r On the view entry page f a media entry yu created, click Actins and select Edit. The Edit Media page is displayed. Kaltura Vide Extensin fr IBM Cnnectins User Guide 9

10 Adding the Kaltura Vide Widget t yur Hme Page and Managing Yur Media In the Edit Media windw, yu can: Edit infrmatin abut the media. Select a frame t use as the media thumbnail, such as when the media is included in a gallery. Uplad and manage yur clsed captin files fr the media. Selecting a Frame t Use as a Thumbnail T select a frame as a thumbnail In the Edit Media windw, click Play in the media player. Pause the player at the frame that yu want t use as a thumbnail. Click the camera icn t use the current frame as the thumbnail. Uplading and Managing Captins Yu can uplad captin files fr yur media items and manage the captins. Users can search the captin texts. NOTE: Only vide items can have captins. Kaltura Vide Extensin fr IBM Cnnectins User Guide 10

11 Adding the Kaltura Vide Widget t yur Hme Page and Managing Yur Media Uplading Captins T uplad captins Click Edit next t the vide yu want t add captins t. Click n the Captins tab. Click Uplad captins file. Click Brwse and select an SRT r DFXP captin file. Select the captin language. Enter a label t display fr the file in the captin selectr. The captin selectr displays captin ptins in the media player. Click Save t uplad the file. The file is added t a table n the media page's Captins tab. Kaltura Vide Extensin fr IBM Cnnectins User Guide 11

12 Adding the Kaltura Vide Widget t yur Hme Page and Managing Yur Media NOTE: T uplad anther file, click Uplad captins file again and repeat frm step 4. Managing Captins After yu uplad captins fr a vide, in the captin table yu can: Mdify the captin language r label. Change the default captin file. Delete a captin file. Dwnlad a captin file. T mdify the language r the captin selectr label D ne f the fllwing: On yur My Media page, click Edit fr the media yu want t edit. r On the view entry page f an entry yu upladed, click Actins and select Edit Open the Captins tab t display the captin table. In the captin table, click Change and d the fllwing: T change the language, select a new language in the Language clumn. T change the label, enter new text in the Label clumn. Click the disk icn t update the values. T change the captin file used by default in the media player D ne f the fllwing: On yur My Media page, click Edit fr the media yu want t edit. r On the view entry page f an entry yu upladed, click Actins and select Edit. Open the Captins tab t display the captin table. In the captin table, click n the checkmark icn in the right clumn f a captin rw t Set as default. T delete a captin file D ne f the fllwing: On yur My Media page, click Edit fr the media yu want t edit. On the view entry page f an entry yu upladed, click Actins and select Edit Open the Captins tab t display the captin table. In the captin table, click n the x icn t Delete. In the Cnfirm Remve windw, click Yes t remve the captin file. T dwnlad a captin file Kaltura Vide Extensin fr IBM Cnnectins User Guide 12

13 Adding the Kaltura Vide Widget t yur Hme Page and Managing Yur Media Select My Media frm the user menu. Select a vide and click Edit. Click the Captins tab t display the captin table. Click the Dwnlad icn. The captins file is dwnladed. Kaltura Vide Extensin fr IBM Cnnectins User Guide 13

14 S E C T I ON 3 Managing a Cmmunity Media Gallery Cmmunity managers are the managers f the Media Gallery. As a cmmunity manager, yu can perfrm actins that ther members f the cmmunity cannt. These actins include: Cnfiguring settings and setting the descriptin fr the Media Gallery Mderating the cntent added t the Media Gallery Remving cntent frm the Media Gallery All cmmunity members can: View apprved cntent Brwse and search the Media Gallery Add Media (pending the cmmunity manager s mderatin) Remve media they have added T add a Kaltura Cmmunity Media Gallery t yur Cmmunity (available t Cmmunity Managers) In yur cmmunity, select Custmize frm the Cmmunity Actins drp dwn menu. Select Kaltura Cmmunity Media Gallery. Place the widget in the desired area. It is recmmended t place the Kaltura Cmmunity Media Gallery in the main sectin f the cmmunity page. T edit a Cmmunity Media Gallery cnfiguratin and metadata (available t Cmmunity Managers) Kaltura Vide Extensin fr IBM Cnnectins User Guide 14

15 Managing a Cmmunity Media Gallery In the Media Gallery, select Edit frm the Actins drp dwn menu. The Edit Media Gallery page is displayed. Kaltura Vide Extensin fr IBM Cnnectins User Guide 15

16 Managing a Cmmunity Media Gallery (Optinal) Enter a Descriptin and Tags fr the Media Gallery f the cmmunity. Select: Whether cntent shuld be mderated. Whether cmments shuld be enabled in the gallery. Click Save. Adding Media t a Cmmunity Media Gallery Yu can add existing media r uplad new cntent. T add existing media t a Cmmunity Media Gallery Click n Add Media. Filter yur cntent. Select ne r mre f the fllwing filtering ptins Select View all Statuses and pick an ptin. Kaltura Vide Extensin fr IBM Cnnectins User Guide 16

17 Managing a Cmmunity Media Gallery Select View all Media. Enter a search string. Check the bx(es) next t the media yu want t add. Click n Publish r the + buttn. Kaltura Vide Extensin fr IBM Cnnectins User Guide 17

18 Managing a Cmmunity Media Gallery T uplad new media t a Cmmunity Media Gallery Click Add Media. Click Add New. Select the desired authring methd. Cntinue as described in Creating New Media. The new media items are autmatically published t the Media Gallery they were initiated frm. Mderating Cmmunity Media Gallery Cntent (available t Cmmunity Managers) Cmmunity managers may apprve r reject cntent frm the Media Gallery. T apprve and reject cntent that is pending mderatin In the Media Gallery, click n the Pending tab. The brwse pending media windw is displayed. NOTE: If there are n media items that are pending mderatin, the Pending tab is nt displayed., Click n the thumbnail t view the media. Click Apprve r Reject fr a specific media item, r check multiple media items and click Apprve r Reject n the tp (View All media) fr bulk apprving r rejecting. Kaltura Vide Extensin fr IBM Cnnectins User Guide 18

19 Managing a Cmmunity Media Gallery NOTE: Apprved cntent is displayed in the Media Gallery fr all members f the cmmunity. Kaltura Vide Extensin fr IBM Cnnectins User Guide 19

20 S E C T I ON 4 Interacting with Media In the My Media widget and in Cmmunity Media Galleries, yu can: Display and view cntent. Srt the cntent. Select a vide t play. View media. Search media and captins. Displaying and Viewing Cntent Yu can display all f yur cntent r filter yur cntent accrding t the type f cntent yu want t display. T filter cntent In My Media r in a Cmmunity Media Gallery, select an ptin frm the View All Media drp dwn menu: All Media (vides, audi, and images) Vides Audis Images Kaltura Vide Extensin fr IBM Cnnectins User Guide 20

21 Interacting with Media T srt cntent In the My Media widget r in a Cmmunity Media Gallery, click ne f the fllwing: Mst Recent Alphabetical Cmments T view cntent In the My Media widget, brwse t the media entry and click the thumbnail r the title f the cntent. Click Play in the media player. Yu can use ptins such as vlume cntrl, captin selectin and full screen. Kaltura Vide Extensin fr IBM Cnnectins User Guide 21

22 Interacting with Media NOTE: On an ios device, a built-in ios media player plays the media. Searching Media and Captins Yu can search: All media based n metadata All strings in captins Searching fr Media Based n Metadata The ability t search metadata and captins is available by entering a search term that yu are lking fr. The results fr metadata are returned by default. The Search feature filters the search string and enables yu t search n captins and within metadata in the Media Galleries. Yu can tggle between the different bjects after yu enter the search term. T search in a Media Gallery r My Media On the Cmmunity Media Gallery r the My Media widget, enter a search string (such as a tag r part f a title) in the Search field. Media with metadata that includes the text is displayed. T clear the search text, click the clear X icn. In Cmmunity Media Galleries yu can tggle between search results in metadata and in captins by clicking n Media r Search in Vide respectively. Kaltura Vide Extensin fr IBM Cnnectins User Guide 22

23 Interacting with Media NOTE: Only vide items can have captins. Searching fr Strings in Captins in a Single Vide NOTE: Only vide items can have captins. T search fr strings in captins in a single vide Frm My Media r a Cmmunity Media Gallery, click a vide thumbnail r title. Enter a search term in the Search in Vide search bx under the media player. NOTE: A Search in Vide search bx is displayed nly when the vide includes captins. A result is displayed fr each pint in the vide where the captin text appears. In the results, click a captin t play the vide frm the pint where the text appears. T clear the search text, click the clear icn. Kaltura Vide Extensin fr IBM Cnnectins User Guide 23

24 S E C T I ON 5 Creating New Media Yu can create new media frm the My Media widget and in Cmmunity Media Galleries. Yu can: Uplad media Recrd frm webcam Recrd yur screen Uplading Media Yu can uplad media frm the My Media r Cmmunity Media Gallery interface via the Add New menu. T uplad media frm yur desktp Select Media Uplad frm the Add New drpdwn menu. The Uplad Media page is displayed. Kaltura Vide Extensin fr IBM Cnnectins User Guide 24

25 Creating New Media Click Chse a file t uplad. In the Select file t uplad windw, select a media file t uplad and click Open. While the file is uplading, n the Uplad Media page yu can: Enter metadata infrmatin abut the media and click Save. Mandatry fields are marked with an asterisk. Click Cancel t cancel the uplad. Click Chse anther file t uplad additinal files. Kaltura Vide Extensin fr IBM Cnnectins User Guide 25

26 Creating New Media NOTE: If yu click Save befre the file is cmpletely upladed, the media infrmatin is saved after the media is upladed. T view the media page when uplading is cmplete, select the media frm My Media. Vide Status after Uplad After a vide is upladed, it is cnverted fr ptimal playback. Yu cannt preview r publish a vide during cnversin. If media is waiting fr mderatin, yu cannt preview r publish it until it is apprved. Yu can edit media infrmatin during cnversin and while waiting fr mderatin. Kaltura Vide Extensin fr IBM Cnnectins User Guide 26

27 S E C T I ON 6 Recrding frm Webcam Use the Recrd frm Webcam feature t create webcam media such as welcme messages, intrductins, assignment instructins, simple demnstratins, and ther recrdings. T recrd frm a webcam Select Webcam Recrding frm the Add New drpdwn menu. The Recrd frm Webcam page is displayed. In the Recrd frm Webcam windw, click Allw if a Flash player message is displayed. Kaltura Vide Extensin fr IBM Cnnectins User Guide 27

28 Recrding frm Webcam In the Recrd frm Webcam windw, click anywhere in the recrding area t start recrding. Click anywhere in the recrding area t stp recrding, and click Save. In the Recrd frm Webcam windw, enter infrmatin abut the media and click Save. NOTE: If media is waiting fr mderatin, yu cannt preview r publish it until it is apprved. Yu can edit media infrmatin while waiting fr mderatin. Kaltura Vide Extensin fr IBM Cnnectins User Guide 28

29 S E C T I ON 7 Recrding Yur Screen The fllwing lists the basic wrkflw f hw t recrd yur screen: Wrkflw: 1. Select the Screen Recrding ptin. 2. Launch the Screen Recrder. 3. Select the ptins and area t capture, and start recrding. 4. After recrding, review the results and uplad. 5. After uplading, enter metadata. T recrd yur screen Select Screen Recrding frm the Add New drpdwn menu. The Screen Recrding page is displayed. In the Screen Recrding windw, click Launch the screen recrder. In the Screen Recrder, fllw the instructins t recrd yur screen: a. Drag and resize the frame t define the screen area t recrd and enter Alt-P r click the Recrd buttn t begin recrding. b. Tggle Alt-P r the Recrd/Pause buttn t pause and cntinue recrding. Kaltura Vide Extensin fr IBM Cnnectins User Guide 29

30 Recrding Yur Screen Click Dne t finish recrding. Review yur recrding and click Uplad. When the uplad is cmplete, click Clse. Kaltura Vide Extensin fr IBM Cnnectins User Guide 30

31 Adding Media in Other Tls with the WYSIWYG Editr S E C T I ON 8 The WYSIWYG editr is present in many cntent creatin types thrughut the IBM Cnnectins, such as blgs and wiki pages. Use the Kaltura icn, t add media t any cntent type that yu can create. T add media using the WYSIWYG Click the Kaltura icn. Kaltura Vide Extensin fr IBM Cnnectins User Guide 31

32 Adding Media in Other Tls with the WYSIWYG Editr Click Select t use existing media, r Add New media. Kaltura Vide Extensin fr IBM Cnnectins User Guide 32

33 Adding Media in Other Tls with the WYSIWYG Editr After selecting the media t embed, preview yur embedded media and cnfigure the display and which elements t include. Click n the Embed buttn t include the embedded media in yur psted cntent. Kaltura Vide Extensin fr IBM Cnnectins User Guide 33

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