Watch later Playback speed Accessibility and hot keys Share Share a video Embed a video Invite coworkers Manage content My videos Edit a video

Transcription

1 Table of Contents Overview What is Microsoft Stream? Sign up Get started Groups and channels Mobile FAQ Create content Upload a video Permissions and privacy Add subtitles and captions Processing your video Create a channel Create a group Supported video formats Discover content Search and find Explore interesting content Follow channels Intelligence Autogenerated captions Deep search Transcript mode Face detection Watch videos Playback Like a video Comment Share a video

2 Watch later Playback speed Accessibility and hot keys Share Share a video Embed a video Invite coworkers Manage content My videos Edit a video Download Add videos to channels/groups My channels Edit a channel My groups Manage a group Microsoft Stream in other apps Overview Microsoft Teams Yammer SharePoint Online OneNote Sway oembed endpoint User settings Set your language notifications Administration Enable Microsoft Stream License management Assign admins Admin capabilities

3 Add company guidelines Restrict uploaders Disable comments Group management Block sign-ups Licensing Questions Quotas and limitations Trial Office 365 transition Transition details Get help Support forum Admin support Playback errors Upload errors

4 What is Microsoft Stream? 10/26/ min to read Edit Online Microsoft Stream is an Enterprise Video service where people in your organization can upload, view, and share videos securely. You can share recordings of classes, meetings, presentations, training sessions, or other videos that aid your team's collaboration. Microsoft Stream also makes it easy to share comments on a video, tag timecodes in comments and descriptions to refer to specific points in a video and discuss with colleagues. To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video Microsoft Stream is a secure video service so you can manage who views your video content and determine how widely to share within your organization. Secure application access is enabled by Azure Active Directory, a recognized leader in identity management systems, to protect sensitive corporate content. Microsoft Stream also helps you organize content into Channels and Groups so it's easier to find. Microsoft Stream works well with other Office 365 apps like Teams, SharePoint, OneNote, and Yammer, giving even more ways to discover more relevant content. If you are using Office 365 Video and would like to transition to Microsoft Stream, see Transition from Office 365 Video. Get started with Microsoft Stream in minutes and view videos on all your devices from anywhere, anytime. For more details around a particular topic, see the following topics. Overview What is Microsoft Stream? Sign up Get started Groups and channels Mobile FAQ Create content Upload a video Permissions and privacy

5 Add subtitles and captions Processing your video Create a channel Create a group Supported video formats Discover content Search and find Explore interesting content Follow channels Intelligence Autogenerated captions Deep search Transcript mode Face detection Watch videos Playback Like a video Comment Share a video Watch later Playback speed Accessibility and hot keys Share Share a video Embed a video Invite coworkers Manage content My videos Edit video metadata Download a video Add videos to channels/groups My channels Edit channel metadata My groups Manage a group Microsoft Stream in other apps Overview Microsoft Teams

6 Yammer SharePoint Online OneNote Sway oembed endpoint User settings Set your language notifications Administration Enable Microsoft Stream License management Assign admins Admin capabilities Add company guidelines Restrict uploaders Disable comments Group management Block sign-ups Licensing Questions Quotas and limitations Trial Office 365 transition Transition details Get help Support forum Admin support Playback errors Upload errors

7 Sign up & Day 0 experience 10/26/ min to read Edit Online This article shows you how simple it is to sign up for Microsoft Stream. To get started, go to and press the Sign up button. Get started 1. Enter your work's address in the Sign up dialog. 2. Check your for a Microsoft Stream verification . Verification Once you get the verification in your inbox, press "Yes, that's me" or ignore the .

8 Enter required information To start, you need to enter your name and choose a password. Invite others (Optional) You can invite other coworkers to sign up for Microsoft Stream by specifying their address and pressing Send invitations.

9 You can, optionally, skip this step and finish your sign up process. Done Once the signup is complete, you will be directed to the welcome page while the account is being provisioned in the background. Once the account is provisioned, you will see a continue button which will take you to the main portal page for the organization.

10 You can now get started with Microsoft Stream. For more information, see Get started. See also Get started Understand privacy settings Quotas and limitations

11 Get started with Microsoft Stream 10/26/ min to read Edit Online It's easy to get started with Microsoft Stream. To get to Microsoft Stream, you can click on the "Stream" tile in the Office 365 App Launcher or go to stream.microsoft.com and log-in with your corporate credentials. The rest of the topic gives a brief overview of each part of the home page and provides links to more detailed topics. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. Trending Videos At the very top, the home page features a few of your company's trending videos. These are the most popular videos that your colleagues are watching, liking or comment on. You can click on one of these videos and watch to be in the know. Navigation bar The navigation bar at the top of any Stream page, makes it easy for you to browse videos, channel or groups, create new content or easily search for content. You can also use it to invite coworkers, access help or provide your feedback to Microsoft using the small icons on the left.. For more detailed information, see the following articles: Upload a video Invite coworkers Search and find Explore interesting content

12 Invite your coworkers Microsoft Stream really shines when your colleauges are also using it. You can easily invite your coworkers from the navigation bar or by clicking on the notification. By inviting them, you enable them to view the videos you have already uploaded and give them a chance to upload their videos and share with you. For more information, see this topic. Learn to use Microsoft Stream Directly from the home page, you can also learn how to use Microsoft Stream using hte tutorial videos. These videos cover the most common actions in Microsoft Stream and make it easy for you to get started. Once you are familiar with Microsoft Stream, you can easily hide these videos by clicking "Don't show this again". My watchlist This section only shows if you have videos in your watchlist. Watchlist is a convenient way for you to bookmark videos that you want to come back to. These could be videos you really want to see but don't have the time at that moment or vidoes you want to watch again. You can easily add videos by clicking on "Add to watchlist" on any video. If you want to manage your watchlist you can see this topic. Followed channels Channels are a great way to organize content. To stay in touch with new videos added to a channel or to bookmark it you can easily follow a channel. If you are following a channel, this part of the Home Page let's you see the new videos added to a channel and/or find the channel you follow easily. If you are no longer interested in a channel, its easy to unfollow it by clicking "Following". For more information, see Follow a channel.

13 Trending videos and popular channels At the bottom of the Home page you will see some more Trending videos and also Popular channels. Trending videos are determined by the number of views, likes and comments are a great way to keep in touch with what's really popular in the company. Also, you will see Popular channels and as the name suggests, these are meant to highlight channels that are getting the attention in the company. See also Understand privacy settings Quotas and limitations Like a video Edit video's metadata Add videos to channels Follow a channel

14 Overview of groups & channels 10/26/ min to read Edit Online In Microsoft Stream, you can use channels and groups to organize and grant permission to your videos. This article gives you an overview of groups and channels and when to use them. To walk through practical examples and uses cases see Group & channel examples. Groups Groups in Microsoft Stream are both a way to organize videos and to control access to videos. Groups allow you

15 to define a set of owners and members of a group. Each group gets its own mini video portal, with a highlights page showing trending and new content within the group. You can even further organize your group's videos by creating channels within the group. You can put a video into one or several groups to help viewers find it more easily. Office 365 Groups If you are an Office 365 customer, groups in Microsoft Stream are built using Office 365 Groups. When you make a group in Microsoft Stream, it creates a new Office 365 Group that can be used across Office 365, giving the group an address, calendar, site, etc. If you already use O365 Groups in your organization, you can start using those groups in Microsoft Stream right away. WARNING Deleting a group in Stream will also permanently delete the Office 365 Group, and everything associated with the group. This includes videos, conversations, files, and content for all the Office 365 Group enabled services like Outlook, SharePoint, Teams, Planner, Yammer, etc. NOTE If Office 365 Groups are created or changed in other O365 services, there could be a ~1-2 hour delay before those changes show up in Stream. Likewise, Groups created in Stream could take sometime before they show up other places in O365, depending on the other application.* Privacy When you create a group in Stream, you set if the group is companywide or not. This determines who has access to see content inside the group. Companywide groups When "Make this group companywide" is checked for a group, the group is public inside the organization. Use this type of group when you want to broadcast out information to most of your company. Characteristics of companywide groups: Anyone in your company can join without being added by a group owner Everyone in the organization will be able to see the videos within these groups Private groups When "Make this group companywide" is not checked, the group is private. Use this type of group when you want to limit access to who can view videos within the group. Characteristics of private groups: An owner of the group will have to add or approve members who join the group Only group members will be able to see videos within the group

16 Owners & Members Owners Owners of the group will get full control over the group and any videos owned by the group. They can edit the settings of the group, create/delete channels, and delete the group itself. Members In Microsoft Stream, we have a Stream only setting that controls if members are contributors to the group or they are viewers only. This is controlled by the "Allow members to contribute" check box on the group. If "Allow members to contribute" is checked, the members of the group will be contributors to the group. They will be able to create/delete channels, and add video to the group, and modify videos owned by the group. If "Allow members to contribute" is not checked, the members of the group will be viewers of the group. They will only be able to view videos with this group. Channels Channels are an organization method for videos, but not a permission method. Channels don t have any permissions on their own. If viewers follow your channel, they can get updates on new videos added to it. You can put a video into one or several channels to help viewers find it more easily. When you create a channel, you decide whether it s a companywide channel that anyone in your organization can add and remove videos from, or if it s a group channel where you can limit contributors. Companywide channels Companywide channels are great for organizing videos by topics and providing a way for community-driven content curation. Characteristics of companywide channels: Can be seen by everyone within your company Everyone within your company can add videos or remove videos from them Only the creator of the channel (and Stream admin) can edit the channel itself Only videos that have "Allow everyone in your company to view this video" checked can be added to companywide channels Group channels Groups channels are great for adding further organization of videos within a group and when you want to determine who can see and who can upload videos to a channel. Characteristics of group channels:

17 Inherits the permissions from the group they are contained in All contributors to a group can create channels, add videos to them, remove videos from them, and edit settings about the channel There are lots of ways to grant permissions and organize videos in Microsoft Stream. With the combination of companywide channels, groups, and channels within groups, you can customize Microsoft Stream to be just right for sharing your videos. See also Group & channel examples Create groups Create channels Group management for admins Permissions

18 Watch Microsoft Stream videos on the go 10/26/ min to read Edit Online Microsoft Stream is available to use across devices whether you are on a desktop or Mac at work, or on your mobile browsers on the go. You can use ios, Android, Windows, and other compatible devices to upload and manage your content, or search and watch content from your mobile browser. When you start watching a video, Microsoft Stream adaptively determines your available bandwidth. It provides you with the best quality available using adaptive bitrate streaming (ABR) streaming. Adaptive streaming helps provide a good viewing experience, whether you are on WiFi, LTE, or even 3G. You can also manually set the bitrate from within the player. Setting the bitrate is useful to help save bandwidth when on cellular networks. To set the bitrate 1. In the Microsoft Stream portal, click the video that you want to watch. 2. Click the gear icon and select Quality. 3. Select the desired bitrate.

19 Microsoft Stream FAQ 10/26/ min to read Edit Online This article gives answers to the frequently asked questions. What is Microsoft Stream? Microsoft Stream is an Enterprise Video service where people in an organization can upload, view, organize and share videos securely. It's easy to get started with your work . Learn more about the Microsoft Stream signup process Who is Microsoft Stream intended for? Microsoft Stream is the video management and sharing service for employees at all levels across businesses of all sizes who are interested in using videos in the workplace to connect, collaborate, learn and share information. Anyone can search for videos easily and consume them on their device, whenever and wherever. What tools do I need to use Microsoft Stream? All you need is a web browser and a work address to use Microsoft Stream. What browsers does Microsoft Stream support? Microsoft Stream supports Microsoft Edge and the current versions of Chrome and Safari. Why do I have to sign up with my work ? We don't support addresses from consumer services or telecommunications providers. Learn more about the Microsoft Stream sign-up process. Which work addresses are supported? Work addresses ending in.com,.edu, and.org are supported. Those ending in.gov and.mil aren't currently supported. Can I share videos with a specific person or my organization? Yes. You can share videos within an organization or with a specific person or people using the "Who can see this video" setting that is available during upload or edit. Learn more about setting permissions here. Will Microsoft Stream work on mobile devices? Microsoft Stream is available on mobile browsers with full functionality across all platforms (ios, Android, Windows Phone). Can I do live streaming from Microsoft Stream? Currently, Live streaming capabilities are not available but are planned for a future release.

20 What languages does Microsoft Stream support? See the Localize Microsoft Stream topic for the list of supported languages. Is Microsoft Stream available globally? Microsoft Stream is available globally. What is the Office 365 Compliance Category for Microsoft Stream? Microsoft Stream has completed all the work and internal reviews to be included in category C in the Office 365 Compliance Framework. However, Stream will only be listed in the Office 365 Compliance Framework as category C when it completes external audits and receives official certifications (estimated to occur later this year). Next steps Use the following resources to get started with Microsoft Stream: Getting Started with Microsoft Stream Blog Community

21 Upload a video 10/26/ min to read Edit Online Uploading videos with Microsoft Stream is easy and anyone can do it. Start uploading videos You can find the upload button at the top of any page or just drag and drop new videos to one of your groups or channels. You can upload multiple videos at the same time and even browse Microsoft Stream while your videos are uploading in the background. There are a couple of options for uploading videos. Depending on where you start your uploads from, different default permissions will be set on the videos, but you can always change them afterwards. See this article for in-depth information on video permissions. Upload from any page To upload from any page: 1. In the Microsoft Stream portal, select Create > Upload a video or the upload icon from the top navigation bar. 2. Drag and drop or select files from your computer or device. To upload from My videos page:

22 1. In the Microsoft Stream portal, select My content > My videos from the top navigation bar. 2. Drag and drop or select files from your computer or device. Upload directly to a group or channel To upload to a group: 1. In the Microsoft Stream portal, navigate to a group that you can contribute to. 2. Select the Upload video button on the group's navigation bar or drag and drop videos when on the group's Highlights or Videos tab. To upload to a channel: 1. In the Microsoft Stream portal, navigate to a channel that you can contribute to. 2. Press select more files or drag and drop videos directly to the channel page.

23 Edit metadata While your video is uploading and processing, you can fill out metadata for the video to make it easier to find. Details Title & Description Fill out the title and description for your video to give your viewers context for the video. In the description field you can add the following to make your video more interactive: Time codes (H:MM:SS) - You can build an interactive table of contents for the video by typing in the time codes of interesting points in the video. Viewers will be able to click on these time codes to jump to that point of the video. #Hashtags - Add #hashtags to your video description as a lightweight community way to group similar videos together. Viewers will be able to click on the #hashtags and see other videos with the same tag. Links - Paste in a web address in the description and viewers will be able to click the link to open your address in a new page when viewing the video. NOTE: The title is limited to 30 characters. The description is limited to 4,000 characters. Video language Select the language spoken in the video. This will enable a closed caption file for supported languages to be automatically generated. In addition, people with the correct license will be able to discover your video based on the text in this transcript. For more information see: Auto-generated captions Deep search on what's said in the video Thumbnails Automatic thumbnails are generated for the video after it's uploaded. When the frames from the video are generated, choose one to represent your video or upload your own custom image.

24 Permissions In the permissions section, you can control who can see your video, who can own and edit it, and which groups and channels it s displayed in. See this article for more in-depth information on video permissions. Allow everyone in your company to view this video When checked everyone in your organization can see the video and is able to add it to their groups and channels. This in effect makes your video available for viewing companywide. To be able to add a video to a companywide channel this check box must be checked. When not checked your video will only be viewable by those people and groups you've made viewers. Shared with Use the Shared with drop down to narrow your search scope and pick who you want to share your video with. My groups - search scope to add your video to a group that you can contribute to Channels - search scope to add your video to a channel directly, including companywide channels People - search scope to grant permission to individual people, AD Security Groups, and/or Office 365 Groups that you don't have contribute rights to. Any person or group added will automatically be granted view permission to your video. If you want any of these Viewers to also be able to update your video, check the box next to their entry in the Owner column to upgrade their permission. The Display check box shows up for groups where you are a contributor. This controls if the video shows up in the group's pages in Stream. If it's not checked it means that the group has access if you send them a link or they found the video in search, but it won't show up on their group's pages directly. See this article for more in depth information on video permissions.

25 Options In the options section you can control various settings for the video. Comments Set the Comments to off if you don't want users to be able to add comments directly on the video player page. Captions Closed captions are a text version, in the original language, of what's spoken in the video. When a video has a caption set viewers can click the CC button on the player while watching a video to show the captions under the video. If you've selected a supported Video language in the Details pane for the video then the Autogenerate a caption file check box will be checked. This means a caption file will be automatically generated. In addition, people with the correct license will be able to discover your video based on the text in this transcript or your own uploaded closed caption file. If you uncheck Autogenerate a caption file then you can upload your own closed caption file in the WebVTT format. For more information see: Autogenerated captions Deep search on what's said in the video Subtitles and captions Subtitles Subtitles are a text version, translated into different languages, of what's spoken in the video. When a video has one or more subtitles set viewers can enable the the subtitles on the player while watching the video. You may upload one subtitle file per language. 1. Press Upload a subtitle file.

26 2. Select the language the subtitle file is for. 3. Press Select file or drag and drop your subtitle file in the WebVTT format. 4. Select OK. For more information see the subtitle and captions article Publish and playback Once your video has been uploaded, and you are done setting up your video, you can press the Publish now button at the bottom of the upload card. This will make the video available to those you've shared it with as soon as it's done processing. Press the title of the video on the top of the upload card to see the playback page for the video. If you want to modify anything about the video after you've published it go to My content > My videos >... > Edit Processing time will vary based on the length and resolution of your video. You won't be able to play the video untill it's done processing. See upload processing details for more information. Share Use the Share button on the bottom of the upload card to grab a link to the video, share on Yammer, or get the embed code for the video. See sharing for more information.

27 Supported upload formats See supported file formats for more information on what kinds of videos can be uploaded. Quotas and limitations See upload quotas and limitiations for more information on video, user, and company limits. Troubleshooting For common upload errors, see this topic. See also Get started Upload processing details Video permissions Subtitle and captions

28 Permissions and privacy 10/26/ min to read Edit Online Microsoft Stream allows for videos to be secured with a combination of permissions at the video level, group membership, and settings of a group. Video permissions Permissions at the video level allow you to control who can see your video, who can own and edit it, and which groups and channels it s displayed in. Allow everyone in your company to view this video When checked everyone in your organization can see the video and is able to add it to their groups and channels. This in effect makes your video available for viewing companywide. To be able to add a video to a companywide channel this check box must be checked. Shared with The Shared with field is where you determine who can view/own your video and which groups/channels the video is a part of. Use the search drop down to narrow your search scope and pick who you want to share your video with. My groups - search scope to add your video to a group that you can contribute to Channels - search scope to add your video to a channel directly, including companywide channels People - search scope to grant permission to individual people, AD Security Groups, and/or Office 365 Groups that you don't have contribute rights to Viewers Any person or group added under Shared with for a video's permissions will automatically be granted view permission to your video. If you make a group or AD security group a viewer it means that all the members of that group will be able to view your video. Owners By checking the box in the Owners column you will be making the viewer also an owner of the video.

29 Owners of a video get the following abilities: Edit video settings Delete video Add video to other groups and channels M i c r o so ft St r e a m g r o u p s If a Stream group (not an AD Security group) is made an owner of a video the settings and membership of the group will be respected in determining who from the group is made an owner. In the Stream group settings: Allow members to contribute is checked: Members of the group are contributors, so owners and members of the group will have ownershiop of the video. Allow members to contribute is NOT checked: Members of the group are viewers only, so only the owners of the group will have ownership of the video. A D Se c u r i t y g r o u p s If an AD Security group is made an owner of a video, all people within the security group will have ownership of the video. Display The Display check box shows up for Stream groups where you are a contributor. This controls if the video shows up in the group's pages in Stream. If it's not checked it means that the group has access if you send them a link or they found the video in search, but it won't show up on their group's pages directly. Defaults when uploading videos There are a couple of options for uploading videos. Depending on where you start your uploads from, different default permissions will be set on the videos, but you can always change them afterwards. Upload from any page When you upload videos from the top navigation bar in Microsoft Stream or the My videos page your videos will have the following defaults set automatically: "Allow everyone in your company to view this video" check box will be checked, making your video available companywide for anyone to view and include in their groups and channels You will be the owner of the video Upload directly to a group or channel When you upload videos directly to a group or channel your videos will have different defaults set depending on the group or channel type. For companywide channels the following defaults will be set: "Allow everyone in your company to view this video" check box will be checked, making your video available companywide for anyone to view and include in their groups and channels The video will automatically be included in the channel you are uploading to You will be the owner of the video For groups or group channels the following defaults will be set: "Allow everyone in your company to view this video" check box will NOT be checked, limiting the view permissions of the video to that of the group The video will automatically be included in and displayed in the group and/or channel you are uploading to You and the group will be the owners of the video, meaning anyone who is a contributor to the group will be able to modify your video

30 Group permissions Groups have the following access and privacy characteristics: Can be companywide or private Are made up of owners and members Has a setting to control if members are viewers or contributors As such, when you make a Microsoft Stream group a viewer or owner of a video, all of the above is taken into account to determine who will get access to the video. For more information: Group access settings. Channel permissions Channels are an organization method for videos, but not a permission method. Channels don t have any permissions on their own, unless they are contained in a group. When they are contained in a group they inherit the permission and access settings of the group. For more information: Channels See also Overview of groups and channels Create groups Create channels

31 Add subtitles or caption to your videos 10/26/ min to read Edit Online You can add subtitles or captions to any Microsoft Stream video during upload or after. You can also choose to configure your video so Microsoft Stream generates captions automatically using Automatic Speech Recognition technology. For more information, see this topic. Captions are indexed and used by Microsoft Stream to power deep search, helping viewers watch exactly what they need. For informaion about how to use deep search, see this document. Considerations The following considerations apply: You cannot upload a caption file if you have selected to auto-generate captions. You cannot auto-generate captions if you have already uploaded a caption file. Upload a subtitle or caption file to an existing video 1. In the Microsoft Stream portal, find the video that you want to add subtitles or captions to. 2. Click on the ellipsis button and select Edit On the video playback page, this will be under the video title When browsing multiple videos, this will be on the right side of the video.

32 3. In the Options window, you can upload Subtitles and Captions by selecting a language and uploading your file. View subtitles or captions Subtitles and captions can be viewed with the video player on the playback page.

33 Upload process overview 10/26/ min to read Edit Online Whenever you upload a video, Microsoft Stream will automatically encode it into multiple bitrates. As a result, the video will be streamed using adaptive bitrate streaming. This allows Microsoft Stream to optimize the bitrate and quality of the playing video on the fly based on the viewers avaialble bandwidth. For more information, see this topic. Processing time will vary based on the length and resolution of your video. Your video will be ready to play as soon as possible. We only wait for the 360p version of the video to be ready, not all resolutions. This means you'll get lower resolution playback of your video for a short time while we backfill the rest of the higher quality versions of the video. We'll send you an letting you know when your video is done being processed. See notificatons for more information. NOTE The highest quality encodes take longer, especially if the video is being encoded for high-definition (HD) streaming renditions. For information about how to upload a file and add things like thumbnails, description, and other metadata, see this topic. NOTE It is recommended to add your videos to one or more channels for discoverability. For more information, see Add videos to a channel. See also Upload a video with Microsoft Stream

34 Create channels 10/26/ min to read Edit Online Microsoft Stream contributors can create channels to categorize and organize videos. For more infomation how channels work: Overview of groups & channels Considerations Companywide channels must have a unique name across your organization. Group channels must have a unique name within a group. A description and channel image should be added to make it easier for people to find and recognize your channel. Create a new channel 1. In the Microsoft Stream portal, select Create > Create a channel from the top navigation bar. 2. In the Create Channel dialog, give a unique name and description for your channel. Channel names are limited to 30 characters. Channel descriptions are limited to 2,000 characters. 3. In the Channel access field select if you want your channel to be a companywide channel or a group

35 channel. If you select group channel enter the group you want the channel to be contained in. NOTE You can't change the channel type after the channel is created. 4. Add a Custom channel image to make your channel look unique. 5. Press Create. You can now start adding videos to your chanel. You can also edit your channel's metadata so that your channel's information could be more accurate. Get back to your channels Once the channel is created, you can get back to your channels under My content > My channels See also Get started Overview of groups & channels Create groups Permissions Adding videos to groups & channels Edit channels

36 Create groups 10/26/ min to read Edit Online Groups in Microsoft Stream let you choose a set of people that you wish to collaborate with and set up a collection of resources for those people to share. Adding members to the group automatically gives them the access to the videos and channels within the group. If you are an Office 365 customer, groups in Microsoft Stream are built using Office 365 Groups. When you make a group in Microsoft Stream it creates an Office 365 Group that can be used across Office 365, giving the group an address, calendar, site, etc. For more information on how groups work: Overview of groups & channels Create a new group 1. Sign in to the Microsoft Stream portal. 2. Select Create > Create a group from the top navigation bar. 3. In the create group dialog, give a name and description for your group. 4. Check or uncheck Make this group copmanywide to determine who has access to the content inside your group. When this box is checked the group and videos you add to it to be viewable by everyone in your organization. When this box is not checked your group will be private and only the members in the group will be able to see the contents of the group.

37 5. Add group members to your group. You can only add individual users to groups. If you would like a member to be an owner of the group check the box in the Owner column to upgrade their permission. 6. Check or uncheck Allow members to contribute to determine if the members of the group should be able to contribute to the group by adding/modify videos and channels, or if they should just be viewers of the group only. NOTE This setting only applies to Microsoft Stream, it does not apply to the Group when used in the rest of Office Press Create. See also Get started Overview of groups & channels Permissions Create channels Adding videos to groups & channels Manage groups

38 Microsoft Stream Formats and Codecs 10/26/ min to read Edit Online This document contains a list of the most common import and export file formats that you can use with Microsoft Stream. Input Container/File Formats FILE FORMATS (FILE EXTENSIONS) SUPPORTED FLV (with H.264 and AAC codecs) (.flv) MXF (.mxf) GXF (.gxf) MPEG2-PS, MPEG2-TS, 3GP (.ts,.ps,.3gp,.3gpp,.mpg) Windows Media Video (WMV)/ASF (.wmv,.asf) AVI (Uncompressed 8bit/10bit) (.avi) MP4 (.mp4,.m4a,.m4v)/ismv (.isma,.ismv) Microsoft Digital Video Recording(DVR-MS) (.dvr-ms) Matroska/WebM (.mkv) WAVE/WAV (.wav) QuickTime (.mov) Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes NOTE Above is a list of the more commonly encountered file extensions. Microsoft Stream does support many others (for example:.m2ts,.mpeg2video,.qt). Audio formats in input video containers NOTE Microsoft Stream does not support audio-only media files. Microsoft Stream supports carrying the following audio formats in input video containers: MXF, GXF, and QuickTime files that have audio tracks with interleaved stereo or 5.1 samples or MXF, GXF, and QuickTime files where the audio is carried as separate PCM tracks but the channel mapping (to

39 stereo or 5.1) can be deduced from the file metadata Input Video Codecs INPUT VIDEO CODECS SUPPORTED AVC 8-bit/10-bit, up to 4:2:2, including AVCIntra 8 bit 4:2:0 and 4:2:2 Avid DNxHD (in MXF) DVCPro/DVCProHD (in MXF) Digital video (DV) (in AVI files) JPEG 2000 MPEG-2 (up to 422 Profile and High Level; including variants such as XDCAM, XDCAM HD, XDCAM IMX, CableLabs, and D10) MPEG-1 VC-1/WMV9 Canopus HQ/HQX MPEG-4 Part 2 Theora YUV420 uncompressed, or mezzanine Apple ProRes 422 Apple ProRes 422 LT Apple ProRes 422 HQ Apple ProRes Proxy Apple ProRes 4444 Apple ProRes 4444 XQ Yes Yes Yes Yes Up to 422 Profile Yes Yes No Yes Yes Yes Yes Yes Yes Yes Yes Yes Input Audio Codecs INPUT AUDIO CODECS AAC (AAC-LC, AAC-HE, and AAC-HEv2; up to 5.1) MPEG Layer 2 SUPPORTED Yes Yes

40 INPUT AUDIO CODECS MP3 (MPEG-1 Audio Layer 3) Windows Media Audio WAV/PCM FLAC Opus Vorbis AMR (adaptive multi-rate) AES (SMPTE 331M and 302M, AES3-2003) Dolby E Dolby Digital (AC3) Dolby Digital Plus (E-AC3) SUPPORTED Yes Yes Yes Yes Yes Yes Yes No No No No See also Get started Quotas and limitations

41 Search and find 10/26/ min to read Edit Online You can search for content in Microsoft Stream from the top of any page with the Search box in the application bar. Stream allows you to search for videos, channels, people, and browse groups. All content in Microsoft Stream is security trimmed, so if you don't have access to a video, channel, or group it won't show up in Stream or your search results. Search across Stream 1. Type in a word or phrase into the Search box at the top of Microsoft Stream. Press enter or click the magnifying glass. 2. Pivot your search results by either Videos, Channels, or People depending on what you are looking for. 3. For videos and channels you can sort the results to further make it easier to find what you are looking for. We currently do not support searching for groups but you can browse groups within Microsoft Stream and sort them to better find the group you are looking for. Deep search on what's said in the video If you have the right Microsoft Stream license, when searching for videos Microsoft Stream will find videos based not only on the title and description, but also based on what's being said in the video. Search results based on the transcript of the video allow you to jump to the exact point in the video that has the information you are looking for. 1. From Browse > Videos > Search for videos or the Search box at the top of Microsoft stream, type in a word or phrase to search for. 2. When you see video search results with time codes (@00:10) you can click on any of the lines to start playing the video from that specific point in time.

42 Search within a channel If you are looking for a video in a specific channel you can scope your search just to that channel. 1. Go to the channel you want to search within. 2. Use the Search for videos search box on the channel page. Search within a group If you are looking for a video in a specific group you can scope your search just to that group. 1. Go to the group you want to search within. 2. Click the Videos tab. 3. Use the Search for videos search box on the group video page. See also Get started Explore interesting content Deep search within a video Understand privacy settings

43 Licensing overview

44 Explore interesting content 10/26/ min to read Edit Online This article shows you how to use Microsoft Stream to explore interesting content based on your company's popular and trending videos or based on search results. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. Explore trending videos The home page features a few of your company's trending videos. Trending is determined by the number of views and the number of likes. To go to the home page, from any page, select Stream on the top of the screen.

45 Explore popular channels The home page also shows the channels that are popular with your coworkers. To go to the home page, from any page, select Stream on the top of the screen. You can select a channel and see all the videos that it contains. You can sort by trending, relevant, etc. videos.

46 Follow interesting channels You can see what a channel has to offer and if the channel interests you, select follow and add it to your personal list of channels. When you follow a channel, you will see it listed under following on your home page, making it easy to access at any time.

47 For more information, see Follow channels. Search for content If you want to see what your company has available on a specific topic, use the search box at the top of the page. Your search results are easy to sort, so you can see the most relevant or popular videos first. For more information, see Search, browse, filter. Add to watch list If you don't have enough time to finish a video, add it to your watch list. For more detailed explanation, see this

48 article. Share with your coworkers Sharing an interesting video with your coworkers is easy too, choose Share from the menu and send them a direct link to the video. For more information, see Share a video See also Get started Permissions and privacy

49 Follow channels in Microsoft Stream 10/26/ min to read Edit Online This article shows you how to use Microsoft Stream to follow and unfollow channels so you can be kept up to date with the content you want to see. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. Follow/unfollow from the list of channels You can search for the channel you want to follow by using the search box in the navigation bar or directly from the search (browse?) page. Once you find the channels you're interested in following, you can press the FOLLOW button on the channel cards. Once pressed, the FOLLOW button will say FOLLOWING. You can press FOLLOWING if you'd like to unfollow the channel. Follow/unfollow from the selected channel You can also follow a channel from its channel page. Once you are on a channel page, Press the FOLLOW button seen here under the channel description. The FOLLOW button will turn to FOLLOWING. You can press FOLLOWING if you'd like to unfollow the channel.

50 View channels that you are following You can see all the channels that you are currently following from the Microsoft Stream home page by navigating to the Followed channels page. 1. On the top navigation bar, press My content -> Following channels. Alternatively, you can access your followed channels from the homepage: 1. On the top navigation bar, press Stream to navigate to your homepage. 2. Scroll down the page until you see the FOLLOWED CHANNELS section to see channels that you are following. Microsoft Stream will display up to 4 channel cards in this section but you can see the rest by clicking "See More" See also

51 Get started Understand privacy settings

52 Generate automatic captions for your videos 10/26/ min to read Edit Online Microsoft Stream keeps video content accessible by supporting captions and subtitles. If a video's "Language" field is set to a supported language, Microsoft Stream will automatically generate captions using Automatic Speech Recognition technology. Captions are indexed and used by Microsoft Stream to power deep search, helping viewers watch exactly what they need. On the playback page, captions can be rendered by the video player or the transcript window. Considerations The following considerations apply: Currently, only English and Spanish are supported for autogenerated captions. Currently, only MP4 and WMV files are supported for automatic transcription. You cannot autogenerate captions if you have already uploaded a caption file. You cannot upload a caption file if you have selected the 'Autogenerate a caption file' option. Automatic captions generally take 1-2x the video's duration to finish processing (i.e. expect to wait roughly 2 hours for a 1 hour video.) Enable autogenerated captions for your video 1. Upload a video for which you want to enable autogenerated captions. If the video is already uploaded, navigate to the Edit Video page 2. In the Details section, select a language from the drop-down box.

53 3. On the Options tab, select to autogenerate a caption file.

54 4. Microsoft Stream will automatically begin generating captions. If you need to fix any errors in the automatic caption, you can download the file from the Edit Video page so you can edit and re-upload it. Upload a custom caption file If you wish to upload a caption file, follow the steps described in this topic. NOTE You cannot upload a caption file if you have selected the 'Autogenerate a caption file' option. Please uncheck to enable caption upload.

55 Deep Search 10/26/ min to read Edit Online Deep search allows you to search transcripts of videos to which you have access. (To learn more about captions, see this topic.) NOTE Deep search is not supported by all service plans. Learn more here. Find a spoken word or phrase in a video You can find the exact point in a video where a given word/phrase is mentioned. 1. In the Microsoft Stream portal, click the video that you want to search. 2. Type a word that you want to find in the video. 3. The captions window will show all occurrences and times that the word appears in the text.

56 Find a spoken word or phrase across all videos Find a spoken word or phrase across all videos If your service plan supports deep search, you will see matching transcript segments in the search results page. You can click on a transcript to jump to the moment that the given word is spoken.

57 Configure Microsoft Stream to enable transcript mode 10/26/ min to read Edit Online You can enable transcript mode to view a scrolling transcript window, allowing you to easily navigate and follow along with the spoken content of a video. NOTE If you scroll the transcript window, it will stop automatic scrolling. Enable transcript mode 1. Sign in to the Microsoft Stream portal. 2. Find the video for which you want to enable transcript mode and navigate to the playback page. 3. Press on view settings on the top-right corner. 4. Select show transcript.

58 Detect faces in Microsoft Stream videos 10/26/ min to read Edit Online Microsoft Stream automatically finds human faces in your videos to enhance the playback experience. You can use the face timeline to find appearances of specific people. View Face Timeline 1. Find the video for which you want to enable faces mode and click on it. 2. Press on See more on the top right corner. 3. Enable Faces with the slider. The Face timeline should appear beneath the video player. Note: Face detection is not supported by all service plans. Learn more here.

59 Remove incorrect faces from your video If you are the owner of a video, you can remove faces from the Face timeline on the playback page of your video. This is useful for wrongly detected or duplicate faces. To remove a face, use the x icon next to a given Face, and confirm that you would like to remove the Face for all users.

60 Watching Videos on Microsoft Stream 10/26/ min to read Edit Online NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. Microsoft Stream makes it easy for employees at organizations of all sizes to watch, upload, share, and discover videos within their organization from a single and secure portal. Watch on your PC, Mac, or mobile device It's easy to watch great quality videos from Microsoft Stream on your PC, Mac, or mobile device. Navigate to a video by selecting the a video thumbnail from your homepage or from the search/browse page and the video will begin playing automatically in your browser window. The player controls allow you to quickly and efficiently control your playback experience. You can toggle the captions on or off, change the playback speed, or even switch from the regular mode to theater mode. Turn captions on/off If a video has captions, you can turn them on or off during playback. 1. Click on the video that you want to play. 2. Click the CC icon to turn captions on or off.

61 Configure captions and subtitles 1. Click on the video that you want to play. 2. Click the gear icon and select Subtitles/CC Options. Supported Browsers and Platforms Microsoft Stream is available to use on Microsoft Edge and up to date versions of Chrome and Safari. See support matrix: Browser OS Edge Windows 10

62 IE 11 Windows 10 Windows 8.1 Windows 7 (Requires Flash 11.4+) Chrome (latest) Windows 10 Android (latest) Mac OS (latest) Safari (latest) Mac OS (latest) ios (latest) See also Troubleshooting tips for playback Search videos Microsoft Stream FAQ

63 Like a video using Microsoft Stream 10/26/ min to read Edit Online This article shows you how to use Microsoft Stream to Like a video. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. Like a video 1. Sign in to the Microsoft Stream portal. 2. Click on the video that you want to "like". 3. Select the heart icon on the playback page. 4. The heart will be filled with color. Unlike a video To unlike a video that you previously liked, press the heart icon. See how many people liked a video You can see the number of likes by looking at the details of the video in either on the video player page or the list of videos in browse.

64 See also Get started 8 Understand privacy settings

65 Use Microsoft Stream comments to collaborate 10/26/ min to read Edit Online This article shows how to use Microsoft Stream comments to collaborate with others in your organization. Post comments You can post comments on a video with your colleagues. You can tag timecodes, in HH:MM:SS format, to refer to specific points in a video. 1. In the Microsoft Stream portal, click the video that you want to comment on. 2. Add your comment. You can later Delete or Edit (if you are the owner of the video) the comment.

66 Share your videos 10/26/ min to read Edit Online This article shows you how to use Microsoft Stream to share your videos with others. For information on how to invite others, see the article on inviting coworkers to use Microsoft Stream. Microsoft Stream enables you to share videos using the following methods: Share via Share by sending the link Share at a specific time Share directly on Yammer You can also embed your video on other internal company websites. Learn more about embedding videos. To share a video with your coworkers 1. Sign in to the Microsoft Stream portal. 2. Select the Share button from either the video page or when finding videos through search or browse.

67 3. Once you press Share, a dialog appears. 4. Copy the link URL to share the video in a message to your coworkers. You can also share the link from the address bar of the video page directly. Sharing through Select the tab from the share dialog and add the list of users or groups that you would like to share with, or type in an address from your company. Once you have selected the people you want to share with, select

68 Send and close and an will be sent to those people. Sending a link to coworkers with a specific start time To share a video at a particular time, select the Start at check box and set the time that you would like to share the video at. The time will pre-populate based on when you select the Share button. You can play the video or seek to find the desired point and then select the Share button. Alternatively, you can set the time by typing in the box using MM:SS or HHH:MM:SS format. You can then share the link URL with your colleagues.

69 Share directly on Yammer Share directly on Yammer Select the Yammer share button on the share tab. This will open a Yammer share dialog allowing you share the video with your colleagues on Yammer and within Yammer groups. This will allow users to watch the video directly in Yammer.

70 To learn more about inline playback in Yammer, see Using Microsoft Stream in Yammer. Permissions on your video Only people authorized to see a video will be able to view it. By default, when you upload a video, the permissions are set for the video to be visible to the whole company. If you want to specify permissions to the specific users/groups, you can customize the video permissions. You can do that during upload or at some later time by editing the video permissions. To choose specific groups/channels, or users, navigate to the Permissions tab and select who can view the video. To view the video, they must be signed in to Microsoft Stream. You can also make the video private. Next steps See how Microsoft Stream works with various products.

71 Manage watchlist 10/26/ min to read Edit Online If want to save a video to watch later, don't have enough time to finish a video or would like to watch it again, add it to your watchlist. This article shows you how to use Microsoft Stream to add videos to or remove them from your watchlist. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. Add to watchlist 1. Sign in to Microsoft Stream. 2. Find a video that you want to add to your watchlist and select on the more options button indicated by Select Add to watchlist. Remove from watchlist If you are done watching a video, you can easily remove it from your watchlist by selecting the more options button... and selecting Remove from watchlist. View and manage your watchlist To see all the videos that are currently in your watchlist by selecting My content > My watchlist from the navigation bar.

72 This will take you to the videos in your watchlist so you can watch the videos you've added. You can also remove videos you no longer want in your watchlist. You can search or easily sort your videos by added date, number of views, likes, etc. Alternatively, you can view your watchlist from your Stream Homepage by selecting Microsoft Stream in the navigation bar and scrolling down to the My watchlist section. Microsoft Stream will display up to 4 videos from your watchlist in this section but you can see the rest by clicking "See More". Note that your watchlist will show up on your home page only when you have at least 2 videos in your watchlist.

73 See also Get started

74 Change the playback speed of a video 10/26/ min to read Edit Online Microsoft Stream enables you to choose the speed with which to playback a video. You can watch the video 2x faster 0.5x slower. This article shows how to change the playback speed of a video. NOTE This feature is not currently available on browsers that require Flash for playback. To be able to change speeds, the HTML5 player should be used. To change the speed 1. In the Microsoft Stream portal, click the video that you want to watch. 2. Click the gear icon and select Playback Speed. 3. Select the desired speed.

75 Microsoft Stream hot keys and accessibility 10/26/ min to read Edit Online Enable captions and subtitles in the player 1. Quick CC button quick action to turn on captions if they exist. 2. Manually selecting a track. For more information, see how to add subtitles or a caption to your video. Change the look of captions and subtitles You can change how the captions and subtitles are rendered in Microsoft Stream. You can make the text larger or change the text/background color of the captions.

76 Hot keys In order to use hot keys, you must have focus of the player. Once focused on the player, hot keys can control the player functionality. The table below describes the various hot keys and their associated behavior: HOT KEY F/f M/m Up and Down Arrow Left and Right Arrow BEHAVIOR Player will enter/exit FullScreen mode Player volume will mute/unmute Player volume will increase/decrease Video progress will increase /decrease 0,1,2,3,4,5,6,7,8,9 Video progress will be changed to 0%- 90% depending on the key pressed Click Action, Spacebar Video will play/pause Tab focus You can navigate and control the video player without requiring usage of a mouse. This can be done by navigating with Tab (forward) and Shift+Tab (backward) on the various control elements. To select a button or open a menu, use the spacebar or enter button on the keyboard. Menus will expand on selection. To navigate through menu items, press the up and down arrow keys and continue tabbing through to select a menu item. Once you have context of the item you wish to select, hit enter or spacebar again to complete the selection. Screen readers Screen readers are capable of reading UI elements based on HTML standards. When you have a screen reader enabled, simply navigate through the player elements to read the various UI elements. Additional configurations can be set by the users screen reader settings. High contrast The player is viewable with with most device/browser high contrast view modes. Configurations can be set in the browser or operating system level.

77

78 Share your videos 10/26/ min to read Edit Online This article shows you how to use Microsoft Stream to share your videos with others. For information on how to invite others, see the article on inviting coworkers to use Microsoft Stream. Microsoft Stream enables you to share videos using the following methods: Share via Share by sending the link Share at a specific time Share directly on Yammer You can also embed your video on other internal company websites. Learn more about embedding videos. To share a video with your coworkers 1. Sign in to the Microsoft Stream portal. 2. Select the Share button from either the video page or when finding videos through search or browse.

79 3. Once you press Share, a dialog appears. 4. Copy the link URL to share the video in a message to your coworkers. You can also share the link from the address bar of the video page directly. Sharing through Select the tab from the share dialog and add the list of users or groups that you would like to share with, or type in an address from your company. Once you have selected the people you want to share with, select Send and close and an will be sent to those people.

80 Sending a link to coworkers with a specific start time Sending a link to coworkers with a specific start time To share a video at a particular time, select the Start at check box and set the time that you would like to share the video at. The time will pre-populate based on when you select the Share button. You can play the video or seek to find the desired point and then select the Share button. Alternatively, you can set the time by typing in the box using MM:SS or HHH:MM:SS format. You can then share the link URL with your colleagues.

81 Share directly on Yammer Share directly on Yammer Select the Yammer share button on the share tab. This will open a Yammer share dialog allowing you share the video with your colleagues on Yammer and within Yammer groups. This will allow users to watch the video directly in Yammer.

82 To learn more about inline playback in Yammer, see Using Microsoft Stream in Yammer. Permissions on your video Only people authorized to see a video will be able to view it. By default, when you upload a video, the permissions are set for the video to be visible to the whole company. If you want to specify permissions to the specific users/groups, you can customize the video permissions. You can do that during upload or at some later time by editing the video permissions. To choose specific groups/channels, or users, navigate to the Permissions tab and select who can view the video. To view the video, they must be signed in to Microsoft Stream. You can also make the video private. Next steps See how Microsoft Stream works with various products.

83 Embed Microsoft Stream videos 10/26/ min to read Edit Online This article shows how to embed Microsoft Stream videos. You might want to have the embed code if you want to place your video on some org website. To embed a video 1. Sign in to the Microsoft Stream portal. 2. Select the Share button from either the video page or when finding videos through search or browse. 3. Select the Embed tab and choose your desired options. 4. Copy the embed code. You can choose to update a few options on the Embed tab that will reflect in the embed code. For example, you can select the Start at check box and set the time that you would like to start the video at. By default, the time will pre-populate based on when you select the Share button. You can play the video or seek to find the desired point and then select the Share button. Alternatively, you can set the time by typing in the box. Permissions on your video

84 Only people authorized to see Microsoft Stream content will be able to view it, even if it's embedded on another site. Microsoft Stream will attempt to automatically determine the user's credentials if possible, however if the user is unknown, they will be prompted to sign in. Once the user is known, the permission settings are also maintained to ensure only authorized users can watch maintaining security and permissions. Next steps See how Microsoft Stream works with various products.

85 Invite coworkers 10/26/ min to read Edit Online When you invite your coworkers to Microsoft Stream, you enable them to not only view already uploaded videos but also upload and share their own. Inviting your coworkers will help grow your library of videos and can increase productivity through cross-team and cross-organization collaboration. This article shows you how to invite your coworkers to Microsoft Stream. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. Invite your coworkers 1. Sign in to Microsoft Stream. 2. Select the "invite" button on the top right corner of the Microsoft Stream navigation bar. 3. Search for the people or groups you would like to invite to Microsoft Stream If your organization uses Azure Active directory, you will be able to search for co-workers using their names. Otherwise, you can directly add an address belonging to the same domain as yourself.

86 4. Select invite and Microsoft Stream will send an invitation to those listed, but not already signed up for Microsoft Stream. Once they sign up and join, they can begin watching and uploading their own videos. Next steps Feel free to start sharing videos with your coworkers inside your company, even if they haven't signed up yet - they will get a chance to sign up from your share link. For more information, see share a video to learn how to share videos with your coworkers. See also Understand privacy settings

87 Browse and filter your videos 10/26/ min to read Edit Online Browsing and filtering your videos makes it easy to quickly find what you are looking for. This article shows you how to manage your content on Microsoft Stream by filtering your videos based on their metadata. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. See all your videos 1. Sign in to Microsoft Stream. 2. Select My content > My videos from the top navigation bar. Search, filter and sort your videos You can search for content right on the My videos page, the same way you do in browse. The search results will be scoped to the context of the page, in this case your videos. You can also filter on the state (draft or published) and privacy settings (limted or companywide) of the video. Additonally, you can sort your videos by a variety of different parameters, including relevance of search results, publish date, view count and more. For example, if you'd like to see all the videos you have uploaded that are about "sharing" and have already been published, you can search for "share", and set the state to "Published", as the filter below:

88 View filtered result The example above returned three videos that contained the word "dhare" in their metadata. In this case, they were found in the video description and the auto-generated caption transcript. For more information on transcripts, see autogenerate captions. See also Get started Understand privacy settings

89 Edit video 10/26/ min to read Edit Online This article shows you how to use Microsoft Stream to manage your content by editing the metadata, settings, and permissions of your videos. The metadata can be edited by people who have owner permission for the video. Who can edit a video Only an owner of a video or Microsoft Stream admin can edit/delete information about a video. Videos can owned by more than one person or groups. Edit video 1. Sign in to the Microsoft Stream portal. 2. Find the video you want to edit (for example, through My videos, My channels, My groups or Browse) and click on it. 3. Select... More > Edit. 4. Start editing the metadata, permisions, and settings. For detailed information on each field and setting for the video, see the edit metadata section of the upload article. See also Get started Upload a video

90 Permissions and privacy

91 Download Microsoft Stream videos 10/26/ min to read Edit Online This article shows how to download your videos from the Microsoft Stream site for offline use. Considerations You can download the originally uploaded video if: You uploaded the video file. You are the owner of the video. Download the original video 1. In the Microsoft Stream portal, locate the video that you want to download. 2. Click on the ellipse button. 3. Select Download original video.

92 Add videos to groups/channels 10/26/ min to read Edit Online Use groups and channels to organize and permission your videos in Microsoft Stream. A video can be in any number of groups and channels at the same time. Quick add video into groups and channels Getting videos into groups and channels is easy with the Add to group/channel option. 1. Sign in to the Microsoft Stream portal 2. Find a video (for example, through My videos, My channels, My groups or Browse) 3. Select... > Add to group/channel 4. Find groups or channels you want to add with the Shared with search box 5. Select add Who can add videos to groups/channels If a video is a companywide video you can add it to any of your groups/channels even if aren't an owner of the video. If you are the owner of a video you can add your video to any groups/channels you can contribute to. Other ways to add You can also add videos to group/channels in the following flows: Upload video Edit video See also

93 Get started Overview of groups & channels Permissions and privacy

94 Browse and filter your channels 10/26/ min to read Edit Online Browsing and filtering your channels makes it easy to quickly find what you are looking for. This article shows you how to manage your content on Microsoft Stream by filtering your channels based on their metadata, making it easier to quickly find specific ones to edit or add more content to. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. View all your channels To see a a list of all your channels, select My content > My channels from your navigation bar Search, filter and sort your channels To filter all your channel results, you can search for specific words in the channel metadata and sort the results by qualifiers like relevance, number of followers, or the channel's creation date. The search results will be scoped to the context of the page, in this case your channels. Viewing the filtered result The above filter returned one channel that contained the word "Stream" in the title and description. From here you can go directly to the channel by selecting the title, or find more actions, like edit and delete, by selecting...for more information on editing channels, see Edit a channel.

95 See also Get started

96 Edit channel 10/26/ min to read Edit Online This article shows you how to use Microsoft Stream to make changes to the settings of a channel. Who can edit a channel For companywide channels only the person who created the channel or a Microsoft Stream admin can make changes to the channel settings. For group channels only people who have contribute rights on the group or a Microsoft Stream admin can make changes to the channel settings. Edit channel 1. Sign in to the Microsoft Stream portal. 2. Find the channel you want to edit (for example, through My channels, My groups or Browse) and click on it. 3. At the top of the channel select... > Edit. 4. Start editing the metadata, settings, or delete the channel. For detailed information on each field and setting for a channel, see the create channel article.

97 See also Get started Groups & channels Create channel Permissions and privacy Upload a video

98 Browse and filter your groups 10/26/ min to read Edit Online Browsing and filtering your groups makes it easy to quickly find what you are looking for. This article shows you how to get to your groups, making it easier to quickly find specific ones to edit or add more content to. NOTE Before continuing with this tutorial, you must be signed in to Microsoft Stream. For information on how to sign up, see Sign up & Day 0 experience. View all your groups To see a a list of all your groups, select My content > My groups from your navigation bar. Sort your groups The My groups page lists all the groups, that were created in Stream or within Office 365, that you are a member of. If you are a member of lots of groups, use the Sort by drop down to order your groups by name, date created, number of videos, or number of channels. Viewing the filtered result You can either jump to your group by clicking on it, or use the... menu to make changes to the group. For more

99 information on editing groups, see Edit and manage a group. See also Get started Edit and manage a group Groups & channels Create group Group management for admins Permissions and privacy Upload a video

100 Edit and manage a group 10/26/ min to read Edit Online This article shows you how to use Microsoft Stream to make changes to the settings and membership of a group. Who can edit a group Only the owners of a group and Global Admins can make changes to the settings of a group. If you are an owner of the group you can make changes directly in Microsoft Stream. If you are a Global Admin, you can't make changes in Microsoft Stream, but you can make changes to groups via the Office 365 admin center or Azure portal. See group management for admins for more information. Edit group 1. Sign in to the Microsoft Stream portal. 2. Find the group you want to edit (for example, through My groups or Browse) and click on it. 3. At the top of the group select Settings. 4. Start editing the metadata, settings, or delete the group. For detailed information on each field and setting for a group, see the create group article.

101 NOTE If you are an Office 365 customer, groups in Microsoft Stream are built using Office 365 Groups. Be aware that deleting a group in Microsoft Stream will also permanently delete the Office 365 Group, and everything associated with the group. This includes videos, conversations, files, and content for all of the Office 365 Group enabled services like Outlook, SharePoint, Teams, Planner, Yammer, etc. For more information see: Office 365 Groups in Microsoft Stream. Manage membership At this point in time you can't manage the membership (owners/members) of a group directly in Microsoft Stream. However you can do this in other Office 365 services that support Office 365 Groups (Outlook, SharePoint Online, Teams, Yammer, Planner, etc). To help with this, we've added a link within the group in Microsoft Stream to easily jump to Outlook to manage the membership of the group. 1. Find the group you want to edit (for example, through My groups or Browse) and click on it. 2. On the group action bar select Membership. NOTE When you make changes to the membership of the group from another service it will be synced and take effect in Microsoft Stream within ~1-2 hours (or less). See also Get started Groups & channels Group management for admins Create group Permissions and privacy Upload a video

102 Collaborate using Microsoft Stream in different products 10/26/ min to read Edit Online Microsoft Stream works well with other Office 365 apps like Teams, SharePoint, OneNote, and Yammer. With these collaborations, you get single sign-on (SSO) between Microsoft Stream and various products making it easy to get the same great Stream experience across various solutions. See the following topics for detailed instructions. Use Microsoft Stream in Microsoft Teams Use Microsoft Stream in Yammer Use Microsoft Stream in SharePoint Online Use Microsoft Stream in OneNote Use Microsoft Stream in Sway Next steps See other Microsoft Stream articles.

103 Using Microsoft Stream in Microsoft Teams 10/26/ min to read Edit Online Microsoft Stream channels and videos can be added as a tab in Microsoft Teams, making it easy for your team to collaborate using video. This article shows how to add a Microsoft Stream tab to your team. NOTE The permissions on the video or channel in Microsoft Stream will be respected in Microsoft Teams. Get a channel or video URL from Microsoft Stream 1. Sign in to the Microsoft Stream portal. 2. Select the channel or video URL directly from the address bar or your browser on the channel or video page. You can also select the Share button on the desired video. 3. Once you press Share, a dialog appears. 4. Copy the URL. Check out the how to share article to learn more. Add a tab to Microsoft Teams 1. Open Microsoft Teams. 2. Select the plus icons on the tab bar of your Team channel.

104 3. Select the Microsoft Stream tab. 4. Paste the URL into the direct link section and select save.

105 Now you and your team can collaborate directly in Microsoft Teams. If you added a channel, simply click on any video to watch it in the Microsoft Stream tab. Next steps See how Microsoft Stream works with other products.

106 Using Microsoft Stream in Yammer 10/26/ min to read Edit Online Yammer allows you to broadcast your messages to your internal corporate network, allowing you to reach a larger audience and give your videos more impact to your coworkers. Posting a video link from Microsoft Stream on Yammer will allow it to play directly inline in the thread. NOTE The permissions on the video in Microsoft Stream will be respected in Yammer. Share from Microsoft Stream 1. Sign in to the Microsoft Stream portal. 2. Select the Share button from either the video page or when finding videos through search or browse. 3. Once you press Share, a dialog appears. 4. Add a message and add the people and groups you wish to notify. Press Post, to share share directly from Microsoft Stream into Yammer.

107 5. Alternatively, you can copy and paste Microsoft Stream video into a Yammer thread. Next steps See how Microsoft Stream works with other products.

108 Using Microsoft Stream with SharePoint Online 10/26/ min to read Edit Online With the new Microsoft Stream web part for SharePoint Online, you can now easily embed your Microsoft Stream channels and videos into your SharePoint sites. This article shows how to add a Microsoft Stream web part to SharePoint Online. NOTE The permissions on the video or channel in Microsoft Stream will be respected in SharePoint. If your organization is using trusted sites, make sure to add to the trusted URLs. Get a channel or video URL from Microsoft Stream 1. Sign in to the Microsoft Stream portal. 2. Select the channel or video URL directly from the address bar or your browser on the channel or video page. You can also select the Share button on the desired video. 3. Once you press Share, a dialog appears. 4. Copy the URL. Learn more about sharing. Add a Microsoft Stream web part into SharePoint Online 1. Open your SharePoint Online site. 2. Add a web part to a page by selecting plus icon and choosing the Microsoft Stream web part.

109 3. Specify the if the web part is for a Microsoft Stream channel or video and then paste the URL.

110 4. Select Publish to publish your page. Next steps See how Microsoft Stream works with other products.

111 Using Microsoft Stream in OneNote 10/26/ min to read Edit Online OneNote allows you to easily embed Microsoft Stream channels and videos into your OneNote page. This article shows how to add a video to the a OneNote page. NOTE The permissions on the video or channel in Microsoft Stream will be respected in OneNote. Get a channel or video URL from Microsoft Stream 1. Sign in to the Microsoft Stream portal. 2. Select the channel or video URL directly from the address bar or your browser on the channel or video page. You can also select the Share button on the desired video. 3. Once you press Share, a dialog appears. 4. Copy the URL. Learn more about sharing. Add video to OneNote 1. Open OneNote. 2. On the page, where you'd like to place the video, paste the URL.

112 Alternatively, you can select Insert->Online Video and paste the URL.

113 Next steps See how Microsoft Stream works with other products.

114 Using Microsoft Stream with Sway 10/26/ min to read Edit Online You can embed your Microsoft Stream videos into your Sway. This article shows you can easily add your video into Sway using the embed code. NOTE The permissions on the video in Microsoft Stream will be respected in Sway. Get the embed code from Stream 1. Sign in to the Microsoft Stream portal. 2. Select the Share button from either the video page or when finding videos through search or browse. 3. Select the Embed tab. 4. Copy the embed code. Insert embed code into Sway

115 1. Open Sway. 2. Select Cards on the top navigation bar at the top of your Sway. 3. Select Embed within the Cards pane, then paste your embed code to the new embed card that appears in the Storyline. Next steps See how Microsoft Stream works with other products.

116 oembed endpoint for Microsoft Stream 10/26/ min to read Edit Online Microsoft Stream utilizes a simplistic version of an oembed implementation in order to allow applications to dynamically get the embed code of a given video or channel. Because this is a simplistic verion of the oembed specification, and for security purposes, the returned values for title, thumbnail, description, author information, etc, is all listed as generic information. An application can simply embed a video or channel from the returned oembed response, and the metadata information will be displayed automatically after a known authorized user sees the content. As a reminder, only authorized users are able to see secure content in Microsoft Stream, regardless of where it is embeded. To learn more about oembed, visit the official oembed documentation. NOTE This is an experimental endpoint and should be treated as such. An example scenario An example scenario of how this can help an application developer is the Microsoft Stream collaboration with OneNote or Yammer. In both cases, a user simply adds a url from Microsoft Stream to either their note or conversation thread. The application then takes the input Microsoft Stream URL and gets the embed code from the html value of the oembed response. The application renders the embed code so that an authorized, signed in user can watch content inline. Detecting a Microsoft Stream URL Detecting a Microsoft Stream URL is easy. Video URLs follow the pattern of: Microsoft Stream channels follow the pattern of: oembed endpoint The Microsoft Stream oembed endpoint can be reached at with addition of the supported query parameters. Supported parameters PARAMETER REQUIRED? VALUE NOTES url required string: url encoded string URL for a Microsoft Stream video or channel. Video urls from Office 365 Video are also supported.

117 PARAMETER REQUIRED? VALUE NOTES autoplay optional boolean: true/false When true, the video will automatically start playing as soon as the user is logged in, if supported by the platform. Applies to videos only. Default is false. width optional int width in pixels. It is recommended that the width to height ratio is 16:9. Default is 640px for a video. height optional int height in pixels. It is recommended that the width to height ratio is 16:9. Default is 360px for a video. preload optional auto/none Setting preload to auto automatically fetches the video chunks when the platform allows it. Setting preload to none waits until the user selects the play button before fetching the video chunks. Default is none. st optional int Set this parameter to start the video at the value in seconds. Applies to Microsoft Stream videos only. Example A consumer makes the following HTTP requests: The response is returned as follows: { "type": "video", "version": "1.0", "title": "", "provider_name": "Microsoft Stream", "provider_url": " "embed_url": " "html": "<iframe width=\"1280\" height=\"720\" src=\" autoplay=false&preload=none\" frameborder=\"0\" allowfullscreen><iframe>", "width": 1280, "height": 720, "thumbnail_url": " }

118 Localize your Microsoft Stream experience 10/26/ min to read Edit Online This article shows how to set user settings so Microsoft Stream gets localized. The settings allow you to select a language that should be used for the language that the portal is displayed in. You can also set and a regional format, which is used to update date/time formats. Set your language and region format 1. Sign in to the Microsoft Stream portal. 2. In the top right corner, select the user icon. 3. Select Microsoft Stream settings. 4. Choose the language and the regional format that you want to be used for localization. 5. Select Apply Supported languages Arabic Basque Bulgarian Catalan Chinese (Simplified) Chinese (Traditional)

119 Croatian Czech Danish Dutch English Estonian Finnish French Galician German Greek Hebrew Hindi Hungarian Indonesian Italian Japanese Kazakh Korean Latvian Lithuanian Malay Norwegian (Bokmål) Polish Portuguese (Brazil)(*) Portuguese (Portugal)(*) Romanian Russian Serbian (Cyrillic) Serbian (Latin) Slovak Slovenian Spanish Swedish Thai Turkish Ukrainian Vietnamese

120 Enable or disable system notifications in Microsoft Stream 10/26/ min to read Edit Online To recieve notifications whenever video upload processing is completed or a video has been shared with you, you should have the notifications enabled. 1. Sign in to Microsoft Stream portal. 2. Navigate to the Microsoft Stream settings page. 3. You can toggle to enable or disable system notifications. Default settings are set to enable. This notification setting is not applicable to Microsoft Stream's marketing communications. When notifications are enabled, you will recieve system generated notifications for various activities. s are generated in the language that you have set the portal. Check out how to set your language.

121 Enable Microsoft Stream for everyone in the organization 10/26/ min to read Edit Online Employees of your organization can't use Microsoft Stream service until their accounts have been licensed. You can assign Microsoft Stream licenses to them so each user does not have to manually sign up for the service. NOTE You need to be in admin role to perform operations described in this article for your tenant. Learn more about how you can assign licenses to users in Office 365 so that users can access Microsoft Stream. For information on how to block Microsoft Stream for users, see this article. See also Blocking sign-ups for Microsoft Stream in the organization Understand privacy settings Get started

122 Managing Microsoft Stream licenses 10/26/ min to read Edit Online IMPORTANT You need to be in the Tenant Admin role to perform operations described in this topic. What you need to know about assigning Microsoft Stream licenses to users in Office 365 You need to be either a Global admin or a User management admin. For more information, see About Office 365 admin roles. You can assign licenses to user accounts with Office 365 PowerShell. Use these steps to add a license to an existing user account. Learn how to add a user account and assign a license at the same time See also Enabling Microsoft Stream for everyone in the organization Blocking Microsoft Stream for everyone in the organization Get started

123 Assigning Microsoft Stream Administrators 10/26/ min to read Edit Online This article explains how you can assign administrators for Microsoft Stream and walks you through the steps and experiences for various personas. NOTE You need to be in the Global Tenant Admin role to perform this operation. Admin Settings When you log in to the Microsoft Stream portal, you can navigate to Admin Settings by clicking your profile image in the right corner of the portal. Assigning Microsoft Stream Admins You can now assign individual users or a security group to the list of Microsoft Stream admins. These admins will be able to manage other admin capabilities.

124 When users with Microsoft Stream Admins rights log in to the Microsoft Stream portal, they will see the admin settings as a menu item when they click the profile icon. They will be able to perform day to day management operations of Microsoft Stream. The core admin experiences which a Microsoft Stream Admin gets are described in each of these sections: Enabling Microsoft Stream Admins to manage content, Restricting Uploaders in Microsoft Stream, Adding guidelines to Microsoft Stream and Employee Consent Experience for Employees If you are not a Microsoft Stream Admin, you will not see the new "Admin Settings" menu item when clicking the profile icon. If you do need to request Stream Admin rights, contact your Global Tenant Admin. If you are not a Stream Admin and you try to access the admin page at Microsoft Stream Admin Portal, you will get an error screen as shown below. See also Get started Restricting Uploaders in Microsoft Stream Adding guidelines to Microsoft Stream and Employee Consent Enabling Microsoft Stream Admins to manage content

125 Admin capabilities in Microsoft Stream 10/26/ min to read Edit Online As an organization you may have added admins to manage content and permissions in Microsoft Stream. This article explains what capabilities exist for a Microsoft Stream admin and walks you through the steps and experiences for the various personas. IMPORTANT You need to be a Microsoft Stream Admin to perform this operation. For more information, see this article. If you are a Microsoft Stream Admin, you will see the Edit in admin mode menu item for all videos (even if you are not the owner of that video) as shown in the following image. You can also select this item from the playback page for organizational videos.

126 Once you click Edit in admin mode you will have elevated permissions for that video and will be able to edit all metadata for that particular video such as updating description, updating the thumbnail for the video. After you have made your changes to the video metadata, you can click Apply changes and exit, which will take you to the video playback page with the updated metadata. However, if you click Cancel and exit, you will still land in the video playback page, but your changes will not be saved. If you want to make changes to this video at a later point, you will need to Edit in admin mode again. Let's say someone from your organization shared a URL to the video playback page that has custom permission set and you are not a part of the original users for whom the video was intended. As an administrator, when you click that video link, you will see the following screen:

127 You notice that the system has already identified you as a Microsoft Stream admin, and therefore it shows the burgundy color warning that this video can only be accessed in admin mode. You can now choose to View in admin mode, which elevates you to view the video and make any changes in admin mode. Once you click View in admin mode, you will land on the playback page for that custom video with the burgundy color warning indicating that you are accessing this private/custom video in admin mode. If you decide to make changes to the metadata of this custom video, you can click the Edit in admin mode in the drawer and that will lead you to the edit page for that particular video.

128 If you apply changes, it will save your changes and exit you out of admin mode and land you on the original video playback page. See also Get started Assigning Microsoft Stream Administrators Restricting Uploaders in Microsoft Stream Adding guidelines to Microsoft Stream and Employee Consent

129 Adding company guidelines and employee consent in Microsoft Stream 10/26/ min to read Edit Online As an organization, most of the times you want to define the business conduct guidelines, which provide the foundation for your organization and require employees to read and acknowledge the guidelines before uploading content to Microsoft Stream. This article explains how you can specify the company guidelines link in Microsoft Stream and optionally require employees to read and acknowledge that they agree with the guidelines as they are uploading content to Microsoft Stream. IMPORTANT You need to be a Microsoft Stream Admin to perform this operation. For more information, see this article. Admin settings As a Microsoft Stream Admin, you can navigate to the Admin Settings in Microsoft Stream by clicking your profile image in the right corner of the portal. Figure 1: Navigate to Admin Settings Specifying company guidelines You can now specify your organization guidelines as shown in Figure 2 Figure 2: Provide link to your company's guidelines and policy In addition to specifying a link to your organizational policies, you can also specify if you want the other users in the organization to accept these guidelines before uploading content as shown in Figure 3.

130 Figure 3: Require Company Policy Acceptance When you enable this feature for employees within your organization, you need to ensure that you do specify a company policy link otherwise you will see an error as shown in Figure 4 Figure 4: Error when company policy is not defined Employee experience When employees visit the upload page, they will be presented with a screen similar to Figure 5, which asks the users to read and agree to the company policy.

131 Figure 5: Upload Page requiring consent Once the employees click the company policy link from Figure 5, it will open the organization guidelines in a new tab, and this upload screen gets refreshed for the employees to show (Figure 6), where they can Accept Policy before uploading content. Figure 6: Acknowledge company policy This holds true in case when an employee is viewing an individual channel, and they can acknowledge and accept the organizational guidelines from this view as well (as shown in Figure 7)

132 Figure 7: In-Channel View of company policies This acknowledgment is one-time activity, which the user has to do. Once the employees have accepted the company policy, it is stored permanently and the user will be able to continue uploads. See also Get started Assigning Microsoft Stream Administrators Enabling Microsoft Stream Admins to manage content Restricting Uploaders in Microsoft Stream

133 Restricting employees who can create content in Microsoft Stream 10/26/ min to read Edit Online As an organization you may want to limit the employees who can upload content or create companywide channels in Microsoft Stream. Some reasons for setting this restriction are: You want to make sure the experience is always curated and hence want to assign a few content creators. You are doing a proof-of-concept with a smaller audience before allowing anyone within your organization to start creating content. This article explains how you can restrict content creators in your organization and walks you through the steps and experiences. IMPORTANT You need to be a Microsoft Stream Admin to perform this operation For more information, see this article. Admin Settings As a Microsoft Stream Admin, you can navigate to the Admin Settings in Microsoft Stream by clicking on your profile image in the right corner of the portal. Restricting Content Creation By default, everyone can upload content and create companywide channels in the entire organization, as shown in the screenshot below. However, you can restrict content creation for everyone and allow only specific individuals or security groups by turning the Restrict Microsoft Stream uploads flag ON.

134 NOTE Once this setting is enabled, employees will not be allowed to upload new content, however, if the users had previously uploaded content and they do not have upload permissions now, their existing content will still appear in their My Video section and will not be automatically deleted. Employee Experience Once you restrict some employees from uploading their content or creating channels, they will see an error message on the upload page indicating that the admin has blocked uploads. Only employees you have granted access will be able to upload. See also Get started Assigning Microsoft Stream Administrators

135 Adding guidelines to Microsoft Stream and Employee Consent Enabling Microsoft Stream Admins to manage content

136 Restricting commenting in Microsoft Stream 12/4/ min to read Edit Online As an organization, you may wish to disable commenting across your Microsoft Stream tenant. This article explains how you can restrict the commenting functionality in your Stream tenant, and walks you through the steps and experiences. IMPORTANT You need to be a Microsoft Stream Admin to perform this operation For more information, see this article. Admin Settings As a Microsoft Stream Admin, you can navigate to the Admin Settings in Microsoft Stream by clicking on your profile image in the right corner of the portal. Restrict comments on videos By default, uploaders can enable/disable comments on their videos. As a Microsoft Stream Admin, you can restrict commenting across all videos in your tenant by turning the Restrict comments on videos flag ON.

137 Manage groups as an admin 10/26/ min to read Edit Online If you are an Office 365 customer, groups in Microsoft Stream are built using Office 365 Groups. When you make a group in Microsoft Stream it creates a new Office 365 Group that can be used across Office 365, giving the group an address, calendar, site, etc. If you already use O365 Groups in your organization, you can start using those groups in Microsoft Stream right away. Owner of group If you are an owner of a group, you can make changes directly in Microsoft Stream. Global admin If you are a Global Admin or Exchange Admin, you can't make changes in Microsoft Stream, but you can make changes to groups via the Office 365 admin center or Azure portal. From Microsoft Stream you can get to the Office 365 admin or Azure portal from the Admin settings page: 1. Sign in to the Microsoft Stream portal. 2. Select your profile image in the upper right corner > Admin settings 3. Go down to the Administer Microsoft Stream groups section. 4. Select either the Office 365 admin center or Azure portal links. NOTE Microsoft Stream admins get access to other content in Stream, but management of groups is reserved for Global Admins/Exchange Admins only.* More info More info on Group Management outside of Microsoft Stream: Office 365

138 Learn about Office 365 groups Manage group membership in the Office 365 admin center Create an Office 365 group in the admin center Azure portal Create a group and add members in Azure Active Directory Manage settings of a group in Azure Active Directory Manage group membership of a group in Azure Active Directory See also Microsoft Stream features and functionalities Groups & channels Create group Permissions and privacy

139 Blocking sign-ups for Microsoft Stream in the organization 10/26/ min to read Edit Online This article is useful for IT administrators. The article shows how to disable Microsoft Stream for some or all users in your organization. NOTE You need to be in admin role to perform operations described in this article for your tenant. Overview When a first user from any organization signs-up for Microsoft Stream using their corporate credentials, Microsoft Stream service is registered as an application in the organization's tenant. The license is automatically assigned to the user who signed up. There are additional licenses available for the IT admin to assign to other users in the organization without them going through the sign up process. However, there are situations in which IT admins would want to disable employees from using Microsoft Stream (for example, in cases where employees are already using O365 Video or if Microsoft Stream has not been approved by your organization). How to unlicense Microsoft Stream for users In case you want to remove Microsoft Stream licenses from users in Office 365 Admin Portal refer to Remove licenses from users in Office 365 for business. If you want to manage user licenses using PowerShell, refer to Managing Microsoft Stream licenses NOTE Even though as an admin you might have removed Microsoft Stream license from a user, they have the option to sign-up via a free trial and get access to your organization's stream portal. How to turn OFF Microsoft Stream for everyone As a tenant admin, log in to the Azure portal with an administrator account. Navigate to the Azure Active Directory (AAD) section from the left menu. Click the Enterprise Application item and select All Applications from under the manage section in the left menu item. Change the filters to Show All Applications with All Application Status and Click Apply Search for Microsoft Stream Service application from the list of applications or search by the guid 2634dd23-5e5a-431c-81ca-11710d9079f4 for Microsoft Stream Service.

140 Click the Microsoft Stream Service application and click Properties under Manage from the left blade. Toggle the Enabled for users to sign-in flag to No. Click the Save button at the top of the screen. At this point, as an admin, you have blocked access to all users for get access to Microsoft Stream Service. Experience when ad-hoc subscriptions is blocked IT admins should be aware of the following scenario. If there are employees in your organization who have signed up for Microsoft Stream and then you block all ad-hoc subscriptions, new users who try to sign up for Microsoft Stream (and other viral services) will not be able to sign up and will see the following error:

141 However, for the users who had earlier signed-up, will still be able to sign in and continue to use Microsoft Stream. To block sign in, you can either remove the licenses for each of these users or turn OFF Microsoft Stream as discussed in this article. See also License Management in Microsoft Stream Enabling Microsoft Stream for everyone in the organization Understand privacy settings Get started

142 Licensing overview 10/26/ min to read Edit Online Overview Microsoft Stream is a cloud service licensed on a per user subscription basis. It is available as part of eligible Office 365 subscriptions or as a standalone service. See the Microsoft Stream pricing page for the latest pricing information for each Microsoft Stream subscription type. Microsoft Stream for Office 365 Microsoft Stream capabilities vary based on the Office 365 subscription and the below table highlights the functionality differences by subscription. The Microsoft Stream Plan 2 Add-on is available for Office 365 K, E1, E3 subscriptions to enable full Stream Plan 2 functionality. FEATURE OFFICE 365 KIOSK ENTERPRISE E1 EDUCATION E1 ENTERPRISE E3 EDUCATION E3 ENTERPRISE E5 EDUCATION E5 OFFICE 365 FEATURE ADD-ON View videos Upload videos Search automatically generated transcripts In-video face detection Timeline view of where faces appear NOTE: Microsoft Stream is not included in the Business Premium or Business Essentials plans. Microsoft Stream standalone Microsoft Stream is purchasable as a standalone subscription as well. The table below highlights the functionality difference between Stream Plan 1 and Stream Plan 2. FEATURE STREAM PLAN 1 STREAM PLAN 2 Upload videos Search automatically generated transcripts In-video face detection Timeline view of where faces appear

143 Trial Learn more about Microsoft Stream trial licensing and quotas here. NOTE To purchase Microsoft Stream for an organization, you must be an Office 365 Global or Billing Admin of a tenant, or you must create a tenant. Storage Microsoft Stream includes a base amount of storage. A Microsoft Stream tenant receives a fixed allocation of 500 GB of storage and an additional 0.5 GB of storage per licensed user* as illustrated in the table below. Additional Microsoft Stream storage is available for purchase separately. See the Microsoft Stream Storage add-on page for more details on how to purchase the storage add-on. Microsoft Stream s storage is available to all videos in the tenant and is pooled for use by all users, making it easier to manage availability of storage across your organization. Only the original video file size counts against your pooled storage. Transcoded videos, thumbnails, channel poster, subtitle and caption files, do not contribute towards your storage. NOTE Office 365 Enterprise K1 users are not included and do not contribute to additional storage quota. Next steps Review Microsoft Stream's features and functionalities.

144 Quotas and Limitations 10/26/ min to read Edit Online This topic describes quotas and limitations associated with Microsoft Stream for both Paid and Trial plans. Paid Plans Tenant Limits OPERATION TENANT LIMITS Total Videos 100,000 Total Channels 10,000 Group Limits OPERATION GROUP LIMITS Channels per Office Group 1,000 Channel limits OPERATION CHANNEL LIMITS Users/AD security groups assigned per channel 50 Videos per channel 10,000 Video limits OPERATION VIDEO LIMITS Users/AD security groups assigned per video 1,000 Subtitle/captions tracks per video 20 Thumbnails total per video 5 Comments per video 2,500 File Size limits ENTITY Max Video File Max Thumbnail size per file Max Text Track / Subtitle size SIZE LIMITS 50 GB 4 MB 2 MB User limits

145 ENTITY SIZE LIMITS Uploaded videos per user 5,000 Channels created per user 1000 Total Comments 50,000 Trial Plans Learn about the Trial plan licensing and quotas here. Audio limits Microsoft Stream does not support audio-only uploads. See also Get started Understand privacy settings

146 Trial plan 10/26/ min to read Edit Online The Microsoft Stream 90-day trial includes all the capabilities included in Stream Plan 2. Users will be able to upload videos during the first 3 months of the trial, after that, the upload feature will be restricted but viewing and other features will remain active for a limited time. At the end of the 90-day trial, the customer will be presented with an option to either upgrade to a paid subscription to continue using Microsoft Steam or request your uploaded videos be deleted. For information about how to sign up, see Self-service signup for Stream. When the trial expires, users have these options: Users who have access to Microsoft Stream through Office 365 can still access Stream. However, those users will lose access to any features that are exclusive to Plan 2, as outlined on the Microsoft Stream pricing page. Users who don't have access through Office 365 can purchase a standalone plan. For more information, see Purchase Microsoft Stream for your organization. NOTE To purchase Microsoft Stream for an organization, you must be an Office 365 Global or Billing Admin of a tenant, or you must create a tenant. Quotas and Limitations on a Trial Tenant Limits OPERATION TENANT LIMITS Total Videos 10,000 Total Channels 200 Group Limits OPERATION GROUP LIMITS Channels per Office Group 100 Channel limits OPERATION CHANNEL LIMITS Users/AD security groups assigned per channel 50 Videos per channel 200 Video limits

147 OPERATION VIDEO LIMITS Users/AD security groups assigned per video 50 Subtitle/captions tracks per video 20 Thumbnails total per video 5 Comments per video 1000 File Size limits ENTITY Max Video File Max Thumbnail size per file Max Text Track / Subtitle size SIZE LIMITS 1 GB 4 MB 2 MB User limits ENTITY SIZE LIMITS Uploaded videos per user 10 Channels created per user 20 Total Comments 1,000 ENTITY SIZE LIMITS Uploaded videos per user 10 Channels created per user 20 Total Comments 1,000 Next steps Review Microsoft Stream features and functionalities.

148 Office 365 Video will transition to Microsoft Stream 10/26/ min to read Edit Online The popularity of Office 365 Video has validated our belief that video is increasingly important for all kinds of organizations. With that validation, we are expanding our efforts in the enterprise video market by launching Microsoft Stream, a video service for both Office 365 customers and those who are not Office 365 customers. What is Microsoft Stream? Microsoft Stream is a new video service that uses the power of intelligent enterprise video to enable knowledge sharing, easier communication, and connectivity in a secure enterprise environment. Microsoft Stream is the successor to Office 365 Video; however, the two services will co-exist during the transition period. Both are built on Azure Media Services and use the same streaming video technology, allowing playback at scale across any device. Where Office 365 Video leveraged SharePoint Online for infrastructure and storage, Microsoft Stream is built from the ground up on top of Azure. What are the transition plans for current Office 365 Video customers? The transition from Office 365 Video to Microsoft Stream will be a phased approach and we will continue to make improvements, maintain, and support Office 365 Video during this time. Once we ve incorporated the best of Office 365 Video into Microsoft Stream and have transitioned all existing Office 365 Video customers and their videos into Stream, we will retire the existing Office 365 Video portal and ios app. The transition from Office 365 Video will start in the second half of the 2017 calendar year, giving customers time to acclimate to the new service. The dates, features, and specifics around eligibility may change from what s shown below as we gain more experience with the transition and take customer feedback. Below is a general timeline of key moments, dates are approximations. Phase 1 Tenant Admin Opt-in (2017 Q3/Q4) Limited to customers in specific regions who are not using the Office 365 Video REST APIs, Office 365 integrations (Delve, SharePoint Home, SharePoint mobile, Enterprise Search), and are comfortable with other differences between Office 365 Video and Stream. Phase 2 Tenant Admin Opt-out Applies to all customers in all regions. If the tenant admin doesn t opt out of the transition their tenant will be transitioned over to Stream during this phase. Phase 3 Automatic Transition All remaining Office 365 Video customers will be automatically transitioned over to Stream. How will I know when Microsoft is ready to move me? When we are ready for the transition, we will reach out via the Office 365 Admin center and also use that channel to keep you up to date on the progress. What will happen to my video content when it s transitioned to Stream?

149 Microsoft will transition all videos, channels, and permissions from Office 365 Video into Stream. After the transition, existing Office 365 Video embed codes and links to videos will still work, redirecting to the same content in Stream. How do I disable Microsoft Stream if I m not ready to use it right now? Microsoft Stream will be visible in the Office 365 application launcher and will be on-by-default at the tenant level. You can determine which users have access to Stream and which don t have access by managing user licensing through the Office 365 Admin Center or via AAD PowerShell. For more information about limiting access to Microsoft Stream, see this article. What new features will I have access to with Microsoft Stream, if I choose to start using Stream now? The features below are offered in Microsoft Stream, visit our website to learn more. Office 365 Groups support, allowing a video library for every Office 365 Group Permissions at the video level Sub-channels within a group Videos may appear in multiple channels Personal watch list to get back to videos later Comments and likes directly on the video Rich video description, including links directly to times within a video Automatic closed caption based on what s spoken in the video Deep search of what s spoken in the video (specific license required) Face detection, allowing exploring a video by where a face appears (specific license required) Will I lose any features if I move from Office 365 Video to Microsoft Stream right now? While there is strong feature overlap between Office 365 Video and Stream, there are some features from Office 365 Video that are not yet available in Stream. We are actively working to add the best of Office 365 Video into Stream. These major features are offered in Office 365 Video but are currently not available in Stream: Videos and channels showing up in Delve, SharePoint Enterprise Search, SharePoint Home, and SharePoint mobile apps REST API Video view statistics Spotlight videos & channels SDN support for caching videos from 3rd party solution Hive In addition to the major differences described above, you can see a full feature comparison with rough roadmap timelines here: Office 365 Video & Microsoft Stream feature breakdown Which regions does Microsoft Stream host my data in? Stream currently hosts data in the following regions: United States Europe

150 Asia Pacific Stream will host data in the following regions in the near future: Australia Canada China Germany India United Kingdom US Government Community Cloud If you use Microsoft Stream and your tenant is in a region outside of US, Europe, & APAC, your data will be stored in the nearest geographic region. You can check in Stream which region your tenant is in via the following: In Microsoft Stream >? in upper right corner > About Microsoft Stream > Your data is stored in Over the course of time, we will be adding Stream instances in more regions and locations to match the set of regions supported today by Office 365 Video. Which Office 365 plans will include Microsoft Stream? Stream is available currently to all the same plans that Office 365 Video was available in except (Government Community Cloud, Germany, and China). These are the plans that include Stream: Office 365 Education Office 365 Education Plus Office 365 Enterprise K1 Office 365 Enterprise K2 Office 365 Enterprise E1 Office 365 Enterprise E3 Office 365 Enterprise E5 Over the course of time we will be adding Stream instances and licensing to match the existing set of regions and plans supported today by Office 365 Video. Will Microsoft Stream meet the same compliance standards as Office 365 Video? Office 365 Video is included in category C in the Office 365 Compliance Framework. Microsoft Stream has completed all the work and internal reviews to be included in category C. However, Stream will only be listed in the Office 365 Compliance Framework as category C when it completes external audits and receives official certifications (estimated to occur later this year). If your organization needs services that meet the Office 365 Compliance Framework category C standards, then you can continue using Office 365 Video until Microsoft Stream has received it s official certifications. For more information in general on the Office 365 Compliance Framework visit: Office 365 Trust Center Office 365 Compliance Framework paper

151 See also Stream license overview Stream license management

152 Support forum 10/26/ min to read Edit Online Need help using Microsoft Stream? Have an idea you want to see implemented? The Microsoft Stream community is a great place to ask questions, submit and vote on new ideas, and interact with other community members. Head over to the Microsoft Stream Community where you can get started and stay up to date with announcements and participate in the community. Register and join the Community 1. Navigate to the Microsoft Stream Community. 2. If you are not already registered, select the Sign in button and login with your Microsoft account. 3. Select the Join button to become a member of the community

153 Ask a question 1. Navigate to the Microsoft Stream Community. 2. Go to the discussion board, and select Microsoft Stream forum. If you select the heart you can favorite the forum. 3. Select the Start a New Conversation button to add a new forum topic. Submit an idea 1. Navigate to the Microsoft Stream Community. 2. Go to the ideas board, and select Microsoft Stream ideas. If you select the heart you can favorite the ideas board. 3. Select the Submit an Idea button to add a new idea. In the ideas board, you can vote on other posted ideas that you would like the see implemented. Next steps