1 ICT Multimedia Essentials. Lesson 1: Using Presentation Software

Transcription

1 1 ICT Multimedia Essentials Lessn 1: Using Presentatin Sftware LESSON SKILLS After cmpleting this lessn, students will be able t: Describe presentatin sftware and the ways it can be used. Create and/r mdify a slide master r template t apply a cnsistent appearance t a presentatin. Add and frmat titles, subtitles and talking pints in presentatin slides. Add slide numbers and/r date and time cdes t presentatin slides. Insert and frmat images/graphics in presentatin slides. Insert new r duplicate slides in a presentatin. Mdify slide transitins in a presentatin t include animatin. Insert and/r mdify sund settings and timing in a presentatin. Mdify the sequence f slides in a presentatin. Prduce a presentatin that includes text, graphics and images, and present it. Mdify a presentatin s setup t repeat (i.e., lp) the presentatin cntinuusly. Create a multimedia presentatin that incrprates edited vide, animatin, music and/r narratin, and that applies principles f gd design, smth transitins and effective message delivery. KEY TERMS animatin placehlder presentatin sftware slide layut slide layut master slide master theme transitin PREPARATION 1. This curse uses Ggle Slides presentatin sftware. 2. A Ggle Gmail accunt and access t Ggle Drive is required. 3. Print activity: Analyzing Presentatin Examples 4. Print activity: Reviewing the Ggle Slides Tlbar 5. Print activity: Ggle Slides Fill-in-the-Blank 6. Print activity: Presentatin Terms Matching 7. Print activity: Creating a New Presentatin frm a Template 8. Print case study: Wrking with a Presentatin 9 Print Lessn 1 Quiz

2 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-2 Bell Ringers Fr yur cnvenience, we have prvided a Bell Ringers sectin at the beginning f each lessn. Yu may chse t use these bell ringers (r create yur wn) in varius ways, such as a starting pint fr the lessn, as lessn tpic transitins, r as hmewrk. Fr mre infrmatin and usage ideas, refer t the Bell Ringers sectin in this curse's Frnt Matter. Give an example f a slide shw presentatin yu have seen. What did yu like abut the presentatin? What did yu dislike? Explain hw using a theme makes creating presentatins easier. Give an example f a slide transitin. Think abut a presentatin fr which yu were an audience member. Explain what the presenter did well, r what the presenter culd have dne t make the presentatin mre engaging. Explain the difference between selecting a pre-existing theme and imprting a theme. Explain the purpse f a slide master. Define the terms "transitin" and "animatin" in yur wn wrds. List tw r three ways a presenter culd make a presentatin mre interesting. Explain the difference between a theme and a template. Explain the difference between a slide master and slide layut. Explain the difference between a transitin and an animatin Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

3 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-3 Overview In this lessn, students will learn fundamental presentatin skills. They will learn hw t design effective presentatins, use presentatin sftware, and create a slide presentatin with titles, text and images. Students will als learn hw t incrprate multimedia, transitins and animatin int a presentatin. Presentatin Sftware Basics Objective 6.1.1: Describe presentatin sftware and the ways it can be used. Share with Students In this sectin, yu will explre the purpse and types f presentatin sftware. Yu will als analyze examples f presentatins t determine the features that create an effective presentatin. Teaching Pints Presentatin sftware is used t prduce prfessinal, interactive slide shws t enhance the presentatin f infrmatin t an audience. Define presentatin sftware and explain cmmn features, advantages and disadvantages f its use. Cmpare and cntrast the mst ppular presentatin sftware prducts (including platfrm, cst, delivery methd), shwn in Table 1-1. Table 1-1: Ppular presentatin sftware prducts Sftware Platfrm Cst Delivery Methd Ggle Slides Micrsft PwerPint OpenOffice Impress Libre Office Impress Prezi Brwsers: Chrme, IE, Safari App: Andrid, ipad, iphne PC, Mac Use Office Mbile 365 fr mbile and clud Free Purchase Web-based; requires Ggle Drive Dwnlad Use Office 365 fr mbile and clud PC, Mac, Linux Free Dwnlad PC, Mac, Linux Free Dwnlad ipad Free App dwnlad/ web-based Discuss presentatin mediums and hw t create an effective presentatin. Presentatins can be shared using prjectrs, n kisks, ver the Internet, and as vides that can be upladed t ppular sites such as YuTube Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

4 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-4 Pint ut that the use f presentatins as a way t cmmunicate ver the Internet has increased dramatically, and sftware cmpanies are respnding by updating their prducts t include better Internet publishing and sharing capabilities. D a quick Internet search fr examples f slide presentatins. Nte the number f search results. Chse a result that explres tips fr creating an effective presentatin. Discuss the features f an effective presentatin. Visit PCWrld's page featuring "The Wrld's Wrst PwerPint Presentatins." Als visit 24Pint0's PwerPint Frmatting Makever Examples page. Nte This curse will use Ggle Slides presentatin sftware. Hwever, yu may mdify the cntent t suit the presentatin sftware available in yur classrm. A Ggle Gmail accunt and access t Ggle Drive is required t use Ggle Slides. Offline access is available. Visit the fllwing pages t learn mre abut Ggle Slides: Ggle Drive Interactive Tur Click thrugh the tur t learn abut Ggle Drive and Dcs. Ggle Dcs Hme Screens Learn hw t use the Dcs editr hme screens t create, view and edit files. Hw t Access Ggle Dcs Offline Set up ffline access t view and edit Ggle dcuments withut Internet access. Hw t Share a File r Flder Allw smene t view, edit r cmment n a file directly in Ggle Drive, Dcs, Sheets, r Slides, r thrugh a link r attachment. Hw t access Ggle Slides files Access the Ggle Slide files yu have saved. Ggle Slides Help Center Access infrmatin abut hw t use Ggle Slides. Ggle Slides: Presentatin basics Read a tutrial abut hw t create a presentatin. Dcs & Drive Slides Get help with advanced Slides tpics Activity Time Suggested activity: "Analyzing Presentatin Examples" (beginning) 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

5 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-5 Ggle Drive Overview Share with Students This sectin intrduces yu t Ggle Drive and Ggle Apps. Yu will learn hw t create, stre and manage dcuments using Ggle s clud services and applicatins. Nte If students are familiar with Ggle Drive, yu may wish t skip t the next sectin. Teaching Pints Define clud cmputing. Explain the benefits f string dcuments nline (accessible anywhere using Internet cnnectin) instead f in a physical lcatin such as a cmputer hard drive r jump drive. Explain What Is Ggle Drive? (and describe the varius apps including: Dcuments, Sheets, Slides, Drawings and Frms). Explain hw t access and install Ggle Drive. Explain hw t uplad and sync files n Ggle Drive. Demnstrate hw t use the Ggle Drive interface. Ggle Slides Overview Share with Students This sectin prvides an verview f the Ggle Slides presentatin sftware prgram. Teaching Pints Explain that Ggle Slides is free web-based presentatin sftware available t anyne wh has a Ggle Gmail accunt and Ggle Drive. Pint ut that with Ggle Slides presentatin sftware, yu can: Create, edit and present presentatins. Cllabrate and share presentatins with thers nline. Imprt and cnvert existing presentatins, such as MS PwerPint presentatins. Dwnlad presentatins in a variety f file frmats, such as.pdf,.ppt,.svg,.jpg r.txt files. Insert multimedia, such as images and vides, int yur presentatin. Add a published presentatin int a website Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

6 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-6 Getting Started with Ggle Slides Share with Students This sectin is designed t get yu started using Ggle Slides. Yu will learn hw t access Ggle Slides, hw t create a new presentatin, hw t wrk with the menus and ptins available in the presentatin windw, hw t mve within a presentatin, and hw t wrk with presentatin themes, templates and backgrunds. Teaching Pints Demnstrate the prcess used t access Ggle Drive and Slides. Sign in t yur Ggle accunt. 1. Click the Apps icn t pen the Apps gallery. 2. Click the Drive icn t pen Ggle Drive. 3. Click Create. 4. Select Presentatin frm the drp-dwn menu Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

7 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-7 Explain that yu can chse t create a new presentatin using a theme, imprt an existing presentatin r theme, r create a presentatin frm a template (as shwn in Figure 1-1). Figure 1-1: Chsing Ggle Slides theme Review the new presentatin windw using the fllwing teaching pints. 1. Chse a theme fr the new presentatin frm the selectin f pre-existing themes. Themes apply backgrunds, fnt styles and fnt clrs t all slides. A thumbnail image f the first slide is displayed t help yu select the theme r template. 2. Imprt a theme frm an existing presentatin file and cnvert it int Ggle Slides frmat. Yu can uplad and cnvert Micrsft PwerPint presentatins f the fllwing file types:.ppt,.pps and.pptx. The maximum imprt size is 50 MB. Pint ut that the cnverted versin may lse sme f its frmatting and features. Explain that free presentatin themes are available nline. 3. Chse a slide size (widescreen 16:9, standard 4:3, r widescreen 16:10). The default slide size is widescreen 16:9, which supprts mst new TVs, prjectrs and cmputer screens. The slides are displayed and printed in landscape rientatin. Fr further infrmatin n slide size, review this article n presentatin tips frm Eths3.cm. The slide size f existing presentatins may be changed by selecting Page Setup frm the File menu (shwn in Figure 1-2). Figure 1-2: Page setup slide size ptins (Ggle Slides) 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

8 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-8 Tip: Set up yur slide size ptins befre yu begin creating yur presentatin. If yu change the slide size after yu enter cntent, the cntents f the slides may need t be re-adjusted t fit the new size. 4. Click OK t create a new presentatin. Demnstrate hw t create a new presentatin using an existing Ggle Slides theme and hw t imprt a theme. Explain the advantages f creating a presentatin using a template. Demnstrate hw t create a presentatin using Ggle Dcs. 1. Select New frm the File menu, then click Frm template... in the drp-dwn menu (shwn in Figure 1-3). Figure 1-3: Selecting Frm Template menu ptin in Ggle Dcs The Ggle Dcs Template Gallery page will pen in yur brwser windw. 2. Within the Template Gallery page, select Presentatins frm the Narrw by type sectin. Yu can als search fr templates, chse a categry frm the Narrw by Type categry, and chse a template frm the Public Templates, Templates I ve Used r My Templates tabs. 3. Once yu have selected a template, click Preview t see a full-size preview f the template. T use the template, click Use this template. A cpy f the presentatin will pen, and yu can then edit and save the presentatin fr yur wn use. Review the Rename, Star and Mve T flder ptins in the presentatin windw. Demnstrate hw t name the presentatin dcument (Figure 1-4). Figure 1-4: Ggle Slides presentatin name field Pint ut that the Save cmmand des nt appear n the tlbar nr is it cntained within the File menu as it des in mst applicatins. This is because Ggle Dcs autmatically saves yur presentatin any time yu make changes using the dcument name prvided. Figure 1-5 shws the Rename Dcument dialg bx Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

9 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-9 Figure 1-5: Ggle Slides Rename Dcument dialg bx Demnstrate the purpse and use f the Slides Hme icn. Demnstrate hw t clse a presentatin file and exit the Ggle Slides applicatin (clse the tab in the brwser windw). Review the Ggle Drive file management windw (shwn in Figure 1-6). Figure 1-6: Ggle Drive file management windw Demnstrate hw t pen an existing presentatin frm within Ggle Drive and frm within the presentatin windw (Figure 1-7) Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

10 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-10 Figure 1-7: Opening existing presentatin frm within Ggle Drive Explain and demnstrate hw t use the slide thumbnail panel and tlbar ptins in the presentatin windw (Figures 1-8 and 1-9) Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

11 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-11 Figure 1-8: Slide thumbnail panel 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

12 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-12 Figure 1-9: Ggle Slides Tlbar, Backgrund and Layut menus Demnstrate hw t mve arund in a presentatin using the slide menu ptins and their assciated keybard shrtcuts (Figure 1-10). Figure 1-10: Slide menu keybard shrtcuts Explain and demnstrate the ptins available in the File menu (Figure 1-11). Explain that many f these ptins will be cvered in detail thrughut the curse. Pint ut the keybard shrtcuts indicated in the menu Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

13 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-13 Figure 1-11: Ggle Slides File menu ptins Demnstrate hw t use the File menu ptins t make a cpy, mve, delete and change the language f a presentatin file (shwn in Table 1-2). Table 1-2: Ggle Slides File menu ptins Menu Optin Hw Menu Optin Appears Make a Cpy 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

14 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-14 Menu Optin Hw Menu Optin Appears Mve t Flder Mve t Trash Language 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

15 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-15 Menu Optin Hw Menu Optin Appears Make a Cpy Mve t Flder Mve t Trash 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

16 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-16 Menu Optin Hw Menu Optin Appears Language Changing the Presentatin Theme Explain that themes are used t prvide a cnsistent lk fr all slides in a presentatin. Themes affect the backgrunds, fnt styles, fnt clrs and bject styles fr all slides within a presentatin. Pint ut that yu can change the lk and feel f yur presentatin by chsing ne f the preexisting themes. T change r add a theme t an existing presentatin, select Change theme frm the Slide menu. The selected theme will autmatically be applied t all f the slides in the presentatin. Pint ut that a larger variety f themes is available in the Ggle Dcs Template Gallery, shwn in Figure Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

17 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-17 Figure 1-12: Ggle Dcs Template Gallery Changing the Slide Backgrund Explain that the slide backgrund is the area f the slide behind the placehlders, headings, text and ther cntent. Pint ut that yu can change the clr f the slide backgrund r insert an image as a backgrund. Explain that backgrund changes can be applied t a single slide, a grup f selected slides r t all f the slides in the presentatin. Figure 1-13 shws the backgrund ptins available. Figure 1-13: Ggle Slides Backgrund dialg bx T change the slide backgrund, select Change backgrund frm the Slide menu. Changes will be applied t the selected slide. T apply the changes t all f the slides in a presentatin, click the Apply t all buttn in the Backgrund dialg bx (shwn in Figure 1-13) Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

18 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-18 T change the backgrund fr a grup f slides, select the slides in the slide thumbnail panel and then select Change backgrund frm the Slide menu. Nte: Yu may wish t demnstrate the methds used t select multiple slides: T select a sequence f cntiguus (tuching) slides, click t select the first slide, then press the SHIFT key and click n the last slide. T select multiple, nn-cntiguus slides, hld dwn the CTRL key as yu click the desired slides. Wrking with Slide Layuts Objectives 6.1.2: Create and/r mdify a slide master r template t apply a cnsistent appearance t a presentatin : Add and frmat titles, subtitles and talking pints in presentatin slides. Share with Students This sectin intrduces slide layuts. Slide layuts cntain placehlders (r bxes) that can be used t psitin the cntent in yur slides. Yu can chse a slide layut that cntains the placehlders that best suit yur cntent. Teaching Pints Understanding Slide Layuts Explain that slide layuts prvide a starting pint fr the slides in a presentatin. Slide layuts are used t define the structure, psitining and frmatting fr all f the cntent that appears n a slide. Explain that slide layuts cntain placehlders that psitin and hld cntent such as text, tables, vides and images. When yu add cntent t a placehlder, it is autmatically frmatted using the assciated theme settings. Pint ut that yu can use the slide layuts assciated with the theme yu have chsen, r change the slide layuts t suit yur needs. Yu can add, delete, mve and mdify layuts as needed. Applying Slide Layuts Explain that when yu create a new presentatin, the first slide is autmatically created using the Title Slide layut. Pint ut that by default, when yu create a new slide using the New Slide cmmand, the slide will have a Title and Bdy layut. If this is nt the slide layut yu want t use, yu can change it t anther slide layut. Pint ut that selecting a different layut may affect the design f the slide. Fr example, if the slide cntains text in a title r text placehlder, and the new layut selected des nt cntain a placehlder, the existing title r text placehlder will be cnverted t a text bx Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

19 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-19 T change the layut f a slide, chse ne f the fllwing methds: Select Apply Layut frm the Slide menu. Click the New Slide with Layut buttn n the tlbar. Right-click a slide in the slide thumbnail panel and then click Apply Layut. Review the six slide layut ptins: Title Slide, Title and Bdy, Title and Tw Clumns, Title Only, Captin, and Blank (shwn in Figure 1-14). Frmatting Placehlders Nte Figure 1-14: Slide layut ptins The cncepts intrduced in this sectin can be applied t any bject cntained in the presentatin, such as placehlders, text bxes, images, tables, lines, shapes, wrd art, and s n. Explain that a placehlder is cnsidered an bject and can be manipulated and frmatted in the same manner as ther bjects, such as text bxes, images, tables, lines, shapes, wrd art, and s n. Explain that yu can frmat the slide layut placehlders t better suit yur presentatin needs. Frmatting a placehlder affects the entire placehlder, nt just the text within it. Fr example, yu can change the fill clr f the placehlder and the weight r clr f the lines that define the brder f a placehlder. Demnstrate hw t select a placehlder. T select a placehlder, click anywhere n the brder r utline f the placehlder. The placehlder utline will display handles (small square bxes) arund the perimeter, indicating the placehlder is selected. Explain and demnstrate the difference between selecting a placehlder t frmat it and all f the text cntained within, and selecting nly specific text fr frmatting Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

20 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-20 Demnstrate hw t frmat a placehlder. The first fur tlbar ptins n the tlbar shwn in Figure 1-15 Fill Clr, Line Clr, Line Weight and Line Dash apply t the placehlder r bject selected. The remaining tlbar ptins apply t text cntained within the placehlder. These ptins are discussed later in the lessn. Figure 1-15: Tlbar ptins Activity Time Suggested activity: "Reviewing the Ggle Slides tlbar" (beginning) Mving, Resizing and Duplicating Placehlders Demnstrate hw t mve and resize a placehlder. T resize a placehlder, select the placehlder, then psitin the muse pinter ver ne f the handles and drag the handle t the desired size. T preserve the placehlder s aspect rati (prprtins) while resizing, hld dwn the SHIFT key while dragging. T mve a placehlder t a new lcatin n the slide, psitin the muse pinter anywhere n the brder r utline f the placehlder (but nt n a handle), then drag the placehlder t the desired lcatin. T mve a placehlder using small increments, psitin the muse pinter anywhere n the brder r utline f the placehlder and use the arrw keys n the keybard t mve it t the desired lcatin. Hlding the SHIFT key while mving an bject with the arrw keys will mve an bject in 1-pixel increments. Explain that when mving an bject, the Snap t Guides feature allws yu t hrizntally and vertically align bjects, such as placehlders, with ther bjects n a slide. Pint ut that the guides appear as red lines whenever yu mve an bject int alignment with the brder f anther bject, r t the hrizntal r vertical center f the slide. The Snap t Guides ptin is turned n by default. T turn ff Snap t Guides, select Guides frm the Snap t drp-dwn menu within the View menu. Demnstrate hw t duplicate a placehlder. T create a duplicate (cpy) f the placehlder, press and hld the CTRL key while dragging Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

21 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-21 Wrking with Slides Objectives 6.1.6: Insert new r duplicate slides in a presentatin : Mdify the sequence f slides in a presentatin. Share with Students This sectin intrduces the methds used t insert new slides, imprt slides frm an existing presentatin, and duplicate, delete and rearrange slides. Teaching Pints Inserting a Slide Explain that as yu build yur presentatin, yu can insert slides as needed. Pint ut that Ggle Slides ffers fur methds t insert a new, blank slide int yur presentatin. Demnstrate the fur available methds t insert a new slide. Click the New Slide (plus sign) buttn directly abve the slide thumbnail panel. Select New Slide frm the Slide menu. Right-click in the slide thumbnail panel r n a slide thumbnail and select New slide. Press CTRL+M n yur keybard. Imprting Slides frm an Existing Presentatin Explain that the Imprt Slides cmmand (in the File menu) allws yu t reuse a selected grup f slides r all slides frm an existing presentatin. Pint ut that yu can chse t maintain the riginal slide theme r cnvert the imprted slides t yur current presentatin theme. The Ggle Slides Imprt Slides dialg bx is shwn in Figure Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

22 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-22 Duplicating a Slide Figure 1-16: Imprt Slides dialg bx Explain that yu can als insert new slides that are duplicates f existing slides. Pint ut that this methd can save time, such as when yu need t maintain the same frmat n a new slide r when yu need t change nly ne bject, like an image. Demnstrate the three methds available fr duplicating an existing slide. Select Duplicate Slide frm the Slide menu. Right-click in the slide thumbnail panel r n a slide thumbnail and select Duplicate Slide. Select the slides yu wuld like t duplicate, then right-click n the selectin and select Duplicate Slide. Deleting a Slide Demnstrate the three methds available fr deleting an existing slide. Select Delete slide frm the Slide menu. Frm the slide thumbnail panel, right-click the slide yu wuld like t delete and select Delete slide. Frm the slide thumbnail panel, select the slide yu wuld like t delete and press DELETE n yur keybard Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

23 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-23 Organizing Slides Explain that when building a presentatin, it is smetimes necessary t rearrange the rder f yur slides t ensure the verall flw f yur presentatin makes sense. Demnstrate the methds available fr rearranging slides. Select the desired slide(s). Drag the slide(s) t a new psitin in the slide thumbnail panel. A hrizntal line will appear abve the new slide psitin. In the Slide menu, select frm the fllwing ptins: Mve slide up Mve slide dwn Mve slide t beginning Mve slide t end Right-click the slide(s) and select Mve slide t beginning r Mve slide t end. Use the CTRL and ARROW KEYS t mve the slides. Press CTRL+UP ARROW KEY t mve the slide up ne psitin. Press CTRL+DOWN ARROW KEY t mve the slide dwn ne psitin. Press CTRL+SHIFT+UP ARROW KEY t mve the slide t the beginning. Press CTRL+SHIFT+DOWN ARROW KEY t mve the slide t the end. Wrking with Slide Masters Objective 6.1.2: Create and/r mdify a slide master r template t apply a cnsistent appearance t a presentatin. Share with Students This sectin intrduces slide masters. Slide masters are used t apply glbal settings, such as fnt style and lg placement, t the slides used in a presentatin. Using slide masters can save yu an enrmus amunt f time. When yu make a change in the slide master, all slides that fllw that master will cntain thse changes. Teaching Pints Explain that each presentatin theme includes ne slide master and a set f related slide layut masters. Pint ut that theme settings determine the available slide layuts and default settings fr the placehlders within slide layuts Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

24 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-24 Pint ut that yu can edit the master slide as well as each individual slide layut. Explain the difference between the master slide and individual slide layut masters. The master slide cntains the default placehlder styles and arrangement, slide backgrund, text styles, list ptins, and shapes fr all slides cntained in a presentatin, regardless f which slide layut is used. The individual slide layut masters determine the default placehlder styles and arrangement, slide backgrund, text styles, list ptins and shapes fr that particular slide layut. Demnstrate hw t edit the master slide and individual slide layut masters. Select Edit master frm the Slide menu. The master editr windw will appear. In the slide thumbnail panel (within the master editr windw), the master slide template and each individual slide layut master template used in yur presentatin s theme is displayed. T edit the slide master r ne f the layut masters, select it in the master editr s slide thumbnail panel. Make the changes desired, such as inserting a lg, changing the slide backgrund, mdifying placehlders, r changing the text style r clr. The slides affected by changes will be utlined in yellw in the presentatin windw slide thumbnail panel. Explain that the first fur tlbar ptins (Fill Clr, Line Clr, Line Weight and Line Dash) apply t bjects, such as placehlders. The remaining tlbar ptins apply t text cntained within the bject. Figure 1-17: Slide layut master screen Explain hw t insert a placehlder int a slide layut master. Pint ut that a layut can have as many bdy text placehlders as desired, but can have nly ne title and ne subtitle placehlder Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

25 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-25 T insert a placehlder, select Placehlder frm the Insert menu and then chse t add a title, subtitle r bdy text placehlder. If time allws, demnstrate the fllwing master and layut templates edits: T add text that yu want t appear n multiple slides, add a text bx (instead f a placehlder) t a master slide r t individual slide layut masters (click n the Insert menu and select Text bx). Fr example, yu may want t add a fter that cntains cpyright r cntact infrmatin. T add a new custm slide layut t a theme, click the New Layut buttn. Then add placehlders and frmatting as desired. When yu click the New Layut buttn in the Edit Master mde, the slide layut ptin is nt available. After yu create a custm layut, yu can rename it by clicking the Rename buttn at the tp f the master editr windw r by right-clicking the slide layut (within the master editr slide thumbnail panel) and then selecting Rename layut. T duplicate a slide layut template, right-click the slide layut in the master editr s slide thumbnail panel and select Duplicate layut. Yu can rename the duplicate layut template in the same manner used t rename a custm layut. Pint ut that changes made in the master editr are saved autmatically. They will appear in yur presentatin s existing slides and will be applied t any new slides yu add. Demnstrate hw t return t yur presentatin (click the X in the tp-right crner f the master editr windw). Finding and Prfing Cntent Objective 6.1.3: Add and frmat titles, subtitles and talking pints in presentatin slides. Share with Students The Tls menu in Ggle Slides prvides ptins fr editing yur presentatin cntent. Yu can use the tls t check spelling, cnduct research n the Web, define a wrd, create a persnal dictinary and set preferences, such as smart qutes and autmatic substitutins. Teaching Pints Demnstrate hw t use the Spell-check and autmatic crrectins tls (Tls Preferences). Demnstrate hw t use the Define tl t find a definitin r synnym fr a wrd. Demnstrate hw t use the Research tl t cnduct a web search fr infrmatin, images, qutes, citatins, vides and mre frm within the presentatin windw. Pint ut that yu can als right-click a wrd within the presentatin t access the Research and Define ptins Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

26 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-26 Explain that while the ptins in the Tls menu help with many cmmn spelling and typgraphical errrs in yur presentatin, manual prfreading is still necessary. Explain that yu shuld check yur presentatin fr cnsistency and accuracy. Pint ut that typs and grammatical errrs lessen yur credibility and can cause the audience t lse fcus. Discuss the fllwing manual prfing tips: Have thers review yur presentatin and prvide feedback. Read yur text backwards t catch errrs yu might have missed. Read yur text ut lud. Be careful with hmnyms, such as they re, their and there, r t, t and tw. Duble-check punctuatin. Check the flw and lgic f the infrmatin. Activity Time Suggested activity: "Ggle Slides Fill-in-the-Blank" (beginning) Wrking with Text and Objects Objectives 6.1.3: Add and frmat titles, subtitles and talking pints in presentatin slides : Insert and frmat images/graphics in presentatin slides : Prduce a presentatin that includes text, graphics and images, and present it. Share with Students As yu have learned, slides can cntain bth text and bjects, such as placehlders, text bxes, images, tables, lines, shapes, wrd art, and s n. This sectin intrduces the methds used t insert and frmat bjects and text in a presentatin. Teaching Pints Inserting Text and Text Bxes Explain hw t insert text int a placehlder. Explain that a placehlder displays instructins t insert the type f text it is frmatted t accept. Fr example, the title placehlder displays the instructin Click t add title. T add text t a placehlder, click inside the placehlder and type the text desired. When yu have finished, click utside the placehlder Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

27 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-27 Remind students that slides have a pre-determined number f placehlders, based n the selected slide layut. Pint ut that students learned hw t insert placehlders int a layut using the master editr windw. Explain hw t insert a text bx int a slide. Explain that yu can insert a text bx instead f a placehlder t add mre text areas r t add text in a different lcatin withut pening the master editr windw. Pint ut that a text bx is a drawing bject that can cntain text. T insert a text bx: Select Text bx frm the Insert menu. The muse pinter will appear as a slid plus symbl (+). Click n the slide where yu want the text bx t appear and start typing, r drag t draw the text bx. The blinking cursr will appear inside the text bx, indicating yu may begin entering text. Explain that text bxes d nt autmatically resize t fit the text entered. Pint ut that text bxes can be resized and mved in the same manner as ther bjects, such as placehlders. (Students learned hw t mve and resize placehlders in the Wrking with Slide Layuts sectin.) T resize a text bx, select the text bx, then psitin the muse pinter ver ne f the handles and drag the handle t the desired size. T mve a text bx t a new lcatin, psitin the muse pinter anywhere n the brder r utline f the text bx and drag the text bx t the desired lcatin. T mve a text bx in small increments, psitin the muse pinter anywhere n the brder r utline f the text bx and use the arrw keys n the keybard t mve the text bx. Hlding the SHIFT key while mving an bject with the arrw keys will mve an bject in 1-pixel increments. T delete a text bx, select the text bx and then press the DELETE key n the keybard, r chse Delete frm the Edit menu. Inserting Lines and Shapes Explain that Ggle Slides includes a variety f lines and shapes (shwn in Figure 1-18) that can be used n their wn r that can be cmbined t create graphic art. Pint ut that when yu insert a shape, it uses the fill and line clr defined by the presentatin s theme Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

28 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-28 T insert a line r shape int a slide: Figure 1-18: Lines and shapes available 1. Select Line r Shape frm the Insert menu, r click the Line r Shape tlbar ptins (shwn in Figure 1-19). Figure 1-19: Inserting lines and shapes 2. Click t select the desired line r shape type. Line Line, Arrw, Curve, Plyline r Scribble Shape Shapes, Arrws, Calluts r Equatin 3. After chsing yur line r shape type, click and drag n the slide t draw. Explain that the students will be learning hw t edit, frmat and mdify bjects in the next sectin. Demnstrate hw t replace a shape r change a shape t anther built-in shape using the Change Shape ptin in the Frmat menu. Editing Text and Objects Explain and demnstrate the Edit menu ptins. Be sure t pint ut keybard shrtcuts as indicated n the menu. Pint ut ptins that can be applied t bth text and bjects. Explain that the Edit menu ptins functin as they d fr ther sftware applicatins, with the exceptin f Web Clipbard (see explanatin belw). Und and Red Cut, Cpy and Paste Delete Duplicate Select All and Select Nne 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

29 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-29 Find and Replace Web Clipbard Use the Web Clipbard ptin t temprarily stre items yu have cpied in the clud and then paste the cntent int ther dcuments, spreadsheets and presentatins. Items n the Ggle Dcs Web Clipbard are available acrss brwsers and acrss sessins fr ne mnth. Frmatting Text and Objects Nte T demnstrate the use f the Frmat menu and tlbar ptins, type sme text inside a placehlder, and insert a shape and a text bx int a slide. Demnstrate hw t use the Zm ptins in the View menu and n the tlbar. The View menu als cntains Fit ptins. Remind students the first fur tlbar ptins (Fill Clr, Line Clr, Line Weight and Line Dash) apply t bjects, such as text bxes and placehlders. The remaining tlbar ptins apply t text cntained within the bject. Pint ut that the available Frmat menu ptins vary based n the type f cntent r bject selected n the slide. Please nte that nt all f the Frmat menu and tlbar ptins are intrduced here, but are cvered later in the lessn. Figure 1-20: Tlbar ptins Demnstrate the use f the Fill Clr, Line Clr, Line Weight and Line Dash ptins using a text bx bject. Demnstrate hw t create a custm clr using ne f the clr ptins (Fill, Line r Text). Demnstrate hw t change fnts. Pint ut that the default fnt is Arial. T change the fnt, select a different fnt frm the Fnt drp-dwn menu. The fnt list displays the mst recently used fnts at the tp f the list. T chse a different fnt fr nly selected text: Select the text t change, click the Fnt tlbar ptin, and select the desired fnt. This ptin is nly available frm the tlbar. Demnstrate hw t add fnts t the Fnt list. T add fnts t the Fnt list, click the Mre fnts ptin at the bttm f the fnt list, then select the fnts desired, as shwn in Figure (Multiple fnts may be selected.) Click OK when finished Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

30 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-30 The added fnts will be highlighted in the Fnt list and als will shw in cllabratrs' fnt lists. This ptin is nly available frm the tlbar. Figure 1-21: Selecting mre fnts Demnstrate hw t change the text clr and highlight clr. T chse a text clr r a highlight clr fr a text selectin, select the text, click the Text Clr tlbar ptin, chse Text r Highlight, and then select a clr. This ptin is nly available frm the tlbar. Demnstrate hw t use the Paint Frmat ptin. (This ptin allws yu t cpy the frmatting applied t a sectin f text r an bject, such as fnt style r backgrund clr, and apply it t anther selectin.) Duble-click the Paint Frmat ptin t change the frmatting in multiple places within yur presentatin. Click the Paint Frmat ptin again t deactivate it. This ptin is nly available frm the tlbar. This ptin applies t text and bjects. Describe the purpse and demnstrate the use f the fllwing Frmat menu and tlbar ptins (shwn in Figure 1-22): Bld, Italic and Underline Strikethrugh, Superscript and Subscript Paragraph styles 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

31 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-31 Figure 1-22: Ggle Slides Frmat menu Explain hw t decrease and increase indentatins. Align Hrizntal and vertical Applies t text nly, nt bjects Line spacing Lists Explain numbered versus bulleted lists (custmized ptins in the Lists sub-menu). T mdify list items individually, duble-click a bullet r number. T mdify a list as a set, click a bullet r number nce t select all the bullets r numbers n that list level. T mdify the selected bullets and number type, right-click n the list item and select the desired type. T add a prefix r suffix t a bullet r a set f bullets, right-click the selected bullets and chse Edit prefix and suffix. T change the clr f a bullet r number, use the Text clr tlbar ptin Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

32 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-32 T restart the numbering f a list, right-click n the individual list item and select Restart numbering. T prmte r demte a list item, select the item and then click either the Decrease Indent r Increase Indent tlbar ptins. Explain hw t clear frmatting. This ptin applies t text and bjects. Mdifying the Order, Alignment, Rtatin and Gruping f Objects Use the Fun Shape Grupings-Slide presentatin file t demnstrate hw t mdify the rder, alignment, rtatin and gruping f bjects. Figure 1-23 shws the Fun Shape Grupings slide that cntains a variety f shapes arranged using rder, alignment, rtatin and gruping ptins. Changing the Order f Objects Figure 1-23: Fun Shape Grupings-Slide presentatin Explain that bjects may verlap ne anther as they are inserted int a slide. Ggle Slides allws yu t change the rder in which the bjects verlap, mving them frward and backward t achieve the desired effect. T change the rder f selected bjects, click the Arrange menu, and select ne f the fllwing Order ptins: Bring t Frnt, Send t Back, Bring Frward, r Send Backward. Bring Frward Mve the selected bject ne layer up, clser t the viewer. Bring t Frnt Mve the selected bject t the tp layer, clsest t the viewer. Send Backward Mve the selected bject ne layer back, away frm the viewer. Send t Back Mve the selected bject t the bttm layer, farthest frm the viewer Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

33 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-33 Aligning an Object Explain that when yu add multiple bjects t a slide, it is difficult t align the bjects evenly by clicking r dragging. T change the alignment f tw r mre selected bjects, click the Arrange menu, then select ne f the fllwing ptins: Align Hrizntally, Align Vertically, r Center n Page. Align Hrizntally Left Align all bjects with the bject farthest t the left n the slide. Align Hrizntally Center Center all bjects based n the center pint f each bject. Align Hrizntally Right Align all bjects with the bject farthest t the right n the slide. Align Vertically Tp Align all bjects with the bject at the highest pint n the slide. Align Vertically Middle Align all bjects at the middle f the slide. Align Vertically Bttm Align all bjects with the bject at the lwest pint n the slide. Center n Page Hrizntally Arrange the bjects frm left t right n the slide with equal space between each. Center n Page Vertically Arrange the bjects frm tp t bttm n the slide with equal space between each. Rtating an Object Explain that rtating an bject is an easy way t add visual interest t yur presentatin. T rtate a text bx, select the bject and drag the rtatin handle abve the bject (shwn in Figure 1-24). Or, frm the Arrange menu, select Rtate and then chse frm the fllwing ptins: Rtate Clckwise 90, Rtate Cunter-Clckwise 90, Flip Hrizntally, r Flip Vertically. Figure 1-24: Object rtatin handle Mdifying the Dimensins and Prprtins f an Object Explain that sme bjects als allw yu t adjust the dimensins and prprtins. T adjust an bject's dimensins and prprtins, select the bject and then drag the small yellw diamnd (shwn in Figure 1-25). Pint ut that sme bjects display multiple diamnds t allw yu t adjust the dimensins and prprtins in multiple ways Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

34 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-34 Gruping Objects Figure 1-25: Adjusting bject dimensins and prprtins Yu can create grups t cmbine several bjects that yu can treat as a single unit. Gruped bjects can be frmatted individually r as a whle. T grup bjects, select the bjects and then chse Grup frm the Arrange menu. T frmat an individual grup bject, first select the grup, and then select the individual bject. T ungrup shapes, select the grup, then click Ungrup frm the Arrange menu. Inserting Wrd Art Explain that anther way t add visual interest, such as t make a bld statement r catch the audience s attentin, is t insert wrd art. T insert wrd art: Select Wrd Art frm the Insert menu. In the bx that appears, type the text yu want t appear, and then press ENTER. See Figure The Wrd Art will appear n the slide (Figure 1-27). Figure 1-26: Ggle Slides Wrd Art dialg bx Figure 1-27: Wrd art displayed n slide Explain that wrd art can be mved, resized, rtated and frmatted in the same manner as ther bjects. Demnstrate hw t create and mdify wrd art using the Fill Clr, Line Clr, Line Weight, and Line Dash ptins. Demnstrate hw t mve, resize and rtate wrd art Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

35 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-35 Inserting Links Explain that a hyperlink is simply text r an bject that yu can click when viewing a slide that allws yu t jump t anther slide, anther dcument, r a webpage. Pint ut that yu can insert a hyperlink t a specific slide within the presentatin, t anther dcument within Ggle Dcs, r t a webpage (URL) using the Link ptin in the Insert menu. Demnstrate hw t insert a link int a presentatin (using each available ptin). T insert a link: 1. Select Link frm the Insert menu. 2. Select the type f link yu want, enter the link data, and then click Apply. Inserting Cmments Figure 1-28: Insert a Link dialg bx Explain that cmments are useful when yu are wrking cllabratively with thers. Explain that using the Cmments feature, yu and thers can ask questins, make ntes, highlight changes and prvide feedback n a presentatin. See Figure Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

36 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-36 Figure 1-29: Ggle Slides Cmments feature Pint ut that yu can have a cnversatin r discussin with team members by using the Reply ptin. Pint ut that yu can direct cmments t a specific team member and send/receive cmment ntificatins by . Demnstrate hw t add, edit and delete a cmment. Using the Insert menu, right-click menu and Cmments buttn. Demnstrate hw t reply t and clse (r reslve) cmments. Demnstrate hw t direct a cmment t a specific persn and receive cmment ntificatins. Demnstrate hw t shw cmments and ntificatins using the Cmments buttn. Inserting Images Explain that images and graphics help yur audience understand and recall infrmatin mre effectively than large amunts f text. Explain that adding images int yur presentatin can als help liven up the presentatin, illustrate a pint r create visual interest. Pint ut that Ggle Slides allws yu t insert yur wn images r images fund nline. Explain that images must be less than 2 MB. It may be helpful t demnstrate hw t determine image file size Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

37 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-37 Explain that Ggle Slides allws yu t insert images with the fllwing file types:.gif (nt animated),.jpg and.png. Use the Table 1-3 t help students understand the different image frmats. Table 1-3: Image file frmats JPEG GIF PNG Use fr phtgraphs Can be used fr print Des nt supprt transparency r animatin Lssy cmpressin, small file size Use fr line art, lgs, cartns, shapes, illustratins, drawings Best used fr electrnic display Supprts transparency and animatin Lssless cmpressin, larger file size than JPEG and PNG frmats Use fr line art, lgs, cartns and phtgraphs Best used fr electrnic display Des nt supprt animatin Lssless cmpressin, larger file size than JPEG Demnstrate hw t insert an image. Select the Image ptin frm the Insert menu, then select frm ne f the fllwing ptins (shwn in Figure 1-30): Uplad Chse an image saved n yur cmputer, r drag an image frm yur cmputer r a website int the bx. Take a Snapsht Insert an image yu take using yur webcam t use in yur dcument. Yu may be prmpted t allw Ggle Dcs t access yur camera. By URL Paste r type the URL (web address) f an image frm the Web. Yur Albums Chse an image frm ne f yur Ggle Plus pht albums. Ggle Drive Search yur Ggle Drive t chse an image. Search Search Ggle, Life r the stck phtgraphy archive fr images. Click the Learn Mre link belw the search bx t read abut usage rights and fair use plicies. It is imprtant t nte that many images fund nline are cpyrighted and cannt be reused withut first btaining permissin. Figure 1-30: Insert Image dialg bx 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

38 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-38 Pint ut that yu can als cpy an image and paste it directly int yur presentatin. Demnstrate hw t mve and resize images using the methds learned earlier (using handles, SHIFT+ARROW KEYS, drag-and-drp, and s n). Demnstrate hw t use the arrange ptins with images. Demnstrate hw t replace an image with a different ne while maintaining the general size by right-clicking the image. Demnstrate hw t delete an image by selecting the image and then pressing the DELETE key. Demnstrate hw t adjust and mdify images by crpping, masking with shapes (nly available using the crp tlbar buttn), frmatting lines (brders) and using reset image. Inserting Vide Objectives 6.1.8: Insert and/r mdify sund settings and timing in a presentatin : Create a multimedia presentatin that incrprates edited vide, animatin, music and/r narratin, and that applies principles f gd design, smth transitins and effective message delivery. Explain that Ggle Slides nly allws yu t insert YuTube vides int yur slides. Explain that yu can link t vides n ther websites using the Insert Link ptin. The vide will launch in yur web brwser when the link is clicked. Demnstrate hw t insert a YuTube vide int a presentatin. 1. Chse the Vide ptin frm the Insert menu. 2. Enter the search term desired int the search bx (shwn in Figure 1-31). 3. Scrll thrugh and preview the results t find the vide yu want, and then click Select. Figure 1-31: Insert Vide dialg bx Demnstrate hw t delete, mve, resize and frmat the vide using the methds learned earlier in the lessn. Explain the purpse f the Alt Text ptin in the Frmat menu, and hw it applies t vide and ther multimedia used in presentatins. See Figure Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

39 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-39 Figure 1-32: Ggle Slides Alt Text dialg bx Yu may wish t review the Edtechkit.cm article n hw t add sund t a Ggle presentatin (an ptin nt yet included in Ggle Slides). Inserting Tables Demnstrate hw t insert a table int a slide. 1. Select Insert Table frm the Table menu. 2. Drag yur muse t select the dimensins (number f rws and clumns) f the table frm the grid that appears (shwn in Figure 1-33). When yu release the muse, the table is inserted using the dimensins selected. 3. Click inside any f the table cells t enter text. Yu may als cpy and paste text and ther bjects, such as images, int a table. Figure 1-33: Inserting table 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

40 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-40 Demnstrate hw t select the table and then resize, mve and edit a table. Demnstrate hw t select specific cells, rws and clumns nly. Demnstrate hw t frmat specific cells, rws, and clumns using fill, lines and the ther frmatting ptins. The table prperty ptins available in Ggle Slides are nt as advanced as in ther Ggle Dcs applicatins. Demnstrate hw t merge and unmerge a selected grup f cells using the ptins in the Table menu r by right-clicking the selected cells. Explain that yu can adjust the clumn widths and rw heights by pinting t the clumn r rw lines (cell brders) and dragging t the desired size. Demnstrate hw t insert, delete and distribute clumns and rws using the ptins available in the Table menu r by right-clicking the selected items. Wrking with Transitins and Animatins Objectives 6.1.7: Mdify slide transitins in a presentatin t include animatin : Insert and/r mdify sund settings and timing in a presentatin : Create a prgressive slide presentatin using graphical design/layut template features (e.g., SmartArt) and animated transitins. Teaching Pints Changing Transitins Between Slides Explain that Ggle Slides allws yu t add transitins t yur presentatins slides. Transitins are animated effects that cntrl hw each slide replaces the previus ne. Fr example, when yu switch t the next slide, it can appear as if yu are flipping a page, r the slides can appear as a rtating cube. Pint ut that adding just a bit f mvement between slides can help regain the attentin f audience members r help keep them engaged. Transitins affect the entrance f slides, nt their exit. Explain hw t add a slide transitin t all slides in the presentatin: 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

41 Multimedia Essentials - Lessn 1: Using Presentatin Sftware Chse Change Transitin frm the Slide menu. 2. Within the Animatins pane (shwn in Figure 1-34), chse the transitin desired, and then click the Apply T All Slides buttn. Figure 1-34: Animatins pane slide transitin Explain hw t apply a slide transitin t nly selected slides: 1. Select the slide r slides desired, and then chse Change Transitin frm the Slide menu. 2. Within the Animatins pane, chse the transitin desired. T adjust the speed r duratin f the transitin, mve the slider t the desired psitin n the bar. (As yu drag the slider between Slw, Medium and Fast, the number f secnds is displayed.) Pint ut that althugh transitins appear in the Animatins pane, animatins are applied t text and bjects, such as list items, and transitins are applied t slides. If yu right-click a slide, the Change Transitin ptin appears in the menu. If yu right-click an bject r selected text, the Animate ptin appears in the menu. Pint ut that the Animatins pane is als available thrugh the View and Insert menus. Open and review the Animatins pane. Pint ut the Slide: Transitin ptins at the tp f the pane. Demnstrate hw t preview the applied transitins: either by using the Play buttn in the Animatins pane, r by using the Present buttn in the presentatin windw (within the slide shw, click the Play buttn in the Present menu in the bttm-left prtin f the screen) Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

42 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-42 Adding Animatins t Text and Objects Explain that Ggle Slides allws yu t add animatins t text and bjects. Animatins can be revealed r appear and disappear n the slide when yu click the muse buttn. This can be helpful t shw just what yu want while yu are giving yur presentatin. Demnstrate hw t add, rearrange and delete animatins. 1. T add animatins, select the text r bject yu wish t animate, then pen the Animatins pane (shwn in Figure 1-35). (Open the Animatins pane using the Animate ptin within the View, Insert r right-click menus.) Figure 1-35: Animatins pane ptins 2. Chse the type f desired animatin frm the drp-dwn list. 3. Select when yu want the animatin t ccur (On Click, After Previus r With Previus animatin). If text is selected, such as a list item, yu can check the By Paragraph ptin t animate ne paragraph at a time, allwing yu time t speak abut each pint befre revealing the next. 4. Adjust the speed and duratin f the animatin by mving the slider t the desired psitin n the bar. (As yu drag the slider between Slw, Medium and Fast, the number f secnds is displayed.) 5. Click the Play buttn t preview the animatins n the selected slide. If yu used the On Click ptin, yu must click the slide t preview the animatin. 6. Click the +Add Animatin ptin in the Animatins pane t add anther animatin. Pint ut that yu can add as many animatins t a slide as yu like; hwever, nly ne animatin can be added per bject. Explain that the list f animatins in the Animatins pane is displayed in the rder in which animatins will play n the slide Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

43 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-43 T change the rder f animatins, drag an animatin up r dwn in the Animatins pane. T delete an animatin, click the circled X (Delete) next t the animatin. Activity Time Suggested activity: "Presentatin Terms Matching" (beginning) Wrking with Speaker Ntes Share with Students The presentatin cntent shuld be used t engage the audience, highlight key pints and prvide supplementary infrmatin, such as charts, graphics and essential text. The jb f the presenter is t tell the stry. Yu can add speaker ntes t each slide t help yu remember yur ntes and talking pints while yu are presenting. Teaching Pints Demnstrate hw t add speaker ntes, resize the Ntes pane, and frmat and print ntes. T add speaker ntes, click and type in the Ntes pane belw any slide (Figure 1-36). If yu d nt see the Ntes pane, select Shw Speaker Ntes frm the View menu. T adjust the size f the Ntes pane, drag the dividing bar at the tp f the speaker ntes bx up r dwn. Yu can frmat the ntes using standard text frmatting ptins Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

44 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-44 T print slide ntes, g t the Print Settings and Preview windw, and select the Slides With Ntes ptin. Figure 1-36: Slides with ntes Demnstrate hw t view and wrk with ntes during a presentatin. T view ntes during a presentatin, g t the presentatin ptins tlbar at the bttm f the presentatin screen (Figure 1-37), select the gear icn, and then click Open Speaker Ntes. Figure 1-37: Presentatin ptins tlbar A separate windw will pen with the ntes fr the current slide displayed n the right side f the windw (Figure 1-38). The speaker ntes windw will be visible n the screen. It is best t use speaker ntes when using tw mnitrs. Yu can then mve the speaker ntes windw t ne screen while presenting using the ther screen. Within the speaker ntes windw, yu can advance t the next slide using the slide thumbnail images r the drp-dwn list n the left side f the windw. Yu can enlarge r shrink the size f the nte text using the plus (+) r minus ( ) buttns abve the ntes text. The timer at the bttm f the speaker ntes windw keeps track f the amunt f time yu have spent n a slide. Yu can pause r reset this timer by clicking the assciated buttns. T exit the speaker ntes windw, click the clse buttn (X) at the tp f the windw. Exit the presentatin by pressing the ESC key r by clicking the Exit buttn in the presentatin ptins tlbar Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

45 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-45 Figure 1-38: Speaker Ntes windw Viewing a Presentatin Teaching Pints Using the Presentatin Optins Tlbar When yu are in presentatin mde, yu can access additinal presentatin ptins n the tlbar that appears at the bttm f the presentatin windw. Figure 1-39: Presentatin ptins tlbar Using the presentatin ptins tlbar, yu can: Mve thrugh the presentatin using the Return t the Previus Slide r Advance t the Next Slide arrws. Autmatically play the presentatin (based n the transitins and animatins chsen) using the Play buttn. G t a specific slide (using the drp-dwn list). Activate r exit full-screen mde. Open the Optin menu (gear icn) that is used t pen speaker ntes, print the presentatin, r dwnlad the presentatin in.pdf r.pptx frmat. Exit the presentatin Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

46 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-46 Viewing a Presentatin frm the Current Slide Click the Present buttn in the tp-right prtin f the screen. The presentatin will pen full screen n the selected slide. T exit presentatin mde, click the Exit buttn n the presentatin ptins tlbar r press the ESC key. Viewing a Presentatin frm the Beginning Click the drp-dwn arrw next t the Present buttn in the tp-right prtin f the screen (shwn in Figure 1-40). Select the Present Frm Beginning ptin frm the list. Figure 1-40: Present drp-dwn list Viewing a Presentatin in a New Windw Click the drp-dwn arrw next t the Present buttn in the tp-right prtin f the screen. Select the Present In New Windw ptin frm the list. Sharing a Presentatin Share with Students One f the best features f Ggle Dcs is the ability t share dcuments with thers. Yu can allw thers t nly view the presentatin, r yu can give them the ability t edit it as well. Teaching Pints Explain hw t share files and cllabrate with thers using Ggle Drive (see als Hw t Share). Explain what happens when yu click the blue Share buttn at the tp f an pen file. Explain that there are several ways t share a presentatin, and demnstrate the tw mst cmmn: sharing with specific peple via and sharing as a link. Share a dcument with specific peple r grups f peple using when yu knw the e- mail address f each persn in the target audience. Share a dcument as a link when yu are nt sure whm t include in the target audience, r d nt have an easy way t include them thrugh an grup Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

47 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-47 Explain hw t use sharing settings (shwn in Figure 1-41) t chse exactly hw yu share yur files and flders. Review the limits n sharing files and flders. Explain hw t remve r edit sharing privileges fr a file r flder. Figure 1-41: Share settings dialg bx Publishing a Presentatin t the Web Objective : Mdify a presentatin s setup t repeat (i.e., lp) the presentatin cntinuusly. Share with Students Publishing a presentatin t the Web creates a cpy f the presentatin file as a webpage. The published versin will autmatically update when changes are made t the riginal presentatin file. Teaching Pints Demnstrate hw t publish a presentatin t the Web. 1. G t the File menu and select Publish t the Web. The Publish t the Web dialg bx is shwn in Figure Chse t either Link (send a URL t thers) r Embed (insert the presentatin int a webpage r blg) the presentatin. 3. Chse hw quickly t advance the slides, and select the desired slide size (size ptin nly available when the Embed ptin is selected). The Aut-Advance Slides ptin allws yu t adjust the speed f the presentatin. 4. If the speed desired is nt displayed, yu may change it manually in the link cde by changing the number that appears befre the three zers at the end f the link (fr example, changing the number t sets the speed t 12 secnds) Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

48 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-48 See the fllwing: lmybi4b0/pub?start=false&lp=false&delayms= lmybi4b0/pub?start=false&lp=false&delayms= Select the Start Slideshw as Sn as the Player Lads check bx t allw yur presentatin t start autmatically. Select the Restart the Slideshw After the Last Slide check bx t make yur presentatin run cntinuusly (lp). 6. Click Publish. If yu chse the Link ptin, a bx with the link appears. Yu may cpy the dcument link t share with thers. Yu can share the link autmatically using the Or share this link using: ptins. When the recipient clicks the link, the presentatin will run in presentatin mde (full-screen slides) and cannt be edited. Yur file will be available fr anyne t view frm this URL until yu delete yur file r chse t stp publishing. Figure 1-42: Publish t the Web dialg bx If yu chse the Embed ptin, a bx with the Embed Cde appears. Cpy the entire cde that appears in the bx and paste it int the webpage s HTML cde Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

49 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-49 Printing a Presentatin Share with Students Yu may want t prvide cpies f yur presentatin t yur audience. Yu can print yur presentatin s the audience can refer back t the infrmatin later. When yu chse t print yur presentatin, Ggle Slides autmatically cnverts it t a PDF. Teaching Pints Demnstrate hw t adjust the print settings and preview the presentatin. 1. G t the File menu and select Print Settings and Preview. The preview windw will appear with a tl bar (Figure 1-43). Figure 1-43: Print preview tlbar 2. Within the first drp-dwn menu n the tlbar (shwn in Figure 1-44), yu can chse whether t print slides with r withut speaker ntes, and chse hw many slides per page t print n the handuts. Figure 1-44: Print Settings and Preview: Slide with ntes ptins Figure 1-45 shws an example f slides with ntes Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

50 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-50 Figure 1-45: Slides with ntes Figure 1-46 shws an example f slides with handuts. Figure 1-46: Slides with handuts 3. Refer back t the tlbar shwn in Figure Use the secnd ptin n the tlbar t set the page rientatin (prtrait r landscape). 4. Use the third ptin n the tlbar t shw r hide the slide backgrund clrs and images when printing. 5. Click the Dwnlad as PDF buttn t dwnlad the presentatin as a PDF. 6. Click the Print buttn t print the presentatin using the ptins yu selected. 7. Click the Clse Preview buttn t clse the preview and return t the presentatin screen Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

51 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-51 Dwnlading a Presentatin Share with Students When yu want t save a presentatin n yur cmputer, yu can dwnlad the entire presentatin in a variety f frmats, such as a text, PDF r Micrsft PwerPint file. If yu dwnlad in Scalable Vectr Graphics r ther image frmats, yu can dwnlad nly the selected slide, nt the entire presentatin. Teaching Pints Demnstrate hw t dwnlad a presentatin. G t the File menu and select Dwnlad As, then select the desired frmat. Yu can als right-click the presentatin in Ggle Drive and select Dwnlad. Activity Time Suggested activity: "Creating a New Presentatin frm a Template" (beginning) Case Study After students cmplete the activities fr this lessn, yu can assign Case Study: Wrking with a Presentatin as classwrk, hmewrk r extra credit Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

52 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-52 Analyzing Presentatin Examples Level Nte Yu may grup students int teams t cmplete this activity. Please indicate t students hw t save and submit the cmpleted assignment. In this activity, yu will view and analyze examples f varius slide shw presentatins. 1. Open a web brwser and search fr Great slideshw presentatin examples in any search engine. Or g t t find examples f presentatins n a subject f yur chsing. 2. Examine tw r three f the example presentatins. 3. Using the Presentatin Examples Table handut, list the features that impressed yu, as well as features that yu fund t be bring, distracting r pr quality. Then, explain what yu wuld d t imprve ne f the reviewed presentatins. 4. Submit yur cmpleted table t yur teacher Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

53 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-53 Presentatin Examples Table Level Presentatin Title/URL Gd Features Pr Features Suggested Imprvements Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

54 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-54 Reviewing the Ggle Slides Tlbar Level In this activity, yu will identify Ggle Slides tlbar ptins. Match each ptin name t its number in the figure. Image Und Zm t Fit Insert Cmment Italic Increase Indent New Slide Shape Line Clr Fill Clr Line Weight Fnt Size Bld Zm Align Decrease Indent Clear Frmatting Red Select Text Clr Numbered List Line Paint Frmat Text Bx Fnt Line Spacing Line Dash Insert Link Bulleted List Underline 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

55 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-55 Reviewing the Ggle Slides Tlbar ANSWER KEY Level In this activity, yu will identify Ggle Slides tlbar ptins. Match each ptin name t its number in the figure. 9 Image 2 Und 5 Zm t Fit 23 Insert Cmment 19 Italic 29 Increase Indent 1 New Slide 10 Shape 13 Line Clr 12 Fill Clr 14 Line Weight 17 Fnt Size 18 Bld 6 Zm 24 Align 28 Decrease Indent 30 Clear Frmatting 3 Red 7 Select 21 Text Clr 26 Numbered List 11 Line 4 Paint Frmat 8 Text Bx 16 Fnt 25 Line Spacing 15 Line Dash 22 Insert Link 27 Bulleted List 20 Underline 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

56 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-56 Ggle Slides Fill-in-the-Blank Level In this activity, yu will review terms assciated with Ggle Slides presentatins. Fill in the missing wrds using the terms belw. 1. The slide panel is used t select a slide in a presentatin. 2. Presentatin sftware is used t prduce interactive t enhance the presentatin f infrmatin t an audience. 3. Multimedia, such as images and, can be inserted in a presentatin. 4. apply backgrunds, fnt styles and fnt clrs t all slides. 5. The default slide size fr presentatins is 16:9, which supprts mst new televisins and cmputer screens. 6. Pressing the key n the keybard mves yu t the first slide in a presentatin. 7. The page setup ptins are available frm the menu. 8. T select multiple cntiguus (tuching) slides, click n the first slide, then press the key and click n the last slide. 9. T select multiple nn-cntiguus slides (slides that are nt tuching), hld dwn the key as yu click the desired slides. 10. The slide is the area f the slide behind the placehlders, headings, text and ther cntent. SHIFT vides widescreen themes file backgrund slide shws thumbnail webpages CTRL HOME layut 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

57 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-57 Ggle Slides Fill-in-the-Blank ANSWER KEY Level In this activity, yu will review terms assciated with Ggle Slides presentatins. Fill in the missing wrds using the terms belw. 1. The slide thumbnail panel is used t select a slide in a presentatin. 2. Presentatin sftware is used t prduce interactive slide shws t enhance the presentatin f infrmatin t an audience. 3. Multimedia, such as images and vides, can be inserted in a presentatin. 4. Themes apply backgrunds, fnt styles and fnt clrs t all slides. 5. The default slide size fr presentatins is widescreen 16:9, which supprts mst new televisins and cmputer screens. 6. Pressing the HOME key n the keybard mves yu t the first slide in a presentatin. 7. The page setup ptins are available frm the file menu. 8. T select multiple cntiguus (tuching) slides, click n the first slide, then press the SHIFT key and click n the last slide. 9. T select multiple nn-cntiguus slides (slides that are nt tuching), hld dwn the CTRL key as yu click the desired slides. 10. The slide backgrund is the area f the slide behind the placehlders, headings, text and ther cntent. SHIFT vides widescreen themes file backgrund slide shws thumbnail webpages CTRL HOME layut 2015 Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

58 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-58 Presentatin Terms Matching Level In this activity, yu will review presentatin terms. Write the letter f the crrect definitin next t each term. Term Definitin 1. Theme a. Applied t text and bjects s they can be revealed r appear and disappear n the slide when yu click the muse buttn. 2. Placehlder b. Determines the default placehlder styles and arrangement, slide backgrund, text styles, list ptins and shapes fr that particular slide layut. 3. Transitin c. Used t prduce interactive slide shws t enhance the presentatin f infrmatin t an audience. 4. Animatin d. Used t define the structure, psitining and frmatting fr all f the cntent that appears n a slide. 5. Presentatin sftware e. Cntains the default placehlder styles and arrangement, slide backgrund, text styles, list ptins and shapes fr all slides cntained in a presentatin, regardless f which slide layut is used. 6. Slide layut f. Animated effects that cntrl hw each slide replaces the previus ne. 7. Slide master g. Used t cpy the frmatting applied t a sectin f text r an bject, such as fnt style r backgrund clr, and apply it t anther selectin. 8. Slide layut master h. Used t psitin and hld cntent such as text, tables, vides and pictures. i. Applies backgrunds, fnt styles and fnt clrs t all slides Certificatin Partners, LLC. All Rights Reserved. Versin 1.1

59 Multimedia Essentials - Lessn 1: Using Presentatin Sftware 1-59 Presentatin Terms Matching ANSWER KEY Level In this activity, yu will review presentatin terms. Write the letter f the crrect definitin next t each term. Term Definitin i 1. Theme a. Applied t text and bjects s they can be revealed r appear and disappear n the slide when yu click the muse buttn. h 2. Placehlder b. Determines the default placehlder styles and arrangement, slide backgrund, text styles, list ptins and shapes fr that particular slide layut. f 3. Transitin c. Used t prduce interactive slide shws t enhance the presentatin f infrmatin t an audience. a 4. Animatin d. Used t define the structure, psitining and frmatting fr all f the cntent that appears n a slide. c 5. Presentatin sftware e. Cntains the default placehlder styles and arrangement, slide backgrund, text styles, list ptins and shapes fr all slides cntained in a presentatin, regardless f which slide layut is used. d 6. Slide layut f. Animated effects that cntrl hw each slide replaces the previus ne. e 7. Slide master g. Used t cpy the frmatting applied t a sectin f text r an bject, such as fnt style r backgrund clr, and apply it t anther selectin. b 8. Slide layut master h. Used t psitin and hld cntent such as text, tables, vides and pictures. i. Applies backgrunds, fnt styles and fnt clrs t all slides Certificatin Partners, LLC. All Rights Reserved. Versin 1.1