Kaltura MediaSpace User Manual. Version: 4.0

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1 Kaltura MediaSpace User Manual Versin: 4.0

2 Kaltura Business Headquarters 200 Park Avenue Suth, New Yrk, NY , USA Tel.: Cpyright 2012 Kaltura Inc. All Rights Reserved. Designated trademarks and brands are the prperty f their respective wners. Use f this dcument cnstitutes acceptance f the Kaltura Terms f Use and Privacy Plicy.

3 Cntents Preface... 4 Abut this Manual... 4 Audience... 4 Dcument Cnventins... 4 Sectin 1 Kaltura MediaSpace Overview... 5 Lgging In... 5 Understanding Galleries and Channels... 6 Brwsing Media... 8 Displaying and Viewing Cntent... 8 Searching Media Sectin 2 Uplading Media Sectin 3 Recrding frm Webcam Sectin 4 Creating a Vide Presentatin The Kaltura Vide Presentatin Widget The Vide Presentatin Wrkflw Sectin 5 Managing Yur Media Editing Media Publishing Media Adding Media t Playlists Managing Playlists Sharing Media Sectin 6 Creating and Managing a Channel Creating a Channel Managing a Channel Mderating Channel Cntent Editing Channel Users Updating a Channel Thumbnail Deleting a Channel Kaltura MediaSpace User Manual 3

4 Preface This preface cntains the fllwing tpics: Abut this Manual Audience Dcument Cnventins Abut this Manual This manual describes hw t use Kaltura MediaSpace Versin 4.0. NOTE: Please refer t the fficial and latest prduct release ntes fr last-minute updates. Technical supprt may be btained directly frm: Kaltura Supprt. Cntact Us: Please send yur dcumentatin-related cmments and feedback r reprt mistakes t We are cmmitted t imprving ur dcumentatin and yur feedback is imprtant t us. Audience This manual is intended fr Kaltura MediaSpace users. Dcument Cnventins Kaltura uses the fllwing admnitins: Nte Wrkflw NOTE: Identifies imprtant infrmatin that cntains helpful suggestins. Wrkflw: Prvides wrkflw infrmatin. Step 1 Step 2 Kaltura MediaSpace User Manual 4

5 Kaltura MediaSpace Overview SECTION 1 Kaltura MediaSpace Overview Kaltura MediaSpace is a fully custmizable media destinatin site fr yur rganizatin. MediaSpace is an ut-f-the-bx vide-centric site that can serve as a repsitry fr media cllectins acrss the rganizatin r a full-featured "internal YuTube. Depending n yur setup, the site can be either public r restricted t authrized end users. In additin, sectins f the site may be restricted t members nly. Depending n yur rle and permissins, yu can d the fllwing: Brwse and search public galleries and channels Uplad media Cntribute t galleries and channels Access and cntribute t members-nly channels Create playlists Create channels Lgging In T lg in t MediaSpace The Lgin windw is displayed either when yu pen MediaSpace r when yu click: My Media My Playlists Guest (lgin) Channels My Channels In the Lgin windw, enter yur username and passwrd. Kaltura MediaSpace User Manual 5

6 Kaltura MediaSpace Overview Understanding Galleries and Channels Yu can access MediaSpace media cllectins in galleries and channels. A gallery is a cllectin f centrally curated cntent. Yu can access galleries next t the media player and frm the MediaSpace main menu. Kaltura MediaSpace User Manual 6

7 Kaltura MediaSpace Overview A channel is a cllectin fr a subset f users (r all authenticated users). Channel managers and site administratrs may give users permissin fr specific actins. Yu can access channels frm the Channels and My Channels tabs. If the tabs are nt displayed, the Channels feature is nt enabled n yur site. T learn hw t use channels, see Creating and Managing a Channel. Kaltura MediaSpace User Manual 7

8 Kaltura MediaSpace Overview Brwsing Media NOTE: Depending n yur MediaSpace rle, yu may be able t access additinal cntent after yu lg in. T understand yur rle, ask yur MediaSpace administratr. Yu can d the fllwing: Filter the cntent. Srt the cntent. Select a vide t play. View media. Reprt abuse. Like media. Search media. Displaying and Viewing Cntent T filter cntent In a media gallery r channel, click the View menu and select ne f the fllwing: All Media types (vides, audi, and images) Vide Only Audi Only Images Only Vide Presentatins Only T srt cntent In a media gallery r channel, click ne f the fllwing: Recent Mst Viewed Alphabetical Mst Liked Kaltura MediaSpace User Manual 8

9 Kaltura MediaSpace Overview T select a vide t play In a media gallery r channel, click a media thumbnail t display the vide in the media player. T view media Click Play in the media player. Yu can use ptins such as vlume cntrl, full screen, and enlarging the player within the MediaSpace windw. Media Player: The Expand Player icn fr enlarging the player On an ios device, a built-in ios media player plays MediaSpace media. Kaltura MediaSpace User Manual 9

10 Kaltura MediaSpace Overview T Reprt Abuse (Flag) Click a media thumbnail r title t display the vide in the media player. D ne f the fllwing: Click Flag n the media player screen. Click the Flag icn n the media player cntrls area. 3. Select the type f abuse. T Like r Unlike Media Click a media thumbnail r title t display the vide in the media player. Click the Like buttn under the media player. 3. A Liked label and an unlike ptin are displayed. T cancel the Like, click unlike. Searching Media Yu can search fr media in the fllwing ways: Text search f: All media A gallery r channel Media assciated with a user, tag, r categry T search all media In the MediaSpace header's search field, enter yur search text. Kaltura MediaSpace User Manual 10

11 Kaltura MediaSpace Overview T search a gallery r channel On a media gallery r channel page, enter text in the search field. T clear the search text, click the clear icn. T search media assciated with a user, tag, r categry On a media's Details tab, click the name f a user, tag, r categry. Fr example, click a tag name (such as sampletag) t display a gallery f all media with the same tag. Kaltura MediaSpace User Manual 11

12 Uplading Media SECTION 2 Uplading Media T uplad media D ne f the fllwing: On yur My Media page, click Media Uplad. In the MediaSpace header's Add New menu, select Media Uplad. Kaltura MediaSpace User Manual 12

13 Uplading Media On a media gallery page, click Add Media and then click Media Uplad. On the Uplad Media page, click Chse a file t uplad. Kaltura MediaSpace User Manual 13

14 Uplading Media 3. In the Select file t uplad windw, select a media file t uplad and click Open. Kaltura MediaSpace User Manual 14

15 Uplading Media 4. While the file is uplading, n the Uplad Media page yu can: Enter infrmatin abut the media and click Save. NOTE: If yu click Save befre the file is cmpletely upladed, the media infrmatin is saved after the media is upladed. Click x next t the prgress bar t cancel the uplad. Under Uplad anther file, click Chse anther file. 5. T view the media page when uplading is cmplete, click G t media page n the Uplad Media page. Vide after Uplad After a vide is upladed, it is cnverted fr ptimal playback. Yu cannt preview r publish a vide Kaltura MediaSpace User Manual 15

16 Uplading Media during cnversin. If media is waiting fr mderatin, yu cannt preview r publish it until it is apprved. Yu can edit media infrmatin during cnversin and while waiting fr mderatin. Media Page: A vide that is awaiting mderatin NOTE: Upladed media als is displayed n yur My Media page. Kaltura MediaSpace User Manual 16

17 Recrding frm Webcam SECTION 3 Recrding frm Webcam T recrd frm a webcam D ne f the fllwing: On yur My Media page, click Webcam Recrding. In the MediaSpace header's Add New menu, select Webcam Recrding. In the Recrd frm Webcam windw, click Allw if a flash player message is displayed. Kaltura MediaSpace User Manual 17

18 Recrding frm Webcam 3. In the Recrd frm Webcam windw, click anywhere in the recrding area t start recrding In the Recrd frm Webcam windw, click anywhere in the recrding area t stp recrding, and click Save. In the Recrd frm Webcam windw, enter infrmatin abut the media and click Save. T view the media page after saving the recrding, click G t media page in the Recrd frm Webcam windw. NOTE: If media is waiting fr mderatin, yu cannt preview r publish it until it is apprved. Yu can edit media infrmatin while waiting fr mderatin. Kaltura MediaSpace User Manual 18

19 Creating a Vide Presentatin SECTION 4 Creating a Vide Presentatin The Kaltura Vide Presentatin Widget The Kaltura Vide Presentatin Widget allws the side-by-side, synchrnized display f media and dcument files t end users. The Vide Presentatin feature enables cntent creatrs t synchrnize vide and specific slides in a slideshw r dcument and share the synchrnized presentatin. The Vide Presentatin Wrkflw Basic wrkflw t synchrnize the display f media and dcument files: Select a media file. Select a dcument file. 3. Add sync pints t synchrnize the dcument with the media. Kaltura MediaSpace User Manual 19

20 Creating a Vide Presentatin T create a vide presentatin D ne f the fllwing: On yur My Media page, click Vide Presentatin. In the MediaSpace header's Add New menu, select Vide Presentatin. The Add Vide Presentatin page is displayed. Kaltura MediaSpace User Manual 20

21 Creating a Vide Presentatin (Optinal) T uplad a new dcument On the Add Vide Presentatin page, click Uplad Dcument. In the Uplad Dcument windw, click Brwse yur desktp. In the Select file t uplad windw, select a dcument r presentatin file t uplad and click Open. In the Uplad Dcument windw, enter infrmatin abut the dcument and click Clse. 5. In the Uplad Dcument windw, click Back t the vide presentatin creatin flw (step 1) t cntinue creating a vide presentatin. NOTE: After a dcument is upladed, it is ptimized fr display in the presentatin. Yu cannt use a dcument in a vide presentatin until ptimizatin is cmplete. T select and synchrnize files On the Add Vide Presentatin page, select an item frm a list f available vide and audi items, and click Next. On the Add Vide Presentatin page, select an item frm a list f available dcuments and presentatins, and click Next t create the vide presentatin. Kaltura MediaSpace User Manual 21

22 Creating a Vide Presentatin 3. In the Edit Media windw, synchrnize the media and slides. Sync Playback Sync Actins a. T start synchrnizing the media with the slides, click Play in the media player. b. When yu reach a pint that yu want t synchrnize: - Click the player t pause the playback. - In the thumbnail carusel, select the slide t synchrnize with the pint where the playback paused, and click + Sync Vide/Slide. Click Play in the media player t cntinue synchrnizing the playback with the slides. Add and remve sync pints as needed, and click Save. 4. In the Edit Media windw, enter infrmatin abut the vide presentatin and click Save. Kaltura MediaSpace User Manual 22

23 Creating a Vide Presentatin T embed the vide presentatin n a web site In yur vide presentatin page's Get Embed Cde tab, cpy the embed cde. Vide Presentatin Embed Cde Paste the embed cde n a web site. Kaltura MediaSpace User Manual 23

24 Managing Yur Media SECTION 5 Managing Yur Media NOTE: If yu cannt access yur My Media page cntent r actins, ask yur MediaSpace administratr t give yu the required permissin. Yur My Media page lists previusly upladed media. When yu pen a media page, yu can: Edit metadata r delete media. Select a thumbnail. Publish a media item. Publish multiple media items. Make media private. Add media t playlists r remve media frm a playlist. Manage playlists. Share media. Kaltura MediaSpace User Manual 24

25 Managing Yur Media Editing Media T edit media D ne f the fllwing: On yur My Media page, click Edit fr the media yu want t edit. On yur My Media page, click the thumbnail r title f the media yu want t edit. In the media page's Details tab, click Edit. Kaltura MediaSpace User Manual 25

26 Managing Yur Media In the Edit Media windw, yu can: Edit infrmatin abut the media. Delete the media. Select a frame t use as the media thumbnail, such as when the media is included in a gallery r channel. T select a frame as a thumbnail 3. In the Edit Media windw, click Play in the media player. Pause the player at the frame that yu want t use as a thumbnail. Click Thumb r the camera icn t use the current frame as the thumbnail. Edit Media: Camera icn fr capturing the current frame as the vide thumbnail Kaltura MediaSpace User Manual 26

27 Managing Yur Media Publishing Media By default, media that yu uplad is private. Yu can access private media n yur My Media page. On yur My Media page, yu can grab the embed cde f private media r publish it t make it public in MediaSpace. Publishing media makes the media publicly accessible t MediaSpace users. Yu can publish media: In multiple categries Only when file cnversin is cmplete and the media is nt waiting fr mderatin NOTE: If yu cannt publish media, ask yur MediaSpace administratr t give yu the required permissin. T publish a media item On yur My Media page, click the thumbnail r title f the media yu want t publish. By default, upladed media is nt published. 3. In the media page's Publish tab, select Publish. Select categries r channels (if yu have permissin t cntribute t ne r mre channels) fr the published media. T publish multiple media items On yur My Media page, select ne r mre media items, and click Publish. Kaltura MediaSpace User Manual 27

28 Managing Yur Media Select categries r channels (if yu have permissin t cntribute t ne r mre channels) fr the published media, and click Publish. T make media private Click the thumbnail r title f the published media that yu want t make private. In the media page's Publish tab, select Nt Published. Private media is accessible nly n the media wner's My Media page. Adding Media t Playlists Yu can create playlists and assciate media with the playlists. T create a playlist NOTE: If yu cannt create a playlist, ask yur MediaSpace administratr t give yu the required permissin. Click a media thumbnail r title. Kaltura MediaSpace User Manual 28

29 Managing Yur Media In the Add t Playlists tab under the media player, enter a descriptive name in the Add New Playlist field, and click Add. The media is added t the new playlist. T add media t playlists (frm a specific media page) Click a media thumbnail r title. In the Add t Playlists tab under the media player, select ne r mre playlists. The selected playlist name is displayed in the Appears in field. Yu als can add a new playlist. T add media t playlists (frm yur My Media page) NOTE: On yur My Media page, yu cannt create a new playlist r remve media frm playlists. On yur My Media page, select ne r mre media items, and click Add t Playlists. In the Add t Playlist windw, select ne r mre playlists, and click Add. T remve media frm a playlist Click a media thumbnail r title. In the Add t Playlists tab under the media player, d ne f the fllwing: Clear a selected playlist. In the Appears in field, click x next t a playlist name. Kaltura MediaSpace User Manual 29

30 Managing Yur Media Managing Playlists After yu create a playlist, yu can preview the playlist, rerder the media in the playlist, design the playlist, and cpy the playlist's embed cde. T manage a playlist NOTE: If yu cannt manage a playlist, ask yur MediaSpace administratr t give yu the required permissin. D ne f the fllwing: Open yur My Playlists page. Click a media thumbnail r title. In the Add t Playlists tab under the media player, click Manage Playlists. 3. On yur My Playlists page, select a playlist frm the Shw Playlist menu. Fr the selected playlist, yu can d the fllwing: Delete the playlist. Rerder the vides in the playlist. Remve vides frm the playlist. Cpy the playlist's embed cde t paste it n a web site. Select the layut and clr f the playlist. Kaltura MediaSpace User Manual 30

31 Managing Yur Media Sharing Media Yu can share a media item by: Linking t a media page Embedding a media item T share a link t a media page Click a media thumbnail r title. In the Share tab under the media player, cpy the media page link. 3. Paste the link t share the media page. NOTE: If the media is restricted, nly authrized users can access the shared media page. T embed a media item NOTE: If the Embed buttn is nt displayed, ask yur MediaSpace administratr t give yu the required permissin. Click a media thumbnail r title. In the Share tab under the media player, click Embed. Kaltura MediaSpace User Manual 31

32 Managing Yur Media The embed cde and related ptins are displayed. 3. Select ne embed type: HTML (If enabled) Embed Fr HTML: a. Select a player skin. b. Select a player size. Cpy the embed cde. On the web site where yu want t share the media, paste the embed cde. Kaltura MediaSpace User Manual 32

33 Creating and Managing a Channel SECTION 6 Creating and Managing a Channel NOTE: If yu cannt create and manage channels, ask yur MediaSpace administratr t give yu the required permissin. Fr an verview f channels, see Understanding Galleries and Channels. Yu can d the fllwing: Create a channel. Manage a channel. Creating a Channel T create a channel On the Channels page r yur My Channels page, click Create Channel. On the Create New Channel page: a. Enter values fr: - Title Enter the channel name t display n the Channels page. - Descriptin Enter a summary f the channel cntent t display n the Channel>Settings page. - Tags Enter a descriptive tag t use in searches. b. (Optinal) T require a channel manager's apprval befre media is displayed in the channel, select the Mderate cntent checkbx. c. Select the kind f access that users have: - Open All authenticated users can access the channel and cntribute cntent. - Restricted All users can access the channel, but nly specific users can cntribute cntent. - Private Only specific users can access the channel and cntribute cntent. d. Click Save t create a new channel. Kaltura MediaSpace User Manual 33

34 Creating and Managing a Channel Kaltura MediaSpace User Manual 34

35 Creating and Managing a Channel Yu can access the new channel frm yur My Channels page. Managing a Channel T manage a channel On the Channels page r yur My Channels page, click a channel t pen the channel page, and then click Settings. Kaltura MediaSpace User Manual 35

36 Creating and Managing a Channel On the Settings page, yu can: Actin Tab Ntes Mdify the channel definitin. Basic Fr field details, see T create a channel. Mderate channel cntent. Pending Applies when a channel manager's apprval is required befre media is displayed Add members t a channel. Members Applies t restricted r private channels Mdify a channel member s permissin. Members Applies t view, add, mderate, and manage permissins Update a channel thumbnail. Advanced Applies t a channel manager wh wants t display new media in a channel thumbnail Delete a channel. Advanced Mderating Channel Cntent Channel managers and mderatrs apprve r reject cntent when a channel manager's apprval is required befre media is displayed. T require cntent mderatin, mdify the channel definitin n the Basic tab f the channel's Settings page. Fr field details, see T create a channel. T mderate channel cntent On the Channels page r yur My Channels page, click a channel t pen the channel page, and then click Settings. On the Pending tab, click a media thumbnail t review pending cntent. The media page pens. T view the cntent, click Play in the media player. 3. On the Pending tab f the channel Settings page, select ne r mre media and d ne f the fllwing: Click Apprve. Apprved cntent is displayed n the channel page. Click Reject. Kaltura MediaSpace User Manual 36

37 Creating and Managing a Channel Editing Channel Users T add members t a channel NOTE: Adding members applies nly t channels that are restricted r private. On the Channels page r yur My Channels page, click a channel t pen the channel page, and then click Settings. On the Members tab, click Add Members. 3. In the Add Member windw under Enter user name, start typing a user name t display user names, and select a member t add In the Add Member windw under Set permissin, select the member's permissin. Permissin Member Cntributr Mderatr Manager Allws a user t View channel cntent nly. View channel cntent and add media t the channel. View channel cntent, add media t the channel, and mderate channel cntent. View channel cntent, add media t the channel, mderate channel cntent, and manage the channel (delegate managerial rights t additinal users). In the Add Member windw, click Add t add the selected member with the specified permissin. Kaltura MediaSpace User Manual 37

38 Creating and Managing a Channel T mdify a channel member s permissin On the Channels page r yur My Channels page, click a channel t pen the channel page, and then click Settings. On the Members tab, next t a member's Permissin clumn click Change. 3. In the Permissin clumn, select a new permissin. 4. Permissin Member Cntributr Mderatr Manager Allws a user t View channel cntent nly. View channel cntent and add media t the channel. View channel cntent, add media t the channel, and mderate channel cntent. View channel cntent, add media t the channel, mderate channel cntent, and manage the channel (delegate managerial rights t additinal users). Click Dne t apply the mdified permissin t the member. Updating a Channel Thumbnail A channel thumbnail displays the thumbnails f the media items that are initially added t the channel. Thumbnails f new media added subsequently t the channel are nt autmatically displayed in the channel thumbnail. T display new media thumbnails in the channel thumbnail, the channel manager manually updates the channel thumbnail. Kaltura MediaSpace User Manual 38

39 Creating and Managing a Channel T update a channel thumbnail Open a channel page that yu manage, and then click Settings. On the Advanced tab under Update Channel Thumbnail, click Update. The new channel thumbnail is displayed. Deleting a Channel NOTE: Deleting a channel des nt delete the media frm MediaSpace. T delete a channel 3. On the Channels page r yur My Channels page, click a channel t pen the channel page, and then click Settings. On the Advanced tab, click Delete Channel. Click Yes t cnfirm the deletin. Kaltura MediaSpace User Manual 39

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