Insert a sound clip. Change animation sequence. Here are some tips for changing the order in which animations are sequenced on a slide.
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1 Change animation sequence Here are some tips for changing the order in which animations are sequenced on a slide. A Animations are sequenced in the order in which they are created, and they appear in that order in the Animation pane. B The numbers assigned to each animation effect also reflect the order. To move an animation up or down in the sequence: 1 Select the effect in the Animation pane. 2 Click The Up or Down arrow to move the animation. C You can also use the Move Earlier or Move Later command on the Animations tab. These are useful if the Animation pane is not open, for example. Figure 16-19: Use Animation Painter to copy animation. You can also drag an animation up or down on the list to change its sequence. Insert a sound clip ch16.indd 405 When you place a sound clip (sometimes called an audio clip) on a slide, a speaker icon appears to represent it. Playback controls appear beneath the icon, so you can control the clip during the show. You can also assign a sound to an object, so that clicking the object plays the sound. 405
2 Insert a sound clip icon on a slide With this method, an actual sound object is placed on the slide, represented by a speaker icon. You can set up the sound to play automatically or to wait until someone clicks the speaker icon. To insert a sound clip icon: 1 Display the slide on which the sound clip icon should be placed. 2 On the Insert tab, click Audio. 3 Click Audio on My PC. Figure 16-20: Choose Audio on My PC to insert an existing sound clip. 4 Browse to and select the audio clip. PowerPoint supports a variety of formats. 5 Click Insert. The sound clip icon is placed in the center of the slide. Figure 16-21: Select the sound clip. 6. (Optional) Drag the speaker icon to move it if desired. After inserting the sound clip, you can adjust it using the options in the Audio Options section of the Audio Tools Playback toolbar, as follows: A Choose how the sound should be triggered. The default is On Click, but you can also choose Automatically so that the sound plays as soon as the speaker icon appears ch16.indd 406
3 (It appears when the slide itself appears unless you set an entrance animation for it.) B If the sound clip is long, and you want it to continue playing if it isn t finished when the next slide appears, mark the Play Across Slides check box. C If you want the sound to repeat, mark Loop until Stopped. D To hide the speaker icon, mark Hide During Show. Don t do this if you have the Start setting set to On Click, though, because it ll make it impossible for the sound to ever be triggered. E The Play in Background button automatically sets up a sound clip to serve as a soundtrack for the presentation by making the following setting adjustments: Start automatically, Play Across Slides, Loop Until Stopped, and Hide During Show all selected. Figure 16-22: Adjust sound playback options. Attach a sound to a picture on a slide If you plan on keeping the speaker icon on the slide, why not replace that boring speaker with a more interesting piece of artwork? This is also a good way to camouflage the sound icon if you need to keep an icon somewhere on the slide for the sound but you don t want the audience to notice. The drawback of this method is its lack of flexibility; you don t get playback tools with this method like you do with the speaker icon, and you can t make the sound play automatically. To associate a sound with an object, follow these steps: 1 Select the picture. 2 On the Insert tab, click Action. 3 On the Mouse Click tab, mark the Play Sound check box. 4 Open the Play Sound drop-down list and choose Other Sound. The Add Audio dialog box opens ch16.indd 407
4 Figure 16-23: Choose a sound as the action associated with the picture. 5 Navigate to and select the audio clip. 6 Click OK. Figure 16-24: Choose the audio clip. Here s an alternate method of making a sound play on click of a particular object: 1. Insert the sound icon on the slide, as you learned in Insert a sound clip icon on a slide earlier in this chapter. 2 If needed, insert the object on the slide that should be clicked to play the sound. If you don t already have one in mind, you might draw a simple circle or square with the Drawing tools, for example. 3 Select the sound icon. 4 On the Audio Tools Playback tab, click No Style to clear previous settings. 5 Mark the Hide During Show check box ch16.indd 408
5 Figure 16-25: Make sure the sound icon is set to not appear during the show. 6 On the Animations tab, click Trigger. 7 Point to On Click Of. 8 Click the desired object that should trigger the sound. Figure 16-26: Select the object that will trigger the sound. After creating a trigger-based animation, you will probably want to test it in Slide Show view. From the Slide Show tab, click From Current Slide. Then click the trigger object to see if the sound plays. Insert a video clip on a slide PowerPoint 2016 accepts video clips in a variety of formats, including Windows Media, Windows Video, QuickTime, MP4, and Flash. You can place a video clip on a slide either within a content placeholder or as a standalone item. You can also apply formatting to a video clip, such as a video style that governs the shape and appearance of the clip s frame. You have a choice of video sources. You can insert a video stored on your own PC, or you can link to an online video ch16.indd 409
6 Link to an online video Many web sites host online videos. If you will have Internet access during your presentation, you might choose to link to an online copy of a video rather than embed a large video file in your presentation. To link to an online video, follow these steps: 1. If the video is not on YouTube, go to the site where it is hosting and get an embed code for the video. The exact procedure varies. For example, on a video hosted by Vimeo, here are the steps: a. On the video clip, click the Share button. b. Click Embed Code. c. Select the code and then click Copy or press Ctrl+C to copy the code to the Windows Clipboard. 2. Display the slide on which you want to place the video. 3A On the Insert tab, click Video, and then click Online Video. OR 3B In an empty content placeholder, click the Insert Video icon. If you use a content placeholder, the video will be placed in the placeholder. If you use the Video command on the Insert tab, the video will be placed as a free-floating object on the slide. Figure 16-27: Use a content placeholder or choose Video from the Insert tab ch16.indd 410
7 4A If you copied a code in step 1, click in the From a Video Embed Code text box and then press Ctrl+V to paste the code. Then skip to step 6. OR 4B Click in the Search YouTube box and type keywords representing the video you want to find and insert. Then press Enter. Figure 16-28: Paste an embed code or search YouTube. 5 Select the desired video in the search results. 6 Click Insert. Figure 16-29: Select a video to insert. Most of the commands on the Video Tools Playback tab on the Ribbon are unavailable for web-hosted video clips ch16.indd 411
8 Insert a video from your PC When the video is from your own PC, you can insert it into the presentation so that it will be available all the time, even when there is no Internet connection available. The downside is that the video embedded in the presentation file increases the file s size. 1 Display the slide on which you want to place the video. 2A On the Insert tab, click Video, and then click Video on My PC. OR 2B In an empty content placeholder, click the Insert Video icon. Then in the Insert Video dialog box (refer back to Figure 16-28), click the Browse hyperlink next to From a File. If you use a content placeholder, the video will be placed in the placeholder. If you use the Video command on the Insert tab, the video will be placed as a free-floating object on the slide. Figure 16-30: Choose to insert a video from a file. 3. In the Insert Video dialog box, navigate to and select the video clip. 4. Click Insert ch16.indd 412
9 You can control the video s playback with the Video Tools Playback tab. While video editing in PowerPoint is beyond the scope of this book, here are a few interesting features to experiment with on your own: You can trim a video clip to remove unneeded portions at the beginning or end. You can make the video fade in or out. You can set a volume for the video clip that s separate from the overall volume. You can add a bookmark at a certain point in the video, and then hyperlink to that bookmark elsewhere in the presentation, so that you can jump to a particular spot in the clip easily ch16.indd 413
Exit: These control how the object exits the slide. For example, with the Fade animation the object will simply fade away.
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