Kaltura MediaSpace User Manual. Version: 3.0

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1 Kaltura MediaSpace User Manual Versin: 3.0

2 Kaltura Business Headquarters 200 Park Avenue Suth, New Yrk, NY , USA Tel.: Cpyright 2012 Kaltura Inc. All Rights Reserved. Designated trademarks and brands are the prperty f their respective wners. Use f this dcument cnstitutes acceptance f the Kaltura Terms f Use and Privacy Plicy.

3 Cntents Preface... 4 Abut this Manual... 4 Audience... 4 Dcument Cnventins... 4 Sectin 1 Kaltura MediaSpace Overview... 5 Opening MediaSpace... 5 Lgging In... 6 Brwsing Media... 6 Displaying and Viewing Cntent... 6 Searching Media... 8 Sectin 2 Uplading Media Sectin 3 Recrding frm Webcam Sectin 4 Creating a Vide Presentatin The Kaltura Vide Presentatin Widget The Vide Presentatin Wrkflw Sectin 5 Managing Yur Media Editing Media Publishing Media Adding Media t Playlists Managing Playlists Sharing Media Kaltura MediaSpace User Manual 3

4 Preface This preface cntains the fllwing tpics: Abut this Manual Audience Dcument Cnventins Abut this Manual This manual describes hw t use Kaltura MediaSpace Versin 3.0. NOTE: Please refer t the fficial and latest prduct release ntes fr last-minute updates. Technical supprt may be btained directly frm: Kaltura Supprt. Cntact Us: Please send yur dcumentatin-related cmments and feedback r reprt mistakes t We are cmmitted t imprving ur dcumentatin and yur feedback is imprtant t us. Audience This manual is intended fr Kaltura MediaSpace users. Dcument Cnventins Kaltura uses the fllwing admnitins: Nte Wrkflw NOTE: Identifies imprtant infrmatin that cntains helpful suggestins. Wrkflw: Prvides wrkflw infrmatin. Step 1 Step 2 Kaltura MediaSpace User Manual 4

5 Kaltura MediaSpace Overview SECTION 1 Kaltura MediaSpace Overview Kaltura MediaSpace is a fully custmizable media destinatin site fr yur rganizatin. MediaSpace is an ut-f-the-bx vide-centric site that can serve as a repsitry fr media cllectins acrss the rganizatin r a full-featured "internal YuTube. Yu can integrate MediaSpace int yur lcal authenticatin envirnment fr rle-based authenticatin, r use it as a public destinatin site. MediaSpace can be easily cnfigured and branded, and requires minimal resurces t get up and running while allwing extensive custmizatin. Opening MediaSpace Open the MediaSpace hme page t view media. Hme Page Kaltura MediaSpace User Manual 5

6 Kaltura MediaSpace Overview NOTE: Yu may be required t lg in. Yu must lg in t uplad media r create playlists. Lgging In T lg in t MediaSpace NOTE: If yu are required t lg in t view unrestricted media, skip the first step. On the MediaSpace hme page, click My Media r lgin. In the Lgin windw, enter yur username and passwrd. Username Passwrd Allws yu t viewer viewer View media. admin admin1 Uplad media and grab embed cdes. Media that yu uplad is nt published until apprved by a mderatr. sysadmin sysadmin Uplad and publish media withut mderatin. MediaSpace is a public site. All published media is displayed t all visitrs Brwsing Media NOTE: Depending n yur MediaSpace rle, yu may be able t access additinal cntent after yu lg in. T understand yur rle, ask yur MediaSpace administratr. Yu can d the fllwing: Filter the cntent. Srt the cntent. Hide r display a gallery. Select a vide t play. View media. Search media. Displaying and Viewing Cntent T filter cntent In a media gallery, click the Shw menu and select ne the fllwing: All Media types (vides, audi, and images) Vide Only Audi Only Kaltura MediaSpace User Manual 6

7 Kaltura MediaSpace Overview Images Only Vide Presentatins Only T srt cntent In a media gallery, click the Srt By menu and select ne the fllwing: Recent Mst viewed Alphabetical T hide r display a gallery In a media gallery, click hide t hide the gallery. T re-display a gallery, click shw. T select a vide t play In a media gallery, click a vide thumbnail t display the vide in the media player. Related vides frm all galleries are displayed next t the media player. Kaltura MediaSpace User Manual 7

8 Kaltura MediaSpace Overview T view media Click Play in the media player. Yu can use ptins such as vlume cntrl, full screen, and enlarging the player within the MediaSpace windw. Media Player: The Expand Player icn fr enlarging the player On an ios device, a built-in ios media player plays MediaSpace media. Searching Media Yu can search fr media in the fllwing ways: Text search f: All media A gallery A categry Media assciated with a user, tag, r categry T search all media In the MediaSpace header's search field, enter yur search text. Kaltura MediaSpace User Manual 8

9 Kaltura MediaSpace Overview T search a gallery In a media gallery, click Search this gallery. Enter text in the search field. T search a categry 3. Open a categry. Click Search these vides. Enter text in the search field. T search media assciated with a user, tag, r categry On a media's Details tab, click the name f a user, tag, r categry. Fr example, click a tag name (such as sampletag) t display a gallery f all media with the same tag. Kaltura MediaSpace User Manual 9

10 Uplading Media SECTION 2 Uplading Media T uplad media D ne f the fllwing: In the My Media tab, click Media Uplad. In the MediaSpace header's Add New menu, select Media Uplad. In the Uplad Media windw, click Chse a file t uplad. Kaltura MediaSpace User Manual 10

11 Uplading Media 3. In the Select file t uplad windw, select a media file t uplad and click Open. Kaltura MediaSpace User Manual 11

12 Uplading Media 4. While the file is uplading, in the Uplad Media windw yu can: Enter infrmatin abut the media and click Save. NOTE: If yu click Save befre the file is cmpletely upladed, the media infrmatin is saved after the media is upladed. Click x next t the prgress bar t cancel the uplad. Click Uplad anther file. 5. T view the media page when uplading is cmplete, click G t media page in the Uplad Media windw. Vide after Uplad After a vide is upladed, it is cnverted fr ptimal playback. Yu cannt preview r publish a vide during cnversin. If media is waiting fr mderatin, yu cannt preview r publish it until it is apprved. Kaltura MediaSpace User Manual 12

13 Uplading Media Yu can edit media infrmatin during cnversin and while waiting fr mderatin. Media Page: A vide that is awaiting mderatin NOTE: Upladed media als is displayed n yur My Media tab. Kaltura MediaSpace User Manual 13

14 Recrding frm Webcam SECTION 3 Recrding frm Webcam T recrd frm a webcam D ne f the fllwing: In the My Media tab, click Webcam Recrding. In the MediaSpace header's Add New menu, select Webcam Recrding. In the Recrd frm Webcam windw, click Allw if a flash player message is displayed. Kaltura MediaSpace User Manual 14

15 Recrding frm Webcam 3. In the Recrd frm Webcam windw, click anywhere in the recrding area t start recrding In the Recrd frm Webcam windw, click anywhere in the recrding area t stp recrding, and click Save. In the Recrd frm Webcam windw, enter infrmatin abut the media and click Save. T view the media page after saving the recrding, click G t media page in the Recrd frm Webcam windw. NOTE: If media is waiting fr mderatin, yu cannt preview r publish it until it is apprved. Yu can edit media infrmatin while waiting fr mderatin. Kaltura MediaSpace User Manual 15

16 Creating a Vide Presentatin SECTION 4 Creating a Vide Presentatin The Kaltura Vide Presentatin Widget The Kaltura Vide Presentatin Widget allws the side-by-side, synchrnized display f media and dcument files t end users. The Vide Presentatin feature enables cntent creatrs t synchrnize vide and specific slides in a slideshw r dcument and share the synchrnized presentatin. The Vide Presentatin Wrkflw Basic wrkflw t synchrnize the display f media and dcument files: Select a media file. Select a dcument file. 3. Add sync pints t synchrnize the dcument with the media. Kaltura MediaSpace User Manual 16

17 Creating a Vide Presentatin T create a vide presentatin D ne f the fllwing: In the My Media tab, click Vide Presentatin. In the MediaSpace header's Add New menu, select Vide Presentatin. The Add Vide Presentatin windw is displayed. List f available media t include in presentatin Kaltura MediaSpace User Manual 17

18 Creating a Vide Presentatin (Optinal) T uplad a new dcument In the Add Vide Presentatin windw, click Uplad Dcument. In the Uplad Dcument windw, click Brwse yur desktp. In the Select file t uplad windw, select a dcument r presentatin file t uplad and click Open. In the Uplad Dcument windw, enter infrmatin abut the dcument and click Clse. 5. In the Uplad Dcument windw, click Back t the vide presentatin creatin flw (step 1) t cntinue creating a vide presentatin. NOTE: After a dcument is upladed, it is ptimized fr display in the presentatin. Yu cannt use a dcument in a vide presentatin until ptimizatin is cmplete. T select and synchrnize files In the Add Vide Presentatin windw, select an item frm a list f available vide and audi items, and click Next. In the Add Vide Presentatin windw, select an item frm a list f available dcuments and presentatins, and click Next t create the vide presentatin. Kaltura MediaSpace User Manual 18

19 Creating a Vide Presentatin 3. In the Edit Media windw, synchrnize the media and slides. Sync Playback Sync Actins a. T start synchrnizing the media with the slides, click Play in the media player. b. When yu reach a pint that yu want t synchrnize: - Click the player t pause the playback. - In the thumbnail carusel, select the slide t synchrnize with the pint where the playback paused, and click + Sync Vide/Slide. Click Play in the media player t cntinue synchrnizing the playback with the slides. Add and remve sync pints as needed, and click Save. 4. In the Edit Media windw, enter infrmatin abut the vide presentatin and click Save. Kaltura MediaSpace User Manual 19

20 Creating a Vide Presentatin T embed the vide presentatin n a web site In yur vide presentatin page's Get Embed Cde tab, cpy the embed cde. Vide Presentatin Embed Cde Paste the embed cde n a web site. Kaltura MediaSpace User Manual 20

21 Managing Yur Media SECTION 5 Managing Yur Media NOTE: If yu cannt access the My Media tab cntent r actins, ask yur MediaSpace administratr t give yu the required permissin. The My Media tab lists previusly upladed media. When yu pen a media page, yu can: Edit metadata r delete the media. Select a thumbnail. Publish media. Add media t playlists r remve media frm a playlist. Manage playlists. Share media. Kaltura MediaSpace User Manual 21

22 Managing Yur Media Editing Media T edit media D ne f the fllwing: In the My Media tab, click Edit fr the media yu want t edit. In the My Media tab, click the thumbnail r title f the media yu want t edit. In the media page's Details tab, click Edit. Kaltura MediaSpace User Manual 22

23 Managing Yur Media In the Edit Media windw, yu can: Edit infrmatin abut the media. Delete the media. Select a frame t use as the media thumbnail, such as when the media is included in a gallery. T select a frame as a thumbnail 3. In the Edit Media windw, click Play in the media player. Pause the player at the frame that yu want t use as a thumbnail. Click the camera icn t use the current frame as the thumbnail. Edit Media: Camera icn fr capturing the current frame as the vide thumbnail Kaltura MediaSpace User Manual 23

24 Managing Yur Media Publishing Media By default, media that yu uplad is private. Yu can access private media in yur My Media tab. In the My Media tab, yu can grab the embed cde f private media r publish it t make it public in MediaSpace. Publishing media makes the media publicly accessible t MediaSpace users. Yu can publish media: In multiple categries Only when file cnversin is cmplete and the media is nt waiting fr mderatin T publish media NOTE: If yu cannt publish media, ask yur MediaSpace administratr t give yu the required permissin. In the My Media tab, click the thumbnail r title f the media yu want t publish. By default, upladed media is nt published. 3. In the media page's Publish tab, select Publish. Select categries fr the published media. T make media private Click the thumbnail r title f the published media that yu want t make private. In the media page's Publish tab, select Nt Published (Private). Private media is accessible nly n the media wner's My Media tab. Adding Media t Playlists Yu can create playlists and assciate media with the playlists. T create a playlist NOTE: If yu cannt create a playlist, ask yur MediaSpace administratr t give yu the required permissin. Click a media thumbnail r title. Kaltura MediaSpace User Manual 24

25 Managing Yur Media In the Add t Playlists tab under the media player, enter a descriptive name in the Add New Playlist field, and click Add. The media is added t the new playlist. T add media t a playlist Click a media thumbnail r title. In the Add t Playlists tab under the media player, select ne r mre playlists. The selected playlist name is displayed in the Appears in field. Yu als can add a new playlist. T remve media frm a playlist Click a media thumbnail r title. In the Add t Playlists tab under the media player, d ne f the fllwing: Clear a selected playlist. In the Appears in field, click x next t a playlist name. Kaltura MediaSpace User Manual 25

26 Managing Yur Media Managing Playlists After yu create a playlist, yu can preview the playlist, rerder the media in the playlist, design the playlist, and cpy the playlist's embed cde. T manage a playlist NOTE: If yu cannt manage a playlist, ask yur MediaSpace administratr t give yu the required permissin. D ne f the fllwing: Select the My Playlists tab. Click a media thumbnail r title. In the Add t Playlists tab under the media player, click Manage Playlists. 3. In the My Playlists tab, select a playlist frm the Shw Playlist menu. Fr the selected playlist, yu can d the fllwing: Delete the playlist. Rerder the vides in the playlist. Remve vides frm the playlist. Cpy the playlist's embed cde t paste it n a web site. Select the layut and clr f the playlist. Drag and drp vides t rerder them r click Remve (displayed when yu hver ver a vide) t remve a vide frm the playlist. Kaltura MediaSpace User Manual 26

27 Managing Yur Media Sharing Media Yu can share a media item by cpying the embed cde and pasting it n a web site. T share a media item NOTE: If yu cannt grab embed cde r select a player design, ask yur MediaSpace administratr t give yu the required permissin. Click a media thumbnail r title. In the Get Embed Cde tab under the media player: a. Select ne embed type: - HTML - Embed b. Select a player skin. c. Select a player size. d. Cpy the embed cde. Kaltura MediaSpace User Manual 27

28 Managing Yur Media Get Embed Cde tab: Optins Kaltura MediaSpace User Manual 28

29 Managing Yur Media 3. Get Embed Cde tab: Embed Type selected In the web site where yu want t share the media, paste the embed cde. Kaltura MediaSpace User Manual 29

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