Procedures for Developing Online Training

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1 Prcedures fr Develping Online Training Fllwing are prcedures fr develping nline training mdules t be psted n (Blackbard Learn). These steps were develped thrugh a prcess and will cntinue t be mdified as needed t serve as cmprehensive guidance. Online training has the ptential t make training available t a wide audience at little cst. It als allws participants t review the cntent as needed t keep up-t-date n infrmatin. The instructins belw are fr creating nline training t be hsted n Blackbard. Length: While nline training can be any length, cnsider breaking the cntent dwn int shrt, cncise segments f n mre than 10 minutes. Multiple segments can be created n different aspects f a tpic if needed. Presentatin: T keep the audience alert and engaged, make the presentatin as visually appealing as pssible. It is als highly recmmended t include audi and limit the amunt f text participants have t read. Instructins: Setting up a Blackbard Curse Site Blackbard serves as an excellent platfrm fr managing nline training. It is used primarily t huse cntent develped elsewhere. T get started, it is highly recmmended that users attend a face-t-face r nline training n (Blackbard Learn). Visit t register fr either. A wrking knwledge f (Blackbard Learn) is assumed in these instructins. Users wh intend t manage the nline training in Blackbard need t be set up as a leader. Cntact Emily Tiptn t be set up as a leader and t create the initial learning mdule. Once the learning mdule is created, users will be able t add cntent. As stated earlier, the majrity f cntent will be created utside f Blackbard and upladed. Online training cntent: The primary surce fr each learning mdule is a vide explaining the cntent. Handuts serve t reinfrce the cntent cvered in the vide. Quizzes serve t assess knwledge gained and reinfrce cntent. Detailed instructins n creating vides and linking t the curse are given belw.

2 Befre Yu Begin There are several steps invlved in creating an nline training. Setting up a series f flders and subflders n yur cmputer will help t keep things rganized and accessible. Everyne has their preferred way t rganize flders and the fllwing is a suggestin. Create a tp level flder called Online Training t huse all nline training develpment cntent. Create a subflder fr each nline training and name accrdingly. If an nline training will have multiple sectins, create thse Cntent: Visual cntent is develped in Micrsft PwerPint A wrking knwledge f PwerPint is assumed in these instructins. Mre advanced steps will be described. Pictures, animatins and text shuld be included t make the presentatin visually appealing and cmplement the audi. Their timing and duratin shuld be carefully cnsidered and text shuld be cncise. Care shuld be taken nt t include pictures that are cpyrighted r cntain brand name r prprietary infrmatin. Ntes shuld be included fr each slide. These will later becme the audi segment f the training. Audi cntent is recrded with Audacity sftware Audacity is free, pen-surce sftware available at The prgram shuld be installed n the cmputer where the recrding will be dne. The settings shuld be left t their default. Recrding Audi A micrphne is needed t recrd. Many cmputers have built in micrphnes that may give satisfactry results. A headset r free standing micrphne can be attached t the cmputer as well. Users shuld test different ptins befre recrding audi fr a training. Recrding shuld be dne in as quiet f an envirnment as pssible. Nise frm air cnditining, fans, peple walking dwn the hall, etc. will be recrded. Als, sunds like shuffling papers r squeaking chairs will be recrded s minimize as much backgrund nise as pssible. Remember t silence ffice and cellphnes and clse befre beginning. Open the PwerPint training with ntes available. The ntes will becme the audi prtin f the training. T begin recrding, click n the red, rund recrd buttn n the tlbar. This will start the audi track. G thrugh each slide and use the ntes fr yur talking pints. Yu can read the slides r use them as an utline t yur presentatin. Try t be as natural sunding as pssible.

3 The recrding shuld cntinue thrugh the whle presentatin. It s advisable t break mmentarily between each slide and take a drink if needed. This will be remved during the editing phase. Recrding can be paused if needed by pushing the pause buttn but shuld nt be stpped until the entire recrding is finished. If a mistake is made, simply state that the slide will be recrded again and prceed with recrding. The audi will be edited afterwards. T save, click File>Save Prject and select the apprpriate lcatin. The file name shuld include the term (riginal) t differentiate it frm edited files. This riginal file will be retained in case it s needed in the future. Audacity files are saved in multiple parts as a prject that can later be exprted t a usable frmat. Editing Audi The riginal prject shuld nt be edited and shuld be preserved as is in case it s needed again in the future. If mistakes are made during editing the riginal file will still be accessible. Otherwise the presentatin wuld have t be recrded again. T create a file fr editing, click File>Save Prject As and change the (riginal) t (edited). The entire presentatin shuld nw be in ne track. It is imprtant t start with as high quality presentatin as pssible. Nise Remval: A certain amunt f hissing r static sund will likely be heard n even a high quality recrding. T remve nise in Audacity: With the cursr, select a segment with just backgrund nise. A few secnds is enugh. Select Effect frm the tlbar, then chse Nise Remval. Click n Get Nise Prfile. This will get the prfile frm the audi just selected. Next, click in the audi track and use the cmbinatin Ctrl+a t select all. Select Effect frm the tlbar, then chice Nise Remval again. Settings shuld be left at their default. Click OK t remve the nise identified in the Nise Prfile. The backgrund hissing nise shuld nw be remved frm the entire recrding Remving unwanted segments: Certain segments f the recrding can be remved at this pint, such as a slide the was started ver, r nises that ccur at the beginning r end f a slide. Mmentary pauses between slides shuld be left in as they give time fr a transitin. Nte that it is much mre difficult t remve a wrd r sund frm an therwise gd recrding. It is best t start the slide r at least the paragraph again. T remve an unwanted segment, use the cursr t highlight the segment. Hit Delete n the keybard t remve the highlighted segment. There are several ther tls available in Audacity that will be explred in the future. Cntinue editing by remving unwanted sunds and mistakes t prepare the audi fr the presentatin. Be sure t save ften during editing and nce again at the end.

4 Cmbining Visual and Audi Cntent There is nw a visual cmpnent created in PwerPint and an audi cmpnent created in Audacity that need t be cmbined. With the recrded track displayed in Audacity, select the segment f audi that crrespnds t Slide 1 using the Select tl. Leave a secnd r tw f silence at the beginning and end fr the transitin. T select audi, place the cursr at the beginning f the slide audi and drag t the end. Push the Play buttn t hear the selected audi. If adjustments need t be made t the length f the selectin at the beginning r end, take the cursr t that pint until it changes int a hand with a pinting finger. Click and drag t the new psitin. Push Play again t listen. This can be dne as many times as necessary until the crrect audi is selected. Once the crrect audi is selected, the audi needs t be changed int a usable frmat fr PwerPint. Click File> Exprt Selectin and name the file accrding t the slide (e.g. Slide 1). Leave the Save as type: WAV (Micrsft) signed 16 bit PCM as is. Save this file in the flder yu ve previusly set up. Cntinue the prcess abve until audi is exprted fr each slide Once audi is exprted in WAV frmat fr each slide, g t the PwerPint with the presentatin. On each slide with audi, click Insert>Audi and navigate t the flder with the exprted audi file fr the slide. Select the audi file and click Insert. The file shuld nw be inserted n the slide. Click the speaker icn and the play buttn t listen. Cntinue the prcess t insert all audi files int the crrespnding slides in the PwerPint. Be sure t save the PwerPint file and nte this may take lnger because f the larger file size. Creating the Presentatin At this stage there is a PwerPint presentatin that includes audi files. Additinal steps need t be taken t set up the presentatin t play thrugh with the prper transitins and timing. Animatins: Slides with animatins are mre interesting than static slides. The visual cmpnent f the presentatin shuld supprt the audi cntent and shuld be as attractive and engaging as pssible. Animatins are als used t set up the autmatin f the slideshw. Select the first slide with animatin and/r audi. On the Animatins tab, click the Animatin Pane. Select the audi file dented by an > and Slide #.wav. Using the Re-Order buttn n the animatin pane, mve the audi t the tp psitin. Click the drpdwn arrw and select Timing. Select Start: With Previus frm the drpdwn.

5 Click the Triggers buttn and select Animate as part f click sequence. Click OK when finished. If animatins are already set up, click the drpdwn arrw fr each and chse Start with Previus. If animatins are nt set up, they shuld be added nw. T preview the slide, click Preview n the tp left f the screen. T adjust timing f animatins (besides audi), click n the apprpriate item in the Animatin Pane and slide left r right t decrease r increase start time. Adjustments may have t be fine-tuned by previewing the slide several times and making changes until the animatin starts at the crrect time relative t the audi. Cntinue t make the prper adjustments n each slide until the animatins are set crrectly. Transitins: Transitins make the slide shw prgress autmatically and are necessary t cnvert the PwerPint t an nline training. Click n the Transitins tab and select a transitin frm the list. There are several ptins frm which t chse. Fade is a gd chice t start with. Lcate the Advance Slide setting n the tp right f the screen. Deselect On Muse Click, select After and specify a length f time. Five secnds is a gd start. Click Apply t All t have each slide transitin autmatically. Change the time fr each slide as apprpriate. Nte that the slide will nt advance while audi is playing n matter what the specified time. Cnverting the Presentatin t Vide At this pint the presentatin shuld be cmplete with all audi, animatins and transitins. Be sure t cmplete all edits prir t the next steps. Click File>Save & Send and select Create a Vide under File Types. By default, the settings shuld be Cmputer & HD Displays, Use Recrded Timings and Narratins. Click Create Vide, name the file and specify where it shuld be saved. It may take several minutes fr the file t save depending n file size. Duble click n the vide yu created t see the finished prduct. If yu are nt satisfied with the vide, edits will have t be made t the PwerPint presentatin. The vide file shuld be deleted and recreated using the abve steps after making the edits. Uplading the Vide Presentatin t YuTube At this stage the vide has been created fr the nline training. The file size is likely very large and needs t be cnverted t a frmat that is mre useful in a streaming envirnment. YuTube allws users t uplad vides and cnverts them int files that will stream ver the internet. Setting up a YuTube accunt: A YuTube accunt has t be established befre vides can be upladed. G t and click Create Accunt. Fllw the instructins t create an accunt.

6 Once an accunt is created and yu are signed in, click Uplad frm the menu at the tp f the page. Then select the vide that was created. In the Basic Inf tab, click the drpdwn under Privacy Settings and select Unlisted. An unlisted vide is a type f private vide that can nly be viewed by smene wh has the exact link. It will nt appear in any public space thrugh a search r ther functins. T distinguish, a public vide will be visible t all n YuTube. A private vide requires that smene have a YuTube accunt and is limited t 50 viewers. An unlisted vide allws essentially limiting the vide t thse enrlled in the curse. On the Advanced Settings tab, make sure the Enable Embedding bx is checked. This will allw the vide t be embedded in Blackbard in the next step. Embedding the Vide n Blackbard Curse Site Once the vide has been created, it will be linked t the Blackbard curse as discussed at the beginning f these instructins. G t YuTube ( and sign in. Click the username n the right and chse Vide Manager. Click n the vide that will be included in the curse. Click Share belw the vide. Click Embed Make sure the Shw suggested vides when the vide finishes is unchecked Check the USE HTTPS bx Chse 640X480 as the vide size Cpy the embed cde in the bx In anther brwser windw, g t the Blackbard site and navigate t the place where the vide will be accessed. Frm the menu in Blackbard, click Build Cntent and chse Item Give the cntent a descriptive name In the Text area, chse the <> t change t HTML Surce mde. Paste the embed cde cpied frm YuTube. Leave settings in 2., 3. and 4. As is. Click submit. The vide shuld nw be visible and accessible n the curse site. Click play t view.

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