Lessons Learned. Implementing Rosetta in the Harold B. Lee Library

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1 Lessons Learned Implementing Rosetta in the Harold B. Lee Library

2 Provide Long Term Digital Access 1. To preserve BYU digital items: Digitized images, audio, video, Electronic articles, university records, web sites, and other materials 2. To manage these materials over time: Multiple Versions Manage Formats Maintain Standard objects and metadata 3. To provide long term access First and Foremost: a Digital Preservation Repository There is no preservation without access

3 Pilot Project Goals Selected Rosetta as a digital preservation solution. 1. Identify the people needed for digital preservation; 2. Recommend policies to be created or updated 3. Outline procedures and workflows for staff

4 Rosetta Implementation Plan Phase 1: Setup, Install, Training Preservation metadata Preservation workflows Selection and ingest policies Content: images, PDf files, documents, audio and video files CONTENTdm ingest testing Rosetta access through ScholarSearch Phase 2: Workflow integration Media and mixed formats Digital Lab content Our Internet Archive files Standards and best practices Redundant backup (with OIT) ebooks (where permitted) Pilot Evaluation & Recommendations Full Production: 2013 Install Rosetta Production environment on new hardware Existing environment will be used for training and testing Library Employee Training and Documentation

5 Project Goals: 1. People What we learned about people for Rosetta 1. Library Administration 2. Rosetta Administration: minimum 2 3 people System Administration Technical: Utilities Development & Data Programmer Technical support Content Specialist 3. Subject Specialists

6 Project Goals: 2. Policies What we learned about policies: 1. Updated our general digital preservation policy 2. Updated selection decision form 3. Created selection and approval policies Collection Management Board of Curators 4. Updated preservation metadata schema 5. Outlined procedures and workflows for staff 6. Updating procedures for campus partners

7 Digital Preservation Workshop Identify - what digital content do you have? Select - what portion of that content will be preserved? Store - what issues are there for long term storage? Protect - what steps to protect your digital content? Manage - what provisions for long-term management? Provide - what considerations for long-term access? DPOE Baseline Modules: Intro, version 2.0, Nov 2011

8 Collection Inventory and Selection

9 Archival Content Rosetta to include: University Archives & Records CONTENTdm Collections Special Collections Requests Items selected by curators & specialists Campus Departments Various file types and formats Rosetta to exclude: Digital files without copyright permissions Digital files that aren t a preservation copy Commercial products Restricted content Examples: HBLL Digital Lab images and files Scanned books CONTENTdm Collections Audio and Video BYU Digital Journals Institutional Repository

10 Content Selection Process

11 Digital Preservation - Metadata Preservation Metadata Based on Dublin Core Mountain West Digital Library Regional Standard Original Cataloging Harvested into Rosetta XML structure

12 Project Goals: 3. Procedures What we learned about procedures and workflows with Rosetta: 1. Data harvest and ingest Create METS ingest utilities Each Source requires new ingest processes Most collections require unique handling 2. Static and Dynamic collections 3. Use existing workflows where possible

13 Digital Preservation - Other Other things we learned about implementing Rosetta: 1. Training Structure Attendees Ongoing Training for Staff 2. Still learning and have many questions: Access Displays Collections

14 Accessing Rosetta Content Rosetta is primarily a preservation repository Rosetta will be available to subject specialists Rosetta content can be available through ScholarSearch (Primo) Access to some Rosetta content must be limited (university records, etc.) Policies will determine the level of access

15 Rosetta Image Display

16 Rosetta PDF files

17 Questions? Chris Erickson Brigham Young University 2013

18 Lessons learned from implementing Rosetta in the BYU library Chris Erickson (BYU) The BYU Library installed Rosetta digital preservation software in 2012 as a pilot project. The purpose of the project was to: 1. Determine the suitability of Rosetta as a digital preservation solution 2. Identify the people needed for digital preservation 3. Recommend policies that need to be created or updated 4. Outline procedures for staff to follow in order to ingest into Rosetta This presentation looks at each of these items, the documents we created, as well as other lessons learned from the training and implementation. Our final project evaluation included recommendations to our library administration. The information about our project may be helpful for other institutions considering or implementing Rosetta.

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